Buscar empleo: 1000+ ofertas de trabajo de administrative associate en Estados Unidos (noviembre 2026)

The Body Shop Physical Therapy and Wellness

The Body Shop Physical Therapy & Wellness is a multidisciplinary healthcare clinic providing physical therapy, chiropractic care, and injury rehabilitation services. Our team is dedicated to helping patients recover from injuries, reduce pain, and improve their quality of life through personalized treatment and compassionate care. We pride ourselves on creating a welcoming environment for both our patients and staff while delivering exceptional service to the communities we serve. Preferred Physical Therapy is required. Job Summary The Body Shop Physical Therapy & Wellness is seeking a friendly, organized, and dependable Front Desk Receptionist to join our team. This role is responsible for greeting patients, answering phones, scheduling appointments, managing patient records, and supporting the daily operations of our clinic. The ideal candidate is bilingual in English and Spanish, has strong communication skills, and enjoys providing excellent customer service in a fast-paced healthcare environment. This is a part-time position scheduled Monday, Wednesday, and Friday, up to 12 hours per day (maximum 36 hours per week). Responsibilities Greet patients, check them in, and provide a welcoming office experience. Answer incoming phone calls, respond to questions, and assist patients with scheduling needs. Schedule, confirm, and update appointments in the clinic's scheduling systems. Manage patient intake paperwork and ensure all required forms are completed accurately. Scan, upload, and organize patient documents, insurance information, and medical records. Maintain accurate patient files and update records as new information is received. Communicate with insurance companies, medical offices, imaging centers, and attorneys as needed. Verify insurance information and obtain claim details for patient cases. Request and follow up on medical records from outside providers and facilities. Track patient visits and maintain internal case-management spreadsheets and reports. Assist with insurance authorizations, treatment approvals, and related documentation. Support the billing team by maintaining accurate case and coverage information. Perform general administrative and front desk duties to support daily clinic operations. Qualifications Bilingual in English and Spanish (required). High school diploma required; associate's or bachelor's degree preferred. At least 1 year of prior front desk, administrative, medical office, or receptionist experience (required). Experience with physical therapy and chiropractic pre-certification including APTP, 21 day notice, pre-service appeals (preferred) Strong communication and organizational skills. Comfortable using computers, email, Google Drive, and scheduling software. Detail-oriented and able to manage multiple tasks in a fast-paced environment. Professional, dependable, and customer-service focused. Schedule Monday, Wednesday, and Friday. Up to 12-hour shifts per day. Maximum 36 hours per week. Part-time position. The Body Shop Physical Therapy & Wellness is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, protected veteran status, or any other characteristic protected by law. Pay: $18.00 - $22.00 per hour Experience: administrative, medical office, or receptionist: 1 year (Required) Language: English (Required) Spanish (Required) Work Location: In person

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TEAM NY

Compliance Associate (Bilingual Chinese)

COMPANY OVERVIEW TEAM NY coordinates the delivery of home care services to Chinese-American patients in New York City and Long Island through a network of three Licensed Home Care Service Agencies (LHCSAs): ABI Healthcare, ATD Home Health Agency, and Life Improvement Homecare. TEAM NY is the largest and longest-standing company in this space! We are looking for mission-driven contributors who want to be part of something that matters. ROLE SUMMARY The Compliance Associate supports the Compliance Department with audits, investigations, documentation review, tracking, and follow-up. This role also assists with aide supervision activities, including telephone supervision, coordination of part-time supervisors, and occasional in-home supervision. WHAT YOU’LL DO • Assist with compliance investigations, audits, documentation review, and corrective action follow-up., • Maintain compliance files, trackers, reports, meeting notes, and supporting records., • Review documentation for completeness and follow up on missing or inaccurate information., • Conduct aide telephone supervision and document results accurately., • Follow up on missed calls, incomplete supervision, and unresolved issues., • Coordinate and track assignments for part-time supervisors., • Assist with in-home supervision visits when needed., • Communicate professionally with patients, aides, families, and internal teams., • Escalate compliance concerns, patient issues, aide issues, or documentation problems., • Maintain confidentiality and perform other assigned compliance duties. WHAT YOU’LL BRING • At least one year of home care experience is required., • High school diploma required; bachelor’s degree preferred., • Prior experience in compliance, auditing, healthcare, home care, coordination, or administrative support preferred., • Strong communication, organization, documentation, and follow-up skills., • Detail-oriented and able to manage multiple priorities., • Proficient in Microsoft Office., • Mandarin and English required; Cantonese pref WHY JOIN TEAM NY • Growth: Be at New York’s fastest growing agency and part of a National Network., • Impact: Help seniors receive reliable, consistent care in their homes., • Community: Work with a close-knit team that values empathy, respect, dignity, and friendship. Pay: $20.00 - $24.00 per hour Benefits: • 401(k), • Health insurance, • Paid time off Language: • Chinese (Required) Ability to Commute: • Flushing, NY 11354 (Required) Work Location: In person

