Part time admin assistant jobs in United Kingdom

Head of Governance and Operations Are you passionate about driving organisational excellence through smart governance, digital innovation, and strategic planning? Do you thrive in a hands-on leadership role where you can shape systems, influence culture, and deliver measurable impact? Are you confident managing risk, performance, and compliance in a fast-evolving regulatory or professional environment? If so, this might be the perfect role for you! The organisation Our client is the Intellectual Property Regulation Board (‘IPReg’), the independent regulatory body of Patent Attorneys and Trade Mark Attorneys. IPReg oversees the qualification and ongoing professional standards of Patent Attorneys and Trade Mark Attorneys, including education and training, maintaining the registers of attorneys, firm registration and licensing, continuous professional development, professional conduct, and disciplinary processes. We are proud to partner with IPReg to identify talent for their Head of Governance and Operations post. The role This is a newly created, strategic and hands-on role within a small but high performing organisation that has grown significantly in professionalism, governance, and operational effectiveness. The postholder will play a pivotal part in shaping how the organisation uses data, technology, and performance insights to drive improvement and support its regulatory and educational objectives. Drawing together elements of policy, operations, and governance, the postholder will work closely with senior leaders and the Board to enhance reporting, streamline processes, and ensure that strategic goals are underpinned by robust evidence and meaningful KPIs. The successful candidate will be comfortable working across a broad portfolio, from interrogating CRM data and identifying trends, to drafting reports and advising on performance. They will be expected to bring a data-informed, evidence-based approach to decision-making, with the confidence to challenge constructively and communicate complex insights clearly. This is a role that requires a strong understanding of how data and digital tools can support policy and operational outcomes. The ideal candidate will have experience working in a regulatory or policy environment, with a track record of improving organisational effectiveness through insight, collaboration, and innovation. They will be adept at horizon scanning, identifying gaps in data, and working with internal and external stakeholders to fill them. The postholder will report directly to the Chief Executive and work closely with other Team members and the Board, offering a unique opportunity to add value across the organisation. Key facts: • Contract: Full time, permanent (part time considered, but no less than 4 days per week), • Location: IPReg’s offices at 20 Little Britain, London EC1A 7DH. Hybrid working is currently offered but is not contractual. Team members must attend the office a minimum of 50% of their contracted hours., • Salary: £70,000 p.a.* + benefits (including 25 days paid holiday a year + 8 bank holidays*; Christmas closure from the end of the last working day before Christmas until the first working day of the New Year; Life Insurance; Company Sick Pay and Health Cash Plan) *pro-rated if part time Key areas of responsibility Governance & Organisational Effectiveness • Drive improvements in governance frameworks and performance monitoring., • Lead responses to external performance assessments., • Oversee administrative support, including line management of one admin assistant., • Coordinate Board and Working Group meetings, including agenda setting and minute preparation (in liaison with external provider)., • Develop and implement a proportionate digital strategy, including AI integration., • Identify opportunities for automation and improved user experience., • Ensure compliance with data protection and cyber security standards., • Manage business continuity and disaster recovery planning., • Lead risk management activities and maintain the corporate risk register., • Collaborate on strategic and operational planning processes., • Monitor progress against business objectives and KPIs., • Ensure procurement practices are transparent and deliver value for money., • Support general operational functions including registration processes and public enquiries., • Liaise with external IT and HR service providers as needed. The ideal candidate will meet the following requirements: • Proven track record in senior operational or corporate services roles., • Strong background in governance, compliance, and performance management., • Experience in strategic planning and reporting to external bodies., • Knowledge of data protection and digital working practices (including the use of AI)., • Ability to work successfully across a broad portfolio., • Adept at developing insights and working collaboratively to deliver improvement, • Excellent communication skills, both written and verbal, with experience preparing reports for senior stakeholders or oversight bodies in an organisation subject to intense external scrutiny. Desirable experience • Senior-level experience in legal, regulatory, or oversight organisations., • Familiarity with environments subject to external scrutiny., • Experience implementing AI or digital automation tools., • Understanding of cyber security and IT risk in small organisations. Interested? Apply with your CV and covering letter by 5:00 pm on 5th September 2025. Notes for applicants: Shortlisted candidates will be informed by COB on Thursday 18th September 2025. Interviews will be conducted on Wednesday 24th September, in person, at the IPReg offices in London (20 Little Britain, EC1A 7DH). For a confidential conversation before applying, with FJWilson Talent, please contact us on 0203 195 3600, or email us at Our privacy policy is available on our website: FJWilson Talent Services is acting as an Employment Agency in relation to this vacancy. FJWilson Talent Services encourages applications from all suitably qualified and eligible candidates who represent the full diversity of communities in the UK. Reasonable adjustments are available on request for candidates taking part in all aspects of the selection process.

