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Job Description Support Those Who Serve Others Executive Administrative Assistant Philadelphia, PA Full-Time DailyPay Available Looking for More Than Just a Job? At Resources for Human Development (RHD), we know great organizations are built by exceptional people behind the scenes. We are seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Executive Leadership Team and help drive organizational success. If you thrive in a fast-paced environment, enjoy solving problems, managing competing priorities, and supporting executive leaders, this is an opportunity to build a rewarding career while making a meaningful impact. About Resources for Human Development (RHD) Resources for Human Development (RHD) is a nonprofit organization dedicated to helping people of all abilities achieve greater independence, wellness, and quality of life. Our mission-driven teams provide innovative services and supports throughout communities, empowering individuals and strengthening the lives of those we serve. Why Join Our Team?Competitive Pay & Benefits • Competitive Compensation, • DailyPay – Access Your Earned Wages Before Payday, • Medical, Dental & Vision Insurance, • 401(k) Retirement Plan, • Paid Time Off, • Employee Assistance Program, • Wellness Programs, • Employee Referral Bonuses, • Company-Paid Training Career Growth & Development • Professional Development Opportunities, • Leadership Exposure and Executive Support Experience, • Career Advancement Opportunities, • Specialized Training Programs, • Opportunities Across Multiple Service Lines Meaningful Work That Matters • Support leaders who serve communities every day, • Help drive organizational success and operational excellence, • Build relationships across departments and leadership teams, • Contribute to projects that impact employees and the people we serve, • Join a mission-driven organization committed to making a difference What You'll Do As an Executive Administrative Assistant, you will: • Provide administrative support to multiple members of the Executive Leadership Team, • Manage complex calendars, scheduling, and meeting coordination, • Prepare meeting agendas, materials, and meeting minutes, • Draft and prepare correspondence, reports, presentations, and executive communications, • Maintain confidential and sensitive information with professionalism and discretion, • Coordinate travel arrangements, conference registrations, and executive events, • Serve as a liaison between executives, departments, community partners, and external stakeholders, • Track deadlines, action items, and follow-up activities to ensure timely completion, • Support board and committee activities as assigned, • Assist with special projects, leadership meetings, retreats, and organizational initiatives Who We're Looking For You may be a great fit if you are: ✔ Highly Organized ✔ Detail-Oriented ✔ Professional and Discreet ✔ Adaptable and Flexible ✔ Collaborative and Relationship-Focused ✔ Proactive and Accountable ✔ Customer Service-Oriented ✔ Skilled at Managing Multiple Priorities QualificationsRequired • Associate's degree or an equivalent combination of education and experience, • Minimum of five (5) years of executive administrative support experience, • Experience supporting multiple executives simultaneously, • Exceptional organizational and time management skills, • Strong verbal and written communication skills, • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, • Ability to manage multiple priorities and meet deadlines, • Demonstrated ability to maintain confidentiality and exercise sound judgment Preferred • Bachelor's degree, • Experience within a nonprofit, healthcare, human services, behavioral health, or IDD organization, • Experience supporting executive leadership teams or board-level activities, • Familiarity with project management and meeting management tools Schedule • Full-Time Position, • Primarily weekday business hours, • Occasional flexibility may be required to support meetings, events, and executive schedules, • Position based in Philadelphia, Pennsylvania Physical Requirements • Ability to sit, stand, bend, reach, and use office equipment throughout the workday, • Ability to lift up to 50 pounds when necessary, • Ability to travel locally as needed, • Ability to perform essential job functions with or without reasonable accommodation Apply Today Some jobs support an office. Some jobs support leadership. This role helps support an entire mission. If you're looking for a career where your organizational skills, professionalism, and attention to detail help drive meaningful work, we encourage you to apply today. Join our team and help support those who serve others every day. About Our Organization Resources for Human Development (RHD) is part of the Inperium family of companies. Employment for this position is administered through Apis Services, Inc. Equal Opportunity Employer Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law. This policy of nondiscrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.

Job Description Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This position is eligible for medical, dental, vision, and 401(k). An Addison Group client is looking for an Executive Assistant! Job Responsibilities: • Provide high-level administrative support to multiple senior leaders and executive stakeholders, • Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings, • Serve as a primary point of contact between executives and internal teams, clients, and external partners, • Prepare and edit presentations, reports, correspondence, and executive communications, • Coordinate travel arrangements, itineraries, and expense reporting for supported leaders, • Track priorities, deadlines, and action items to ensure timely follow-up, • Assist with meeting preparation, agenda development, and note-taking, • Handle confidential and sensitive information with discretion and professionalism, • Support special projects and cross-functional initiatives as needed Requirements: • 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role, • Proven ability to support multiple leaders simultaneously in a fast-paced environment, • Strong calendar management, organizational, and prioritization skills, • Excellent written and verbal communication skills, • High level of professionalism, discretion, and attention to detail, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Bachelor’s degree preferred but not required Why choose Addison Group? • Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics, • Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k), • Permanent Employment: Many of Addison’s job openings lead to potential permanent employment, • Connections: You connect directly with hiring managers, • Options: You are presented multiple employment options near your home, • Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job DescriptionJob Title: Personal Assistant Location: Remote Job Type: Contractor Pay: $20–$34/hour Job Overview We are looking for an experienced Personal Assistant to provide administrative and organizational support while managing schedules, communications, and daily operations in a remote work environment. Key Responsibilities • Manage calendars, appointments, and daily schedules., • Organize and prioritize multiple tasks efficiently., • Draft, edit, and proofread emails and documents., • Coordinate communication with stakeholders and follow up on tasks., • Maintain accurate records and documentation., • Recommend process improvements to enhance productivity.Required Skills, • Organization, • Time Management, • Multitasking, • Communication, • Attention to Detail, • Proficiency with productivity and collaboration toolsQualifications, • 5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role., • Excellent written and verbal communication skills., • Strong organizational, problem-solving, and multitasking abilities., • Experience working remotely and managing multiple priorities effectively.

Job Description WHY WORK AT PATH? A Career with Meaning At PATH, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here — and to stay here. In addition to the satisfaction of making a real difference in people's lives, we offer: • Competitive pay, • Annual increases, • Performance and longevity bonuses, • Comprehensive benefits package for staff and family, • Generous number of paid holidays, vacation, sick, and personal time, • No-cost pension plan, • Ongoing professional development opportunities, including licensure supervision, • Cutting-edge treatment facility, resources, and treatment modalities, • Opportunities for advancement and growth within the organization, • Eligible for the Federal Public Student Loan Forgiveness (PSLF) program, • Referral bonus for referring a friend who accepts employment QUALIFICATIONS: High School Graduate or GED; 3 years increasingly responsible secretarial experience; valid Driver's License and use of personal vehicle; Proficient in Microsoft Office Programs; Accurate typist, shorthand or speedwriting skills preferred. Responsible, dependable individual with the ability to work in a fast-paced office environment with multiple priorities. Must be able to work independently with minimal supervision and be a team player. JOB SUMMARY: To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member and to provide administrative support to the Executive Office and PATH’s Board of Directors. SPECIFIC DUTIES: • Provide administrative/secretarial support to CEO, COO and CAO, • Manage Executive Schedules: Organize and maintain calendars, schedule appointments, and coordinate meetings to optimize the executive's time. • Communication Management: Prioritize and respond to emails and phone calls, acting as a liaison between the executive and internal/external stakeholders. • Document Preparation: Prepare reports, presentations, and correspondence, ensuring all materials are accurate and professionally formatted. • Prepare, assemble, and distribute all materials for Board of Directors and Committee meetings, including agendas, minutes, reports, Board actions, calendars, lists of important Board dates, presentations, and supporting documents. Ensure materials are accurate, professionally formatted, proofread, provided to the appropriate Executive team member for review, revised as directed, and distributed in a timely manner., • Board and Executive Meeting Coordination: Coordinate logistical arrangements for Board, Committee, Executive Council, and other Executive Office meetings, including reserving meeting space, coordinating schedules and communications, ordering food and refreshments, arranging delivery, setting up and breaking down food service, ensuring meeting supplies and materials are available, and arranging for appropriate leftover food to be provided to a PATH program. Take notes as needed, maintain records of discussions and decisions, and follow up on assigned action items., • Annual Board Retreat: Organize and coordinate the annual Board Retreat, including scheduling, venue and room arrangements, catering, communications, preparation and distribution of retreat materials, coordination of supplies and equipment, and day-of logistical support to ensure the event runs smoothly., • Administrative Support: Handle various administrative tasks, such as filing, data entry, and maintaining office supplies, to support the executive's daily operations. • Assist with any special projects (scanning, copying, mailing preparations, miscellaneous typing, event planning, ordering of PATH branded items, etc.) as requested. • Assist with project management: Organizing meetings, maintaining project documentation and budgets, monitoring timelines, and assisting with reporting to ensure projects are completed on time and within scope., • Research on various topics as requested by the CEO, COO or CAO., • Use AI capabilities when appropriate for the task. Monday through Friday 9:00 am - 5:30 pm