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Success Academy Charter Schools

Operations Coordinator

ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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Fresh Meadows, Queens

About the Role RGF Home Decor is seeking an organized, customer-focused professional to support showroom administration and sales. This position combines daily store operations, order management, and customer service with helping homeowners, contractors, builders, and interior designers select materials for their projects. The ideal candidate is detail-oriented, comfortable handling multiple priorities, and confident guiding customers from their first showroom visit through order fulfillment. The position also involves administrative duties, including updating customer records, handling basic documentation, coordinating orders, and communicating with suppliers when needed. Responsibilities include using QuickBooks to prepare estimates and invoices, record payments and deposits, and maintain accurate customer and vendor information. Sales & Customer Service • Welcome customers, understand their project needs, and recommend tile, stone, and related products based on style, application, budget, and timeline., • Explain product features, available sizes, finishes, pricing, availability, and lead times., • Prepare accurate estimates, quotes, sales orders, and invoices., • Calculate material quantities using customer-provided measurements and confirm selections and quantities before orders are finalized., • Follow up on inquiries, samples, and open quotes to close sales and build lasting customer relationships., • Develop relationships with contractors, designers, builders, and repeat customers., • Work toward individual and showroom sales goals while delivering attentive, professional service. Administration & Order Coordination • Answer phone calls and emails, schedule appointments, and maintain accurate customer records., • Use QuickBooks to prepare estimates, sales orders, invoices, and purchase orders; record customer payments and deposits; maintain customer and vendor records; and track outstanding balances., • Keep QuickBooks entries accurate and current, and coordinate with management or the bookkeeper to resolve discrepancies., • Process payments, deposits, and outstanding balances according to company procedures., • Place and track customer orders, confirm supplier availability, and communicate delivery updates., • Coordinate pickups and deliveries with customers, vendors, and warehouse staff., • Review order details, product codes, quantities, pricing, and delivery information for accuracy., • Assist with purchase orders, receiving records, inventory updates, returns, and damage claims., • Maintain organized sales documents and support management with daily reporting and administrative tasks. Showroom Operations • Keep displays, samples, catalogs, and pricing information organized and up to date., • Maintain a clean, welcoming showroom that reflects the company’s standards., • Monitor sample inventory and request replacements as needed., • Communicate order issues promptly and help resolve customer concerns., • Support opening and closing procedures as assigned. Qualifications • Experience using QuickBooks for daily sales and administrative tasks, including invoicing, payment processing, purchase orders, and customer account management., • Experience in retail sales, customer service, office administration, or showroom operations., • Tile, flooring, stone, kitchen, bath, or building materials experience preferred., • Strong communication, organization, and follow-up skills., • Comfortable with basic math, measurements, square footage calculations, and pricing., • Proficiency with email, Microsoft Office or Google Workspace, and the ability to learn sales and inventory systems., • Ability to manage several customers and orders while maintaining accuracy., • Professional presentation, reliability, and a proactive approach to solving problems., • Availability to work [schedule, including weekends if required]. What We Offer • Hourly pay ranges from $18 to $25, depending on experience., • Product training and opportunities for professional growth, • A collaborative showroom environment

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Mannings Surgical Supplies

Customer Service Representative (CSR)

