Clinical Research Data Coordinator
hace 19 horas
Nashville
Job Description Job Title: Clinical Research Data Coordinator Job Description The Clinical Research Data Coordinator collects, transcribes, and transmits clinical data for multiple investigational drug studies. This role ensures that pharmaceutical sponsors receive accurate, complete, and timely data, while supporting high standards of patient care, regulatory compliance, and clinical research quality. Responsibilities • Input clinical data from electronic medical records (EMR) and other relevant documents into the electronic data collection system within required contractual timelines., • Address sponsor study team queries in the electronic data collection system and ensure all responses meet contract deadlines., • Collaborate and communicate effectively with nursing staff to resolve internal data and query issues in a timely manner., • Schedule, prepare for, and attend monitoring visits, including closeout visits, ensuring all data is up to date and all queries are addressed prior to review., • Provide regular status updates to the Clinical Trial Specialist on data entry progress and query resolution, and promptly escalate issues when necessary., • Submit protocol deviations in accordance with contract timelines and document them accurately., • Review, redline, and file confirmation and follow-up letters resulting from monitoring visits., • Meet all data management deadlines established by internal stakeholders and external sponsors., • Ensure patient rights, safety, and welfare are protected throughout the clinical trial process., • Build and maintain positive, professional relationships with clinic staff, clients, and administrative personnel., • Maintain required certifications in Good Clinical Practice (GCP) and Good Documentation Practice (GDP)., • Uphold a professional demeanor at all times, respecting patient dignity and maintaining strict confidentiality., • Demonstrate consistent attendance and punctuality and reliably report to work as scheduled., • Maintain a professional appearance and a positive, respectful attitude in all interactions., • Proactively identify and resolve trial-related issues with minimal guidance, seeking support when appropriate., • Perform job duties with an understanding of how your work affects other team members, departments, and overall project outcomes., • Apply healthcare, medical, or laboratory experience to support accurate clinical research data input and coordination., • At least 1 year of experience in healthcare, medical, and/or laboratory settings for this entry-level role., • Experience or strong interest in clinical research and clinical data management., • Patient-facing experience in a healthcare or related environment., • Working knowledge of medical and pharmaceutical terminology., • Excellent organizational skills with the ability to prioritize tasks and maintain accurate records., • Strong written and verbal communication skills to interact effectively with clinical and administrative staff., • Effective time-management skills with the ability to meet tight deadlines and contractual timelines., • Ability to manage multiple projects simultaneously in a fast-paced environment., • Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, SharePoint, and OneNote., • Ability to use electronic medical records (EMR) and electronic data collection systems., • Commitment to maintaining patient confidentiality and adhering to ethical and regulatory standards. This role operates in a hybrid work environment based at a headquarters location in Nashville, with three days onsite and two days remote each week. The position supports a large oncology-focused standard-of-care and research organization, providing exposure to multiple investigational drug studies and a robust clinical research infrastructure. You will work closely with clinical, nursing, and administrative teams, using electronic medical records (EMR), electronic data collection systems, and Microsoft Office tools such as Word, Excel, PowerPoint, SharePoint, and OneNote. Job Type & Location This is a Permanent position based out of Nashville, TN. Pay and Benefits The pay range for this position is $48000.00 - $58000.00/yr. 401K Retainment Plan: Eligibility: • Full-time employees are eligible to set up and contribute to the 401(K) plan once they have completed two months (60 days) of employment., • Once you achieve eligibility, within 30 days, you will receive an email from Sentinel with instructions for setting up your account. The information will not come from Human Resources., • The Sentinel site provides instructions for common transactions like rolling over funds from a prior 401k account., • The access code for first-time set up is ONEONCRP which will be listed in the materials you receive from Sentinel once you're eligible., • The plan allows four types of contributions: salary deferrals including Roth 401k (e.g. post-tax contributions); safe harbor; profit sharing; and rollover contributions from other accounts. Safe Harbor Company Contribution: OneOncology will make a safe harbor contribution equal to 3% of your compensation. This contribution is 100% vested and employees are eligible after completing 60 days of employment. (See page 5 of OneOncology 401k Summary Plan Description) Profit Sharing: Also, each year, Tennessee Oncology may make a discretionary profit sharing contribution to your account. Plan participants become eligible for profit sharing after completing 12 months of employment. Profit Sharing Contributions vest over five years of service: Year One is 20%, Year Two is 40%, Year Three is 60%, Year Four is 80%, and Year 5 is 100%. (See OneOncology 401k Summary Plan Description) PTO: PTO combines vacation, sick and personal leave. Team members are accountable and responsible for managing their own PTO hours to allow for adequate reserves if there is a need to cover vacation, illness or disability, appointments, emergencies, or other situations which require time off from work. Eligibility: PTO is accrued upon hire or transfer into a PTO-eligible position. Eligible team members must be scheduled to work at least 16 hours per week on a regular basis. Team members working less than 16 hours per week on a regular basis, PRN, and temporary team members are not eligible for PTO. Accruals:, • PTO accruals are available for use in the pay period following completion of 30 days of employment., • Team members may not have a negative PTO balance greater than forty (40) hours at any given time. Team members may carry over a negative balance., • PTO taken but not yet accrued will be recouped at termination., • PTO does not accrue while on a designated leave of absence or inactive status. Accrual Rates:, • Length of service determines the rate at which the team member will accrue PTO. Team members become eligible for the higher accrual rate on the first day of the pay period in which the team member’s anniversary date falls. Full-Time (30+ hours per week) These accrual rates apply to those hired after 1/1/2020., • Years of Service, • Rate of Accrual, • Less than 5 years, • 5.23 hours per bi-weekly payroll; equivalent to 17 days if annualized, • 5 years to <10 years, • 6.77 hours per bi-weekly payroll; equivalent to 22 days if annualized, • 10 years and greater, • 7.69 hours per bi-weekly payroll; equivalent to 25 days if annualized PTO Pay:, • PTO is paid at the team member’s straight-time rate., • PTO is not part of any overtime calculation (i.e., it is not considered hours worked)., • For the purposes of PTO, a “day” is defined as the number of hours regularly scheduled to work. Team members may not submit PTO for more than the number of hours regularly scheduled in a day., • Accrued, but unused PTO balances are paid out upon termination or transfer to an ineligible position., • Upon termination of employment or transfer to an ineligible position, PTO will be paid out as follows: 100% of legacy vacation and carryover balances and up to 80 hours of current year's accrued but unused PTO balance. PTO Carryover:, • Up to 80 hours of unused PTO can be carried over each calendar year., • The maximum carry over balance is 240 hours. Scheduling PTO:, • Team members are required to use available PTO when taking time off from work and must have enough accrued PTO to cover the total absence up to a maximum negative of 40 hours. Remember, PTO taken but not yet accrued will be recouped at termination., • PTO is not required for approved military leave or when receiving other approved paid benefits such as disability pay, worker’s compensation, paid parental leave., • PTO may be taken in increments of as short as one hour., • Whenever possible, PTO must be scheduled in advance and is subject to supervisory approval, department staffing needs and established departmental procedures. Floating Holidays:, • The Practice may elect to substitute a floating holiday in place of one or more of its Practice-designated holidays., • Team members may not use a floating holiday within the first 30 days of hire. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.