HR Compliance Manager
3 days ago
Dallas
Job Description Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening. Compliance Manager Department: Human Resources Reports To: Chief Human Resources Officer Location: This role can sit in any of Jackson Walker's office locations. (Dallas / Austin / Houston / San Antonio / Fort Worth) FLSA: Exempt POSITION SUMMARY: The Compliance Manager is responsible for overseeing Jackson Walker's firmwide leave of absence programs and ensuring compliance with applicable federal, state, and local employment laws and Firm policies. This role serves as the subject-matter expert for leave administration, working closely with employees, managers, and HR leadership to deliver a consistent, compliant, and employee-centered leave experience. Reporting directly to the Chief Human Resources Officer, this position plays a critical role in managing regulatory compliance, mitigating risk, and supporting the Firm's commitment to operational excellence and employee well-being. ESSENTIAL DUTIES AND RESPONSIBILITIES: Leave Administration & Program Management • Administer all firmwide leave programs, including but not limited to FMLA, ADA accommodations, short-term disability, parental leave, secondary leaves, military leave, and applicable state and local leave programs., • Partner with the Benefits Department on long-term disability administration., • Serve as the primary point of contact for employees and managers regarding leave eligibility, processes, timelines, and documentation requirements., • Review and assess leave requests, determine eligibility, and ensure appropriate documentation is obtained and maintained., • Track leave usage, manage return-to-work processes, and coordinate transitional or accommodation needs as applicable., • Ensure compliance with federal, state, and local employment laws related to leave, accommodations, and wage and hour considerations as they intersect with leave administration., • Monitor legislative and regulatory changes impacting leave administration and recommend policy or process updates as needed., • Maintain accurate records and documentation to support compliance, audits, and internal reviews., • Coordinate and manage pre-employment background checks through RAI (vendor)., • Work with PG Leaders to run client-driven background checks., • Ensure compliance with federal, state, and local laws (e.g., FCRA) governing background screening., • Maintain accurate records and documentation of all background check processes., • Develop, implement, and maintain HR compliance policies and procedures aligned with federal, state, and local regulations., • Monitor legislative and regulatory changes; advise leadership on necessary updates., • Conduct regular audits of HR processes (e.g., onboarding, payroll, benefits, employee relations) to ensure compliance., • Oversee compliance with EEOC, ADA, FMLA, wage and hour laws, and other employment regulations., • Provide training and guidance to HR staff and managers on compliance topics and best practices., • Ensure compliance with federal, state, and local employment laws related to leave, accommodations, and wage and hour consideration as they intersect with leave administration., • Monitor legislative and regulatory changes impacting leave administration and recommend policy or process updates as needed., • Maintain accurate records and documentation to support compliance, audits, and internal reviews., • Partner with HR leadership to address complex leave situations and mitigate potential exposure., • Develop, review, and maintain leave-related policies, procedures, and employee communications., • Create standardized tools, templates, and workflows to ensure consistent application of leave practices across the Firm., • Identify opportunities to streamline leave administration processes and improve the employee experience through automation or system enhancements., • Advise managers and HR business partners on leave-related matters, accommodations, and compliance considerations., • Provide guidance on sensitive or complex employee situations requiring discretion and sound judgment., • Prepare reports and metrics related to leave utilization, trends, and compliance for HR leadership., • Bachelor's degree in Human Resources, Business Administration, or a related field preferred., • Minimum 3 years of experience administering employee leave programs and ensuring compliance with employment laws., • Demonstrated experience managing FMLA and multi-state leave programs required; law firm or professional services experience preferred., • Strong working knowledge of federal, state, and local leave laws and employment regulations., • Excellent organizational and time-management skills with the ability to manage multiple priorities and sensitive matters., • Strong analytical and problem-solving skills with sound judgment and attention to detail., • Excellent written and verbal communication skills with the ability to explain complex policies clearly and professionally., • High degree of discretion and professionalism when handling confidential information. This position operates in a typical professional office environment with standard equipment. The role requires professionalism, discretion, and the ability to manage multiple priorities while maintaining attention to detail. Occasional extended hours may be required during peak periods or complex leave situations. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at