Administration jobs in NY

As a Customer Service Advisor and Administrator, you will be an integral member of an award-winning Customer Service department that demonstrates prides and passion for delivering outstanding service in an ever-changing industry. In the Customer Service Advisor & Admin position, you will be responsible for ensuring that you are supporting our customers queries proactively and professionally both verbally and through administration interactions in agreement with our Service Excellence requirements alongside our business key performance indicators. There will be a strong focus on first time resolution and excellent customer service. You will be working with a team of several other CSAAs across the states. The role will involve: Providing helpdesk/order fulfilment style support and advice via email and telephone, to our customers. Navigating Beulah Logistics systems and with a strong understanding of processes Providing excellent customer service Liaising with relevant data providers for all search queries to ensure the smooth running of the search ordering process. Investigating and offering a timely response to customer enquiries and requirements. Taking ownership of queries and actions appropriately. Ensuring customer queries are dealt with and actioned on a regular basis in accordance with the Helpdesk KPI’s. To work towards providing the highest standard of service in all interactions with customers, receiving consistent Level 2 Service Excellence scores. You will need to be proactive and self-motivated with excellent communication skills, both verbal and written. You will also have strong attention to detail with customer service at your core. You will also be committed to progressing your own learning and development. You will also have/be: Ability to work well under pressure and multi-task when required. Able to communicate effectively with customers by telephone and email. Able to work against performance targets surrounding quality and productivity. Ability to be extremely organised and have excellent attention to detail. Able to work flexibly, as a team as well as on your own to meet deadlines and targets. Ability to learn quickly and work within clearly defined processes but use own initiative when needed. Strong problem-solving skills with the desire to provide superior service. Computer experience including Teams, Word, Excel and Outlook. What it's like to work at Beulah Logistics: If you want to be part of a dynamic, fast-growing company, Beulah Logistics ticks all the boxes. We encourage passion, ambition and collaboration, both in our performance as a team and individually. New ideas are encouraged. We are the market leader in conveyancing products and services and constantly expanding into new sectors, creating fantastic opportunities for positive, team-orientated and self-motivated people.

Buenas tardes nuestra empresa está en búsqueda de personal administrativo que hable español en Nueva York asistir a la entrevista en el horario de lunes a viernes de 9:00 am a 11:00 am en esta dirección 65-60 Myrtle Ave 1 floor, Glendale, NY 11385, United States preguntar por Yuri a lo que llegue a la oficina

Responsibilities • Manage and maintain schedules, appointments, and meetings for executives and team members. • Coordinate travel arrangements, including flights, accommodations, and transportation. • Prepare and organize documents, reports, and presentations for meetings and conferences. • Answer and direct phone calls, emails, and inquiries in a professional and timely manner. • Maintain office supplies and equipment, ensuring everything is stocked and in working order. • Assist with the onboarding process for new employees, including paperwork and orientation. • Provide general administrative support, such as filing, copying, and organizing files and records.

LIU Teen Travel Director Location: Long Island, New York Total Compensation: $ TBD May - June 2025, hourly compensation. Total based on volume Approximately 15 hours per week. June 30-August 22: $ Temporary/Seasonal (exempt) Who We Are: Founded over 25 years ago by experienced childhood educators, psychologists, and developmental specialists, Oasis Day Camp prides itself on nurturing children ages 3 to 16 to feel safe and confident both physically and emotionally. Our camp directors and leaders are school teachers and senior youth workers who painstakingly hand select counselors, activity specialists, and instructors with experience and passion for child development and emotional growth. At Oasis Day Camp, we believe that each child is unique, filled with potential and curiosity. Our dedicated team of educators and caregivers is committed to nurturing this potential through engaging activities, supportive interactions, in a safe environment. We emphasize social and emotional development, helping children build confidence, self-esteem, resilience, and vital life skills. Our Mission: Oasis was created by a team of experienced youth-serving professionals with a shared belief that summer and after-school experiences play a critical role in the lives of children. Oasis brings high quality programs directly to families where they live and work. Oasis delivers customized programs that combine experiential education with arts, recreation, and athletics. At Oasis every child will feel part of a community and have a sense of safety and belonging. We create a fun environment where children feel emotionally and physically safe. Our Core Values: ● Oasis gives children the tools they will need to succeed in school and in life. ● Oasis creates communities for children that are safe havens emotionally and physically. ● Oasis staff members build self-confidence by being positive, supportive and kind. ● Oasis encourages children to embrace new experiences and to learn new skills. ● Oasis staff members are role models who teach through their own behaviors, participation/engagement and positive perspective Job Overview: The LIU Teen Travel Director will design the Oasis LIU Teen Travel programs and manage within budget. The goal of the LIU Teen Travel Director is to incorporate the Oasis Mission and Values into the travel camp environment while growing the community of Oasis travel campers and families. The LIU Teen Travel Director will ensure the health and safety of campers and staff through best-in-class programming with appropriate travel destinations and activities in an inclusive, safe, and engaging environment. Job Description Responsibilities Safety & Trust ● Collaborate with Oasis HQ and its partners to keep campers and employees safe ● Maintain an active presence at camp prioritizing time with campers and staff vs in office ● Review and update emergency response plans Branding & Enrollments ● Be the brand ambassador and the ultimate champion of Oasis Day Camp ● Represent Oasis at school and community events ● Communicate with families, staff, and prospects in the off-season ● Coordinate and help facilitate correspondence to registered families prior to the start of camp ● Respond to new parent leads and referrals to drive new enrollments ● Review enrollment reports with the Oasis HQ Leadership Team ● Lead and collaborate with the Oasis LIU and Central Park Teen Travel Leadership Team on retention efforts Budget Management ● Manage all expenses to come in below the budget you are provided ● Ensure buffer in the budget in case of unforeseen issues (eg, transportation breakdown, weather) ● Prepare future season tuition pricing for review with Oasis HQ ● Track and record all invoices promptly using company accounting tools, policies, and processes ● Operate within your authorized levels (spending, signing) in accordance with company policies Programming ● Build a program that develops campers into twenty-first century leaders ● Manage the Oasis LIU Teen Travel summer staff ● Develop daily stand-ups and talk tracks for each trip, such that new staff feel equipped with a script, playbook, or checklist for each day, with clear progression of programming throughout the course of a session/summer. ● Train summer staff on each activity and trip. ● Develop programming for downtime (eg, buses) to build relationships and develop culture. ● Support the Camp Director and Director of Operations in facilitating the collection of family feedback process for trips programming during the summer. ● Support the Camp Director Operations Director to communicate to parents and families the “substance” and “why” of Oasis Teen Travel. ● Inject new all-camp traditions that align with values and draw new camper families Operations ● Oversee the scheduling and scheduling changes of trips in the summer, and communicate with the Camp Director, Director of Operations, staff, and vendors if and when changes arise throughout the summer ● Coordinate the safety and arrangements for group trips and group overnights for all Oasis Camps ● Coordinate the safety and arrangements for bus and charter bus transportation for all daily and overnight programming ● Ensure all campers are fed at meal times and depart camp safely each day ● Review inventory from previous summer and create a “wish list” for upcoming summer People Operations ● ● Deliver orientation with the leadership team for staff training ● Provide administrative and programmatic oversight for all Oasis Teen Travel ● Champion Oasis staff training and impart our guidelines of safety and excellence with all staff ● Work within the defined budget and be accountable for all salaries and spending ● Champion and lead training for staff throughout the course of the summer ● Lead staff recognition and awards ceremonies throughout the summer Who You Are: ● Enthusiastic about camp and developing children through camp experiences ● Comfortable in a group dynamic setting and with public speaking ● A strong analytical decision-maker thru organized, structured, and detailed thinking ● A strong people manager committed to high standards of performance ● An outstanding communicator and able to build trust through empathy with staff and families ● Strong relationship builder, which translates into camper enrollments ● Strong analytical and decision-making skills thru organized, structured, and detailed thinking ● Dependable, enthusiastic, levelheaded, flexible and team oriented Qualifications: ● Education: Bachelor’s Degree in Education required (Master’s Degree in Education preferred) ● Minimum 5+ years’ experience working as a teacher ● Experience in program and activity planning for children grades 6-12. ● Experience with Microsoft Office and Google Workspace productivity tools ● CPR and First Aid certified or willing to obtain within 30 days of being hired and update annually Pre-Summer Schedule: Off-season hours begin in the spring and increase steadily through the start of summer. Total off-season hours are approximately 120 hours* over two months. May: 15 hours per week. June: 15 hours per week. Location: Greater Long Island area, with in-person events as required. Summer Schedule: June 30-August 22, 2025 Location: LIU Post and Trip Destinations with campers *Pre-Summer Hours are subject to change. There is no guaranteed number of hours per week, and hours will be allocated on a week-by-week or month-by-month basis. Any time spent over allotted hours needs to be pre-approved by the employee’s manager. Oasis Day Camp is an equal opportunity employer and is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

We are a brand new Christian Learning center located in Mount Vernon, NY looking for Lead teachers to join our team. We have 5 classrooms (2 toddler classrooms, 1 preschool classroom and 2 school aged classrooms). Are you fun, energetic, have experience in a daycare or as a teacher and you love kids ? If so, this is the job for you. Hours: 8:30am-5:30pm Mon-Fri FT We are looking for individuals who are dependable, driven, loyal and trust worthy to grow with our company. We look forward to investing in staff that meet this criteria. If you do not have high energy this may not be the position for you. If you do not have leadership characteristics this may not be the position for you. Floater duties include: - Lesson/ Activity prep w. lead teacher - Parent teacher conference support - Assisting in any classroom necessary for the day - Supervision of children - Diaper changing - Assisting with feeding and creating independent toddlers - Assisting with Potty Training When not in the classroom: - Meal prep - Break relief - Cleaning kitchen, bathroom & lobby twice a day - Assisting where necessary in each classroom - Following classroom assignments from administration QUALIFICATIONS - MUST BE 18YRS OR OLDER! - HighSchool Diploma/ GED REQUIRED - MUST HAVE CPR/FIRST AID OR ABLE TO ATTAIN WITHIN 30 DAYS OF HIRE *We are open to those with little experience but must show promise and be a quick learner. We are looking for someone who wants to grow with the company and hold a higher role of leadership in the future. If you are not energetic and ready to work please do not apply. If your idea of work is sitting on your phone all day , please do not apply.