Job DescriptionSummary Our non-profit client, CraftNOW Philadelphia, is seeking an energetic and passionate Executive Director to build on its well-established programmatic vision and steward the organization into the future through their leadership, development, fundraising, and guidance. The Executive Director (ED) is the chief operational, strategic, and administrative leader of the organization. This position will work closely with the Board and its committees toward implementing the organization’s mission, vision, and strategic goals. The ED will ensure the organization's financial health, drive fundraising and development efforts, and manage the organization's day-to-day administration and operations. This position currently supervises one part-time assistant, and oversees a small team of consultants, with the opportunity to shape future staffing and contractor support based on organizational priorities and available resources. The target salary range for this position is $90,000 to $100,000, in addition to benefits. This will be a hybrid role with most days in CraftNOW’s Center City office. About the role What this position will be focused on: Be an impact player – In the role of ED, you and your passion for the arts will have the opportunity to make a meaningful difference in the organization and the community. You will be a champion of the craft and makers sector in the Greater Philadelphia Area. Growing the organization – You will have the rare opportunity to build on the organization’s existing foundation and steer its growth, both structurally and financially, in collaboration with the board and the broader community. Critical parts of the job Fundraising and Development: • Oversee all fundraising efforts, including major donor cultivation, grant writing, corporate sponsorships, and special events., • Secure revenue streams to support operational sustainability and growth., • Ensure compliance with state and federal non-profit regulations, maintain the database with accurate donor data, and compile fundraising reports.Financial Management and Operations:, • Oversee daily operations, including administrative systems, website management, and human resources., • Develop and manage the annual budget; ensure sound financial controls and fiscal stewardship., • Ensure financial operations compliance with all legal and regulatory requirements.Leadership and Strategic Planning:, • Develop and implement long-term strategic plans in collaboration with the board., • Foster a collaborative, innovative, and inclusive work culture., • Provide timely updates on operational and financial performance to the Board of Directors., • Work with the board and its committees to enhance the organization’s value-added approach to partnerships.Programming and Community Engagement:, • Collaborate with board committees and staff to plan and execute public programming (Symposium, Tools of the Trades, CraftNOW Create – Smith Memorial Playground and Summer Camp, as described in www.craftnowphila.org)., • Maintain, expand, and strengthen partnerships with community leaders, patrons, and other cultural organizations., • Manage marketing, branding, and audience development efforts.Skills, Education & Abilities, • A self-motivated thinker and doer who can work independently and with a team., • Relentless attention to detail and the ability to creatively solve problems., • A thoughtful and talented communicator willing to engage community members, the Board of Directors, and assist employees in furthering the mission and programs of the organization., • A curious and inquisitive leader who can lead by example, mentor staff and interns, and understand and navigate a constantly evolving and dynamic environment., • Able to juggle competing priorities and be flexible to changing goals and demands on your time.Qualifications, • Bachelor’s degree. Master’s degree in arts administration, nonprofit management, or related field is preferred., • 5 or more years of leadership experience in a nonprofit setting., • Experience with and knowledge of the Arts and Crafts community in the greater metropolitan area of Philadelphia, PA., • A proven track record of fundraising and demonstrated success in donor cultivation, grant writing, and revenue generation., • Experience managing a six-figure budget and any necessary financial reporting. Ready to make an impact? Join us in our mission to support the craft community of Philadelphia. We’re looking for a passionate leader who shares our commitment to advancing the arts. Apply today and become part of a team that’s helping shape the Philadelphia craft and maker community. About our client Founded in 2015, CraftNOW Philadelphia (CraftNOW) is a registered 501(c)(3) with a mission to celebrate and support the craft community of Philadelphia. CraftNOW honors the city’s rich legacy, promotes its internationally recognized contemporary scene, and advances its important role as an incubator for the arts based in clay, fiber, glass, metal, and wood. Over the last decade, CraftNOW has grown into a backbone organization for the Greater Philadelphia region. The organization sponsors an annual itinerary of public events and programming in partnership with The Philadelphia Museum of Art, The Museum for Art and Wood, The Clay Studio, The Fabric Workshop and Museum, Smith Memorial Playground, and other outstanding educational, non-profit, and business organizations in the field. Converge HR Solutions and our clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR 8AS4DKOyor

Job Description Department: Administration Employment Type: Full-Time Location: Philadelphia, PA Reports To: Chief Executive Officer / Executive Leadership Team Position Summary: Dunbar Wellness Group is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide high-level administrative support to executive leadership. This role is responsible for managing executive calendars, coordinating meetings, handling confidential information, preparing reports and correspondence, and supporting daily administrative operations. The ideal candidate is detail-oriented, exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced healthcare environment while managing multiple priorities with professionalism and efficiency. Essential Duties & Responsibilities:Executive Support • Manage executive calendars, scheduling, and meeting coordination., • Prepare meeting agendas, minutes, reports, and presentations., • Coordinate travel arrangements and executive logistics as needed., • Screen calls, emails, and correspondence while responding professionally., • Maintain executive files and confidential records.Administrative Operations, • Prepare, edit, and distribute correspondence, reports, and organizational documents., • Coordinate internal meetings, special projects, and company events., • Maintain office supplies and assist with administrative workflow improvements., • Support onboarding activities and other administrative initiatives as assigned., • Serve as a liaison between executive leadership, staff, and external partners.Communication & Organization, • Monitor deadlines and ensure timely completion of assigned tasks., • Assist with document management and records organization., • Maintain professionalism when interacting with employees, vendors, and community partners., • Support cross-functional departments with administrative needs as appropriate.Qualifications:Required, • Associate's degree required; Bachelor's degree preferred., • Minimum of 3 years of administrative experience, preferably supporting executive leadership., • Excellent written and verbal communication skills., • Strong organizational, time management, and multitasking abilities., • High level of professionalism and discretion when handling confidential information., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.Preferred, • Experience in healthcare, behavioral health, or social services., • Experience with ADP Workforce Now or similar HRIS systems., • Project coordination or office management experience.Knowledge, Skills & Abilities:, • Exceptional organizational and planning skills., • Ability to prioritize competing deadlines., • Strong attention to detail and accuracy., • Excellent interpersonal and customer service skills., • Ability to work independently and collaboratively., • Professional judgment and problem-solving skills.Work Environment:, • Full-time, in-person position located in Philadelphia, PA., • Fast-paced behavioral healthcare environment., • Regular interaction with executive leadership, employees, and external stakeholders.Benefits:, • Competitive salary, • Paid Time Off (PTO/VTO), • Paid holidays, • Health, dental, and vision insurance, • Professional development opportunities, • Supportive and collaborative work environment, • Opportunities for career growth and advancementWhy Join Dunbar Wellness Group? At Dunbar Wellness Group, our mission is to provide compassionate, trauma-informed, and culturally responsive behavioral health services that strengthen children, families, and communities. As an Executive Administrative Assistant, you'll play a key role in supporting executive leadership and ensuring the organization's daily operations run efficiently while contributing to meaningful work that positively impacts the communities we serve. Equal Employment Opportunity Dunbar Wellness Group is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We encourage qualified candidates from all backgrounds to apply.

