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Job Description Who We Are Headquartered in Indianapolis, Indiana, the Board of Certified Safety Professionals is a not-for-profit corporation recognized as a leader in high-quality, accredited credentialing. Our great culture, great people and great values come together to make workplaces around the world safer. We offer a competitive salary, bonus eligibility and a benefits package that includes health, dental, vision, life, short- and long-term disability, an excellent 401k retirement plan, with generous holiday and PTO time off. This position is based in Indianapolis, Indiana. Job Overview This position assists in oversight of the daily operations of the office and building to ensure a productive, efficient, and welcoming work environment. This hybrid role combines strategic oversight with hands-on coordination, requiring strong problem-solving skills, excellent communication, and the ability to manage multiple priorities with minimal supervision. This role will maintain the office as a gold standard environment, ensuring it is always presentable, professional, and operating at peak conditions for all employees, clients, and visitors. Required to be in the office multiple days per week to ensure smooth daily operations and provide on-site support during regularly scheduled events hosted at BCSP HQ and will be responsible in responding to occasional after-hours security calls as needed. Duties and Responsibilities • Manage and maintain overall office functionality, ensuring a clean, organized, and well-stocked workspace., • Coordinate office logistics, including supply management, vendor relationships, equipment maintenance, and facility upkeep., • Serve as the primary point of contact for internal teams and external partners regarding office-related matters., • Assist in coordination and execution of office events, meetings, and team-building activities., • Support onboarding and offboarding processes, including workspace setup and coordination with IT and HR., • Maintain office policies and procedures, ensuring compliance and consistency across teams., • Required to be in the office multiple days per week to ensure smooth daily operations and provide on-site support during regularly scheduled events hosted at BCSP HQ., • Independently troubleshoot issues and respond to urgent office/building matters with minimal oversight, ensuring timely and effective resolution., • Act as a self-starter who is independent, quick-thinking, and capable of making sound decisions using good judgment., • Maintain the office as a gold standard environment ensuring it is always presentable, professional, and operating at peak condition for all employees, clients, and visitors., • Exude professionalism at all times and communicate effectively with individuals at all levels, including executives, clients, and external guests. Serve as a gracious and polished host for all visitors to the office., • Serve as the main point of contact for the building’s security monitoring company, including responding to occasional after-hours security calls as needed., • Assist with administrative tasks such as scheduling, document preparation, data entry, internal communications, and travel accommodations., • Oversee all incoming and outgoing mail and packages and coordinate with appropriate staff accordingly. Support departments with the printing and mailing of outgoing correspondence and packages, based on weekly order reports. 3+ years of experience in office management, office coordination, facilities management or a related administrative role. Experience in administration or C-suite support preferred. * Associate’s degree or Bachelor’s degree preferred in Business Administration, Office Management, or a related field. * Strong organizational and multitasking abilities with keen attention to detail. Additional Eligibility Qualifications • Excellent interpersonal and communication skills., • Proven ability to work independently and handle urgent or unexpected issues calmly and effectively., • Demonstrated sound judgment and decision-making skills in a fast-paced environment., • Professional demeanor with the ability to interact confidently and courteously with all levels of staff and guests., • Proficiency in Microsoft Office Suite, and able to quickly learn online technology tools, other workplace tools., • Experience managing vendors, budgets, and office systems is a plus., • Strong writing and communication skills preferred

Job Description “Best Places to Work” in Indiana! This is a great time to join Blue & Co.! We are currently seeking an energetic Administrative Assistant to support our Tax team in downtown Indianapolis. Position Details: • Typing, formatting, editing, and proofing correspondence, engagement letters, proposals, presentations, and various other reports and mailings., • Copying, punching, binding, and mailing documents for internal and external use., • Distribution of communications to clients; coordinating & arranging meetings, preparing agendas, reserving and preparing facilities., • Organizing, tracking, and maintaining various spreadsheets and files from a variety of sources., • Scanning and electronically filing documents., • Backing up receptionist as needed which includes answering phones; coordinating incoming/outgoing mail; operating AV systems; and professionally interacting with clients, vendors, and other office guests., • Cross training on a variety of administrative duties to backup members of the administrative team., • Tax return processing is a plus., • Associates degree or equivalent work experience, preferably a minimum of 1-3 years in an Administrative Assistant/Office Administration role within a professional environment., • Proven experience using advanced functions within MS Office (Word, Excel, PowerPoint, & Outlook)., • Highly detail oriented; ability to communicate effectively with clients and internal teams., • Strong organizational skills; ability to manage multiple priorities and changing deadlines., • Self-starter, deadline driven individual who is technologically savvy with a strong customer service focus. We are responsive. We are caring. We are advocates. Blue & Co., LLC, is proudly ranked as a top 60 CPA firm in the U.S. From a startup in 1970 to 13 offices in Kentucky, Indiana, Ohio, Michigan, Tennessee, and India, our success is driven by a culture of responsive solutions for our clients and a real commitment to our employees. We will not sponsor an employment related visa for this position. A background check will be required for employment in this position. Blue & Co. is an EOE/AA employer. M/F/D/V. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply. No phone calls please. Agency candidates will not be considered for this position. #LIOnsite