Seeking to hire a Manager of Membership and Fitness who will be situated at Crown Heights, Brooklyn NY. The site is located in Brooklyn's vibrant Crown Heights neighborhood. The Center serves as a cornerstone for community engagement, creativity, and growth. The center offers a variety of programs, from dance classes to cultural events, bringing people together in a dynamic and welcoming environment. The Manager of Membership and Fitness reports to the Managing Director overseeing the business. The role is responsible for the fitness center, wellness room and membership department's daily operations and planning. This full-time on-site position requires a highly motivated individual with strong selling skills to drive membership growth and retention while meeting sales targets. In addition to overseeing all aspects of membership and fitness services, this role will supervise the Membership Advisor and Personal Trainers, ensuring they align with the department's goals and standards. The Manager will also work closely with the team to create and implement sales strategies, maintain high-quality experiences for members, and enhance the center's offerings. Responsibilities - Maintain clear and open communication with the Managing Director and other department heads as well as working collaboratively as needed. - Create and implement sales plans to drive membership and grow the fitness business within the Center. - Oversee membership and fitness operations. - Report on performance metrics implementing strategies for improvement as needed. - Manage and mentor the Membership Advisor, and Personal Trainers providing guidance and ongoing support with a continuing learning philosophy for their success. - Conduct regular team meetings, daily check-in huddles to keep staff knowledgeable about center happenings, and ensure high standards are being met. - Empower and develop talent and reinforce a culture of high performance, positivity, and motivation. - NOTE : This hire will be authorized to deliver personal training sessions outside of their regular assigned hours/schedule if interested. Qualifications - Minimum of 2 -3 years of experience in membership sales and/ or fitness management along with related administrative knowledge required. Computer literacy a must including familiarity with MicroSoft Office 356, EZFacility, Mindbody and Salesforce. - Strong sales background and customer service experience also required (sales, health and wellness, retail, restaurant, fitness). - Experience onboarding, training, coaching, and developing high-performing teams a plus. - Genuine passion for fitness, health and wellness with an ability to engage and motivate the community. - Positive communicator with strong written and verbal communication skills. - Proactive problem-solving skills and a customer-focused mindset. - CPR certification or a willingness to acquire CPR certification within 30 days of employment

Operations Associate Aegis Capital is a full-service investment bank which provides corporate finance, research and sales trading to corporate, institutional and high net worth individual clients. Investment banking services include initial, secondary, and follow-on offerings, institutional private placements and merger and acquisitions advisory services. We are seeking a full-time Operations Associate to work at our NYC & Melville, NY office. We are looking for a motivated, organized individual that can interface with leaders, managers and team members while exercising tact and discretion in handling sensitive information. This position provides excellent exposure to a wide range of administrative and business activities for motivated, creative, and aspiring individual. Duties of this position include: · Handling a broad range of duties from day-to-day operational activities, scheduling meetings and correspondence and phone management. · Work closely with the clearing firm · Critically think beyond day-to-day operations and analyze a variety of factors and metrics when making decisions for the department. · Oversight of opening new investment accounts, client presentations and account services. · Assist with day-to-day operations and office related tasks as needed · Provide reception support Qualifications: · 4+ years of financial services experience · Forward thinker with proactive mindset · Solid organizational and time management skills · Excellent verbal and written communication · Committed, accurate, detail-oriented and dedicated individual · Preferred Series 7 or 99 licensed Additional Abilities · Problem-solving skills with the ability to analyze trends and identify and communicate problems or concerns. · Demonstrate confidence, skill, and professionalism needed to resolve critical issues in a manner that strengthens the client relationship and mitigates risk for the firm. · Executes with a sense of urgency, a drive to make an impact, and a high level of self-confidence. · Must be able to work well in high pressure situations and elevated workloads. · Desire and ability to actively and positively contribute within a highly collaborative team setting · Willingness to remain responsive and flexible in a dynamic environment · Ability to engage partners internally and externally in a professional and productive manner to maintain a high level of performance and service Aegis Capital Corporation, Member: FINRA/SIPC, EOE/M/F/D/V/SO

We are looking for a reliable and detail-oriented Data Entry Agent to join our team. The successful candidate will be responsible for entering, updating, and maintaining data in our systems. The role requires a keen eye for detail, excellent typing skills, and the ability to work independently or as part of a team. Whether you’re seeking a full-time or part-time opportunity, this position offers flexible hours, with remote options available. Key Responsibilities: Input data accurately into company databases, spreadsheets, or other systems. Verify and ensure the accuracy of data entry to prevent errors. Organize and maintain files and records, both digital and physical. Review and update existing data to ensure consistency and correctness. Perform data cleanup and validation to improve data quality. Process forms, applications, and other documents as needed. Generate reports, summaries, and other documents from inputted data. Adhere to company policies, procedures, and confidentiality guidelines. Handle sensitive information securely and with discretion. Collaborate with other departments to ensure smooth workflow and data integrity. Assist with other administrative tasks as needed. Required Skills and Qualifications: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). Proven experience as a data entry clerk or in a similar administrative role. Strong typing skills with a high level of accuracy (preferably 45-50 WPM or higher). Proficiency in Microsoft Office (especially Excel, Word) or Google Workspace (Docs, Sheets). Basic knowledge of database management and data entry systems. Excellent attention to detail and organizational skills. Ability to work independently and manage time effectively. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Preferred Qualifications: Experience with specific data entry software or tools (e.g., QuickBooks, CRM systems). Previous experience in a similar industry or role (e.g., healthcare, finance, logistics). Working Hours: Part-Time: 20-30 hours per week, Monday to Friday (with possible flexibility depending on the company)

Overview Medical Clinics of NYC is seeking a reliable, detail-oriented, and personable Medical Receptionist / Office Assistant to join our dynamic team. This position is vital to ensuring smooth day-to-day operations and delivering exceptional service to our patients and visitors. Responsibilities - Greet and check in patients in a friendly and professional manner - Schedule and confirm appointments via phone, email, and patient portal - Answer and direct incoming calls, take messages, and provide accurate information - Verify insurance information and obtain necessary authorizations - Collect co-pays and manage billing inquiries - Maintain and update patient records and ensure confidentiality - Assist with filing, scanning, faxing, and other administrative tasks - Support medical staff with documentation and follow-ups as needed - Keep the front desk and reception area clean and organized - Manage office supplies and inventory - Coordinate with other departments to ensure optimal patient care Required Skills and Qualifications - Proficient in office management practices with strong computer literacy skills. - Excellent organizational skills to manage multiple tasks effectively while maintaining attention to detail. - Knowledge of medical terminology and insurance verification. - Previous experience in a medical office or clinic setting is a plus. (Freshers can apply!) Join our team as a Front Desk Receptionist where you will play an essential role in delivering outstanding service while contributing to the overall success of our organization!

Job Title: Part-Time Floor Associate – Arcade Location: Gaming City, 36-10 31st st, Astoria, NY 11106 Job Type: Part-Time Are you passionate about creating a fun and welcoming environment for families and kids? Gaming City is looking for a Part-Time Floor Associate to join our team! Responsibilities: Provide excellent customer service to guests of all ages Maintain cleanliness and organization of the arcade space Perform light maintenance and troubleshooting for arcade machines Assist customers with arcade operations and game-related questions Handle basic administrative tasks using Windows-based systems Requirements: Friendly and outgoing personality, especially with kids and families Prior experience in an arcade or similar customer service role is a plus Basic knowledge of Windows operating systems Comfortable with cleaning and general upkeep tasks Open availability, including evenings, weekends, and holidays If you’re excited about games, enjoy interacting with people, and want to be part of a fun, dynamic environment, we’d love to hear from you!