Job Description ASI is the largest global provider of technology B2B services for the $27.7 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients' success every step of the way. ASI currently has a hybrid work model. This position requires in-person attendance 3 to 4 days a week. We are seeking an exceptional Executive & Personal Assistant to support a family business owner involved across a wide range of business, personal, family, board, and philanthropic activities. This is a high-trust, high-discretion, highly varied role for someone who thrives on supporting an engaged family business owner with diverse priorities, relationships, and commitments. This is not a traditional corporate Executive Assistant role. Rather than focusing on corporate gatekeeping, the role is centered on thoughtful support, organization, follow-through, and helping strengthen important relationships. The work includes executive support, personal and family administration, travel logistics, financial organization, project coordination, and high-impact employee- and client-related initiatives. This is not a glamorous or narrowly defined position. The right person is energized by work that ranges from complex projects to routine tasks, and brings the same care, ownership, and follow-through to each. No responsibility is too small if it helps create a successful outcome. Success requires someone adaptable, discreet, tech-savvy, highly organized, emotionally intelligent, and motivated by creating order, solving problems, and moving important priorities forward. The salary range for this position is $95,000-$110,000. Individual pay within the range will be based on role-related experience, education, skills, and qualifications. What You'll Do Executive, Administrative & Relationship Support • Manage calendars, scheduling, meetings, deadlines, and follow-up, • Coordinate communications, documents, action items, and meeting materials, • Support client interactions, employee recognition efforts, and relationship-focused initiatives, • Maintain organized digital and physical files while handling confidential business, personal, and family information with sound judgment and discretion Personal, Family & Lifestyle Support • Coordinate personal and family schedules and day-to-day logistics, • Support travel, events, gifts, errands, household coordination, and practical personal needs, • Research options and identify practical solutions for new, unfamiliar, or time-sensitive needs, • Anticipate needs, simplify complexity, and resolve details before they become problems Travel, Events & Special Projects • Plan and coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, documentation, and travel preferences, • Manage airline, hotel, rental car, credit card, and loyalty rewards programs, including redeeming points and rewards effectively when appropriate, • Support events, dinners, meetings, family gatherings, employee appreciation activities, and other functions, • Manage invitations, guest tracking, ticket lists, inventories, supplies, gifts, vendors, venues, service providers, and other logistics Financial & Organizational Coordination • Track and organize expenses, receipts, invoices, reimbursements, statements, and supporting records for taxes, accounting, insurance, investments, and other administrative matters, • Interface with accountants, attorneys, insurance professionals, and other advisors, • Monitor renewals, memberships, subscriptions, deadlines, and recurring obligations while maintaining systems that keep information organized, accessible, and easy to reuse Who Thrives in This Role The best fit is someone who takes pride in making things work well behind the scenes. You may be a strong candidate if you: • Thrive on variety and are comfortable with responsibilities that change from day to day, • Handle both large projects and small details with ownership, care, and no ego, • Are proactive, resourceful, and willing to figure things out without constant oversight, • Can manage multiple priorities while staying calm, organized, and detail-oriented, • Communicate clearly, thoughtfully, and professionally, • Exercise excellent judgment with confidential business, personal, financial, and family information, • Are comfortable supporting someone involved in many activities, rather than operating a company day to day, • Value impact over visibility and find satisfaction in helping others be more effective Qualifications & Experience You do not need to know how to do everything on day one. Curiosity, adaptability, strong technology skills, and a willingness to learn are often more important than prior experience with a specific task. • 3-7+ years of relevant experience in executive support, personal assistance, project coordination, family office, hospitality, customer service, operations, administration, or a similar role requiring strong organization, judgment, and follow-through, • Exceptional organizational, planning, prioritization, communication, and follow-through skills, • High level of discretion, professionalism, maturity, emotional intelligence, and judgment, • Advanced proficiency with Microsoft Office, Outlook, Excel, Teams, digital organization systems, and AI-enabled tools to manage information, improve efficiency, and support strong execution, • Strong typing speed and accuracy, internet research, written communication, and digital information management skills, • Experience with travel planning, event logistics, expense tracking, document management, vendors, and personal administration is strongly preferred Additional Expectations • Work independently while coordinating effectively with family members, employees, advisors, vendors, clients, and other stakeholders, • Adapt to shifting priorities in a dynamic role where no two days are exactly alike, • Support occasional evening, weekend, and event-related responsibilities, • Travel locally as needed between offices, residences, event locations, and other destinations, with a valid driver's license and reliable transportation, • Organize, move, and transport materials related to events, supplies, and special projects, including items weighing up to 45 poundsWhy This Role Is Meaningful This role offers the opportunity to become a trusted partner in supporting a wide range of business, personal, philanthropic, and family priorities. The work is broad, practical, and important, requiring someone who takes equal pride in complex projects, routine tasks, and the many details that help create successful outcomes. The right person will not be looking for glamour. They will be looking for trust, variety, responsibility, and the satisfaction of knowing their work creates real value every day. If you are motivated by helping others succeed, thrive on variety, and are proactive, tech-savvy, and resourceful, this could be a uniquely rewarding opportunity to create order, solve problems, make things happen, and build a meaningful, long-term role with room to grow. ASI offers full-time employees a comprehensive benefits package including: • Medical, Dental, and Vision coverage, available on day one of employment., • Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group., • 12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love)., • Free Health and Wellness programs., • Free 24/7 access to Magellan Employee Assistance Program and Teladoc., • Day one 401(k) with company match., • Paid holidays, floating days, and paid time off (PTO)., • Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space. Take this opportunity to join our successful team! Apply today! EOE m/f/d/v. ASI is an equal opportunity employer, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better. Check out ASI's Diversity and Inclusion Blog Posts. Visit our company career web site at www.asicareers.com.

Job Description Position Summary The Administrative Assistant provides high-level administrative support to the Executive Office at Wills Eye Hospital, ensuring efficient and effective day-to-day operations. This role supports executive leadership by coordinating schedules, facilitating clear and timely communication, managing sensitive and confidential information, and assisting with administrative, event, and financial processes. This position is unique in its exposure and impact, offering the opportunity to work closely with senior operational leaders and internationally recognized physician staff members. The ideal candidate is highly organized, detail-oriented, and professional, with the ability to thrive in a fast-paced healthcare environment that requires discretion, sound judgment, and flexibility. Key Responsibilities Serve as the primary point of contact for the Executive Office by answering and directing phone calls, greeting visitors, and providing courteous, professional assistance to staff, patients, physician leaders, and external partners. Coordinate complex scheduling for in-person and virtual meetings involving executive leadership, operational leaders, and physician staff, including preparing agendas and materials, arranging catering when appropriate, and managing logistics and technology needs. Act as a liaison between the Executive Office and internal departments, medical staff, vendors, and external organizations to ensure timely communication and follow-up on action items. Maintain and organize confidential hospital records, executive files, and governance-related documents in compliance with HIPAA, privacy regulations, institutional policies, and record-retention standards. Prepare, format, and proofread executive-level correspondence, reports, presentations, and meeting materials, ensuring accuracy, consistency, and professionalism. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner. Support meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Assist with planning and coordination of executive meetings, hospital events, leadership retreats, and internal functions, working closely with clinical and operational stakeholders. Maintain the Executive Boardroom calendar, coordinate room scheduling, and ensure meeting spaces are appropriately set up and maintained. Order office supplies and manage administrative inventory for the Executive Office; coordinate with Facilities, IT, and other support departments as needed. Provide administrative support for special initiatives and projects as assigned, including organization-wide operational or administrative efforts. Anticipate the needs of executive leadership by proactively identifying issues, prioritizing tasks, and recommending administrative solutions to support operational efficiency.

Job Description CAMCARE HEALTH CORPORATION Job Description Executive Assistant to the President & Chief Executive Officer Position Summary The Executive Assistant to the President & Chief Executive Officer (CEO) provides high-level administrative, operational, and executive support to ensure the efficient functioning of the Office of the CEO. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage confidential information while coordinating executive priorities, Board relations, and strategic initiatives. The Executive Assistant serves as a key liaison between the CEO, Board of Directors, executive leadership, external stakeholders, and internal departments. This position contributes to organizational effectiveness by supporting leadership operations in alignment with CAMcare’s mission, strategic priorities, and regulatory requirements. About CAMcare Health Corporation CAMcare Health Corporation is a Federally Qualified Health Center (FQHC) committed to providing comprehensive, high-quality primary healthcare services to underserved communities throughout Camden and Gloucester counties. CAMcare operates multiple clinical sites and is dedicated to improving health outcomes regardless of a patient’s ability to pay. Reporting Relationship Reports directly to the President & Chief Executive Officer. Classification and Compensation Classification: Full-Time, Exempt Salary Benchmark: The salary range for this position is $70,000 to $90,000 annually, commensurate with experience, qualifications, and internal equity. Market Benchmark Source: This range aligns with Executive Assistant to CEO compensation benchmarks in New Jersey healthcare organizations, Federally Qualified Health Centers (FQHCs), and nonprofit executive administration roles. Essential Duties and Responsibilities Executive Support • Provides high-level administrative support to the CEO, including calendar management, meeting coordination, and prioritization of executive commitments., • Serves as primary point of contact for internal and external communications directed to the CEO., • Screens calls, correspondence, and requests, and responds or redirects appropriately., • Prepares correspondence, reports, presentations, and executive communications., • Maintains strict confidentiality regarding sensitive organizational, personnel, and strategic information. Board of Directors Support • Coordinates logistics for Board of Directors and Committee meetings., • Prepares meeting agendas, materials, and official Board packets., • Attends Board and Committee meetings as requested and prepares accurate meeting minutes., • Maintains Board records, files, and governance documentation., • Coordinates Board travel, reimbursements, and related administrative support. Administrative and Operational Coordination • Coordinates executive travel arrangements, expense reporting, and reimbursement documentation., • Maintains executive files, contact databases, and records in accordance with organizational policies., • Assists with preparation of reports, operational summaries, and executive dashboards., • Supports grant administration and submission processes, including HRSA Electronic Handbooks documentation as assigned., • Coordinates meetings, leadership communications, and organizational initiatives on behalf of the CEO. Project and Organizational Support • Assists with special projects, strategic initiatives, and executive priorities., • Serves as liaison between the CEO and executive leadership team., • Supports organizational events, meetings, and executive functions., • Travels between sites as needed based on organizational requirements. Other Duties • Performs other duties as assigned to support executive operations and organizational effectiveness. Minimum Qualifications Education: • Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred., • Equivalent combination of education and executive administrative experience may be considered. Experience: • Minimum of 5 years of experience providing executive-level administrative support, preferably supporting senior leadership or C-suite executives., • Healthcare, nonprofit, or Federally Qualified Health Center experience strongly preferred., • Experience supporting Board of Directors and governance functions preferred. Skills and Competencies: • Excellent organizational, time management, and multitasking skills., • Strong written and verbal communication skills., • High level of discretion, professionalism, and confidentiality., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Ability to prioritize competing demands and work independently., • Strong interpersonal and customer service skills. Work Environment and Physical Requirements • Work is primarily performed in an office environment., • Occasional travel between CAMcare locations may be required., • Ability to sit, stand, and operate office equipment for extended periods. Equal Employment Opportunity and ADA Compliance CAMcare Health Corporation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. CAMcare is committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status. Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable laws. Vaccination Policy CAMcare complies with applicable federal, state, and local public health requirements. Vaccination requirements and exemptions will be administered in accordance with current legal and regulatory guidance.

