Trabajos executive administrative assistant en Austin, TexasCrear alertas

Job Description Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Liaise with visitors - Act as point person for office guests., • Communicate policies and procedures - Alert employees of new processes, rules and regulations., • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Powered by JazzHR iobaVSf4Tl

Job Description Position Title: Children's Ministry Pastor/Director Reports To: BJ Forguson - Executive Pastor Kids Pastor Job Summary The Pastor/Director of Children's Ministry (AOKids) oversees all programs for children from birth through 5th grade, prioritizing proclaiming the gospel, promoting spiritual growth, and providing parental support. The role is responsible for creating engaging environments that foster genuine relationships with Christ. Guiding Scriptures for Ministry Matthew 22:37-39, Matthew 28:19-20, and Deuteronomy 6:5-9 Primary Responsibilities: • Cultivate an environment where every child can meet, know, and follow Jesus., • Develop and oversee all AOKids programs and activities to ensure alignment with ministry goals., • Facilitate connections between children, families, and volunteers to foster community and discipleship., • Supervise AOKids staff, providing training and support for effective ministry., • Recruit, screen, and train volunteers to serve in various capacities within AOKids., • Ensure the safety and security of all children in all environments., • Equip parents with resources and support for spiritual leadership in the home., • Collaborate with other ministries to provide holistic support for families., • Strategically engage new children and families in the life of Austin Oasks Church, • Provide pastoral care and support to children and families as needed., • Organize and execute ministry events to build community and reach out to young families., • Manage the Children's Ministry budget effectively. Organizational Relationships • Maintain accountability through regular reporting and meetings with supervisor., • Foster positive and supportive relationships with staff, lat leaders, parents, and children., • Communicate effectively with all stakeholders to address suggestions and concerns. Qualifications: The ideal candidate: • Demonstrates a passionate commitment to Jesus Christ and the mission of Austin Oaks Church., • Holds a degree in church ministry, children's/youth ministry, education, or a related field (preferred), • Brings a minimum of 3 years of experience in Children's Ministry or a related field (preferred), • Possess strong leadership skills and a love for working with children and families., • Exhibits a positive attitude, willingness to collaborate, and teachable spirit., • Demonstrates effective multi-tasking and organizational ability Physical Requirements: • Ability to stand and speak for extended periods., • Capability to occasionally lift up to 25 pounds. LOCATION & DEMOGRAPHICS Located in South Austin, Austin Oaks Church sits in one of the city’s most vibrant and diverse areas. Austin is consistently ranked as one of the top cities for lifestyle, culture, and business, and the South Austin community reflects this energy with its unique blend of Texas charm, creative arts, thriving local businesses, and access to Austin’s renowned title as the live music capital of the world. South Austin is not only a cultural hotspot but also an excellent place to raise a family. The area offers a welcoming community, an abundance of parks and green spaces, and proximity to top-rated schools. While Austin’s cost of living has increased in recent years, South Austin neighborhoods like Sunset Valley and Manchaca provide more accessible options for families looking to settle down and connect with the city’s vibrant life. Austin Oaks Church is proud to be part of this thriving community, serving as a hub for faith, connection, and growth. AOKids Austin Oaks Kids is the vibrant children’s ministry of Austin Oaks Church, welcoming over 110 kids each weekend. The ministry is designed to help kids discover and develop a relationship with Jesus, connect with their peers, and grow alongside caring leaders. Through engaging worship, Bible teaching, small groups, and fun activities, children are invited into an exciting journey of faith. The program is divided into three age-targeted groups: Nursery/PreK, Elementary, and 4th/5th Grade, each with spaces designed to meet the unique needs of these age groups. The Kid’s Director provides oversight for all programming from birth through 5th grade, ensuring a safe, fun, and meaningful experience for every child. SNAPSHOT: • Sundays - 110-120 kids, • Wednesdays - 20 kids - Club 45 only, • Volunteers - 160 Kids Ministry Staff: • Kids director, • Assistant Kids Director, • Hospitality, • Administrative assistant Curriculum - Austin Oaks uses the Orange Curriculum. Most of the teaching is delivered live by their talented volunteer team, with some support from video resources for worship and story time. Check-in and Database - Church Community Builder (CCB) SUNDAYS PRESCHOOL (Birth - Kindergarten) The Austin Oaks Kids team is dedicated to creating a safe, engaging, and fun environment where children can discover and explore key biblical truths from God’s Word. Their staff and volunteers ensure a secure check-in/check-out process, exciting activities, and thoughtfully designed indoor and outdoor spaces tailored to each age group. They aim to make Austin Oaks Kids a place where children are excited to return each