Legal Administrator / Admin Assistant Law Chambers Up to £35K Central London Start date beginning of September Permanent, office-based for first 6 months Full Time 1-FFMA/HE The Client: A leading set of barristers’ chambers is seeking a bright, proactive, and highly organised Legal Administrator to work closely with the Marketing Manager and Chambers Director. This is an excellent opportunity for someone with demonstrable interest - and experience - in the legal sector who is eager to develop and advance their marketing career. The Administrator Role: Working within the Marketing Team, you manage a variety of tasks within a small, collaborative and highly professional environment. Duties include (but are not limited to): • Updating the website and LinkedIn, and drafting engaging content in the Chambers’ style, • Coordinating events and webinars, from invites to follow-up, • Researching and preparing submissions for legal directories, • Creating marketing materials and liaising with suppliers, • Managing the CRM system (Lex) for targeted campaigns, • Providing light admin support (c.15%) to the Chambers Director, such as scheduling meetings and liaising with IT for new starters Candidate Specification: • Administrative experience in professional services, financial services, legal or other corporate field is essential, • A keen interest in the legal world, • Exceptional attention to detail, • Ability to work both independently and as part of a team, • Highly organised with the ability to prioritise effectively, • Strong written and verbal communication skills, • Work well under pressure, • A motivated self-starter Additional Details: • Up to £35k with additional benefits, • Full time, permanent, • Office-based for first 6 months, with scope for WFH after, • Core hours 9:30-5:30 (with some flex needed), • Start date beginning of September, • Central London location If you are interested in this exciting opportunity please apply today!