Job Description Chief of Staff to the President & CEO The National Association of Water Companies (NAWC), a Philadelphia-based trade association, is seeking a highly organized and motivated Chief of Staff / Executive Assistant to support the President & CEO in managing daily operations and administrative priorities. This position plays a critical role in ensuring the CEO’s time and schedule are managed effectively, allowing him to focus on strategic decision-making and leadership responsibilities. The ideal candidate will possess strong organizational skills, sound judgment, and the ability to manage a demanding executive schedule. This is an excellent opportunity to work closely with a respected and accomplished leader while contributing to the continued growth of a 131-year-old national trade association headquartered in Philadelphia, PA. The successful candidate will thrive in a small, high-performing team environment, be comfortable working with senior executives and government officials, and be capable of managing multiple priorities and deadlines.

Job DescriptionBenefits: • Flexible schedule, • Training & development, • Bonus based on performance Kim Intellectual Property Law Group LLC (Kim IP) is an intellectual property law firm representing companies, entrepreneurs, universities, and multinational corporations in patent, trademark, copyright, and intellectual property litigation matters throughout the United States and internationally. We are seeking an exceptionally organized, proactive, and highly dependable Part-Time Executive Assistant to work directly with the firm's Managing Partner. The ideal candidate is resourceful, detail-oriented, and naturally anticipates what needs to be done before being asked. This individual will become the Managing Partner's trusted administrative partner, helping manage priorities, coordinate daily operations, and improve efficiency throughout the firm. Position Overview This is a part-time position with flexible scheduling (approximately 4 hours per day), with the potential for additional hours as the firm continues to grow. The Executive Assistant will primarily support the Managing Partner while also assisting with firm administration and operational initiatives. Primary Responsibilities Executive Support • Manage the Managing Partner's docket and priorities., • Coordinate and prioritize meetings, deadlines, and daily workflow., • Screen phone calls and direct inquiries appropriately., • Prepare professional correspondence, reports, presentations, and other business documents., • Schedule client meetings, interviews, and internal meetings., • Track action items and ensure timely follow-up., • Assist with confidential and sensitive matters requiring discretion and sound judgment.Operations & Administrative Support, • Assist with office administration and day-to-day operational activities., • Coordinate projects and administrative initiatives across the firm., • Help develop and improve internal processes and procedures., • Maintain organized electronic files and records., • Assist with vendor communications and office management., • Coordinate firm events, meetings, and training activities., • Support recruiting, onboarding, and other administrative functions as needed., • Assist with business development activities, marketing projects, and client relationship initiatives.Client & Legal Administrative Support, • Serve as a professional point of contact for clients, foreign associates, vendors, and other professionals., • Assist with opening new client matters and maintaining electronic client files., • Coordinate execution of engagement letters and other client documentation., • Monitor attorney calendars and important deadlines., • Assist with billing support, invoice review, and administrative follow-up., • Provide administrative support for patent, trademark, and litigation matters as needed., • Coordinate document filings and communications with the USPTO, foreign associates, and other agencies when appropriate.The successful candidate is someone who:, • Thinks several steps ahead and anticipates needs before they arise., • Is exceptionally organized and enjoys creating order from complexity., • Takes ownership of projects and follows them through to completion., • Communicates professionally and confidently with clients and colleagues., • Exercises excellent judgment and maintains absolute confidentiality., • Continuously looks for opportunities to improve efficiency and streamline workflows., • Is comfortable working independently with minimal supervision.Required, • Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role is a plus., • Outstanding organizational and time-management skills., • Excellent written and verbal communication skills., • Exceptional attention to detail., • Strong ability to prioritize multiple projects and deadlines., • High level of professionalism and discretion., • Strong problem-solving and critical-thinking abilities., • Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)., • Comfortable learning new technology platforms and software.Kim IP is a growing boutique intellectual property law firm dedicated to helping innovators protect and commercialize their ideas around the world. We combine sophisticated legal work with a collaborative, entrepreneurial culture where every team member has an opportunity to make a meaningful impact. Working directly with the Managing Partner, you will gain exposure to high-level business operations, intellectual property law, strategic decision-making, and the inner workings of a successful boutique law firm. We value initiative, continuous improvement, and people who genuinely enjoy helping others succeed.

Job Description The Human Resources Director is an independent self-starter who originates and leads Human Resources practices and objectives that support an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity, accountability, goal attainment, and the recruitment and ongoing development of a superior workforce. The Human Resources Director is responsible for the development of HR processes and metrics that support the achievement of the organization's business goals and furthers KenCCID’s mission. The Human Resources Director coordinates the implementation of people-related services, policies, and programs through Human Resources staff; assists and advises company managers about Human Resources issues; and ensures management and HR compliance with regulatory guidelines, and federal, state and local labor laws. The HR Director ensures that all job descriptions are representative of the position responsibilities and performance requirements and remain updated as the position evolves. Directs reports: HR Generalist/Employee Relations, HR Recruiter, Benefits Coordinator, Training team, and Front Office Assistant, other HR personnel as required by organizational needs. Reports to: Chief Executive Officer FLSA Status: Exempt Status: This is a full time, salaried position. Location: The job duties are primarily performed in the Administrative office with some work performed at other sites as needed, with the duties categorized as administrative duties. Position Responsibilities Strategy · Responsible for the overarching support of all KenCCID employees to ensure that initiatives, policies, workflows, and employment decisions further KenCCID’s mission, vision and values and promote workforce cohesion and productivity. · Ensures that all HR initiatives and actions are carried out without infringing on the rights of KenCCID’s Individuals (“Individuals”) and without jeopardizing the health or safety of any Individuals. · Develops an employee-oriented organizational culture that emphasizes employee development, teamwork, accountability, employee retention, high performance and quality. · Implements/oversees a uniform system of supervision throughout the agency to further KenCCID’s mission, facilitate employee development, and retain quality employees. · Supports Managers and Directors in periodic (annual, quarterly and first 90-days) evaluations of subordinates, ensures fair and objective evaluation criteria, and authorizes final evaluation for delivery to subordinate. · Leads ongoing training initiatives to empower managers to effectively supervise subordinates, support their development, and timely address poor performance and misconduct. · Implement visible employee recognition programs that reward solution-oriented employees, recognize excellent performance, and celebrate promotions. · Ensures KenCCID’s ongoing compliance with federal, state, local and Collective Bargaining Agreement (“CBA”) legal requirements by staying up to date on the statutory and regulatory landscape applicable to KenCCID’s workforce and ensuring ongoing adherence to these requirements through policy creation and personnel training. · Effectively represents KenCCID’s interests when interacting with the union, while maintaining a collaborative relationship with Union personnel. · Implement noncash incentive programs to boost morale and enhance retention. · Oversees Training Department to ensure licensing readiness, ODP-required training compliance, and workplace productivity training. Effectively leverages training department talent to support HR initiatives and strategies. · Ensures staffing vacancies are filled timely with eligible new hires. Monitors recruiting activity ensure compliance with applicable regulations and other laws. Employee Relations · Ensures uniformity of disciplinary measures, and other terms and conditions of employment. · Ensure that all Union interactions are in compliance with the current “CBA” and KenCCID’s standards. · Ensure that the Employee Handbook, policies and procedures and employee onboarding meet regulatory compliance and address current needs. · Institute conflict resolution strategies and team building initiatives and systems to drive cohesion and teamwork. · Ensure all policies contribute to employer-desired workforce culture. · Monitors and updates KenCCID’s employee notices and policies to ensure compliance with federal, state and local laws, including the regulations that govern KenCCID’s obligations to Individuals. · Establishes facts and findings to enforce timely disciplinary actions, including reviewing investigation materials of any incident that may lead to adverse employment action to ensure that material information is documented with regard to description of incident, documentation of evidence, and witness statements/interviews, and that all conclusions or disciplinary actions are supported by reliable evidence and that such evidence is included in the content of the final report. Benefits and HRIS · Coordinates with vendors and other KenCCID departments to ensure that employees have received all ERISA-mandated notices for employee benefit and retirement programs and that KenCCID is compliant with its obligations under the ACA. · Leads effort to implement an HRIS that increases the efficiency of the HR function and oversees training and integration efforts to ensure effective use of the HRIS across the agency. · Establish and oversee processes to ensure that all leaves of absence and ADA requests are reviewed timely and the bases for all decisions are documented and communicated in accordance with current laws in effect. · Coordinate with workers’ compensation and disability carrier to implement and oversee process to effectively handle employee injury claims to minimize employee downtime and risk of increased premiums. · Effectively negotiates renewals or adoptions of benefit programs to minimize cost to KenCCID. · Collaborates with Finance Director (or designee) on 403B Plan and Fiduciary compliance approvals. · Establishes and oversees procedures to ensure employee data is protected and handled appropriately through various internal departments. Talent Management · Design all compensation programs in collaboration with the Executive Director and Fiscal Director. · Approves all offers, terminations and raises. · Periodically update job descriptions for each position to ensure that current job responsibilities and requirements are accurately reflected. · Responsible for oversee