week, building a foundation of faith in a setting that parents can trust and kids will love! This is so much more than childcare or babysitting, this is ministry. ELEMENTARY (1st - 3rd Grades) At Austin Oaks Kids, they strive to make Sunday the best time of the week for every child! Through engaging large and small group settings, children have a blast learning about Jesus while connecting with friends and leaders. They believe that what happens at home is even more important than what happens at church. That’s why they partner with parents to help guide their children on their spiritual journey. To support families, they provide simple, weekly take-home resources that build on the lessons taught on Sunday mornings, making it easy to continue faith conversations throughout the week. CLUB 45 (4th - 5th Grades) The 4th and 5th-grade students have a dedicated space designed just for them. Each Sunday begins in their room, where they check in with their leaders, greet friends, and prepare for an exciting day ahead. Afterward, they join the larger group of elementary kids for worship and the main teaching. Following the lesson, they often head upstairs to the gym for group games before returning to their room for small group time. These small groups provide an opportunity for deeper discussions, connection, and prayer. WEDNESDAYS Club45 Club 45 is a vibrant group for 4th and 5th graders, designed to help students build friendships with each other, their leaders, and, most importantly, Jesus. Led by a passionate team of committed leaders, including the enthusiastic Mr. Ted, Club 45 meets on Wednesday evenings from 7:00 to 8:30 PM. The evening kicks off with Hang Out Time from 7:00 to 7:30, featuring games like foosball, billiards, and ping pong. From 7:30 to 8:00, the Large Group gathers for exciting group games, worship, and a brief lesson or video teaching. The night wraps up with Small Group time from 8:00 to 8:30, including a Bible lesson activity, discussion, prayer, and Check-Out. CHALLENGE & OPPORTUNITY MULTICULTURAL Austin Oaks has a thriving Spanish ministry. Leading a kids ministry that involves both the English and Spanish congregations is both a tremendous opportunity and a unique challenge. Language barriers can create hurdles, especially for children and parents who do not speak English fluently. The new leader must possess cultural sensitivity and a heart for diversity, creating a space where all families feel welcomed and connected. They should work to bridge language gaps through creative programming, resources, and intentional relationships. This role calls for someone who understands how to celebrate cultural diversity while fostering unity, ensuring that every child and family feels seen, valued, and included in the ministry’s mission. MULTIGENERATIONAL Austin Oaks is uniquely positioned as a church where every generation has a voice and a place. From young families to retirees, the congregation is beautifully balanced, creating a rich tapestry of wisdom, energy, and perspective. The new leader will need to excel at engaging with people of all ages, adapting their communication and leadership style to connect with everyone—from the youngest child to the most seasoned elder. They will need to design programs that gives opportunities for kids, youth, and seniors the opportunity to serve and grow together. FRESH WIND The ministry is at a pivotal moment, ready to embrace fresh vision, strategy, and heart. While the team has worked hard to keep things running smoothly, they are eager for a leader to provide clear direction and inspiring leadership. This leader must bring innovative ideas and a contagious enthusiasm to breathe new life into the ministry. Their role will include casting a vision that unites the team, developing strategies that align with the church’s mission, and fostering a renewed sense of purpose among volunteers. Central to this effort is helping volunteers see their work as ministry—not just child care. With the right guidance, this team can create a transformative impact on the lives of kids and families. STRENGTHING THE TEAM The elementary ministry team (upstairs) is a well-oiled machine, filled with dedicated, trained, and experienced volunteers. In contrast, the preschool ministry team (downstairs) is newer and still finding its footing. The new leader will need to provide tailored support to each group, affirming and encouraging the established elementary team while offering intentional training and development for the preschool team. This role requires someone skilled in team building and leadership development, with a keen ability to identify and empower the unique strengths of each volunteer. START WITH THE END IN MIND To design a ministry that reaches families and is prepared for growth, this leader must begin with the future in mind. They need to envision what a thriving ministry looks like years down the road and work backward to create a strategic plan that leads to that goal. This involves designing programs and structures that are scalable, sustainable, and family-focused. The leader must also prioritize innovation and adaptability, ensuring the ministry evolves alongside the needs of the community. By building on the church’s existing strengths and integrating fresh ideas, this leader will lay a foundation for a ministry that not only serves families today but continues to grow and flourish in the years to come. Full Job Profile: https://slingshotgroup.qwilr.com/Austin-Oaks-Kids-Director-Austin-TX-ZPr4VF3hT1aV