Requirements: High school diploma or equivalent; additional computer training or certification is a plus Proven experience as a data entry clerk or similar role Excellent typing skills (minimum [insert WPM]) Proficiency in MS Office (Word, Excel) and data programs Strong attention to detail and organizational skills Ability to work independently and handle multiple tasks Good communication skills Preferred Qualifications: Experience with [insert specific software or database, e.g., Salesforce, QuickBooks, etc.] Knowledge of administrative and clerical procedures Previous experience in [industry name, if relevant] Work Environment: Office-based with standard working hours May involve sitting for extended periods and repetitive tasks

Luxury Lash Salon Receptionist Job description: Job Overview Lash Me NYC is seeking a professional and organized Receptionist to join our team. The ideal candidate will have an interest in the beauty industry, be a team player and hard worker, and will provide excellent customer service and administrative support. Responsibilities - Greet and assist visitors in a friendly and professional manner - Answer and direct phone calls promptly - Manage the company's calendar and schedule appointments - Perform tasks such as data entry, filing, and correspondence - Coordinate events and meetings as needed - Maintain a tidy reception area - Maintain a polished and professional appearance at all times - Assist with social media as needed - Must be able to work weekdays AND weekends (this is non-negotiable!) Experience in a luxury salon setting is a plus but not mandatory Experience - Proven experience as a Receptionist or in a similar role - Strong computer skills with proficiency in Google Suite - Excellent organizational and multitasking abilities - Outstanding communication and interpersonal skills Benefits - Free beauty services! - A fun and aesthetically pleasing work environment - The ability to strengthen your skills in reception and customer service to help prepare you for any role! Join us as our Receptionist to showcase your administrative skills and provide exceptional service to our clients! We are so excited to meet you! Job Types: Full-time, Part-time Pay: From $17.00 per hour Benefits: Employee discount Shift: 8-10 hour shift Ability to Commute: Brooklyn, NY 11201 (Required) Work Location: In person

Job Title: Bilingual Medical Scribe (In-Person) – Ideal for Pre-Meds, IMGs & College Students Location: Valley Stream, NY Company: Health Heros Job Type: Full-Time | In-Person Only Schedule: Monday – Friday | 9:00 AM – 5:00 PM Pay: Competitive Health Heros, a growing telehealth company based in Valley Stream, NY, is seeking a motivated and detail-oriented bilingual Medical Scribe to join our in-person care team. This is a great opportunity for college students, pre-med students, international medical graduates (IMGs), or experienced scribes looking to gain valuable clinical experience in a modern healthcare setting. Responsibilities: Accurately document patient visits in real-time alongside healthcare providers Navigate and update Electronic Medical Records (EMR) systems Assist with clerical and administrative tasks Collaborate with providers to ensure high-quality patient care Qualifications: Bilingual (English + another language) – Required Previous EMR experience strongly preferred (Epic, Cerner, eClinicalWorks, etc.) Strong attention to detail and organizational skills Interest in healthcare, public health, or a future medical career Must be available for full-time, in-person work (M–F, 9 AM – 5 PM) What We Offer: Competitive pay 💵 Hands-on clinical experience ideal for med/PA/nursing school applications Supportive and collaborative team environment Exposure to telehealth workflows and modern healthcare systems Opportunity to contribute to community health initiatives

The company is looking for a RN as a Director of Pt Services. This position is that of a supervisor for the field staff and to ensure compliance of files for caregivers and clients. This employee will be responsible for the assessment of new clients and re-assessment as outline by the state HealthCare. The RN will also be responsible for supervision of new staff aides and to ensure that all background checks are cleared. The RN will report to the administrator and will work closely with the coordinator. Please forward a Resume.

Receptionist for medical office (just one doctor’s) office. Monday through Thursday Handle variety of clerical and administrative tasks, including patient registration, scheduling appointments, answering the phone.

Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel

Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with the customer service at our pop-up gym location in Westbury. Our ideal candidate will work closely with our management and administrative team to assist with client intake and class registration. Responsibilities include but are not limited to customer intake, data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ in-person inquiries, check in’s, attendance, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

Artisan Barber is not just a barbershop—it is a sanctuary of craftsmanship and community in the heart of New York City's Upper East Side. Founded in 2017, our philosophy is rooted in a deep commitment to providing exceptional grooming experiences where tradition and innovation intersect. We believe that a barbershop should be more than a place for a haircut or shave—it is a space where people connect, exchange ideas, and walk out feeling their best. Our team is dedicated to elevating the craft of barbering, with each of our artisans bringing a unique blend of skill, passion, and artistry to every client. From the moment you enter our doors, you are welcomed into an environment where every detail, from the aesthetic design of the space to the precision of each service, is designed with intention. The barbers at Artisan are true masters of their craft, constantly evolving and staying ahead of industry trends, all while fostering a warm, positive, and professional atmosphere for clients. With a rapidly growing client base of over 5,000 and multiple locations, Artisan Barber has become a cornerstone of the community—a place where our clients trust not only in our expertise but in our commitment to providing a personalized, exceptional experience every time they visit. We pride ourselves on offering the highest level of grooming services, paired with top-tier products that ensure our clients leave feeling transformed, confident, and their best selves. As we continue to evolve, we’re looking for talented barbers who share our passion for quality, service, and artistry. Whether you’re an established professional with a loyal following or a rising star ready to cultivate your clientele in a dynamic and supportive environment, Artisan Barber offers the perfect setting for you to grow, thrive, and make your mark in the world of high-end grooming. Location: High-End Boutique Barber Shop, Upper East Side Position Overview: We’re seeking a highly skilled and experienced Barber with 3-5 years of industry experience to join our team. Whether you’re an established stylist with a loyal clientele or looking to grow within a high-end boutique environment, we offer a flexible work culture with competitive pay and plenty of room for growth. As a part of our team, you’ll be expected to provide exceptional grooming experiences while contributing to the positive and welcoming environment we’ve created. Key Responsibilities: • Client Service: Provide high-quality haircuts, shaves, and grooming services to clients with precision and care. • Client Relations: Build strong relationships with clients, ensuring they leave feeling their best. Repeat clients and word-of-mouth are key to your success. • Product Knowledge: Educate clients on high-end products, making recommendations that align with their personal grooming needs. • Team Collaboration: Work with a close-knit team of barbers and staff to maintain an organized and efficient work environment. • Administrative Tasks: Use technology to manage appointments, communicate with clients via email, and stay organized. Qualifications: • Experience: 3-5 years of experience in a barbershop or salon setting, preferably in high-end Manhattan or Brooklyn locations such as Blind Barber, Fellow Barber, or similar. • Location: Must live within an hour of the Upper East Side for reliable commute and punctuality. • Skills: Must be comfortable with computers and email communication. • Client Base: A book of existing clients is a plus, but not required. • Commission: We offer competitive compensation starting at 45-50% commission depending on your experience and client base. If you do not currently have a book of clients, we will start you at 50% commission or an hourly rate of $18/hour. • Growth Opportunity: Our top barbers earn well, and there is significant room for growth within the company. Work Schedule: • Flexible schedule with options for full-time (30+ hours) or part-time (20-25 hours) work. • Ability to create your own schedule and work to your availability. Compensation: • Commission-Based Pay: Starting at 45-50% commission, with potential for higher rates based on experience and client base. • Hourly Option: If you are building a client base, we offer a base pay of $18/hour. • Growth Potential: Top barbers on our team make six figures, with strong earning potential for dedicated professionals. Why Join Artisan Barber? • Team Culture: We are a creative, passionate, and close-knit team. • Room for Growth: With a strong and established client base, there is room for you to grow, build your own book, and earn top-tier commissions. • Flexibility: Whether you want to work part-time or full-time, we have options to fit your needs. Join us at Artisan Barber where the art of grooming becomes a meaningful experience. Here, you won’t just be cutting hair—you’ll be creating moments of transformation for your clients, while refining your own craft in a community that celebrates artistry and growth. Apply now to join a team that values quality, skill, and individuality.

We are seeking a highly organized and detail-oriented Team Lead to take ownership of training and managing our team of part time brand ambassadors. We’re a team of around 25-35 people as of March 2025. This position will report directly to the Founder of The Demo Queen. Main responsibilities are listed below with a focus on people management and training new team members in the field. ALL applicants will be directed to apply through our website + Google form. https://www.thedemoqueen.com/teamlead Key Responsibilities Team Training — On-site training requires travel in the tri-state rea. Training reps, conducting the 1st demo for new clients, executing premium demos with new team members, creating training standards, and supporting our team in the field. Team Communication — Act as a liaison between team members and our leadership team ensuring smooth internal communication and timely updates via Slack and Email. Scheduling & Calendar Management — Coordinate calendars and team schedules; maintain and update calendars for efficiency. Take ownership of the team calendar. Data Entry & Organization — Accurately input, update, and maintain company records, reports, and databases. Administrative Support — Manage team Slack account, manage Google Calendar, organize documents in Google Drive, professional email correspondence, light Social Media posting. Task & Deadline Tracking — Monitor team tasks and ensure all deadlines are met. General Tasks Manage and create new brand training information for team members Manage staff availability Manage team Slack channels Onboard new employees and provide support for their first 30 days Manage the team entirely, take ownership In-field Tasks Become main Brand Ambassador for our new clients, taking ownership of educating our reps on how to execute a demo for new brands and products. Take photos of tables, highlighting a gorgeous presentation. Support our reps in the field and on-site as needed. Qualifications Strong proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail). Comfortable using Slack and digital communication tools Strong people and team management skills (1+ year or more) Understanding the importance and basic functions of social media (Instagram & Facebook) Excellent organizational and time-management skills, able to work independently Strong written and verbal communication skills. Ability to work independently and proactively solve problems. Previous experience in an administrative role is preferred. Schedule & Compensation Full-time, 1099 contract (Independent Contractor) $1,200 per week, paid weekly, around $62k annually One week paid vacation after 1 year anniversary with the company One Sunday or Saturday per month to swap for a Wednesday Schedule Thursday to Monday 10 AM to 7 PM (Tuesday + Wednesday off). Our in-store demos run from 10-2 and 3-7 so availability during these times is required. One day per week at HQ. Must be able to commute to our partner stores in New York, New Jersey, and Connecticut. If you're detail-oriented and thrive in a dynamic environment, we'd love to hear from you!