Job Description We are looking for an Executive Assistant to provide high-level administrative support for a prestigious firm located in the Greater Philadelphia Region. This long-term contract position is ideal for someone who excels at organizing complex schedules, managing executive priorities, and ensuring travel and meetings are handled with precision. The role requires strong coordination skills, sound judgment, and the ability to keep day-to-day operations running smoothly in a fast-paced environment. Here’s how you’ll contribute each day: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized flow of meetings and commitments., • Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation, while adapting quickly to changes., • Coordinate all travel-related details to ensure seamless logistics before, during, and after executive trips., • Organize executive meetings by securing meeting times, preparing schedules, and confirming attendance with internal and external participants., • Support daily administrative activities by anticipating needs, tracking important deadlines, and helping executives stay focused on key priorities. Other requirements for the Executive Assistant position include and are not limited to: • Demonstrated experience supporting senior leaders in an executive assistant or closely related administrative role., • Strong ability to manage complex calendars with accuracy, discretion, and attention to changing priorities., • Proven experience handling travel planning, bookings, and itinerary coordination for executives., • Ability to organize meetings efficiently and communicate clearly with a wide range of stakeholders., • Excellent time management skills and the ability to work effectively in a fast-moving environment., • High level of professionalism, confidentiality, and sound decision-making in handling sensitive information. Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013509374

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.The role will be onsite Monday - Friday located in the Wilmington, DE office.Act as an Executive Assistant for the GVP, Head of Medical Affairs, th

Executive Assistant & Board Liaison.Remote; Minneapolis and Washington DC Preferred.The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer, collectively the Executive Team, and Board of Directors to advance our work.They will manage and per

Lowcountry Connections Academy (LCCA) is a tuition-free, full-time virtual school serving students in grades K-12 throughout South Carolina.LCCA is authorized under state law by the Charter Institute of Erskine and operated by Lowcountry Connections Academy, a nonprofit corporation, through a contra

Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role. Executive Assistant to provide direct support to company leadership.

Our executive assistants are responsible for providing a wide variety of support services to clients.The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs.Often, the EA serves in the role of an executive assistant, personal assistant or administrative ass

You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more.

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thri

At Anchorage Digital, we are building the world’s most advanced digital asset platform for institutions to participate in crypto.Anchorage Digital is a crypto platform that enables institutions to participate in digital assets through custody, staking, trading, governance, settlement, and the indu

The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice.Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless ex

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. If you're searching for administrative assistant jobs in New York with remote admin f

The Unit Shift Manager is responsible for coordinating and supervising the day-to-day activities within the Nursing Department when Administrative and Clinical Leaders are not present in the facility. The Unit Shift Manager is responsible for leading the department by empowering staff to function to their highest level of competency, ensuring compliance with nursing policies and procedures, and providing support in critical thinking and thorough independent judgment. The Unit Shift Manager's duties include providing clinical and managerial links between the nurses and Behavioral Health Technicians, the Director of Nursing, and the Kirkbride Center administrative team, including the Administrator-on-Call, in the absence of the administrative team. Essential Functions: • Promote the mission, vision, and values of the Kirkbride Center, • Interpret and ensure adherence to Kirkbride Center's and nursing's philosophy, policies, and procedures., • Develop and implement a staffing plan for each shift based on patient acuity, census, and available staff., • Assisted nursing staff on the unit in efficiently utilizing resources necessary to meet patient care requirements and other professional responsibilities., • Serve as a resource for solving clinical problems., • Act as a resource in identifying and/or solving administrative/operational problems when the administrative team is absent., • Anticipate actual/potential problems that may occur on their shift and set shift priorities accordingly., • Respond to all emergencies (behavioral and/or medical) and assist as necessary., • Work collaboratively with nursing and ancillary staff to solve problems fairly and consistently., • Provide immediate documentation, communication, and follow-up of incidents to the Kirkbride Center Administrative staff and notification, if required, to regulatory agencies., • Assess patient care requirements on each unit by making rounds on each unit and all other areas of the Kirkbride Center (according to departmental need/activity), • Report significant incidents and problems to the Administrator on Call., • Provide support, guidance, and feedback to staff., • Identify and communicate staff needs for continuing education to the Assistant Director of Nursing and the Director of Nursing., • Give staff ongoing, timely verbal and written feedback or anecdotes regarding their performance. This will be given to the Assistant Director of Nursing and the Executive Nurse Manager via e-mail or appropriate Kirkbride Center assessment and evaluation documentation. It may be used as a part of their performance evaluation. Job Requirements: • A current RN's license in state of practice., • Sound leadership skills and utilize these skills in organizing the activities and schedules for the adult patient's medical and/or non-medical tasks for a given shift., • High-quality clinical and interpersonal skills; an exemplary role model to others., • Knowledge of treatment procedures and interventions common to acute psychosis and abnormal psychology, as well as to non-violent crisis intervention practices, typically found in the adult psychiatric population and application of this knowledge to adult care., • Familiarity with psychopharmacology and the use of psychotropic medications with the adult psychiatric population., • Basic teaching and training skills; problem-solving; organizational and time management; crisis intervention; written and oral communication skills; facilitating and/or co-facilitating process-oriented and didactic groups., • Eligible for CPR and CPI certification, • Skills in establishing and maintaining effective working relationships among various clinical and support team members; empathy for patients and their families; flexibility regarding hours., • Skills in maintaining information as highly confidential. Physical and Mental Job Requirements: • Ability to exercise self-control in potentially volatile situations such as being verbally or physically confronted in a threatening or aggressive manner., • Must be able to work and concentrate amidst noise, conversation, and foot traffic., • Ability to handle interruptions often and move from one task to another., • Must be flexible and not easily frustrated in dealing with differences of opinion., • Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips., • Ability to express and exchange ideas via spoken word during activities in which they must accurately convey details or important spoken instructions to others, sometimes quickly and loudly. Hearing is to perceive the nature of sound with no less than 40 db loss a Hz, 1000 Hz, or 2000 Hz with or without correction., • Ability to perceive detailed information through communication and make fine sound discriminations., • Individuals must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects., • Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks and visually observe patients on the unit and in therapeutic activities., • While a worker may be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside., • Required to travel throughout the city where drug trafficking activity is prevalent.

Polsinelli seeks a candidate to fill a Legal Support Specialist opening that is a remote role, provided the candidate is in a state/jurisdiction wherein we practice. CORE RESPONSIBILITIES/REQUIREMENTS Successful candidates must: Possess strong initiative, demonstrating an ability to quickly resolve document issues. Have strong organizational skills. Be able to work collaboratively in a team setting. Be able to manage multiple projects/tasks at a time. Possess advanced skills in all Microsoft Office applications; expert-level proficiency in Microsoft Excel is a plus! 5 years of Legal Assistant experience required! This position supports our administrative team - high volume, fast paced. Other essential requirements for this position include: The ability to communicate in a professional and timely manner to develop rapport with both team and end-users. The ability to maintain strong working relationships. The ability to handle confidential and sensitive information. Strong problem-solving skills. A minimum of five (5) years of experience as a Legal Administrative Assistant or Legal Executive Assistant with extensive, hands-on experience. Strong attention to detail with proven organizational skills and the ability to manage multiple priorities effectively. Excellent written and verbal communication skills; ability to work collaboratively across teams. Proofreading experience preferred. Calm and solution-oriented approach to troubleshooting and problem-solving. Proven ability to take initiative and make sound, independent decisions. Flexible, dependable team player with a positive, proactive mindset. This is a remote position with the below shift: Monday, Tuesday, Wednesday, Thursday: 12:00 PM - 8:45 PM CST Friday: 12:00 PM - 8:30 PM CST The budgeted salary range for this position is $60,000 - $70,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Executive Assistant and Administrative Officer.The Executive Assistant and Administrative Officer is responsible for providing high-level executive administrative support to the Vice Provost and Associate Vice Provost for Global Initiatives and for developing and managing internal and external progr

Manage complex executive calendars, meetings, and travel arrangements. Anticipate executive needs and proactively resolve scheduling conflicts. Support multiple executives while adapting to changing business priorities.