Job DescriptionDescription: Executive Assistant to the CEO & VP of Operations North American Dental Sleep Management (NADSM) Austin, TX | Hybrid | Full-Time $65,000–$75,000 annually (based on experience) About North American Dental Sleep Management North American Dental Sleep Management (NADSM) is a Dental Sleep Medicine Service Organization that partners with dentists across the country who treat patients with obstructive sleep apnea. We provide the operational infrastructure, billing expertise, and business support that allow dental practices to focus on delivering exceptional patient care. We are a growing, founder-led organization operating in an expanding area of healthcare. About the Role We are looking for an experienced, highly organized Executive Assistant to the CEO and VP of Operations who can serve as the operational center of two senior leaders. This is more than a traditional administrative role. You will help two executives stay focused, organized, and moving forward by managing calendars, inboxes, meetings, travel, follow-up, and the many details that keep a growing company running effectively. Supporting two executives requires strong judgment, excellent communication, and the ability to understand different working styles and priorities. You will build systems and workflows that support both leaders while ensuring nothing falls through the cracks. This is a high-trust role with significant exposure to the leadership and operations of a growing healthcare services organization. As NADSM grows, we expect this position to grow in responsibility, scope, and compensation. What You'll OwnCalendar & Schedule Management • Own and manage the CEO and VP of Operations' calendars across multiple businesses and time zones., • Schedule internal meetings, partner calls, doctor visits, leadership meetings, and other commitments., • Proactively identify and resolve scheduling conflicts before they become problems., • Coordinate meetings involving both executives and protect shared leadership time., • Build appropriate preparation time, buffers, and focus blocks into executive schedules., • Protect executive time while maintaining a high level of responsiveness to important internal and external partners.Inbox & Communication Management, • Monitor and triage high-volume executive inboxes., • Identify urgent, time-sensitive, and high-priority items., • Draft routine correspondence on behalf of the executives for review., • Track outstanding requests, unanswered messages, and follow-up items., • Maintain visibility into what each executive owes others and what others owe them., • Use sound judgment when determining what requires immediate attention and what can wait.Meeting & Leadership Support, • Coordinate recurring leadership and team meetings., • Prepare agendas, pre-reads, briefing materials, and other meeting documents., • Attend meetings as appropriate and capture notes, decisions, and action items., • Maintain action-item tracking and follow up to ensure commitments are completed., • Help maintain accountability between meetings., • Assemble recurring operational reports and presentations using information provided by team members.Travel & Logistics, • Coordinate business travel, including flights, hotels, ground transportation, and event registrations., • Prepare clear and organized travel itineraries with confirmation numbers, addresses, schedules, and other important details., • Monitor active travel and respond quickly to changes or disruptions., • Maintain airline and hotel loyalty programs and executive travel preferences.Operations & Administration, • Coordinate with vendors, partners, outside advisors, and other stakeholders., • Manage executive expense reports and receipt tracking., • Support onboarding logistics and internal team coordination., • Maintain organized digital files and documentation., • Keep process documentation current, organized, and accessible., • Assist with occasional personal scheduling that intersects with business commitments., • Take ownership of special projects and administrative initiatives as the company grows.How Priorities Are Decided Supporting two executives requires clear expectations. Our priority framework is: • Time-sensitive external commitments take precedence., • When both leaders need support simultaneously and neither request is time-critical, the VP of Operations will establish the priority., • You will not be expected to independently navigate competing directives without a clear path to resolution. We expect you to communicate when priorities conflict., • Your responsibilities and workload will be reviewed at 30, 60, and 90 days to ensure the role is appropriately balanced.Requirements: What We're Looking ForRequired Qualifications • 3+ years of experience supporting a senior executive, business owner, practice leader, or similar executive-level position., • Demonstrated experience managing a complex calendar and high-volume inbox., • Excellent written and verbal communication skills., • Strong ability to draft professional correspondence on behalf of senior leaders., • High proficiency with Microsoft 365 and/or Google Workspace, including calendar and email management., • Experience working with cloud-based file systems and collaboration tools., • Demonstrated ability to handle confidential business and personal information with discretion., • Located in the Austin metropolitan area and able to work onsite as required.Strongly Preferred, • Experience supporting two or more executives simultaneously., • Experience working within a structured operating system such as EOS, Traction, or a similar framework., • Experience in healthcare, dental, or a multi-entity/multi-location organization., • Experience supporting an executive or leadership team during periods of growth, acquisition, or fundraising., • Familiarity with Slack, Dropbox, QuickBooks, CRM systems, or similar business tools.What Makes Someone Great in This Role The person who succeeds in this role will: • Anticipate. You see potential problems before they become problems and take action without always being asked., • Close Loops. When you take ownership of something, you follow it through to completion., • Exercise Good Judgment. You know what requires immediate attention, what can wait, and when to escalate., • Protect Executive Time. You are comfortable professionally pushing back, saying no, and helping prioritize requests on behalf of the executives., • Manage Competing Priorities. You can support two executives with different communication styles, preferences, and priorities without losing track of either., • Stay Calm Under Pressure. Plans change. Meetings move. Priorities shift. Multiple people need answers. You remain organized and solution-oriented., • Learn Quickly. You ask thoughtful questions, learn the answer, and apply what you learn going forward., • Build Systems. You don't just manage tasks; you create organization and processes that make the executives and company more effective. Compensation & Benefits • Health Benefits, • Paid Time Off, • RetirementGrowth Opportunity This position is designed to grow as NADSM expands, we expect the responsibilities and scope of this role to evolve. Formal reviews will take place at 6, 12, and 24 months, with opportunities for increased responsibility, title progression, and compensation based on demonstrated performance and expanded scope. The right person will have the opportunity to grow alongside the organization and become an increasingly important part of the leadership and operations team. Schedule & Location Hybrid – Austin, TX This position will work onsite at the NADSM office on designated days each week. Specific onsite days will be coordinated around leadership schedules, with advance notice whenever possible. Core Hours: 7:30 AM–4:30 PM CT Occasional availability outside standard business hours may be required during time-sensitive periods, travel, or important business events.