Location: High-End Boutique Barber Shop, Upper East Side We are seeking an experienced, polished, and highly personable Front of House Concierge / Sales Associate to join our exceptional team at a luxury boutique barber shop, inspired by exclusive, fashion-forward spaces like Soho House. Located on the Upper East Side, our shop provides a sophisticated, upscale experience for our clientele, and we need someone who reflects that same level of excellence from the moment they walk in the door. Key Responsibilities: • Client Experience: Provide a warm, professional welcome to each client, ensuring that they feel attended to and valued. As the face of the brand, you will represent our sophisticated atmosphere and help curate a memorable experience for every guest. • Product Knowledge & Sales: Guide clients in selecting premium grooming products, drawing on your expertise to recommend the best items for their needs. You will receive 10% commission on product sales, rewarding your passion for providing top-tier service. • Appointment Management: Ensure that the barber’s schedule is always fully booked. You’ll take charge of managing appointments, sending reminders, and ensuring the owner’s personal bookings are coordinated seamlessly. • Shop Maintenance: Keep the space tidy, organized, and presentable at all times. Ensure that all tools and equipment are in top condition and in line with shop guidelines. • Team Collaboration: Work closely with barbers and other team members to ensure smooth operations and a seamless customer experience from start to finish. • Administrative Support: Assist with light administrative duties, such as maintaining Google Sheets for client bookings, reminders, and keeping communication flowing smoothly between the front desk, barbers, and clients. Ideal Candidate: • Experience: Prior experience in high-end retail, hospitality (such as hotel front desk or Equinox), or spa services, with an understanding of luxury brands like La Labo, Heels In, ASAP, or other premium skincare and grooming products. • Skills: Excellent communication and interpersonal skills, with a knack for building rapport with clients. A strong comfort level with booking systems, light administrative tasks, and technology is key. • Personality: You exude elegance, impeccable style, and a sophisticated presence, reflecting the high-end nature of the business. You have a passion for delivering exceptional service and a natural ability to create an unforgettable client experience. • Availability: This is a part-time role, requiring 30 hours per week. Shifts will either be full-day or six-hour shifts, and flexibility is highly valued. Ideally, candidates can work 3-5 days a week. Compensation: • Hourly Rate: Starting at $21 per hour, with an additional 10% commission on product sales. • Work Environment: A refined, intimate environment where your attention to detail, poise, and dedication to service are valued and rewarded. If you are someone who thrives in luxury service, possesses a keen eye for detail, and has a passion for delivering exceptional service, we would be delighted to have you join our team. This is a unique opportunity to contribute to a high-end fashion-forward space where your expertise and style will be celebrated. Apply now to become an integral part of our distinguished team and help elevate the client experience to new heights.

US Mule is a trusted provider of insurance solutions, dedicated to delivering exceptional service and personalized coverage options. We are currently seeking a motivated Insurance Broker to join our team and help clients navigate their insurance needs with confidence. Responsibilities: Handle inbound phone calls and provide excellent customer service. Manage billing processes and address client inquiries. Process endorsements and policy changes accurately. Assist clients with policy administration and insurance solutions. Qualifications: 1-3 years of experience in personal or commercial property and casualty insurance. Background in customer service and policy administration within an insurance company, wholesale broker, or agency. Strong interpersonal and communication skills, including verbal, written, and listening abilities. Detail-oriented with excellent problem-solving skills.

Key Responsibilities: Clinical Duties: 1. Take and record vital signs (blood pressure, heart rate, temperature, etc.) 2. Prepare patients for doctor visits. 3. Provide guidance to patients on injections, supplements, and aesthetic treatments as directed by the physician, 4. Maintain cleanliness and sterilization of medical equipment and exam rooms. Administrative Duties: - Greet and check in patients - Schedule appointments and manage patient flow - Update and maintain electronic health records (EHR) - Answer phones, respond to inquiries, and relay messages to clinical staff Skills & Qualifications: - Completion of an accredited Medical Assistant program - Excellent communication and organizational skills - Ability to multitask in a fast-paced environment - Compassionate and patient-focused attitude Salary will be commensurate with experience, and market competitive

About Community Capital New York: CCNY is a Westchester based nonprofit lender and Community Development Financial Institution (CDFI) that creates economic opportunities for underserved, historically disadvantaged individuals and communities by funding the development of critically needed affordable housing throughout New York State, and providing flexible loans and business coaching to small business entrepreneurs in the lower and mid-Hudson Valley and Fairfield County, CT. CCNY is a dynamic organization and is poised for growth and expansion. POSITION SUMMARY The Chief Financial Officer is part of the Executive Team supporting the CEO and has the primary responsibilities of risk management, financial planning, fiscal sustainability, and regulatory compliance. DUTIES AND RESPONSIBILITIES - Actively investigates and safeguards financial resources. - Plans, implements, manages and organizes all financial aspects including preparation and management of all budgets and forecasting. - Manages and coordinates audit activities, proper filing of tax, and compliance. - Manages lending and investments. - Drives the organization's financial management and planning. - Performs risk management by analyzing the organization's liabilities and investments. - Manages investment strategies by analyzing cash and liquidity risks. - Controls, manages, and evaluates fundraising plans and capital structure. - Allocates resources and ensures cash flow is appropriate for operations. - Analyzes financial trends and tracks applicable KPI's. - Forecasts ROI for current and future programs and conducts profit and cost analysis for sustainability. - Oversees all accounts, ledgers, financial software and reporting systems ensuring policies and procedures are in compliance with appropriate GAAP standards, grant and funder compliance, audit compliance, and other regulatory requirements, as well as proper maintenance of all accounting systems and function. - Prepares reliable and timely quarterly financial statements, loan and investment portfolio analysis, health of portfolio, portfolio impact, narrative and analysis for Board of Directors and funders. - Develops an annual chart of accounts and allocates expenditures accordingly to grants and contracts and provides expenditure reports to the Executive Team and Programs Department for grant and contract compliance. - Leads and manages staff and consultants in the collection and provision of timely fiscal information and impact data in coordination with all its constituents and partners. - Ensures overall compliance for funders, grantors, auditors and other regulatory agencies. - Manages and supervises the Finance Department developing workplans, training and development plans for staff, maintaining policies and procedures, consultant guidelines and interaction with other departments, developing budgets, deployment plans and meeting projected lending goals. - Track the investments and recommends investment decisions to the CEO based on cash flow and operational needs. - Works closely with the lending team to ensure proper accounting and reconciling accounts between accounting software and lending software. - Performs due diligence, financial analysis, and creates credit memos as required. - Works with and as part of the programs team performing financial management and lending technical assistance and training. - Develops, implements, and performs customized financial management and lending technical assistance to the CDFI industry. - Represents the organization to investors, funders, and other public officials as required. - Actively participates in Executive Team meetings. - Perform other program related duties or special projects as directed by the CEO. EDUCATION AND EXPERIENCE: - Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent field is required. CPA Certification preferred. - Minimum of 7-10 years of leadership experience in financial management, preferable within a CDFI, nonprofit, or financial institution. - Expertise in financial planning, impact investing, grant management, and compliance. KNOWLEDGE, SKILLS, ABILITIES, and PHYSICAL REQUIREMENTS: - Strong organizational, written and oral communication skills. - Exceptionally detail oriented with strong analytical and problem-solving skills with the ability to develop and implement financial strategies. - Excellent computer skills; Word, Excel, accounting software. - Knowledge/Previous training in OMB-A133 and GAAP. - Ability to work under pressure and meet deadlines consistently. - Ability to handle multiple projects at one time. - Self-directed, self-motivated, sound decision maker. - High ethical and professional standards. - Ability to work as a team player. - Ability to travel for professional development, service delivery and investor/partner events. - Must have an automobile, valid driver's license and insurance. - No extraordinary physical requirements. Job requires normal physical requirements for an office position. Equal Opportunity Employer CCNY is an Equal Opportunity Employer. CCNY prohibits discrimination on the basis of race, color, creed, religion, sec, pregnancy, age, national origin, marital status, physical or mental disability, and any other basis protected by applicable law. This applies to all employment decisions, including hiring, promotion, termination, and other matters affecting terms and conditions of employment. CCNY is a drug-free work environment. A pre-employment drug testing and criminal background check may be required. CCNY provides competitive pay, a generous benefits package and a supportive work environment. To Apply: Please submit the following: - Resume and cover letter explaining how your knowledge, skills and abilities fit this position & our organization. - Education Degree and Training Certifications. - Salary requirements and employment conditions. - Applicants must provide three professional references upon request. Community Capital New York, Inc. is a non-profit 501(c)(3) Community Development Financial Institution Inc. that provides affordable loans and financial education to New York communities.