Since 1869 we've connected people through food they love.We're proud to be stewards of amazing brands that people trust.Our portfolio includes the iconic Campbell's brand, as well as Michael Angelo's, Pace, Pacific Foods, Prego, Rao's Homemade, Swanson, and V8.In our Snacks division, we have brands

A Career with Meaning At Path, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here and to stay here.

Senior Executive Administrative Assistant.This Senior Executive Administrative Assistant role provides dedicated support to the CFO and finance leadership team, managing complex calendars, travel, expenses, approvals, and executive coordination.The ideal candidate is a highly organized, proactive pr

As a Program Management Assistant, you will perform the following duties: • Provides management analysis and executive support to the Regional Director and Deputy Regional Directors., • Coordinates organizational initiatives, executive communications, and administrative operations., • Plans, analyzes, tracks, and monitors the formulation and development of processes, procedures, operating policies, and program goals., • Analyzes organizational processes and recommends improvements to enhance operational efficiency and effectiveness., • Coordinates executive meetings, leadership councils, special projects, data calls, briefings, and information requests., • Prepares briefing material on operations issues., • Coordinates the identification and communication needs of HR services., • Tracks executive assignments and organizational priorities.

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest "Canadian-Owned" IT staffing/consulting company. Procom's areas of staffing expertise include: Application Development, Project Management, Quality Assurance, Business/Systems Analysis, Datawarehouse & Business Intelligence, Infrastructure & Network Services, Risk Management & Compliance, Business Continuity & Disaster Recovery, Security & Privacy Specialties, Contract Staffing (Staff Augmentation), Permanent Placement (Staff Augmentation), ICAP (Contractor Payroll), Flextrack (Vendor Management System). Hi, We have a job opportunity for you: Job #200381 | US - Executive Assistant I | Toronto Dominion Bank | Other | Contract|W2| ASAP. And TDBank provides great experience and has great people to work along side. Hoping you would consider and I'm looking forward to hearing from you. Please check the job description below and you can reach me at 9197108329. And kindly send this info to your friends who would be interested as well. Hoping to hear from you. Thanks much! Job #200381 | US - Executive Assistant I | Toronto Dominion Bank | Other | Contract of Openings: 1 Work Location: 1701 Route 70 East - Cherry Hill - New Jersey 08034 (UNJ11) Business Unit: 4-US-HUMAN RESOURCES Start Date: ASAP Job Duration: 16 Months (temp to perm) Client Req #: TDJP00008515 Shift: Mon-Fri, 8:30-5pm Duration: True temp to perm if performing well in role Selection: Internal Recruiter will phone screen, 2nd round will be in-person with EA Supervisor Main Duties/Must Haves: This role will report into a Sr. EA/EA Supervisor. Essentially role is assisting an EA to run dept for CEO and Chief of Staff Will be assisting with making coffee, stalking fridge, organizing conference rooms for meetings Calendar management Expense reporting Must be extremely professional in appearance - slightest hair out of place and EA Supervisor will decline. This is seen as an extremely professional dept. Must be comfortable with reporting, expenses, Outlook, Word, Excel Previous EA experience at a Director level or higher The Executive Administrative Assistant provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various office administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below. 3-5 Years of related experience. Exceptional clerical and administrative skills. Knowledge of division organization, terminology and operations. Ability to work independently. Strong organizational skills, with ability to keep others focused, on task and efficient. Excellent communication skills, both written and verbal. PC skills, including proficiency with spreadsheets, reporting tools and presentation software.

Job Description Administrative Assistant to Building Maintenance and Engineering Full Time - 12 month Comprehensive benefits package at no additional cost to the employees SCHOOL DESCRIPTION West Philadelphia Achievement Charter Elementary School is an inner-city Arts and Technology K-5 Elementary School. We are a family-oriented environment with family and community involvement being an integral part of our mission to enrich the lives of our students. JOB SUMMARY In this position, the Administrative Assistant to Building Maintenance and Engineering provides prompt and efficient executive level administrative support for the Director of Facilities and property management department. The qualified applicant will be a vital member of the team to streamline daily operations, schedule inspections and maintenance services, and liaise with contractors and vendors. JOB RESPONSIBILITIES • Performs a full range of skills to research, compile, organize, and produce correspondence, reports, records, letters, meeting agendas, and proposals., • Receive and triage calls, manage Director of Facilities' email accounts, and schedule meetings as directed., • Manage, file and track contractor agreements, vendor agreements, purchase orders, maintenance work orders, and maintenance requests to completion., • Schedule inspections and maintain an annual calendar of inspections to support the Director of Facilities and Maintenance Manager, as well as coordinate/schedule next steps until compliance is achieved., • Assist with maintenance staff's attendance, time off requests, and professional development., • Responsible for handling items of a confidential nature., • Other essential duties as assigned. JOB REQUIREMENTS: • Associate or bachelor's degree in business administration, • 3 or more years of secretarial experience supporting building administration (preferred)., • Must have or the ability to obtain all clearances (FBI, State, & Child Abuse)., • Physical requirements include prolonged periods sitting at a desk and working on a computer, and having the ability to lift 10 to 20 lbs

The Unit Nurse Manager is responsible for coordinating and supervising the day-to-day activities within the Nursing Department when Administrative and Clinical Leaders are not present in the facility. The Unit Nurse Manager is responsible for leading the department by empowering staff to function to their highest level of competency, ensuring compliance with nursing policies and procedures, and providing support in critical thinking and thorough independent judgment. The Unit Nurse Manager's duties include providing clinical and managerial links between the nurses and Behavioral Health Technicians, the Executive Nurse Manager, and the Kirkbride Center administrative team, including the Administrator-on-Call, in the absence of the administrative team. Essential Functions: • Promote the mission, vision, and values of the Kirkbride Center, • Interpret and ensure adherence to Kirkbride Center's and nursing's philosophy, policies, and procedures., • Develop and implement a staffing plan for each shift based on patient acuity, census, and available staff., • Assisted nursing staff on the unit in efficiently utilizing resources necessary to meet patient care requirements and other professional responsibilities., • Serve as a resource for solving clinical problems., • Act as a resource in identifying and/or solving administrative/operational problems when the administrative team is absent., • Anticipate actual/potential problems that may occur on their shift and set shift priorities accordingly., • Respond to all emergencies (behavioral and/or medical) and assist as necessary., • Work collaboratively with nursing and ancillary staff to solve problems fairly and consistently., • Provide immediate documentation, communication, and follow-up of incidents to the Kirkbride Center Administrative staff and notification, if required, to regulatory agencies., • Assess patient care requirements on each unit by making rounds on each unit and all other areas of the Kirkbride Center (according to departmental need/activity), • Report significant incidents and problems to the Administrator on Call., • Provide support, guidance, and feedback to staff., • Identify and communicate staff needs for continuing education to the Assistant Director of Nursing and the Director of Nursing., • Give staff ongoing, timely verbal and written feedback or anecdotes regarding their performance. This will be given to the Assistant Director of Nursing and the Executive Nurse Manager via e-mail or appropriate Kirkbride Center assessment and evaluation documentation. It may be used as a part of their performance evaluation. Job Requirements: • A current RN's license in state of practice., • Sound leadership skills and utilize these skills in organizing the activities and schedules for the adult patient's medical and/or non-medical tasks for a given shift., • High-quality clinical and interpersonal skills; an exemplary role model to others., • Knowledge of treatment procedures and interventions common to acute psychosis and abnormal psychology, as well as to non-violent crisis intervention practices, typically found in the adult psychiatric population and application of this knowledge to adult care., • Familiarity with psychopharmacology and the use of psychotropic medications with the adult psychiatric population., • Basic teaching and training skills; problem-solving; organizational and time management; crisis intervention; written and oral communication skills; facilitating and/or co-facilitating process-oriented and didactic groups., • Eligible for CPR and CPI certification, • Skills in establishing and maintaining effective working relationships among various clinical and support team members; empathy for patients and their families; flexibility regarding hours., • Skills in maintaining information as highly confidential. Physical and Mental Job Requirements: • Ability to exercise self-control in potentially volatile situations such as being verbally or physically confronted in a threatening or aggressive manner., • Must be able to work and concentrate amidst noise, conversation, and foot traffic., • Ability to handle interruptions often and move from one task to another., • Must be flexible and not easily frustrated in dealing with differences of opinion., • Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips., • Ability to express and exchange ideas via spoken word during activities in which they must accurately convey details or important spoken instructions to others, sometimes quickly and loudly. Hearing is to perceive the nature of sound with no less than 40 db loss a Hz, 1000 Hz, or 2000 Hz with or without correction., • Ability to perceive detailed information through communication and make fine sound discriminations., • Individuals must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects., • Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks and visually observe patients on the unit and in therapeutic activities., • While a worker may be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside., • Required to travel throughout the city where drug trafficking activity is prevalent.