Head of Ops/Chief Operating Offer/Chief of Staff role. Career maker. Claimer is looking for a talented startup operator/second in command to the CEO, to help run and scale the business in our next phase of growth. 🏛🚀 About Claimer We’re an AI-native product that augments corp tax advisors/tax specialists in their processes. We’re in stealth on a major customer-led pivot (involving a new brand and product, market size goes up 40x), to be launched soon, leading to significant scaling in the following 6 months. We’ve spent 6 years and 2 major pivots to get here, and we’re now at a tipping point in terms of product/market fit with the customer engagement and traction to prove it. We’re working closely with enterprise design partners to ensure what we’re building works very well, then another 60+ existing customers waiting to buy what we’ve developed (each with ACV representing 50-100% our current ARR). The wider market opportunity ($100m+) is the corporate tax advisory/professional services market in the UK, US, and beyond. The team is remote-first/hybrid, but is tight-knit with a huge level of built-up trust, which enables us to move quickly without any personnel drama and politics. ✍️ The Role This role is suitable for a Head of Ops/COO/CoS that wants to get into the ground floor as we scale super quickly next year, and has the energy for that (as it won’t be relaxing, but this is a career maker). This preferably means startup experience in fintech, and someone that has made a load of mistakes and can help us not make the same ones, and frankly can get sh*t done, quickly identifying the correct area of focus at any given time. 🌎 Key skills/responsibilities: You will work alongside the CEO to manage the business day to day. • Self-assured/confident in their own abilities, safe pair of hands, self-starter. The business should be comfortable to put this person in front of reps from large enterprise customers and investors without supervision., • KPI driven with a knack for quickly identifying the bottleneck in company processes and eliminating it and/or systemising a necessary process to make it repeatable., • ⁠⁠Sufficiently technical to do their job, e.g. able to work out how to put together automated dashboards. Comfortable with using AI to help them get things done., • ⁠⁠IQ: knowing what they need to know vs not need to know within the domain. Able to gain sufficient knowledge of product but knowing they don’t need to be a developer, and when they just need to delegate or hire someone else., • ⁠CEO second in command: Could run the company if the CEO was out of action for a month. Banging the daily/weekly/monthly/quarterly drum, and keeping people on track. This includes being empowered to offset me/my cofounder shiny object syndrome. Realistic, pragmatic, getting things back to progress/goal orientated discussion without being obnoxious (i.e. EQ). “These ideas are great. But what part of that can we implement this week to help us solve Y?”, • ⁠Ability to plate spin on a broad range of variable length-running threads without losing their mind. Aware of the details within the company - the fires we’re letting burn vs those we need to fix Example areas of responsibility: Strategic planning with founders, Customer Support, Metrics & Reporting/Investor relations, Compliance, People Ops, Supplier Management, Events. The role has access to an Executive Assistant to help with logistical/admin tasks. 💪 Things we’re looking for It’s a chance to grow quickly, solve problems creatively, and shape an evolving company. You should be happy to dive into diverse responsibilities with energy and enthusiasm. • Proven experience in an operations, chief of staff, or generalist role, ideally in a startup or fast-paced environment., • Strong organisational and project management skills, with the ability to juggle multiple priorities., • A problem-solver who takes initiative and can run with projects independently., • Comfortable working with data and tools to track metrics and build reports., • Familiarity with compliance frameworks (e.g. ISO27001, GDPR) is a strong plus., • Excellent communication and people skills, with the ability to work across teams and with external partners. 🏖️ Why join us / Benefits Working closely with a passionate team in a fast-growing SaaS startup, you’ll be able to make a huge impact to the business and our industry. Expect to do hard work, autonomy, rapid learning, and exposure to various aspects of the business. • Career making founding team member joining at the tipping point of scale, with generous share options., • Work closely with the founders and gain exposure to all areas of building and scaling a startup., • Remote-first role, will need to come into the office a few times per year. Healthy trust based culture with extremely low churn., • Powerful Macbook + the set up you need to do your job well, • London a few times per year for on-site meetings/team away days, • £60-100k depending on experience, pension contribution, • 36 days holiday (inc. BH).

Company Overview You will be joining a very prestigious, highly regarded and well-established leading Insurance Broker as their Operations Administrator on a 12 month fixed term contract (FTC). Part of a sizable team of 6 (consisting of Operations, Technical Support and Reception), you will report directly into the Operations Manager. Based in their brand new and incredibly modern City of London office 5 days a week, you will have ad-hoc flexibility to work from home. Role Responsibilities In your new role, you will be responsible for assisting in the arrangement of travel and visas in accordance with company policy (including booking flights/hotels for colleagues, completing travel authorisation forms and sending invitation letters), helping colleagues prepare/submit expense claims for approval, maintain Divisional absence/attendance records on a weekly basis, authorising holiday requests, archiving files, supporting with event planning/hosting, minute taking, typing and document preparation. You will be required to provide cover for the Reception team in the event of any sickness, holiday or other absence. You will respond to calls, greet visitors and help with arranging meetings, booking restaurants and confirm accommodation. Role Requirements To be considered for this role, candidates must have at least 6 months - 1 year of previous experience working in an Admin/Secretarial/PA/Team Assistant role, ideally in an international organisation. You will preferably have Front of House and Switchboard experience. Strong admin and communication (written & oral) skills are essential. You will be a confident, professional and articulate individual who always delivers excellent customer service. You will be a proactive, enthusiastic, driven, committed and dedicated individual with an outstanding work ethic and a demonstrable passion for your chosen career path. In Return You will receive an annual salary of £28,000 + Benefits and this package will be regularly reviewed to remain in line with market rate. You will be joining a very well-known and reputable business and although this role will initially be a fixed term contract, there could be scope for contract extension or even a permanent role. You will be part of a really close-knit, welcoming, supportive and high-performing team who will be there to assist with your transition into the business from day one. You will be based in their brand new offices on a full-time basis, with some ad-hoc and occasional flexibility to work from home. Their office is located in a fantastic area of the City, close to multiple transport links and top attractions. What to do now If you would like to apply for this role, please do so via this advert or email me directly at