Location: Bushwick Type:Full Time Hybrid (In-Person and Remote) flexible schedule Salary: Competitive, based on skills, qualifications, and experience We are an installation and sculpture-based studio located in Bushwick, renowned for creating large-scale, multimedia projects for international exhibitions, museums, private clients, and galleries. We are seeking a detail-oriented and highly organized Project Manager to join our dynamic team. The ideal candidate is a self-motivated team player who thrives in a high-stress environment, excels at managing high-level clients and tight deadlines, and brings exceptional organizational skills with experience collaborating with diverse in-house and contracted teams. This hybrid role blends in-person and remote work, offering a flexible schedule averaging 30 hours per week. With strong advancement potential, this position is perfect for a proactive individual eager to support the studio’s creative vision and operational success. Roles and Responsibilities Administrative Primary Contact: Act as the main point of contact for the studio, managing all communications and inquiries. Communication Facilitation: Foster effective collaboration between the artist and studio fabricators. Studio Meetings: Lead weekly studio meetings, track actionable items, and provide regular progress reports. Record Maintenance: Develop and maintain detailed studio records, including vendor lists, artwork inventory, and supply requests. Timeline Development: Create project timelines, define deliverables, establish deadlines, and proactively address potential issues. Technical Proficiency: Leverage expertise in database and archive management using tools such as MacOS, Microsoft Office, Google Workspace, Asana, Airtable, Adobe Creative Suite, and ArtSystems. Freelancer Oversight: Manage time cards for freelancers. Budget Tracking: Oversee and track budgets for all projects. Financial Coordination: Handle invoicing and monitor accounts receivable. Qualifications Proven experience in an artist’s studio or contemporary art gallery. Demonstrated project management experience. Exceptional organizational skills and meticulous attention to detail. Proficiency in MacOS, Microsoft Office, Google Workspace, Asana, Airtable, Adobe Creative Suite, and ArtSystems. Outstanding written and verbal communication skills, with the ability to articulate ideas clearly and professionally. Ability to manage multiple projects, high-level clients, and tight deadlines effectively. Experience working with diverse in-house and contracted teams. We Offer Comprehensive Medical, Dental, and Vision insurance options. Hybrid work environment (in-person and remote). Paid Time Off: 3 weeks PTO + sick days + legal holidays. 401(k) retirement plan. Competitive salary + performance-based bonus. If you’re passionate about supporting a cutting-edge creative studio and have the skills to manage complex, large-scale projects, we’d love to hear from you!

Customer relations and answering phones, transaction coordination, handling and communicating agents and their platform, following up with the broker on various platforms for marketing, handling bill payments, scheduling appointments for meetings and more. Must be proficient in Microsoft office, QuickBooks, Social media and customer service.

We are a steel company searching to fill several positions for a very busy office. The candidate must be personable, dependable, and be able to multi-task in a fast paced environment as you will be working directly with customers. Growth opportunity is dependent on your initiative. Office experience preferred. We have an extensive product line, so ability and desire to learn product knowledge is a must. Office duties include the following but are not limited to: Busy Phone Volume Order/Data Entry Purchasing Billing Quoting Faxing/Filing/Copying This position offers benefits. (Medical, Dental, Vision, 401K) Please send resume.

Welcome to Ready Set Grow! Child Care Center. We are happy that you are interested in working with us. Being part of the team will be a rewarding experience. Ready Set Grow! Child Care Center is committed to creating a work environment that treats employees politely and with respect and dignity. In return, it is expected that employees exercise the same towards the children, parents, other employees and administrators. WE’RE HIRING FOR THE FOLLOWING POSITION: you will be responsible for creating and implementing engaging and developmentally appropriate activities for children aged [Age Range, e.g., 1-3 years]. You will work collaboratively with fellow teachers to provide a warm and supportive learning environment, fostering children’s social, emotional, cognitive, and physical development. Responsibilities: Develop and implement engaging daily lesson plans that align with our curriculum and promote children’s learning. Create a safe, stimulating, and organized classroom environment that encourages exploration and discovery. Foster positive relationships with children, parents, and colleagues. Observe and assess children’s progress, documenting their development and communicating with parents. Implement positive behavior management techniques to create a harmonious classroom atmosphere. Supervise children during indoor and outdoor activities, ensuring their safety and well-being. Maintain accurate records of attendance, observations, and assessments. Participate in staff meetings, professional development opportunities, and parent-teacher conferences. Maintain a clean and organized classroom. Follow all licensing and safety regulations. Qualifications: Associate’s or Bachelor’s degree in Early Childhood Education or a related field (preferred). 2 years of experience working with preschool-aged children. Knowledge of child development principles and best practices in early childhood education. Strong communication, interpersonal, and organizational skills. Ability to work collaboratively as part of a team. Patience, empathy, and a genuine love for working with young children. Current CPR and First Aid certification (or willingness to obtain). Background check clearance. Benefits: Competitive salary commensurate with experience and education. A supportive and collaborative work environment. The opportunity to make a positive impact on the lives of young children. Federal Holidays paid One week vacation paid TEACHERS Teachers are a part of the program planning and implementation in cooperation with the Head Teacher. They will have had some experience working with young children. Teachers are encouraged to have at least a two-year degree in Early Childhood Education or CDA credentials. JOB DESCRIPTION & REQUIREMENTS Child Care Workers at Ready Set Grow! Child Care Center are responsible for the well-being of the children under their care. They must monitor the children all day to ensure that they play and interact with one another in a safe and appropriate manner. Some of their typical duties include: Ensuring the children have good hygiene and changing diapers as necessary Cleaning interactive areas throughout the day Preparing meals and snacks for the kids Organizing activities and developing curriculum for older children Developing a schedule for the children to maintain throughout the day Keeping records of each child’s progress, interests and any problems that may occur Maintaining contact with the children’s parents and contacting them in the case of an emergency Constructively participate in team meetings and supervision Maintain confidential student information All staff are expected to be knowledgeable with the Minimum Standards for Childcare within New York State. Failure to adhere to these policies may result in disciplinary action, up to and including termination. Staff at our childcare center must be 18 years or older and have a high school diploma or equivalent Each staff member must be certified in First Aide/CPR and Infant CPR. All staff members must have all state documents filled out and completed in their files. Before they are hired: Each staff member must be cleared through the State of New York Background Check annually. Each staff member must obtain 15 clock training hours within the first 6 months and 30 hours of training every 2 years following the OCFS topics. EDUCATIONAL QUALIFICATIONS Documenting that the person has met the educational qualifications for the position if the person has worked as a teacher, director or administrator. For assistant teachers and a teachers, center director or administrator who has worked for the center for more than will have a file with all documented trainings and qualifications. This file will be reviewed yearly and should be updated with current trainings or qualifications. TRAINING REQUIREMENTS All staff are expected to be knowledgeable with the Minimum Standards for Childcare within New York State. Failure to adhere to these policies may result in disciplinary action, up to and including termination. The form OCFS-6019 will be used to track employee training. Staff at our childcare center must be 18 years or older and have a high school diploma or equivalent. All staff members must have all state documents filled out and completed in their files. Each staff member must complete 15 hours of training during the first six months of registration and at least 30 hours of training every 2 years Each applicant for, or individual in the position of director, teacher, or volunteer must complete State-approved training that complies with federal minimum health and safety pre-service 15 hours of training during the first six months of registration and at least 30 hours of training every 2 years. All staff members must complete the following training: 1) CPR/First Aid 2) Shaken Baby Syndrome 3) Mandated Reporter The staff members will be trained on their own time. All staff will also be responsible for knowing the locations of all fire exits and the emergency evacuation plans. CRIMINAL BACKGROUND CHECK Completed prior to the employee’s first day of employment and annually thereafter, that does not reveal any information which may preclude the person’s employment. A complete caregiver background check including the results of any subsequent investigation related to information obtained as part of the background check within 60 days of employment. Staff must be supervised at all time until a background check is completed. BENEFITS FEDERAL HOLIDAYS PAID ONE WEEK VACATION PAID

scheduling and answering phone with some data entry

Now Hiring: Receptionist – Be the Face of Our Company! Are you organized, professional, and great with people? We’re looking for a Receptionist to be the first point of contact for our business, ensuring a welcoming and efficient front desk experience for clients, visitors, and team members. Why Join Us? Competitive Pay & Benefits – Health insurance, PTO, retirement plans & more Career Growth Opportunities – We invest in our employees’ success Positive Work Environment – Friendly andsupportive team culture Flexible Scheduling – Full-time & part-time positions available Key Responsibilities: • Greet visitors and clients with a warm andprofessional demeanor • Answer and direct phone calls, emails, andinquiries efficiently • Schedule appointments and manage calendars with accuracy • Handle administrative tasks such as data entry, filing, and office organization • Ensure the reception area is clean, organized, and welcoming • Assist other departments as needed to keep operations running smoothly What We’re Looking For: Excellent communication & interpersonal skills Strong organizational & multitasking abilities Proficiency in Microsoft Office & office management software A professional and friendly attitude with a customer-first mindset Previous experience in reception, customer service, or administration is a plus! Ready to be the face of our company? Apply today and start your journey with us! Would you like this tailored for a specific industry (e.g., medical, corporate, hospitality)?

Job Title: Executive Assistant & Business Development Representative Location: NY & NJ - Remote, Field & In-person Job Type: Full-Time About the Role We are seeking a highly organized and results-driven professional to serve as both an Executive Assistant and Business Development Representative. This unique role requires a dynamic individual who can seamlessly manage executive-level responsibilities while also driving new business growth. Key Responsibilities Executive Assistant Duties: • Oversee and manage executive accounts, ensuring organization and efficiency. • Handle administrative tasks, including scheduling, correspondence, and document management. • Assist with business operations, reporting, and special projects as needed. • Serve as a liaison between the executive and internal/external stakeholders. • Maintain confidentiality and professionalism in all interactions. Business Development & Marketing Duties: • Identify and target new pain management physicians and personal injury attorneys. • Secure meetings and build strong relationships to generate referrals. • Develop and execute marketing strategies to drive business for our pharmacy and funding company. • Track outreach efforts, maintain a CRM database, and provide regular progress reports. • Represent the company professionally in meetings, networking events, and industry functions. Qualifications: • Prior experience as an executive assistant, business development representative, or in a similar dual-role capacity. • Strong organizational, multitasking, and problem-solving skills. • Excellent communication and relationship-building abilities. • Sales-oriented mindset with a proven ability to generate leads and close deals. • Proficiency in CRM software and Microsoft Office Suite. • Self-motivated with the ability to work independently and remotely. Why Join Us? This role offers a unique blend of operational support and revenue-generating responsibilities, making it ideal for a high-energy professional who thrives in a fast-paced environment. If you’re looking for a challenging yet rewarding opportunity, we’d love to hear from you!