We are looking for a highly organized and detail-focused Scheduling Coordinator to join our team. In this role, you will play a key part in ensuring that clients, staff, and programs operate efficiently by managing calendars, coordinating appointments, and providing exceptional support. The ideal candidate is proactive, reliable, and excels in a fast-paced environment where precision, communication, and problem-solving are essential. Full-Time | Available In the Philadelphia, PA 19133 Area| Must Be Bilingual (Spanish Speaking) Salary: $36,108.8 Scheduled: Monday-Friday 8:30AM-5:00PM The Central Registration Technician is responsible for ensuring an efficient and accurate patient registration process across the organization. This role verifies insurance, updates demographic information, collects required documentation, and provides exceptional customer service to patients and families. As a key member of the administrative team, the Central Registration Technician supports smooth patient flow, collaborates with clinical and billing staff, and helps maintain compliance with organizational and regulatory requirements. Accuracy, professionalism, and strong communication skills are essential for success in this position. Key Responsibilities • Register patients accurately and efficiently in the electronic medical record (EMR) system., • Verify insurance eligibility, benefits, and authorization requirements., • Collect co-pays, deductibles, and required documentation in accordance with organizational policies., • Update and maintain demographic and insurance information to ensure accuracy., • Respond to inquiries and provide clear communication regarding the registration process and required documentation., • Collaborate with clinical and administrative departments to support patient flow and resolve registration-related issues., • Ensure compliance with HIPAA, privacy regulations, and organizational standards., • Maintain organized records and follow established workflows and procedures. Employees are eligible for generous benefit options including but not limited to: full-time and part-time employees enjoy a comprehensive benefits package including medical, vision, and dental insurance, life and disability coverage, a 403(b) retirement plan, paid time off, tuition reimbursement, an employee assistance program, and additional voluntary options such as disability, accident, and pet insurance. Central Registration Technician Job Requirements: • High school diploma or GED required., • Associate's degree preferred., • 24 years of administrative, medical office, behavioral health, or office support experience required., • Previous experience as an Office Manager, Administrative Assistant, or Executive Assistant strongly preferred., • Bilingual proficiency in English and Spanish, with strong reading and writing skills is required., • Awareness of HIPPA Laws and Regulations About COMHAR: COMHAR is a nonprofit human-services organization dedicated to empowering individuals, families, and communities to live healthier, self-determined lives. Serving the Philadelphia region since 1975, COMHAR provides a wide continuum of behavioral health, intellectual and developmental disability, substance use, and social support services. With programs that include outpatient treatment, residential services, community-based recovery centers, supportive housing, and specialized services for children, families, and diverse populations, COMHAR delivers person-centered care rooted in dignity, respect, and community integration. Today, COMHAR's team supports more than 5,500 people each month, helping individuals build stability, independence, and meaningful connections in their communities. COMHAR strictly follows a zero-tolerance policy for abuse. COMHAR is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace. COMHAR, Inc. is a not-for-profit community-based health and human service organization founded in 1975. We do not discriminate in services or employment on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, past or present receipt of disability-related services or supports, marital status, veteran status, or any other class of persons protected by federal, state or local law.

The Assistant Alliance Manager supports the Licensing Officers and broader Corporate Alliances team within Penn Center for Innovation (PCI) in the management of established strategic alliance relationships. The position supports activities related to intellectual property and research program management, transactional agreements, and overall alliance relationship management. The position reports to a Senior Associate Director of Licensing on the Corporate Alliances team. The Assistant Alliance Manager provides project management and coordination for Penn alliance partner initiatives, tracking activities, deliverables, timelines, and resource needs and communicating progress to the PCI Alliances team and other Penn stakeholders, as appropriate. The position works across internal and external teams to facilitate timely execution of alliance related projects and ensure that relevant stakeholders have the information and resources necessary to meet program objectives. In close coordination with the Executive Director of Alliances, Licensing Officers, Corporate Alliances attorneys, and other Alliances team personnel, the Assistant Alliance Manager supports the negotiation, preparation, execution, and administration of certain third-party agreements necessary to fulfill Penn's obligations under active alliance programs. The position also assists with agreement management and close out activities across the portfolio of alliance program contracts. The Assistant Alliance Manager coordinates with PCI's Intellectual Property and Finance groups, alliance partners, and other third parties to maintain accurate documentation and records concerning intellectual property licensed or otherwise managed under active alliance programs. Responsibilities include facilitating updates to intellectual property portfolios and supporting the administration and resolution of patent billing, income allocation, and distribution matters associated with alliance programs. The position also serves as a resource for Penn faculty and staff regarding operational and administrative matters associated with alliance program agreements, helping to field inquiries, coordinate responses, and connect stakeholders with appropriate PCI personnel. Job Responsibilities • Assist the Associate Alliance Manager, Senior Alliance Manager, and/or Licensing Officer, as directed, with interactions with established alliance partners in the areas of intellectual property management, research programs, transactional agreements and overall relationship management., • Assist with project management support of Penn-alliance partner initiatives, including reporting such initiatives out to PCI Alliances and other Penn stakeholders, as appropriate, to ensure initiatives are properly resourced and completed on time., • In close coordination with Senior Associate Director-Alliances, and other colleagues in PCI's Corporate Alliances group, negotiate certain third party agreements to meet Penn's obligations for active alliance programs, as assigned., • Assist the Associate and Senior Alliance Managers in coordinating with PCI's Intellectual Property group, PCI's Finance group, alliance partners and third parties to manage documentation and updating of intellectual property that is licensed under active alliance programs and to facilitate and help manage patent billing, income allocation and distribution matters related to alliance programs., • Assist the Associate and Senior Alliance Managers in addressing requests from Penn faculty and staff members related to alliance program agreements., • Provide agreement and close-out support for all alliance program contracts. Qualifications • Bachelor's degree and 2-3 years of relevant work experience or combination or equivalent combination of education and experience., • Master's Degree and 1 to 2 years of experience in scientific or engineering discipline strongly preferred. Strong science background is highly preferred., • Detail oriented and organized, with exceptional time management skills., • Excellent verbal and written communication skills., • Experience managing people and projects, with the ability to multi-task., • Project management and basic contract drafting experience is required., • Practical / working knowledge of various database and project management systems is strongly preferred., • Self-starter and proactive, but seeks direction when needed., • Diplomatic, discreet and professional. Application Requirement A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV ; multiple documents are allowed. Job Location - City, State Philadelphia, Pennsylvania Department / School Provost's Center Pay Range $65,628.00 - $75,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with familywhatever your personal needs may be. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitementand you and your family can enjoy many of these activities for free. Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

Job Description Position Title: Administrative Assistant Location: Philadelphia, PA Assignment Type: Contract-to-Hire Compensation: $18-22/hr Work Schedule: Monday–Friday, 8:00 AM–5:00 PM On-Site or Hybrid: Fully On-Site Benefits: This position is eligible for medical, dental, vision, and 401(k). An Addison Group client is looking for an Administrative Assistant! Job Responsibilities: • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Prepare and distribute emails, correspondence, memos, letters, and forms, • Assist with regularly scheduled reports, • Develop and maintain filing systems (physical and electronic), • Update and maintain office policies and procedures, • Order office supplies and research vendors, • Maintain contact lists and office documentation, • Submit and reconcile expense reports, • Provide general support to visitors, • Serve as the point of contact for internal and external clients, • Liaise with executive and senior administrative assistants to support leadership needs Requirements: • 2+ years of experience in office administration (required), • Proven experience as an Administrative Assistant or Office Administrator, • Proficiency in MS Office, especially Excel and PowerPoint, • Working knowledge of office equipment (printers, fax machines, etc.), • Strong organizational, multitasking, and time-management skills, • Excellent written and verbal communication skills, • High school diploma required; Associate degree preferred Why choose Addison Group? • Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics, • Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k), • Permanent Employment: Many of Addison’s job openings lead to potential permanent employment, • Connections: You connect directly with hiring managers, • Options: You are presented multiple employment options near your home, • Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Executive AssistantThe Executive Assistant (EA) provides high-level administrative, operational, and project coordination support to the Chief Operating Officer and President of New Jersey Urology (NJU).

