Offres administrative support à AberdeenCréer des alertes d'emploi

Office & Accounts Administrator Part‑Time: 20–30 hours per week (pattern to be agreed) Location: Aberdeen We are seeking a highly organised, detail‑oriented, and proactive Office & Accounts Administrator to support the smooth financial and administrative operations of our business. This is a varied and responsible role that sits at the heart of the practice, ensuring that day‑to‑day financial processes, staff administration, compliance records, and office management tasks are completed efficiently and accurately. As the first point of contact for many internal and external matters, the successful candidate will be trustworthy, discreet, and confident in managing multiple priorities within a busy professional environment. This is an excellent opportunity for someone with experience in credit control, bookkeeping support, and office administration who is looking for a stable, flexible, and engaging part‑time position. You will be joining a friendly, supportive team and contributing directly to the smooth running and continued success of the practice. About the Role: The Office & Accounts Administrator plays an essential role in maintaining the financial health and administrative integrity of the business. You will take responsibility for issuing client invoices, monitoring outstanding fees, maintaining accurate HR records, and ensuring all compliance documentation is up to date. The role offers variety, autonomy, and ownership of key business processes, alongside the opportunity to develop your skills within a professional services environment. Key Responsibilities: Finance & Credit Control • Prepare and issue client fee invoices in a timely manner, • Record and reconcile invoices using Sage, • Monitor and control outstanding fees, including client follow-ups and payment reminders, • Process supplier payments, • Input invoices and record petty cash transactions HR & Staff Administration • Maintain accurate and up-to-date staff personal files, • Record and monitor employee timesheets, • Maintain holiday and sickness records, • Prepare, issue, and maintain staff contracts Agreements & Compliance • Maintain records of fee agreements, car agreements, and company subscriptions, • Manage office, car, and Professional Indemnity insurance policies, • Liaise with insurance brokers regarding renewals, amendments, and claims General Administration • Ensure accurate record-keeping across all administrative areas, • Support the efficient day-to-day running of the office Key Skills & Experience: • Previous experience in credit control and bookkeeping, • Proficiency in Sage accounting software, • Strong organisational and administrative skills, • High level of accuracy and attention to detail, • Ability to handle confidential information professionally, • Good communication skills for liaising with clients and external providers, • Ability to work independently and manage multiple responsibilities Personal Attributes: • Reliable and discreet, • Proactive and solution-oriented, • Strong time management skills, • Professional and approachable manner Hours of Work: • Part time (20-30 hours per week);, • Pattern of regular working hours to be agreed

We are seeking to appoint a highly motivated, efficient and organised Legal Secretary to work within our 12 – 16 Albyn Place office in Aberdeen. The role presents an exciting opportunity to be part of a busy, friendly team focusing on private client work, undertaking some of the following duties:- Provide legal secretarial and administrative support to our private client professional team. Audio and copy typing. Scheduling appointments. Communicating with clients and third parties. Act as a Personal Assistant to our private client Partners, providing professional and proactive legal support. Location 12 – 16 Albyn Place, Aberdeen Hours Mondays to Fridays from 09h00 to 17h15 inclusive of a 1 ¼ hour lunch break which shall be taken at the direction of the firm. Qualifications & Experience Previous experience as private client Personal Assistant, Legal Secretary or Paralegal essential. The successful candidate should be motivated and well organised, with excellent communication skills, a caring disposition, excellent work ethic and the ability to work independently and prioritise workload. A good working knowledge of Microsoft Office and Case Management Systems is desirable. Salary & Benefits The salary for this role is commensurate with experience. In addition, we offer, a generous annual leave entitlement, plus a day for your birthday, contributory pension, Raeburns Rewards and the option to join the Firm’s Healthcare Provider. We offer a friendly and supportive working environment with a strong focus on work/life balance, meaningful work and excellent career progression opportunities. It is our practice i) to acknowledge applications; and ii) issue written confirmation if your application is not to be progressed further. However, on grounds of business efficiency, it is not our practice to provide any feedback to any candidate on any unsuccessful application and/or interview.