We are seeking a friendly, reliable, and customer-focused individual to join our vibrant team. If you enjoy helping people and thrive in a fast-paced retail environment, we’d love to hear from you! The associate ensures accurate, compliant billing and record-keeping while supporting the organization's operational workflow. Responsibilities and Duties: • Verify private insurance, Medicare, and Medicaid coverage, ensuring compliance with billing requirements., • Process patient intake forms and required documentation for product or service delivery., • Maintain complete and accurate patient records for billing and reimbursement purposes., • Prepare invoices, route delivery documentation, and monthly financial/operationalreports., • Process and track reimbursement claims (manual or electronic) in accordance with company policy., • Maintain rental files, including Medicaid coverage verification and monthly follow-up on pending patients., • Input and manage data across multiple systems; generate orders, invoices, statements, and reports., • Communicate with physicians’ offices and referral sources to obtain authorizations, prescriptions, and supporting documentation., • Identify and escalate issues that could affect timely or accurate reimbursement to the Operations Director., • Assist with driver route planning and back-office support for daily deliveries., • Participate in in-service trainings and compliance meetings to remain current on regulations.• Perform additional administrative duties as assigned. Qualifications: • Education: High school diploma or equivalent., • Prior experience in medical billing, insurance processing, or healthcare administration preferred., • Proficient in data entry and computer systems; detail-oriented with strong organizational skills., • Strong written and verbal communication skills for coordination with internal teams and referral sources., • Ability to remain seated and perform computer-based tasks for extended periods., • Ability to lift up to 15 lbs. occasionally for filing or record management., • Ongoing training in HIPAA, infection control, Medicare billing compliance, fraud prevention, and documentation standards., • Satisfactory completion of annual performance evaluations and compliance updates.

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IFPain Associates - Dr. Isaiah Florence, M.D.

medical office manager

We are seeking a reliable, organized, and personable individual to support the operations of a private pain management physician’s office on a part-time basis, approximately two hours per day, with the possibility of additional hours as needed. The position may be performed remotely, although preference will be given to candidates who live locally and can come into the office when necessary. Responsibilities include: • Answering incoming telephone calls and responding to patient inquiries, • Scheduling and confirming patient appointments, • Managing the physician’s calendar and coordinating office schedules, • Handling patient registration and maintaining accurate records, • Coordinating insurance information and assisting with billing-related administrative tasks, • Communicating professionally with patients, insurance companies, and other medical offices, • Organizing and maintaining paper and electronic records, • Supporting general administrative and office management tasks, • Helping ensure the smooth and efficient operation of the medical practice Previous experience in a medical office is preferred, particularly with medical scheduling and electronic medical records. Candidates should have excellent telephone etiquette, communication, organizational, and interpersonal skills, along with proficiency in computers, email, and Microsoft Office. The ability to work independently with minimal supervision is essential. Dependability, professionalism, attention to detail, and a personable manner are also important.

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Fancy Doggy

Receptionist / Administrative Assistant

Receptionist / Front Desk Associate Fancy Doggy | Little Neck, NY Fancy Doggy is looking for a friendly, organized, and responsible Receptionist / Front Desk Associate to join our growing team! Under new management since May 2026, Fancy Doggy is committed to providing exceptional grooming services, personalized care, and a welcoming boutique salon experience for every pet and owner. We are looking for someone who enjoys working with people and dogs, communicates professionally, and can help keep our salon running smoothly. The ideal candidate is customer-focused, detail-oriented, and comfortable managing appointments and daily front desk operations in a busy dog grooming salon. Responsibilities • Welcome clients and their dogs warmly and professionally., • Answer phone calls, text messages, and online inquiries promptly., • Schedule, confirm, reschedule, and manage grooming appointments., • Check in and check out clients and their pets., • Record grooming requests, special instructions, and customer preferences accurately., • Communicate grooming prices, service options, appointment availability, and salon policies., • Process payments, handle transactions, and maintain accurate records., • Coordinate with groomers to manage appointment flow and keep daily operations organized., • Send clients updates regarding their dogs' grooming progress and pickup times., • Maintain client records, vaccination information, and appointment details., • Keep the reception area clean, organized, and welcoming., • Assist with general administrative duties and support the grooming team as needed. Qualifications • Previous receptionist, customer service, or administrative experience preferred., • Excellent communication and interpersonal skills., • Friendly, professional, and patient when interacting with clients., • Strong organizational skills and attention to detail., • Comfortable answering phone calls, texting clients, and managing appointments., • Basic computer skills and the ability to learn scheduling and payment systems., • Reliable, punctual, and able to multitask in a busy environment., • Comfortable working around dogs of different sizes, breeds, and temperaments., • A genuine love for animals and a commitment to their safety and well-being. Additional Qualifications That Are a Plus • Previous experience at a dog grooming salon, veterinary clinic, pet daycare, or boarding facility., • Experience with appointment scheduling, POS systems, and customer management software., • Bilingual communication skills, especially English and Korean. What We Offer • Competitive pay based on experience and qualifications., • A friendly, supportive, and professional work environment., • The opportunity to grow with an expanding pet grooming business., • Hands-on experience in the pet care and grooming industry., • A chance to contribute to a salon focused on quality service and customer satisfaction. Position Details • Location: Fancy Doggy, Little Neck, NY, • Position: Receptionist / Front Desk Associate, • Employment Type: Full-time or part-time; to be discussed, • Compensation: Based on experience and qualifications, • Schedule: To be discussed during the interview How to Apply If you are dependable, personable, organized, and passionate about providing excellent customer service, we would love to hear from you! Please submit your resume and a brief introduction highlighting your relevant experience and availability.