Job DescriptionWe are looking for an organized and service-focused Executive Assistant to support daily office operations and provide high-level administrative assistance in Austin, Texas. This Long-term Contract position is ideal for someone who can manage shifting priorities, create a well-run workplace environment, and ensure meetings, travel, and executive schedules stay on track. The role blends executive support with office coordination, requiring strong attention to detail, sound judgment, and a proactive approach to workplace needs. Responsibilities: • Provide direct administrative support to leadership by managing schedules, coordinating appointments, and helping day-to-day priorities run efficiently., • Oversee office supply levels by tracking inventory, placing orders, and ensuring essential materials are consistently available., • Maintain shared workplace areas by monitoring and replenishing snacks, beverages, and other common office provisions., • Organize conference room usage by handling reservations, preparing spaces for meetings, and resolving scheduling conflicts when needed., • Arrange domestic travel details on a limited basis, including itinerary planning and related booking coordination., • Support meetings and events by managing logistics such as room setup, timing, materials, and vendor or attendee coordination., • Serve as a key point of contact for office-related administrative needs, helping create a smooth and well-organized environment for staff and visitors.• Demonstrated experience supporting executives, office operations, or both in a detail-focused business setting., • Strong calendar management skills with the ability to prioritize requests and adjust to changing schedules., • Experience coordinating domestic travel arrangements and handling related logistics accurately., • Ability to organize executive meetings and support event planning with careful attention to detail., • Proficiency in managing multiple administrative tasks while maintaining a high level of discretion., • Strong communication and interpersonal skills for working effectively with leaders, colleagues, and guests., • Comfortable monitoring inventory and handling office coordination responsibilities independently.