Boutique Law Firm seeks full time Receptionist/Administrative Assistant. Responsibilities include answering phone, greeting clients, scheduling appointments, sorting mail and various office tasks. Salary commensurate with experience.

For Her NYC is a well-established women's apparel manufacturer dedicated to quality and efficiency. We are seeking a highly organized and computer-savvy Office Assistant & Data Entry Specialist who is fluent in Chinese (Mandarin or Cantonese) and English to support our office operations. This role is ideal for someone with strong attention to detail, excellent typing skills, and the ability to manage large amounts of data efficiently while assisting with general office duties. *WALKING DISTANCE TO THE TRAIN STATION* Key Responsibilities - Data Entry & Record Management Accurately input, update, and maintain large volumes of data in spreadsheets, databases, and internal systems. Verify data for accuracy and completeness, ensuring consistency across documents. Organize and categorize data to ensure quick retrieval and easy access. Maintain detailed records of inventory, orders, and vendor information related to the business. - Document Processing & File Management Create, format, and edit reports, invoices, purchase orders, and other business documents. Assist in translating and formatting documents in Chinese and English. - Communication & Office Administration Assist in coordinating with vendors, suppliers, and internal teams to track shipments and confirm order details. - Data Verification & Quality Control Cross-check and verify information across multiple sources to ensure accuracy and consistency. Identify and correct any discrepancies in data or documentation. Ensure all entries comply with company standards and protocols. Requirements - Fluent in Chinese (Mandarin or Cantonese) and English – Strong reading, writing, and speaking skills required. -Computer-Savvy & Detail-Oriented – Comfortable using: Microsoft Excel & Google Sheets (sorting, formulas, data validation) Microsoft Word & Google Docs (document formatting, reporting) Data entry software or database management tools - Fast & Accurate Typist – Ability to input and process large amounts of data efficiently. - Highly Organized & Detail-Focused – Can manage multiple tasks and ensure data integrity. Job Type: Full-time Pay: $18.00 - $25.00 per hour Benefits: Employee discount Flexible schedule Paid time off Schedule: Monday to Friday Application Question(s): Approximately how far (miles) do you live from our office? Do have experience entering in data? Education: Associate (Preferred) Language: Chinese (Required) Ability to Commute: New Hyde Park, NY 11040 (Required) Work Location: In person

Bellido Insurance is looking for an Administrative Assistant/Personal Secretary for our fast-paced insurance agency. REQUIREMENTS: Fluency in English and Spanish. This includes, reading, writing, and good grammar in both languages. Strong telephone skills and ability to work with clients and insurance companies. Prefer applicants with experience in Microsoft products, which will be tested during interview. Knowledge of insurance preferred, but not required as long as you are willing to learn it while being paid. Prior Administrative Assistant/Receptionist experience required and specific experience must be listed on resume to be discussed during interview. Must be able to present a solid, professional attitude towards clients, vendors, insurance companies.

TITLE: Personnel Assistant (School District) LOCATION: Human Resources Department HOURS: 8:00 AM – 4:30 PM SALARY: $54,470 - $76,256 (based on experience) THIS IS A COMPETITIVE CIVIL SERVICE TITLE DISTINGUISHING FEATURES OF THE CLASS: Under general supervision, the incumbent of this position facilitates the administration of personnel functions within a district’s Personnel Office or Department of Human Resources by performing various specialized administrative and clerical functions related to both the classified/unclassified and certified/non-certified personnel of a school district. The incumbent of this position has extensive contact with district division directors, supervisors, employees, other school districts and the general public. This position requires the exercise of independent judgment in the performance of personnel and/or civil service administration procedures. Supervision may be exercised over subordinate personnel. Does related work as required. EXAMPLES OF WORK: (Illustrative only): Prepares vacancy announcements based on data submitted by department heads and/or supervisors; Responds independently to all communications from potential candidates and maintains related files; Assists in the preparation of all internal job descriptions based upon discussions with department heads and maintains current file of job descriptions with related skill profiles; Pre-screens all resumes of candidates for certified and non-certified positions and conducts exit interviews; Performs the canvassing of Civil Service lists and prepares paperwork required for appointment; Advises program supervisors of Civil Service Rules as they relate to the hiring, promoting and terminating of personnel, and works to ensure compliance with same; Prepares reports of personnel changes to be submitted to the County Department of Human Resources; Acts as contact/liaison with the New York State Education Department on various issues (i.e.; teacher certification, fingerprinting, temporary licenses, etc.); Writes classified ads for all positions; Conducts orientation for new employees; Collects and analyzes data collected from other school districts or sources for negotiations purposes; Acts as liaison with employment agencies to fill salaried and temporary positions; Coordinates special projects such as recruitment fairs, employee recognition programs, etc.; Assists in the maintenance of employee personnel and benefits enrollment records and files; May assist Benefits Assistant and/or Health Claims Processor, as needed; Receives reviews and approves applications for FMLA time to ensure eligibility and applicability to state and federal regulations; Writes and tracks correspondence between the agency and employees regarding their request for, and status of, leaves; Oversees time and leave for all employees to ensure accuracy; Provides information on all leave procedures and policies; Uses computer applications or other automated systems such as spreadsheets, word processing, calendars, e-mail and database software in performing work assignments. REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES: Good knowledge of personnel administration principles, practices, procedures, and terminology as it relates to both certified/non-certified and classified/unclassified personnel; good knowledge of Westchester County Civil Service Rules, policies and procedures, good knowledge of benefits administration; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to conduct special projects under general supervision; ability to establish and maintain effective working relationships with individuals at all levels and categories both inside and outside of the district; ability to read, write, understand and communicate in English sufficiently to perform the essential functions of the position; ability to communicate effectively, both orally and in writing, good initiative and judgment in the conduct of analyses, courtesy; integrity; tact; resourcefulness; physical condition commensurate with the demands of the position. MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where the primary function of the position was personnel work, which must have included one or more of the following activities: job evaluation, recruiting, staff training or benefits administration. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university may be substituted on a year for year basis for up to two (2) years of the specialized experience described above. All coursework must be verified by official transcript. NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience. *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.

The Office Administrator with a construction background will provide essential administrative support to a construction company or construction project team. This role involves handling office tasks, managing communication, assisting with project documentation, and ensuring smooth daily operations. The ideal candidate will have a strong understanding of construction processes, terminology, and project management. Key Responsibilities: Administrative Support: Answer phone calls, emails, and other correspondence related to construction projects. Manage office schedules, appointments, and meetings for project managers or other senior staff. Prepare and distribute internal memos, reports, and project documentation. Document Control and Management: Maintain and organize construction documents, contracts, and permits. Assist in the preparation and submission of tender documents and proposals. Track project schedules and ensure timely submission of reports and documentation. Maintain a filing system for easy access to project-related documents (both digital and paper). Project Coordination: Coordinate with construction teams, subcontractors, vendors, and suppliers for project-related needs. Monitor the progress of projects and help ensure deadlines and budget requirements are met. Assist in preparing and reviewing contracts and change orders. Procurement and Inventory Management: Assist in managing the procurement of construction materials, tools, and equipment. Ensure the timely delivery of materials to job sites. Track inventory levels and manage stock of office and construction-related supplies. Compliance and Safety: Ensure all necessary paperwork for regulatory compliance (permits, inspections, etc.) is up to date. Maintain safety records and ensure safety procedures are followed on-site. Help with OSHA and other regulatory document preparation. Financial Support: Assist in budgeting and tracking project expenses. Prepare and process invoices, purchase orders, and receipts for payment. Help in managing payroll for construction workers if necessary. Customer and Client Liaison: Serve as a point of contact for clients, subcontractors, and other stakeholders. Assist in addressing any client inquiries and project-related issues. Prepare reports and presentations for clients and senior management. Required Qualifications: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). Proven experience in administrative roles, with preference for experience in the construction industry. Knowledge of construction processes, industry terminology, and project management practices. Familiarity with office software (Microsoft Office Suite, Google Workspace, etc.) and construction-related software (e.g., Procore, Buildertrend, etc.) is a plus. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to manage multiple tasks and prioritize effectively. Preferred Skills: Previous experience in a construction office or project management role. Knowledge of accounting and financial principles related to construction. Understanding of building codes, safety regulations, and industry standards. Working Conditions: Office-based position with occasional visits to construction sites. Full-time hours with the possibility of overtime depending on project deadlines. This role is essential for ensuring efficient operations and supporting the overall success of construction projects, making it ideal for someone who is organized, proactive, and has a strong foundation in the construction industry.