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Pilates Addiction Upper West Side

About Pilates Addiction The New Gold Standard in Pilates is Here. At Pilates Addiction Upper West Side, we’re redefining what’s possible through movement. Our studios deliver results-driven, biomechanically grounded workouts powered by patented reformers found nowhere else and guided by expert Educators who inspire transformation in every session. We believe movement changes everything. When done with precision, intention, and community, it becomes a way of life. Now we’re looking for a driven Sales Associate to work with passion, grow our member base, and cultivate a studio environment that feels as empowering as it is elite. Position Overview As a Sales Associate at Pilates Addiction, you will play a key role in driving sales and supporting our studio operations. This position is ideal for someone with a passion for health and fitness, who enjoys building relationships with clients and helping them discover the benefits of Pilates. You will be the first point of contact for prospective clients, guiding them through our class offerings, memberships, and retail products. Key Responsibilities Client Engagement: Welcome potential and existing clients to the studio, answering inquiries about Pilates Addiction classes, membership packages, and retail products Sales & Membership Growth: Drive membership sales and upsell class packages, private sessions, and retail items. Meet and exceed sales targets while maintaining a high level of customer satisfaction. Lead the studio’s membership expansion through strategic outreach, in-studio tours, and community engagement. Make 50+ outbound calls daily to warm leads, trial guests, and former members to convert interest into commitment. Master the art of consultative selling, building value, trust, and meaningful connections with every prospect.○ Conduct studio tours, provide in-depth explanations of the Pilates Addiction method, and match clients with the right services based on their goals and needs. Customer Relationship Management: Foster a studio culture rooted in excellence, inclusivity, and transformation. Build genuine relationships with members: celebrating milestones, recognizing wins, and elevating the member experience. Develop and execute retention strategies, referral programs, and member appreciation events.Build lasting relationships with clients, ensuring they feel valued and supported throughout their fitness journey Client Onboarding: Facilitate the onboarding process for new clients, including class sign-ups, membership registration, and ensuring a smooth start to their Pilates Addiction experience. Administrative Support: Assist with studio operations, including scheduling, answering calls, managing email inquiries, and processing sales transactions through our POS system. Promotion of Events and Offers: Actively promote studio events, workshops, special offers, and retail products to enhance the client experience and boost sales. Other projects and responsibilities may be added at the owner’s discretion, including administrative dutiesQualifications Experience: 1-2 years of sales experience, preferably in a fitness or wellness environment. Customer Service: Strong interpersonal and communication skills with a customer-first mindset. Fitness Passion: A genuine interest in Pilates and fitness, and the ability to educate others on the benefits of Pilates. Sales Skills: Ability to meet sales targets and overcome objections while maintaining a consultative, solution-based approach. Tech Savvy: Comfortable using studio management software, point-of-sale systems, and other digital tools. Team Player: Ability to work collaboratively with the studio team, contributing to a positive and supportive environment.Physical Requirements Ability to stand, walk, and interact with clients for extended periods. Comfortable with light physical activity related to assisting clients and setting up equipment when necessary.

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Han Rehabilitation Physical Therapy

Front Desk Associate - FLUENT IN KOREAN & ENGLISH

hace 1 mes

Jornada completa

Bayside, Queens

We are seeking an energetic and organized Front Desk Associate FLUENT IN KOREAN & ENGLISH to be the welcoming face of our office. *Ideal schedule would be Monday to Friday 9:00am-5:00pm.* In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, strong organizational skills, and ability to multitask will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop office management skills while contributing to a dynamic team. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Answer multi-line phone systems efficiently, directing calls with professionalism and courtesy Manage appointment scheduling and calendar coordination Handle data entry, filing, and document proofreading to maintain accurate records and correspondence. Assist with clerical duties including typing, photocopying, and organizing files for easy retrieval Provide excellent customer support by addressing inquiries via phone or email with clear communication and positive attitude Qualifications Proven office experience with strong computer literacy Bilingual abilities required Previous experience as a dental or medical receptionist or personal assistant is beneficial but not required Join our team as a Front Desk Associate where your enthusiasm and dedication will make a meaningful impact every day! This role offers valuable experience in office management while fostering a welcoming atmosphere for all visitors and staff. We are committed to supporting your growth through a positive work environment that values professionalism, efficiency, and excellent customer service. 함께 즐겁게 일할분 모십니다. Pay: $18.00 - $23.00 per hour Work Location: In person