FT Recruitment are supporting our established client who are looking for a Property Sales Advisor to join their growing team. This is a full time position and includes working weekends. The successful candidate will be the driving force behind connecting prospective buyers with their dream homes! In this energetic role, you will leverage your sales expertise and exceptional communication skills to promote properties, nurture client relationships, and facilitate smooth transactions. Your enthusiasm and proactive approach will help us deliver outstanding service while ensuring compliance with fair housing regulations and real estate laws. This paid position offers a fantastic opportunity to grow within a vibrant property environment where your contributions truly make an impact. This role is commission based, allowing you to earn on top of your salary! Responsibilities • Provide end to end property support for customers buying properties and providing exceptional customer service throughout the process, • Engage with prospective buyers through consultations, viewings all the way through to offer, • Conduct market research on the local property market, ensuring your local market knowledge is exceptional and constantly updated, • Build long lasting relationships with customers, • Building and maintain a strong customer relationship management system and ensure all data is inputted correctly and in line with compliance requirements, • Store data and private information with great confidentiality in line with company policy, • Negotiate offers and terms confidently, ensuring mutual satisfaction while adhering to fair housing regulations and legal standards., • Maintain comprehensive property listings, client databases, and transaction records with strong organizational skills, • Provide exceptional customer service by addressing inquiries promptly, guiding clients through the buying process, and offering tailored property recommendations Experience • Proven experience in sales or customer service roles within property environments is desirable for this role but not essential, • Strong customer service within a luxury industry is also desirable for this role, • Strong negotiation skills with the ability to close deals effectively while maintaining positive client relationships, • Willingness to learn and work to your own initiative is essential, • Excellent communication skills—both verbal and written, • Demonstrated organisational skills with experience managing administrative tasks related to property sales or real estate transactions, • A friendly and personable persona as this role will be heavily client facing This position is a fantastic opportunity for an experienced property professional or someone with an exception customer service background to embark on a rewarding career where your energy fuels success!

Job Purpose: Before applying for this job, it is important that you read the guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for. \n Location: Bridge Of Don Academy, Aberdeen Duration: Permanent, Part time 15 hours per week \n Roles that require PVG Membership \n Please note that with effect from 1 April 2023, where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership. This applies only to roles with a full time equivalent salary of £30,000 and above. (Teaching roles and jobs at Grade 11 and above (currently £31,505 per annum / £17.31 per hour) \n The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members, and this cost will be deducted from an employee’s first FULL month’s salary payment. \n job purpose/about the role \n To assist with the provision of administrative and clerical support within secondary schools, financial and administrative duties in accordance with corporate and school procedures. \n The post holder needs to hold as a minimum:\n • PVG membership for regulated work with children OR willingness to obtain prior to commencing work\nThe postholder is able to demonstrate:\n, • High level of competency in using Microsoft packages\n, • have a disability as defined by the Equality Act 2010 (all jobs)\n, • looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)\n, • are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)\n, • have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship\n