THIS IS A FULL-TIME OFFICE BASED ROLE IN STANMORE, MIDDLESEX, PLEASE ONLY APPLY IF YOU ARE PREPARED TO COMMUTE OR RELOCATE TO THAT LOCATION If you have some experience with the Financial Services industry and are seeking an employed role that can help you progress your career, then this could be the opportunity for you! As a leading financial services business, Quilter Financial Planning are offering an excellent opportunity for an individual to work as admin assistant on an Employed basis with one of our Strategic Partner firms. Key Responsibilities: • Support mortgage brokers in the processing and administration of residential and commercial mortgage applications., • Supporting financial advisors in the processing and administration of reviewing client finances., • Liaise with clients, providers, and third parties to ensure smooth and timely progression of applications., • Analyse financial information and comply with regulations., • Able to learn and use new systems, • Monitor and follow up on the status of applications, ensuring deadlines are met and issues are promptly addressed., • Prepare and submit provider packages, ensuring all documentation meets compliance and underwriting standards., • Ensure all files are maintained in accordance with regulatory requirements and brokerage policies., • Provide exceptional customer service by answering client queries and updating them throughout the process., • Support post-completion tasks, including discharge requests, commission tracking, and archiving. Requirements: • Experience in use of Microsoft Office (Word, Excel, Outlook, teams)., • Excellent organisational skills and attention to detail., • Effective communication skills, both written and verbal., • Ability to manage multiple files simultaneously in a fast-paced environment., • Ability to work effectively as part of a team and independently using own initiative. What We Offer: • Competitive salary and potential for performance-based bonuses., • A collaborative and supportive environment., • Opportunities for professional development., • Full training will be provided.

Events and Conference Services Porter Location: Cowley, Oxford Contract type: Permanent Hours: Part time, 15 hours per week, 3 hours per day, 4pm-7pm Salary: £9,742 per annum Benefits: 22 days holiday plus bank holidays pro-rata, pension, life assurance, employee assistance programme, wellbeing support, and flexible benefits scheme About the job Youll have an important part to play as our part-time Conference Assistant providing all meeting room and conference equipment requirements. In a fast-paced business environment youll regularly set up furniture and equipment for conferences and events, as well as providing, moving and installing Audio Visual support and routine equipment maintenance. Occasionally covering reception during team breaks and holidays, youll support with relevant tasks in a small Client Services. Within Unipart, we have The Unipart Way. It allows everyone in our team to pursue their own personal and professional goals to a world class level, through Unipart's From Gate to Great training and development program. As part of your key responsibilities youll: Set up conference and meeting rooms Move various pieces of equipment including heavy equipment such as chairs, tables, flip charts as required Organise storage areas including furniture and AV equipment Set up Audio Visual equipment under guidance of the AV Manager and Technicians Support conference facilitators and delegates with connecting to room AV systems and WiFi Assist with equipment installation, set-up and operation About you Wed love you to have the following skills and experience, but full training will be provided, so please apply if you think youd be able to perform well in this role! Confident and self-motivated individual, who is able to work on your own initiative and as part of a team Ability to prioritise own workloads and follow instructions to meet tight deadlines Reliable with a positive can-do attitude with a friendly, professional manner and a willingness to learn new skills Passionate about delivering excellent customer service Good attention to detail Ability to move equipment as mentioned in the responsibilities Our recruitment and selection process has been developed to ensure that it is consistent, fair and provides equality of opportunity - all selection decisions are based solely on technical and behavioural competencies. We do not discriminate on the grounds of race, colour, or nationality, ethnic or national origins, sex, gender reassignment, sexual orientation, marital or civil partnership status, pregnancy or maternity, disability, religion or belief, age or any other current or future protected characteristic as defined in the current Equality Act of England and Wales. As an organisation we also promote an environment which encourages diversity of characteristics and thought, where you feel included, safe and confident to be the best version of yourself and do your best work every day. You may also have experience in the following: Admin Assistant, Conference Assistant, Marketing, Customer Service, Events Assistant, Facilities Assistant, Administration, Microsoft Office, Visitor Support, Meeting Room Setup, Events Management, Conferences, Event Production, etc. REF-223 434 TPBN1_UKTJ