Job Description LightEdge Solutions is developing the IT solutions that will propel businesses forward over the next 10 years. Using a combination of shared and private/dedicated platforms, LightEdge has been successful in offering businesses alternatives that streamline operations, improve reliability and reduce costs. If you are passionate about creating real solutions that help businesses with cutting-edge technology, want to be challenged to think out of the box and be in a position where you can impact change on a daily basis, then LightEdge can offer you a dynamic corporate environment built on teamwork and personal responsibility. The Executive Assistant (EA) provides high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team. This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows while maintaining absolute discretion and a digital‑first, detail‑obsessed approach. The EA partners closely with Sales, Finance, Marketing/, MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive‑level artifacts on time and in brand Responsibilities: Executive Support & Operations • Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively., • Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints., • Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow. Board, Investor, and Leadership Materials • Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates., • Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials. Meeting Excellence • Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks., • Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed. Cross‑Functional Coordination • Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time., • Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints. Process & Tools • Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks., • Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines. Confidentiality & Compliance Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications Qualifications Required • 5–7+ years of experience as an Executive Assistant (supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment)., • Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills., • Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting., • High integrity, sound judgment, and ability to manage confidential information., • Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings., • Setup Executive Sponsor check-ins, • Background supporting multiple executives simultaneously; process improvement or project coordination experience. Competencies • Anticipation & Ownership: Proactive problem‑solver who sees around corners and closes loops without being asked., • Communication Excellence: Clear, concise, executive‑level writing and interpersonal presence; adept at summarizing and escalating., • Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline., • Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality. Work Environment & Tools • Hybrid; occasional travel to executive meetings, offsites, SKO, or partner/customer events as needed., • Work products must adhere to LightEdge brand standards and use approved templates Equal Opportunity Statement LightEdge is committed to a respectful, inclusive workplace and equal employment opportunities for all employees and applicants. With over 20 years in business, LightEdge offers a full stack of best-in-class IT services delivering flexibility, security, and control. Our solutions include premier colocation across seven purpose-built data centers spanning Des Moines, IA, Kansas City, MO, Omaha, NE, Austin, TX, and Raleigh, NC, industry-leading private Infrastructure as a Service (IaaS) and cloud platforms, and the top global security and compliance measures. Our owned and operated facilities, integrated DR solutions, and premium compliant cloud choices make up a true Hybrid Cloud Solution Center. LightEdge annually undergoes third-party audits for ISO 20000-1, ISO 27001, HIPAA, PCI-DSS 3.2, and SSAE 18 SOC 1 Type II, SOC 2 Type II and SOC 3. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Lender Assistant Location: Downtown Austin, TX (Onsite) Position Overview Our client is seeking an experienced Lender Assistant to support a high-performing commercial banking team in Downtown Austin. This individual will work directly with the Market Executive, Commercial Lender, and Portfolio Manager supporting a commercial loan portfolio exceeding $200MM. This is a fast-paced, highly visible role that requires an organized, proactive professional who enjoys being an integral part of a collaborative lending team. The ideal candidate is someone who thrives in an office environment, communicates well with lenders and clients, and can anticipate needs before they're asked. Key Responsibilities • Provide administrative and operational support to Commercial Lenders and Market Executive., • Coordinate commercial loan documentation and closing process., • Assist with loan pipeline management and tracking., • Prepare loan packages and maintain loan files., • Communicate with borrowers, attorneys, title companies, and internal departments., • Work closely with the Portfolio Manager and Credit Analyst to ensure smooth loan processing., • Schedule meetings and assist with customer service requests., • Maintain accuracy and organization in all lending documentation., • Support multiple commercial banking relationships while managing competing priorities. Preferred Qualifications • Previous experience as a Commercial Lender Assistant or Commercial Loan Assistant., • Commercial banking experience required., • Strong organizational and communication skills., • Ability to multitask in a busy lending environment., • High attention to detail., • Comfortable working in-office every day., • Experience with Encino lending platform is a significant plus., • Experience supporting Commercial Relationship Managers or Market Executives preferred. Compensation • Base DOE, • Annual performance increases, • Incentive bonus (approximately 5%), • Strong benefits package, • Long-term growth opportunities within a growing community bank Why This Opportunity? • Work alongside an experienced and well-respected Market Executive., • Join a collaborative commercial banking team., • Stable, growing organization investing in Central Texas., • Opportunity to become a key contributor to one of the bank's highest-performing markets.