2737 – Finance & Operations Administrator - Aberdeen Are you highly organised, detail‑driven, and great at multi-tasking? If so, this role could be a great fit for you! We are looking for an Administrator to join our Finance and Operations team. This is a varied and fast‑paced role and ideal for someone who enjoys problem‑solving, supporting colleagues, and keeping processes running smoothly. Overview In this Administrator role you will be the go-to person for timesheet queries, travel bookings and general administrative support, helping the wider team operate efficiently. You will also be involved with ensuring that employee lifecycle processes are accurate, timely and compliant. This role would suit someone who enjoys variety, is confident with systems and data and thrives when working with people across the organisation. Location: Onsite, Aberdeen, 5 days pw Contract Type: Temporary (12 Months), Full time Reporting to: Accounting Manager (with dotted line to Operations Manager) What you’ll do • Book travel and accommodation for employees and assist with visa applications when required, • Communicate with employees to chase timesheets, clarify absence information, and resolve queries related to time recording, • Process employee changes, including new starters, job moves, and leavers, in Finance and HR systems, • Process Company credit card payments, • Process supplier invoices and expenses in preparation for payment in line with planned payment runs, • Data entry and reporting, including preparing Excel reports when needed, • Administer and reconcile holiday and absence data across both HR and Finance systems, including calculating and updating holiday entitlements, • Ensure accurate time recording by setting up new projects, creating and updating timesheet codes and maintaining consistent data across all systems, • Manage Timesheets, Accounts Payable (AP) and Travel mailboxes, handling initial requests and directing queries appropriately, • Deliver a professional front‑of‑house service to all Company visitors and answer incoming calls, taking and passing on messages, • Assist with arrangement of Company/in-house events, • Provide cover for other Finance & Operations team members as required (e.g. holiday cover), • Any other administrative tasks which may be required to assist with the smooth running of the department, • Adhere to security best practice and ISMS requirements What to bring • Strong administrative and organisational skills, with the ability to prioritise effectively, • High level of accuracy and attention to detail when working with data and documentation, • Confident, clear communication skills for interacting with colleagues, suppliers, and visitors, • Ability to manage multiple tasks, deadlines, and last‑minute requests in a fast‑paced environment, • Proficiency in Microsoft Office, particularly Excel, along with confidence learning new systems, • Experience working with Financial or HR systems (Sage Intacct / CIPHR desirable but not essential), • Comfortable verifying information across multiple systems and quickly identifying inconsistencies, • A proactive, solutions‑focused mindset with strong ownership and follow‑through, • Professionalism and discretion when handling confidential HR and financial information, • Strong customer‑service mindset, delivering a friendly and helpful experience to employees and visitors, • Flexible, team‑oriented approach, supporting colleagues and providing cover when needed, • Positive attitude, willingness to learn, and enthusiasm for supporting a busy Finance & Operations function What You’ll Get in Return: For employees, we’re committed to recognising and rewarding hard work. Our competitive salary and benefits package includes; Company Pension Scheme, Private Medical & Dental Insurance, Group Income Protection, Group Life Assurance, Cycle to Work and Electric Car Salary Sacrifice Scheme. We also invest in your development. If you choose to self-study in your own time, we’ll fund your study materials and exam fees — and once you pass, you’ll receive an incentive bonus. How to Apply We’re committed to creating an inclusive and accessible recruitment process. If you have any access needs or require adjustments at any stage of the application or assessment process, please let us know — we’re happy to support you. Please note: All offers of employment will be subject to background checks and confirmation of the right to work in the UK. 📅 Apply now to be part of a team that values initiative, collaboration, and continuous improvement; About us prosource.it is a professional services provider in technology. Established as a traditional provider of managed IT services, prosource.it has evolved with industry and the rapid pace of change within the technology sector. We recognise the importance of people and business process in the successful adoption of technology and change. Our readiness to embrace and apply change comes from our people and we offer a variety of business services across the lifespan of successful technological deployment and adoption. We are a people centred business with a global workforce of 500 plus staff and contractors. Our values are central to what we do and how we do it. We feel they are simple and easy to relate to and we are always looking to welcome new people to the team who share our vision and values. We pride ourselves on being easy to deal with, agile and accepting of change across a wide range of challenging and rewarding roles. We are a team of ‘can do’ and ‘how can I help’ individuals committed to teamwork, partnership, service excellence and delivery. 🌐

Job Purpose: Part time position 20.0 hours per week on a pattern of Monday, Tuesday 7.5 hours and Wednesday 5.0 hours. Assisting the department in day to day HR administrative tasks. This role will be office based. Key Responsibilities: • Issuing employment contracts and performing reference and right to work checks., • Maintaining and updating employee records and assisting with payroll administration., • Coordinating and issuing correspondence relating to changes to employee terms and conditions of employment., • Managing (and executing) the termination process., • Supporting the onboarding and conducting the induction of new employees., • Supporting delivery of various HR projects and initiatives. Skills & Qualifications: • Essential:, • Relevant practical experience and education., • Previous experience of system administration and building ., • Highly developed and demonstrated customer service, teamwork, and collaboration skills. Key Competencies: • Strong communication and interpersonal skills., • Problem-solving ability., • Attention to detail., • Ability to work under pressure and meet deadlines. Work Environment/Conditions: • Office: Corporate headquarters, Albyn Place. May be required to attend other Aberdeen facilities to support business operations., • Part Time 20.0 hours per week. Disclaimer: The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.

