Onsite-Secretary/Admin Asst level II - 581113
2 days ago
Philadelphia
Job DescriptionDescriptionTeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. Please note, this is a fully onsite position. All candidates must be able to commute to the work location daily. There is no remote or hybrid option available for this role. The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations. Key Responsibilities: • Perform independent administrative and clerical support activities., • Review, distribute, and manage incoming and outgoing correspondence and mail., • Screen telephone calls and visitor requests and route inquiries appropriately., • Organize, maintain, and update office files, records, handbooks, and manuals., • Attend meetings, prepare meeting minutes, and track action items., • Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities., • Conduct research and gather information from multiple electronic systems and databases., • Prepare correspondence, memoranda, and reports., • Serve as records custodian and manage inventory accountability processes., • Coordinate Federal employee travel activities., • Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance., • Coordinate workload, prohibited items, duty roster, and arrest reporting activities., • Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements., • Maintain program databases, consolidate reports, and track milestones., • Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities., • For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required Required Skills: • Strong written and verbal communication skills in English., • Excellent organizational, administrative, and records management capabilities., • Data collection, analysis, and reporting experience., • Ability to perform research and gather information from multiple systems and sources., • Proficiency with Microsoft Office Suite products., • Experience using modern office equipment such as scanners, copiers, and multifunction devices., • Strong attention to detail and ability to work independently., • Ability to maintain accurate records, databases, reports, and inventories.Minimum Qualifications, • High school diploma required., • Minimum of one (1) year of experience performing secretarial and administrative duties., • Ability to communicate effectively in English, both orally and in writing., • Proficiency in Microsoft Office Suite and contemporary office technologies. Preferred Qualifications, • Two (2) years of clerical and administrative experience., • Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service., • Knowledge of Government administrative procedures and systems., • Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems., • Working knowledge of Government regulations and directives.