Job Description Executive / Administrative Assistant As an Executive / Administrative Assistant, you'll be at the center of the action with The Werd Company's dynamic and growing Audiovisual team in Austin, TX. As a successful Executive / Administrative Assistant, you have a strong work ethic, high attention to detail, and excellent critical thinking skills. You thrive in an ever changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities including schedule management, project planning for office needs, documentation of processes and helping to establish efficiencies across the team. What you'll do • Work directly with the executive level team to implement directives, and maintain organized environments, • Provide personal assistance to CEO as needed., • Monitor CEO's email, Asana account and various digital accounts and create reports based on priorities, • Coordinate, take notes, and send recap of internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc., • Manage day-to-day schedules in such a way that the executives are able to complete their obligations in an organized, efficient way., • Take into consideration calendar priorities based on project cycles, current workloads, compliance needs and changing environment., • Communicate with new contractors to ensure proper documents are filed, and accounts are properly activated., • Book flights, hotels, rental vehicles, etc for all employees as needed; maximizing benefits to company finances Intake, organize, and distribute or file physical mail., • Assist Office Manager and Administration in creating a positive working environment by utilizing decorations, spirit weeks and other interoffice events and activities., • Plan and manage office meals with guidance from Office Manager., • Stocking of snacks, beverages, and office supplies; notify Office Manager when supplies are low., • Other ad hoc duties may include but are not limited to; word processing, record keeping, e-filing receipts, general filing, basic cleaning and printing., • Perform other related duties as assigned. What we're looking for • Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines., • Ability to manage projects and use initiative and judgment within established guidelines., • Can effectively and appropriately offer suggestions and improvements to processes and work across a range of personalities., • Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including, • participating in Level 10 meetings and managing quarterly 'Rocks', • Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data,, • automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc), • Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal.), • Is able to adopt new technologies and processes with ease., • Working knowledge of Asana or other project management tools is an added benefit., • Good to strong understanding of financial software (Quickbooks, etc), and financial processes, • Ability to effectively interface with, and provide supporting services for cross functional team members, vendors, and other groups inside and outside of The Werd Company, and vendors., • Strong oral and written communication with attention to detail. Ability to communicate clearly and effectively with senior leaders and external partners., • Demonstrates experience in an administrative capacity in a small business environment ideally in the multimedia productions, or audiovisual integration/installation space Compensation • Full Time: Monday - Friday, 40 hours per week, • FLSA Exempt employment, $40-45K per year, • *Training time period and pay rates will be based on experience and skill Benefits • Full Medical, Dental, and Vision Insurance options for individuals and families, • Life Insurance at no cost to employee, • Voluntary supplemental Life, and Accident Insurance Options available., • Exempt positions receive (13) paid holidays. Perks • Technology and office supplies provided., • Espresso machine, and stocked beverages provided., • Occasional meals provided (Taco Tuesdays and more!). About Us The Werd Company is responsible for the technical execution of concerts, galas, concerts, and other events in the Austin area. We are also the company behind many AV / IT installations both in the Austin area and nationwide. At The Werd Company, we have worked hard to create and maintain a culture where you can own your work, and are encouraged and given the resources to try new ideas. Check us out TheWerd.co We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Description Modern Intelligence builds Sovereign, targeting software for unmanned systems. Manufacturers install it on UAVs, USVs, UUVs, and other unmanned vehicles. Sovereign runs on the vehicle’s computer. It detects, classifies, and tracks targets from the onboard cameras, keeps identity when the picture breaks up, and can fly terminal guidance into impact. It keeps working when GPS is out and the radio is jammed. We’ve held Department of War contracts, including work with Air Force Special Operations and SOCOM. We’ve raised more than $12 million from Bedrock, Vine, Contrary, Air Street, Caffeinated, Champion Hill, Swell, Myelin, and others. Details We are looking for an executive assistant for our CTO. We are a small company that is growing fast and our CTO often has more information coming at him than he has time to manage. We are looking for someone to whom he can delegate context: You will be asked to organize calendars and manage time, ensuring he has sufficient focus time for engineering and design activities as well as other traditional EA activities. We are looking for an EA who is excited to embrace AI to help with EA tasks: we want our EA to be able to focus on tasks that require a person, or physical presence. You may be asked to attend meetings the CTO cannot, to capture what happened and brief him afterward, not to represent him or make decisions in his place. You will often be asked to prep the CTO and possibly other execs before meetings. You will be asked to check in on the engineering team while the CTO is busy or away. We are looking for someone who will form a strong relationship with everyone at the company (at least in the near future), especially with members of the engineering organization and the other executives. Some level of technical sophistication is required, but no formal engineering experience is required (but is encouraged). You may be asked to take notes in technical meetings - capturing decisions and follow-ups. You will be asked to provide periodic updates throughout the day. You will be the first EA hired at Modern Intelligence, so you will help shape expectations for the role for future EAs and will have a significant opportunity to teach us how best to utilize EAs. Requirements • 3+ years supporting a senior leader as an executive assistant, or equivalent experience in a coordination-heavy role., • Enough technical comprehension to sit in an engineering meeting and follow it: you should be able to tell “blocked on review” from “blocked on hardware” and relay a problem accurately without needing to solve it. You will not be asked to write code., • Strong written communication. A large part of this job is meeting preps