Downtown Jersey City, Jersey City

Travel Consultant – Entry Level Blueteam USA International Growth Inc. One Evertrust Plaza - Jersey City, - New Jersey | Full-Time | On-site About Us Blueteam USA is a New Jersey–based travel agency serving corporate and leisure clients across the United States and internationally. We are growing our team and looking for a motivated Travel Consultant who is eager to learn and build a career in the travel industry. What You'll Do • Assist clients with booking flights, hotels, car rentals, and other travel services, • Build itineraries tailored to client needs, budgets, and travel policies, • Handle changes, cancellations, and refunds in a timely and professional manner, • Respond to client inquiries by phone and email, providing excellent customer service, • Work with GDS/booking platforms (training provided), • Keep accurate records of bookings and support the team with administrative tasks What We're Looking For • High school diploma required; associate or bachelor's degree is a plus, • 0–2 years of experience; interest in travel, hospitality, or customer service, • Strong communication and organizational skills, • Attention to detail and ability to handle multiple requests at once, • Comfortable with computers and Microsoft Office, • Knowledge of a second language (e.g., Italian or Spanish) is a plus, • Fluency in Italian and English (written and spoken) is required Work Authorization Candidates must be legally authorized to work in the United States. Employment eligibility will be verified through Form I-9 upon hire. This position is not eligible for visa sponsorship. What We Offer • Salary range: $40,000,00 – $46,000.00 per year, • Paid training and growth opportunities, • Partial Health insurance / PTO / 401(k), • A dynamic, international work environment Blueteam USA International Growth Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

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American Specialties

Collections Specialist

hace 2 meses

$26–$28 por hora

Jornada completa

Northwest Yonkers, Yonkers

ASI Group is seeking a Credit & Collection Specialist for our Yonkers, NY corporate headquarters. *KEY RESPONSIBILITIES* • Handle routine credit inquiries and correspondence with customers & sales force, • Responsible for the collection of accounts deemed to be delinquent and identifying delinquent accounts for possible referral to outside collection agency or attorney for further collection effort, • Ensures proper tracking of mechanics liens and bond filing dates, • Daily review of On Hold Order Reports and status dashboards, • Release / Denial-Hold of daily customer orders, • Customer contact by phone and email for the purpose of collecting past due balances, • Verifying customer service issues causing delinquencies and referral to appropriate Customer Service Representative, • Daily posting of customer remittances to Accounts Receivable, • Immediate reporting of customer financial issues and problems to Sr. Credit Manager, • Other A/R, administrative tasks and special assignments as required by Sr. Controller and Sr. Credit Manager *Knowledge, Skills & Abilities* • Associates Degree in Finance, Accounting or related field preferred but not required, • Good communication and interpersonal skills, • Effective time management and organization skills, • Demonstrated ability to work both individually and as part of a team *Qualifications* • 3 years of experience in commercial collections and accounting preferred, • 1 or more years of Accounts Receivable experience desired

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Metropolitan Council on Jewish Poverty - Food Distribution Center

Administrative Assistant

hace 2 meses

Jornada completa

East Flatbush, Brooklyn

FLSA: Non-Exempt Benefits: Eligible Hours Per Week: 40/Full-time Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 350,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 101 food pantries, affordable housing sites, and affiliated JCCs provide services directly in neighborhoods across New York City. Position Summary: The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support. Principal Responsibilities: Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties. Track and replenish office supplies, snacks, coffee station, and other inventory. Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed. Document processes related to administrative duties at the warehouse. Welcome and direct visitors, notifying the appropriate employee contact of arrivals. Participate in internal and external meetings as assigned. Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail. Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep. Provide clerical support including filing, photocopying, scanning, and postage. Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise. Additional responsibilities as required. Competencies: Professional, approachable, and customer-service oriented Excellent organizational skills Ability to prioritize, multitask, and adapt in a fast-paced environment Ability to problem-solve and implement creative solutions as needed Ability to work independently as well as in a team Comfort using online technologies and database systems daily, or willingness to learn Solid verbal and written communication skills Dependability and follow-through on tasks and requests Comfort working in a warehouse office environment Skill and Education: Associate’s degree or equivalent work experience (required). 2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred. Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus. Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams) Compensation: $48,000 - $52,000 per year. Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.

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