Working closely with their external finance provider and internal teams, you’ll be the go‑to person for finance queries and general administrative support. Cooper Parry Finance Recruitment are supporting a not‑for‑profit organisation in Aberdeen who are looking for a Finance Admin Assistant

Key Responsibilities in your new Industrial Door Engineer role: Attending sites to carry out surveys and complete quotations of work to be carried out Administrative duties office based as required to support the existing team Routine maintenance and service of Industrial doors Repairs as ne

To provide a comprehensive and confidential administrative / secretarial support to Partnership / Senior Managers to support the delivery of Aberdeenshire Health and Social Care Partnership (AH&SCP) strategy and services.There is a responsibility for the post holder to demonstrate a commitment to qu

A public sector organization located in Aberdeen is seeking an individual for a part-time administrative support role within secondary schools. Responsibilities include providing administrative and clerical support along with financial duties in accordance with school procedures.

A local authority in Aberdeen seeks a part-time administrative assistant to provide clerical support within secondary schools.

A professional services provider in Aberdeen seeks a Finance & Operations Administrator to support the team by handling timesheet queries, travel bookings, and administrative tasks.

A national transport and logistics company in Aberdeen seeks an Administrator to provide crucial administrative support to their team. The successful candidate will manage office operations, perform accurate data entry, handle communications, and assist with clerical duties.

The Best Connection is acting as an Employment Business in relation to this vacancy. The Best Connection is recruiting on behalf of a national transport and logistics company in. This role provides crucial administrative support to the transport and operations teams, helping to ensure smooth and eff

To provide a comprehensive and confidential administrative / secretarial support to Partnership / Senior Managers to support the delivery of Aberdeenshire Health and Social Care Partnership (AH&SCP) strategy and services.There is a responsibility for the post holder to demonstrate a commitment to qu

A financial services firm in Aberdeen is seeking a full-time Administrative Assistant to provide comprehensive administrative support. Responsibilities include managing correspondence, scheduling meetings, and assisting with executive-level tasks.

To provide a comprehensive and confidential administrative / secretarial support to Partnership / Senior Managers to support the delivery of Aberdeenshire Health and Social Care Partnership (AH&SCP) strategy and services.There is a responsibility for the post holder to demonstrate a commitment to qu

A recruitment agency is seeking a Full Time Administration Support Assistant to aid in a busy office near Oxford. You'll enjoy a supportive team environment and receive full training.

A Catholic high school is seeking an Administrative Assistant for the Counseling Center. This full-time role involves welcoming visitors, assisting with course registration, and supporting counselors.

A local authority is seeking a Support Assistant to provide professional business support to Bereavement Services.

To provide comprehensive reception/clerical/administrative support within an admin team to support the delivery of Aberdeenshire Health and Social Care Partnership (AH&SCP) strategy and services. Please feel free to read our guidance on Requesting Reasonable Adjustments at Interview, Guaranteed Inte

A leading global commercial real estate company is seeking an experienced administrative support professional. This role involves providing comprehensive support to teams in the UK & Ireland, coordinating schedules across time zones, and maintaining high-quality deliverables. The ideal candidate wil

Social Support Worker REF: HSCP/ 80348. Inverclyde Council offers a wide range of benefits to employees including flexible working opportunities, attractive

Provide efficient and effective, customer focused support to Council Services, working on an individual basis or collaboratively as part of a team. Alternate Formats and Communication Support.