and short written updates that need to be accurate and quick to read., • Fluency with AI tools, and enthusiasm for using them to take the routine parts of this job off your plate., • Discretion. You will regularly see personnel, financial, customer, and export-controlled information., • On-site in Austin, Texas., • Must be a U.S. person (U.S. citizen, lawful permanent resident, or other protected individual as defined by 8 U.S.C. 1324b(a)(3)). This role sits in meetings covering export-controlled technology. Preferred Qualifications, • Experience supporting engineering or technical leadership., • Experience at a startup or other small, fast-moving company., • Fluency with Google's office suite (Gmail, Calendar, Drives, Docs, Sheets, Slides), • Familiarity with Jira, Confluence, or GitLab, or a demonstrated ability to pick up tools like them quickly., • A background in program or project coordination: scrum master, program coordinator, technical recruiting coordinator, or similar., • Experience owning travel booking and expense management for an executive. Nice to have, • Prior defense industry experience., • An active or previously held security clearance., • Military administrative experience, particularly in a technical role., • Experience supporting more than one executive at once. Compensation Specifics, • Final offer depends on demonstrated depth in a systems language and how much of the stack you can pick up quickly., • Equity is granted on top of base for every full-time role. Benefits • Full Medical, dental, and vision for you and all members of your family, • Flexible PTO, • Paid Holidays: All federal holidays + last two weeks of the calendar year, • Paid Parental Leave: 3 Months Modern Intelligence builds software that identifies targets and guides munitions to them, and it is in use on live missions today. You will not write that code, but you will sit in the rooms where it gets decided and you will know what everyone here is working on. If you want your organization and judgment applied to work that actually matters, apply. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Hiring Department: Intercollegiate Athletics Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Sep 22, 2026 Position Duration: Expected to Continue Location: AUSTIN, TX General Notes Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University's Handbook of Operation Procedures 5-1230, "Appointment and Term of Appointment for Administrative Professionals." Purpose This person will play a crucial role in supporting the administrative functions of the Longhorn Foundation senior leader. This position requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. The successful candidate will work closely with senior leadership and other staff to ensure the smooth operation of Longhorn Foundation initiatives. Responsibilities • Manage day to day operations and serve as the primary point of contact for inbound communications to the Executive Senior Associate Athletics Director. Coordinate all aspects of the Executive Senior Associate Athletics Director's calendar, safeguarding their time to meet high demand by the administration, staff, donors, and VIP guests as necessary. Set and manage appointments, ensuring that required information is noted on their calendar, and that all meeting materials, presentations, or appropriate briefings are given prior to meetings. Coordinate meetings with internal and external stakeholders, route inquiries to the appropriate team members, manage electronic and physical correspondence, and maintain the Executive Senior Associate Athletics Director's office files. Maintain shared files and organizational resources and prepare presentations, reports, correspondence, and other materials on behalf of the Executive Senior Associate Athletics Director as needed., • Coordinate staff meetings; prepare executive-level fundraising summaries, prepare agendas and reports for senior leadership and department meetings, briefings, production documents, and follow-up materials as needed., • Coordinate travel arrangements for the Executive Senior Associate Athletics Director and official guests, including developing itineraries, booking travel, preparing itineraries, process travel reimbursements, and draft or edit travel-related correspondence., • Manage administrative and business operations on behalf of the Executive Senior Associate Athletics Director, including purchase orders, contracts, payments, event expenses, and related financial transactions. Reconcile ProCard. Assist with budget reconciliation., • Coordinate visits hosted by the Executive Senior Associate Athletics Director, including scheduling meetings, developing itineraries, arranging logistics, preparing briefing materials, coordinating visitor communications, greeting guests, arranging parking and building access, providing hospitality, and serving as the primary point of contact before and during visits., • Proof and send gift agreements to donors via Docusign on behalf of gift officers. Provide gift officers and senior leadership with accurate donor and giving information, • Maintain historical fundraising trends and benchmarks, • Assist with tracking solicitations, proposals, pledges, and closed gifts, • Provide back-up to the Assistant Director of Operations with reporting and gift processing functions. Assist with maintaining reporting standards and definitions, • Maintain confidential records, sensitive information, correspondence, and conversations with the utmost care., • Work hospitality areas on gamedays., • Other duties as assigned., • Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu. Bachelor's degree. One year of experience providing administrative support in a collegiate athletics or nonprofit/fundraising environment. Ability to work independently with minimal supervision while anticipating the needs of senior leadership. Professional demeanor. Ability to project the image of the University of Texas and the Athletics Department with dignity and grace regardless of circumstances and environments. Ability to communicate effectively. Demonstrated excellent interpersonal and communication skills to enhance interaction with student-athletes, peers, alumni, administrative personnel, and the community. Experience working in Microsoft Office Suite. Relevant education and experience may be substituted as appropriate. Two or more years experience providing administrative support in a collegiate athletics or a nonprofit/fundraising environment. Experience managing complex calendars, travel logistics, and high-volume correspondence for an executive. Familiarity with donor/CRM databases. Experience with processing gifts and maintaining donor-records in a non-profit/fundraising environment. This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). OPEN • May work in all weather conditions, • May work in extreme temperatures, • May work around standard office conditions, • Repetitive use of a keyboard at a workstation, • Use of manual dexterity, • Climbing of stairs, • Lifting and moving, • Resume/CV, • 3 work references with their contact information; at least one reference should be from a supervisor, • Letter of interest