Job Overview: Global is seeking an organized and detail-oriented Office Manager to join our growing team. The position will support the firm in all aspects of office management and operations and plays crucial role in maintaining the smooth and efficient operation in our company. In this role, you will be the primary point of contact for all customer inquiries, responsible for data entry, and various administrative tasks, ensuring that all office functions run seamlessly. If you're proactive, have strong communication skills, and thrive in a fast-paced setting, we want to hear from you! Key Responsibilities: Phone Management: Answer, screen, and direct phone calls. Take detailed messages and ensure timely follow-up. Call and follow up with leads. Be point of contact for clients and new prospects. Data Entry & Record Keeping: Input and maintain accurate data into systems. Update and manage files, records, and documents. · General Administrative Support: Manage office schedules, appointments, and meetings. Prepare reports, presentations, and meeting agendas as needed. · Assistant to VP. Assistant to the VP of Marketing & Sales when needed. Assist with schedule, calls, and any email communication as needed. Communication & Coordination: Facilitate communication between departments, clients, and vendors. Assist in preparing email communications, presentations, and webinars as needed. Qualifications: Experience Bachelor’s degree in business administration, Management, or a related field preferred Experience in an office or administrative role preferred. Strong verbal and interpersonal communication skills with the ability to interact professionally with clients, business associates, and external partners Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), CRM, and other office software. Why Join Us? Global Financial gives you the opportunity to contribute to the growth and development of a dynamic company. A supportive and collaborative work environment encouraging growth and collaboration. Competitive salary based on experience with ability to earn commissions. Full time in our NYC office. PTO, Holiday pay, and discretionary bonuses based on performance.

Terrific Tigers Learning Center is a community-focused childcare program dedicated to providing high-quality center-based care for families in Queens. We support every aspect of a child’s growth and development in a safe, loving, and enriching environment. Our program lays a strong educational foundation, preparing children for academic success and lifelong learning. We believe that families are a child’s first and most important teachers, and we work closely with parents to ensure each child thrives. Terrific Tigers are currently seeking nurturing, passionate, and enthusiastic educators who are committed to making a meaningful impact in the lives of young children. All positions are 12-months. Work hours are 8:00 am-6:00 pm Requirements for Lead Teacher Position: Enrolled in or completed Bachelors degree in Child Development or Early Childhood Education. NY State Certification in Early Childhood Education B-2 (preferred). 1 to 2 years of experience working with children (ages 3-5). (Preferably in a childcare or school setting). Familiarity with Head Start/Early Head Start, the Creative Curriculum, preschool assessments, creating lesson plans, behavior management and early childhood practices. Must be willing to complete paperwork including lesson plans, child assessments, child daily logs and classroom logs. Spanish speaking highly preferred. Provide a safe, positive, creative and nurturing learning environment at all times. Guide children to learn language, gain autonomy, interact socially and participate in physical activities. Keep parents informed of their child’s progress and growth. Assist team members and volunteers in maintaining an orderly, safe and attractive classroom. Complete and submit all required paperwork and documentation as scheduled. Delegate and assign tasks as described in the job descriptions and program policies. Encourage parents to be active participants in their child's education. Ensure that all classroom activities are developmentally appropriate and carried out on a daily basis. Handle emergency situations as designated by program policies and procedures. Provide a setting that meets the individual needs of children, assess each child's developmental needs and write individual lesson plans. Flexible, and work with colleagues in a professional manner. Love working with young children. Support the diversity initiatives of the school. Strong written and verbal communication skills. Requires minimal supervision. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions. Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Additional center/school requirements may apply.'

Assistant is responsible for helping our staff with multiple professional duties. This position will be mainly remote, but may require in person assistance from time to time. Multilingual candidates preferred, but not required. Must be a resident of New York City, Nassau, Westchester or Northern New Jersey. Duties include, but are not limited to, answering phone calls and greeting clients, contributing to fact-checking, compiling data, and communicating with contractors, etc. Communicating with clients via phone, by email. Briefing the manager and other employees. Seeing to administrative tasks like making copies and sending invoices. Attending meetings, taking accurate notes on proceedings. Organizing documents and record-keeping. Transcribing and proofreading documents. Scheduling client appointments. Might be required to go to properties in New York City or New Jersey from time to time. Maintaining client confidentiality and privacy. INDEPENDENT, SELF-MOTIVATED, TIME FLEXIBILITY, RESPONSIVE and AVAILABLE. Probationary period before permanent official offer.

Job Description: We are looking for a highly organized, proactive, and detail-oriented Bilingual Secretary with excellent communication skills in both English and Spanish. Key Responsibilities: - Handle phone calls and emails in both English and Spanish. - Manage documentation, filing, and records. - Perform general administrative tasks such as preparing reports and presentations. Requirements: - Advanced proficiency in both English (written and spoken) and Spanish. - Previous experience as a secretary or administrative assistant is preferred. - Strong knowledge of office tools (Microsoft Office, Google Suite, etc.). - Excellent organizational skills with the ability to handle multiple tasks efficiently. - Professional attitude, excellent communication skills, and the ability to work well in a team.

Job description We are a unique, fast growing TRANSPORTATION COMPLIANCE Company. We are looking for a confident, friendly, quick learner. We work with Federal & State D.O.T. & DMV Regulations with the Trucking, Limousine and Bus Industry. This position requires excellent communication skills to take care of our valued clients. We are "KNOWN FOR SERVICE." in the Industry. This is a Great opportunity for the right person to grow with us! Monday - Friday P/T Must have Computer skills Need Good written and oral communication skills Must have excellent organizational and follow up skills as well as being detail oriented. Need to be able to switch gears smoothly and multi-task while still being able to work in an efficient and well-organized fashion. Bilingual (Spanish) a Plus If you are looking for a career where you can learn and grow, both professionally and personally - we want YOU! to be part of our winning team! Job Type: Part-time Pay: $18.00 - $20.00 per hour Experience: Administrative Assistants & Receptionists: 1 year (Required) Work Location: In person

Powerhouse by Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with the day to day administrative duties within our gymnastics facility. Our ideal candidate will work closely with the administrative team to assist with office duties and customer/ client relations. Responsibilities include but are not limited to data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ emails/ in-person inquiries, creating memos, and assisting with customer intake, check in’s, attendance, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

We are currently seeking a dynamic and customer-oriented Optical Receptionist/Sales Person to join our team. As the first point of contact for our customers, you will play a crucial role in creating a positive and welcoming experience. Your responsibilities will include: 1. Customer Service: Greet and assist customers in a friendly and professional manner, providing information about our services and products. 2. Appointment Scheduling: Manage appointment bookings and reminders to ensure efficient flow in the optical center. 3. Sales: Assist customers in selecting eyewear, lenses, and accessories by understanding their needs, preferences, and prescription requirements. 4. Product Knowledge: Stay up-to-date with the latest eyewear trends and product offerings to provide accurate information and recommendations to customers. 5. Administrative Tasks: Handle administrative duties such as verifying insurance information, processing payments, and maintaining patient records. 6. Inventory Management: Monitor and maintain inventory levels, ensuring the availability of popular eyewear brands and styles. 7. Customer Follow-Up: Provide post-sales support and follow-up with customers to ensure their satisfaction with their eyewear. Qualifications: - Previous experience in a similar role, preferably in the optical industry.

We are looking for a friendly and organized Receptionist to join our orthodontic office! What We’re Looking For: ✅ Excellent communication and customer service skills ✅ Experience with Carestream/Orthotrac is a plus, but not required ✅ Previous receptionist experience in the medical/dental field is preferred ✅ Ability to multitask in a fast-paced environment Responsibilities Include: Greeting and checking in patients Scheduling appointments Answering phone calls and assisting with inquiries Maintain and update patient records in the office management system Assist with administrative tasks such as scanning, filing, and organizing documents Communicate with orthodontist, assistants, and other team members to ensure smooth office operations Working Hours: Monday-Thursday 9am-6pm or Tuesday-Friday 9am-6pm (Fridays 8am-5pm) One Saturday (8am-12pm) about every 6-8 weeks If you’re a team player with a positive attitude, we’d love to hear from you! High school diploma or equivalent required Salary to be determined according to experience Job Type: Full-time Pay: $18.00 - $27.00 per hour, according to your experience.

If interested, please call (M-F, 8AM - 4PM) ! We see chats, but are not able to respond. Seven one eight, four seven one, five five zero zero We are seeking a dedicated and driven personality to join our team as a Front Desk Receptionist at Wavecrest! We are looking for someone who is committed to providing exceptional customer service and care for our residents. We're seeking a strong-willed individual to serve as the face of Wavecrest and as the first point of contact, responsible for creating a positive and professional experience for visitors, residents and staff. Job responsibilities include: - Greeting residents, family members and visitors with a warm and friendly demeanor. - Answering and direct phone calls, taking messages as necessary. - Responding to inquiries about facility services and residents with accuracy and professionality. - Maintaining a clean and organized reception area, to ensure smooth workflow and operations. - Signing for packages and mail, directing them as needed. - Coordinate with staff to ensure residents receive timely assistance and support. - Corresponding with appropriate parties when residents return/or are discharged from hospital/rehab. - Ensuring residents and visitors sign in and out Qualifications: - High School Diploma/Equivalent - Previous experience in an administrative role is preferred, but not required. Extensive training and support will be provided! - Excellent communication and interpersonal skills. - Strong organizational skills with the ability to multitask. - Proficient with basic computer applications (Microsoft Office, Word, Excel, Outlook). - Compassionate and understanding attitude towards residents and their families. - Ability to maintain confidentiality and handle sensitive information. Working Conditions: - Must be able to sit for an extended period of time (8 Hours) - Must be comfortable working in a Healthcare setting. - Must be able to multitask between routing phone calls, ensuring residents are properly signing in/out all while maintaining professionality. Candidates are encouraged to submit their resumes outlining your qualifications and skills for the role. Join our team and help us make a difference in the lives of our residents by providing outstanding service and support!