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We are delighted to be supporting our client as they look to appoint an Accounts Administrator to join their busy and fast-paced team. You will play a key part in supporting both the Finance team and wider operations, ensuring processes run smoothly and efficiently across the business. Reconcile sup

We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

We are delighted to be working with this leading local business as they look to add to their Payroll team! In this role you will be responsible for the production of weekly payrolls with a variety of contractual agreements.Process all aspects of the weekly payroll.Ensure payroll and pension process

If not already registered with SSSC as a Support Worker of Day Care of Children Service, successful candidates will be required to start the registration process within three months of appointment to the supply register and be fully registered within six months. Early Learning Support Worker (Supply

Read all the information about this opportunity carefully, then use the application button below to send your CV and application.Flexible - Full Time, Part Time, Evenings & Weekends.Yes - UK Driving Licence Required.We're sorry, but we do not currently offer sponsorship to applicants.With 14,000 col

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As a Residential Support Worker (Day Shift), you will:. Experience working with children or young people (for example: youth work, SEN support, mentoring, teaching assistant roles, sports coaching, care work, or relevant voluntary experience). If you are seeking a meaningful and professionally gover

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Day to day operations - maintenance and support - including but not limited to reactive support activities, ticket triage, escalations, etc. Experience with deploying and/or supporting. Able to provide Microsoft OS support.

Implementing changes to tools and documentation needed to support effective service delivery. Being a role model in the team by giving constructive feedback to colleagues to improve performance and supporting the Manager. We offer training and development, which includes support for professional exa

It is supported by senior operational leadership and Consultant Clinical Psychology oversight. As a Residential Support Worker (Day Shift), you will:. Residential Care Support Workers for two Ofsted-registered children’s residential homes in Devon, located within ten minutes of one another.

We offer training and development, which includes support for professional exams. How we support our colleaguesIn addition to our comprehensive benefits package, we encourage an inclusive workforce. Implementing changes to tools and documentation needed to support effective service delivery.

Overview:Our residents are at the heart of everything we do at the Meath Epilepsy Charity with person centered planning we make sure that everyone remains focused on achieving their goals and to maintain their independence as much as possible.Do you enjoy working with people? Are you looking to take

We are looking for calm, resourceful, and energetic individuals to join our friendly team as a Waking Night Support Worker in Barrow-in-Furness. You will be providing person-centred care to individuals with Autism, and learning disabilities, supporting them to take part in all aspects of everyday li

Overtime paid at premium rate About the RoleWe're supporting a leading military aviation organisation with the recruitment of a Maintenance MDS Administrator.

Senior Payroll Administrator / Practice Payroll ClerkOutskirts of Wakefield (office-based)£35,000 per annum + bonus \Early Friday finish (3pm)Permanent | February startThe OpportunityAn established and friendly accountancy practice is recruiting a Senior Payroll professional to take ownership of it

Support Worker - Female DriverJoin Nurseplus as a Support Worker – Make a Difference Every DayAt Nurseplus, every shift you work is an opportunity to make a real difference in the lives of those in need. As a Support Worker, you'll be providing high-quality care across a range of settings within i

Are you looking for an temporaryAdministratorrole in the Filey area? Are you looking to work in a job where you can manage your own workload effectively as well as be able to deal with internal and external stakeholders? Are you highly organised with the communication skills to match, quick to learn

You will be responsible for the overall management of supporting vulnerable service usersKey Responsibilities of the Support Worker:? Offer targeted housing related support to eligible customers in order to promote their independence ? Assess customers for suppor. Support WorkerTemporary ongoingOswe

Job DescriptionReablement Workers - Competitive pay: £13.Join our team of Reablement Care Workers across North Devon!Altogether Care, a trusted and established family-run care company, is successfully delivering reablement services across North Devon, and were looking for exceptional people to join

Job SpecificationJob Title: Office AdministratorArea: NorwichShift Pattern: Monday to Friday (Days) 8am to 17.Permanent:Salary: £28 to 32K DOEOne of our prestigious clients is looking for an Office Administrator to join their team.You will be joining a new home improvement company helping to build

Do you have the commitment and positive values to make a difference to the lives of people living in our Oaklea House supported living service in Barrow in Furness?Our Supported Living Service in Barrow provides person-centred support to adults who have learning disabilities, some of whom are on the