Executive Assistant – Legal FirmLocation: US - Philadelphia Employment Type: Full-Time Department: Legal Administration Position SummaryWe are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior partners and legal execut

Job DescriptionDescription: Full-time Position Salary Range - $45,000 - $46,500 ELIGIBLE FOR FULL BENEFITS For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey. The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics. Disclaimers: This job description does not encompass all duties and is not intended to provide an exhaustive list of responsibilities, duties, or tasks. However, it provides a general overview of the job expectations. The Cooperative offers a competitive benefit package: • Medical, Dental, Life Insurance, • Id Theft & Legal Services, • Pet Insurance, • Critical Illness and Accident Plan, • AAA Membership Assistance, • Generous Paid Time Off, • 10 Paid Holidays, • Staff Development, • Tuition Reimbursement, • Employee Assistance Program, • Flexible Spending Account, • Dependent Care Account, • 401K – The Cooperative contributes 4% after one year of work anniversary Biggest Perk - Generous PTO and 4% contribution to the 401K after one year of work anniversary. General Summary: The Administrative Assistant-Client Support/FCNJ enhances the FCNJ team by managing inventory of nurse and client support supplies. Additionally, contributes to organizational effectiveness by providing information management support, assisting visitors, directing messages for staff, and providing clerical support. Essential Functions: Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement. Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation. Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff. When applicable, will participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings. Supports FCNJ team by providing assistance with word processing, record keeping, filing, duplication, mailing, routine correspondence and research. Supports FCNJ team by maintain regular par levels of FCNJ nursing supplies, client support items, and other inventory as requested Communicates regularly with FCNJ leaders regarding par levels and prepares purchase orders Organizes shipments upon delivery to office Participates in weekly team meetings and provides regular updates to FCNJ team Attend to door buzzard and visitors by greeting them in person or on the telephone, answering or directing inquiries appropriately, taking accurate messages during Office Administrative Assistant’s absence. Assist with normal office duties as needed. Contributes to team effort Maintains and expands technical knowledge by attending educational workshops and reading secretarial publications * Performs other duties as assigned by Assistant Director/Administration Requirements: Knowledge, Skills, and Abilities to Perform Essential Functions: • High school diploma, some college and/or technical training highly desirable, • Five years’ professional secretarial experience for managerial/executive staff, • Good team player, • Excellent organizational and interpersonal skills, • Skilled in all Microsoft Office Products, • Good interpersonal and organizational skills, • Valid driver’s license, car and current insurance policy Physical Requirements: • Must be able to see to read documents and hear well enough to communicate with others, • Must be able to write, type on a computer, and use a telephone, • Must be able to operate a motor vehicle, • Must be able to lift up to 10 pounds, • Additional requirements to be determined with input from Director and HR Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job Description About Mazzola & Company Mazzola & Company is a full-service accounting firm serving the Greater Philadelphia area. We proudly provide bookkeeping, accounting, tax preparation, tax planning, and business consulting services to small businesses, partnerships, nonprofits, and individuals. We are a collaborative, business-casual office that values professionalism, accountability, and exceptional client service. While tax season is fast-paced and demanding, we foster a supportive team environment where employees are encouraged to learn, grow, and make a meaningful impact. We are seeking a highly organized Office Manager / Executive Assistant to join our team at our Olde Kensington office. This is a full-time, on-site position requiring attendance in the office five days per week. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping an office running efficiently. The ideal candidate will have strong administrative experience, excellent communication skills, and a basic understanding of accounting processes. Responsibilities • Provide administrative support to the partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration., • Serve as the primary point of contact by answering and directing phone calls and managing incoming emails., • Coordinate calendars, schedule meetings, and prepare meeting materials., • Assist in managing day-to-day office operations and improving internal processes., • Maintain the firm's tax return routing system and electronic filing procedures., • Manage client communications and follow up on outstanding documentation., • Gather and organize client financial documents, including monthly bank and credit card statements., • Coordinate engagement letters, invoices, and document collection., • Assist with social media management and marketing initiatives., • Maintain organized digital client files and ensure documentation is complete., • Support special projects and firm initiatives as assigned., • Work both independently and collaboratively to ensure deadlines are met. Qualifications • 5+ years of administrative or office management experience required., • Previous experience in a public accounting, CPA, legal, or other professional services firm is strongly preferred., • Excellent written and verbal communication skills., • Strong organizational and time management skills with the ability to prioritize multiple deadlines., • Exceptional attention to detail and follow-through., • Ability to work independently while contributing to a collaborative team environment., • Professional, resourceful, and adaptable in a fast-paced office., • Ability to remain calm and organized under pressure, particularly during busy season., • Basic understanding of accounting principles and office accounting procedures., • Experience with QuickBooks Online is a plus., • Proficiency with Microsoft Office (Outlook, Word, Excel) and the ability to quickly learn new software. Work Environment • Full-time, in-office position located in Olde Kensington, Philadelphia., • Business casual office environment., • Fast-paced and deadline-driven, especially during tax season., • Opportunity to learn new skills and grow within a small, collaborative team. Busy Season Requirements Our busiest time of year is January through April. During busy season, flexibility to work additional hours is required, with an average workload of up to 50 hours per week. \nCompany Description Tax and accounting practice. Tax and accounting practice.

Job DescriptionDescription: We are looking for a highly organized and detail-focused Scheduling Coordinator to join our team. In this role, you will play a key part in ensuring that clients, staff, and programs operate efficiently by managing calendars, coordinating appointments, and providing exceptional support. The ideal candidate is proactive, reliable, and excels in a fast-paced environment where precision, communication, and problem-solving are essential. Full-Time | Available In the Philadelphia, PA 19133 Area| Must Be Bilingual (Spanish Speaking) Salary: $36,108.8 Scheduled: Monday-Friday 8:30AM-5:00PM Job Summary The Central Registration Technician is responsible for ensuring an efficient and accurate patient registration process across the organization. This role verifies insurance, updates demographic information, collects required documentation, and provides exceptional customer service to patients and families. As a key member of the administrative team, the Central Registration Technician supports smooth patient flow, collaborates with clinical and billing staff, and helps maintain compliance with organizational and regulatory requirements. Accuracy, professionalism, and strong communication skills are essential for success in this position. Key Responsibilities • Register patients accurately and efficiently in the electronic medical record (EMR) system., • Verify insurance eligibility, benefits, and authorization requirements., • Collect co-pays, deductibles, and required documentation in accordance with organizational policies., • Update and maintain demographic and insurance information to ensure accuracy., • Respond to inquiries and provide clear communication regarding the registration process and required documentation., • Collaborate with clinical and administrative departments to support patient flow and resolve registration-related issues., • Ensure compliance with HIPAA, privacy regulations, and organizational standards., • Maintain organized records and follow established workflows and procedures. Employees are eligible for generous benefit options including but not limited to: Full-time and Part-time employees enjoy a comprehensive benefits package including medical, vision, and dental insurance, life and disability coverage, a 403(b) retirement plan, paid time off, tuition reimbursement, an employee assistance program, and additional voluntary options such as disability, accident, and pet insurance. Requirements: Central Registration Technician Job Requirements: • High school diploma or GED required., • Associate's degree preferred., • 2–4 years of administrative. medical office, behavioral health, or office support experience required., • Previous experience as an Office Manager, Administrative Assistant, or Executive Assistant strongly preferred., • Bilingual proficiency in English and Spanish, with strong reading and writing skills is required., • Awareness of HIPPA Laws and Regulations About COMHAR: COMHAR is a nonprofit human-services organization dedicated to empowering individuals, families, and communities to live healthier, self-determined lives. Our mission is: “To provide health and human services that empower individuals, families and communities to live healthier, self-determined lives.” Serving the Philadelphia region since 1975, COMHAR provides a wide continuum of behavioral health, intellectual and developmental disability, substance use, and social support services. With programs that include outpatient treatment, residential services, community-based recovery centers, supportive housing, and specialized services for children, families, and diverse populations, COMHAR delivers person-centered care rooted in dignity, respect, and community integration. Today, COMHAR’s team supports more than 5,500 people each month, helping individuals build stability, independence, and meaningful connections in their communities. COMHAR strictly follows a zero-tolerance policy for abuse. COMHAR is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace. COMHAR, Inc. is a not-for-profit community-based health and human service organization founded in 1975. We do not discriminate in services or employment on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, past or present receipt of disability-related services or supports, marital status, veteran status, or any other class of persons protected by federal, state or local law.

Jefferson Health - 18 East Laurel Road - Responsibilities: Manage schedule and coordinate meetings including minutes; Prepare correspondence, memos, presentations and reports; Answer phone, greet visitors, screen and route calls; Schedule appointments and coordinate meetings/conferences; Support cal

Penn Medicine - 3400 Spruce Street - Responsibilities: Provide administrative and laboratory support to dermatopathology labs; Data entry, inventory documentation, consent verification; Assist Director with staffing coverage, effort tracking, and reporting; Coordinate shipping/receiving of specimen

Job Description and Requirement Role Responsibilities: Own a concentrated portfolio of Relativity's largest, most complex, and strategically important law firm accounts, with accountability for retention, revenue growth, and long-term relationship health Demonstrate consistent commitment to Relativ

As the VAD Account Executive, you'll have the chance to work with hospitals selling our Driveline Supply services, external equipment, and remote patient monitoring services.

Serve as the executive point of contact for clients. Executive-level relationship skills. Job DescriptionThe RoleWe are looking for a Healthcare Account Executive to take ownership of a portfolio of healthcare accounts with significant growth upside.