Overnight Front Desk Manager Location: Hudson Yards Hotel, New York, NY Schedule: Overnight shifts, including weekends and holidays About Us Hudson Yards Hotel is a boutique property at the heart of New York City, blending luxury with a warm, personalized guest experience. Our team is passionate about hospitality, and we believe in creating a workplace where everyone feels valued. Your Mission As the Overnight Front Desk Assistant Manager & Acting Manager on Duty, you will be the primary point of contact for guests and hotel operations overnight. You will ensure smooth check-ins and check-outs, address guest concerns, and oversee the front office team to deliver an exceptional guest experience. In the absence of senior management, you will handle operational decisions, resolve guest issues, and coordinate with other hotel departments to maintain seamless service. Key Responsibilities - Guest Services & Front Office Operations - Serve as the Acting Manager on Duty (MOD) overnight, ensuring efficient front office operations and addressing any guest needs. - Oversee guest check-in/check-out process, ensuring proper identification and payment methods are secured. - Supervise and support the front office team, ensuring all guest interactions are warm, personalized, and efficient. - Handle and resolve guest complaints or service issues that cannot be settled by front desk agents, providing timely follow-up. - Monitor and manage VIP guest arrivals and departures, ensuring all special requests are fulfilled. - Motivate and encourage team members to upsell rooms and services, driving additional revenue. Financial & Administrative Duties - Ensure all folio postings, deposits, and settlements are handled properly and in a timely manner. - Maintain accuracy in cash handling, billing, and financial transactions, ensuring compliance with internal audit procedures. - Prepare and distribute end-of-shift reports to senior management and ensure all key information is documented. Hotel Safety & Operations Oversight - Maintain a visible and proactive presence throughout the hotel, monitoring safety and security. - Coordinate with housekeeping and maintenance to address any urgent facility issues overnight. - Ensure all internal policies and security procedures are upheld to maintain a safe environment for guests and staff. What You Bring - 3+ years of front office experience in a hotel environment, with at least 1 year in a leadership or supervisory role. - Strong problem-solving skills, able to handle guest concerns with professionalism and efficiency. - Excellent communication abilities (verbal, written, and body language) to interact with guests, team members, and management. - Ability to work independently and make operational decisions in the absence of senior leadership. - Strong financial acumen, ensuring accuracy in transactions. - Experience using hotel management systems (e.g., Mews, Opera, or similar). - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). - Must be legally authorized to work in the United States. Why Join Us? - Opportunity to work in a start-up boutique hotel with a growing and dynamic team. - Gain valuable leadership experience as the overnight Manager on Duty. - Work in a fast-paced, guest-focused environment where every night is unique. If you’re a night owl with a passion for hospitality, apply today and help us create unforgettable guest experiences!

Food importer and Fulfilment center is looking for a candidate with knowledge of bookkeeping, proficient with XLS and street smart rather than with lot of diplomas. The ideal candidate will help with orders/invoices, and organizing / following up the growing number of fulfilment clients.

Overview We are seeking a highly organized and detail-oriented Secretary to join our team at Golds Plumbing! The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong communication skills, proficiency in software applications, and the ability to multitask effectively. Responsibilities - Manage and organize office files, ensuring all documents are accurately filed and easily retrievable. - Handle incoming phone calls and inquiries with professionalism, directing them to the appropriate personnel as needed. - Assist in scheduling appointments and maintaining calendars for staff members. - Utilize QuickBooks for basic accounting tasks and financial record-keeping. - Perform proofreading of documents to ensure accuracy and clarity before distribution. - Maintain office supplies inventory and place orders as necessary to ensure smooth operations. - Provide administrative support to various departments as required, including data entry and document preparation. - Communicate effectively with clients and visitors - Experience - Proven experience as a Secretary or in a similar administrative role is preferred. - Proficiency in using computer systems and software applications, especially QuickBooks. - Strong organizational skills with attention to detail for accurate file management and document preparation. - Excellent verbal and written communication skills to interact effectively with team members and clients. - Ability to work independently as well as collaboratively within a team environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic workplace, we encourage you to apply for this exciting opportunity! Job Type: Full-time Pay: $21.00 - $35.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Experience: Secretary: 1 year (Preferred) Ability to Commute: Long Island City, NY 11101 (Required) Ability to Relocate: Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person

Find full job description + how to apply here: https://www.unionsquarenyc.org/careers Union Square Partnership is a community-based 501(c)3 organization created more than 40 years ago to promote, preserve, and progress its vibrant namesake neighborhood. We cultivate a welcoming, diverse space and work to enhance livability, ensuring residents, workers, and visitors can revel in the time they spend in our neighborhood — and feel compelled to make it one of their go-to spots, set up shop, or even call it home. We foster a thriving economy, helping create a district that amplifies exciting new businesses and iconic brands, invests in public art, events, and local hidden gems, and offers a rewarding place to explore. In the square, history and history-making go hand in hand. We celebrate our space as an iconic, historic staple of New York’s civic life and as a destination for limitless opportunity, embracing and forging the distinct, one-of-a-kind reputation of Union Square every day. The organization comprises two non-profit organizations: a local development corporation and Manhattan’s first Business Improvement District (BID). The organization is managed by the Executive Director and overseen by a Board of Directors filled by Union Square’s leading civic leaders from the commercial, academic, residential, and cultural communities. As our Events + Public Space Programming Associate you will … The Events + Public Space Programming Associate plays a key role in planning and executing numerous public events in Union Square, specializing in on-site logistics and partner activations. Reporting to the Director of Marketing, Events, + Partnerships, your job will be to ensure seamless event operations and to cultivate strong relationships with external partners. You will be the on-the-ground leader, responsible for the smooth execution of events from start to finish. The Events + Public Space Programming Associate responsibilities include, but are not limited to: USP Stakeholder Events: ▪ Manage logistics for recurring stakeholder events, including USP’s Fall and Spring Board of Directors Meetings, USP's Annual Membership Meeting, and our Holiday Party. ▪ Plan and execute ad-hoc stakeholder events such as networking receptions, volunteer initiatives, community forums, and press conferences. ▪ Serve as the primary on-site coordinator for USP at all stakeholder and community events, ensuring seamless operations and alignment with organizational goals. Union Square Partnership-led Public Programs: ▪ Support the planning and execution of signature USP events like Summer in the Square and Harvest – A Benefit for Union Square Park, including vendor coordination, sponsorship management, marketing support, and administrative tasks, under the guidance of the Director of Marketing, Events + Partnerships. ▪ Act as the primary on-site coordinator for all major USP-branded events, ensuring flawless execution and a positive attendee experience. ▪ Contribute to the planning and execution of programming for external events hosted in partnership with USP, such as NYC Department of Transportation’s Car-Free Earth Day, NYPD’s National Night Out, and NYC Department of Small Business Services BID Day. Third-Party Event Support: ▪ Work closely with USP’s internal Business Operations team to support thirdparty partners seeking to activate events in Union Square, particularly within the district’s park and public plazas (as separately licensed by NYC Street Activity Permit Office and NYC Department of Parks and Recreation). Lead the following activities: ▪ Serve as the on-site representative for third-party events, ensuring logistical excellence and adherence to Union Square Partnership standards. ▪ Proactively promote Union Square’s public spaces to event producers and brands to attract a diverse range of events and activations. Provide support to USP’s Business Operations team for the following activities, which are led by that team: ▪ Conducting pre-event site visits and assessing event feasibility. ▪ Advising on potential NYC agency permit requirements, fees, and application processes. ▪ Providing guidance and support for coordination with relevant NYC agencies. ▪ Reviewing proposed site plans and event details for general safety and appropriateness (e.g., power, vehicles, noise levels, pedestrian circulation, branding/signage, talent, etc.). ▪ Liaising between USP departments (Operations, Marketing, and Planning) as needed to ensure seamless third-party event execution. Throughout all event planning and execution projects and activities described above, the Events + Public Space Programming Associate will: • Maintain meticulous event records and conduct post-event evaluations, tracking key performance indicators (KPIs), compiling comprehensive reports, and providing actionable insights for future program enhancements. • Manage event budgets effectively, ensuring expenses align with approved guidelines and maximize resource allocation. • Provide on-site event support, proactively troubleshoot issues, effectively liaising with vendors, and ensuring a positive and memorable experience for all participants. • Cultivate strong relationships with stakeholders and community partners, including local businesses, organizations, and vendors. • Engage with community members to support USP’s broader mission of creating vibrant and inclusive public spaces. • Provide comprehensive administrative support for event operations, including documentation of event details, contracts, and logistics. • Collaborate effectively with cross-functional teams to ensure alignment with USP’s overall mission, strategic goals, and brand identity. What you’ll need to excel in this position… • 2+ years of experience in event planning, public space programing, or a related field. • Interest and enthusiasm for public programming in New York City • Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously. • Experience with on-site event management and stakeholder coordination. • Demonstrated ability to problem solve and “think on your feet” • Excellent communication and interpersonal skills, with the ability to energetically engage and manage relationships with diverse stakeholders. • Proficiency in Microsoft Office Suite. • Flexibility to work evenings, early mornings, and weekends as required by event programming schedule. • Knowledge of permitting processes and public space guidelines is a plus. • Familiarity with project management tools is a plus. The proposed salary range is $50,000 - $60,000, commensurate with experience. USP is an equal-opportunity employer. All qualified candidates are encouraged to apply.