Optical Assistant Kingston upon Thames Location: Kingston upon Thames Salary: Competitive + Bonus + Perks Hours: Full-time Kingston is a charming area close enough to London for the buzz, but far enough out to enjoy riverside walks, a relaxed pace, and that lovely local feel. It's the best of both worlds, and so is this role! The Role: Were on the lookout for an experienced Optical Assistant whos confident, friendly, and ready to be part of a welcoming, supportive team. Your day-to-day will include: Greeting and looking after customers with a warm, professional approach Carrying out pre-screening tests and supporting the optometrist Dispensing glasses, helping patients find frames that suit both their style and needs Fitting, adjusting, and repairing spectacles Contact lens handling and teaches General admin to keep the practice running smoothly Whats on Offer: This practice offers a genuinely positive working environment where people are valued along with: A bonus scheme to reward your hard work Clear progression opportunities the director is passionate about helping people grow and stay long-term Ongoing training and support , tailored to your needs Staff perks and a smart uniform A team youll genuinely enjoy working with About You: You have previous optical experience You love working with people and offering top-tier service Youre organised, enthusiastic, and ready to get stuck in If youre ready for your next step in optics and want to be part of a team thats going places, wed love to hear from you. Apply now , or get in touch with Lunaria Recruitment on 07808 648638 / 01409 251158 for more info. TPBN1_UKTJ

Part-Time Administrative Assistant. They are looking for a reliable and organised Part-Time Administrative Assistant to support their day-to-day operations. Previous admin experience preferred.

Job Title: Admin Assistant Location: Chertsey Hours: Days Type: Contracting About the Admin Assistant Role Were looking for a detail-oriented and tech-savvy Admin Assistant to join our team. This is not your typical admin role it combines traditional administrative duties with hands-on support in assembly, quality checking, and data coordination across multiple software platforms. Key Responsibilities of theAdmin Assistant Perform general administrative tasks including data entry, document management, and record keeping. Support light assembly work and assist with quality checking of components. Work across multiple software systems to ensure data consistency identifying and resolving discrepancies between MRP systems, software platforms, and physical components. Monitor and manage multiple tabs and data sources simultaneously, ensuring that records are aligned and accurate. Investigate mismatches (e.g., MRP system shows green, software shows red) and resolve inconsistencies. Maintain and update records using Google Documents and other internal tools. Ensure that products and data correspond correctly across systems and physical inventory. What Were Looking For in anAdmin Assistant Strong attention to detail and problem-solving skills. Comfortable working with multiple software systems and switching between tabs. Ability to understand and resolve data mismatches and inconsistencies. Experience with MRP systems and Google Docs is highly desirable. Office-based role must be comfortable working on a PC full-time. A proactive mindset and willingness to get involved in both admin and hands-on tasks. Benefits of the Admin Assistant Be part of a collaborative and supportive team. Work in a dynamic environment where no two days are the same. £12.21ph Fun working environment Apply now! TPBN1_UKTJ

This role is also known as 'Customer Success', Client Advisor', 'Customer Service Advisor', 'Customer Care Assistant', ‘Customer Care Specialist’, ‘Receptionist’, “Host”, “Front Desk”, “Front of House”, “Personal Assistant”, “Admin”, “Part-time”, "Partime", "Part-time