Executive Assistant, Administrative Assistant, or similar support role. Coordinate and manage executive calendars, meetings, appointments, and scheduling activities. Experience coordinating meetings, calendars, and executive schedules.

Executive Assistant, Administrative Assistant, or similar role. Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and hi

Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more. You have a demonstrated history of success in operations, administrative support, and or executive assistant roles.

The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer, collectively the Executive Team, and Board of Directors to advance our work. Under the direction of the CEO, the Executive Assistant works directly with the Executive Team to ensure th

The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice. Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless e

As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more. You have a demonstrated history of success in operations, administrative support, and or executive assistant roles.

Often, the EA serves in the role of an executive assistant, personal assistant or administrative assistant to clients. Administrative Assistant: 1 year. Our executive assistants are responsible for providing a wide variety of support services to clients.

We are currently searching for a highly organized and proactive Executive Assistant to support our executive team. Proven experience as an Executive Assistant or in a similar administrative role, preferably within the construction or service industry.

The Executive Assistant will also be expected to represent the executive team in a professional and efficient manner. The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and

Lowcountry Connections Academy (LCCA) is a tuition-free, full-time virtual school serving students in grades K-12 throughout South Carolina.LCCA is authorized under state law by the Charter Institute of Erskine and operated by Lowcountry Connections Academy, a nonprofit corporation, through a contra

Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor support for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. Its purpose. We seek a highly skilled and experienced Executive Assistant to support. The ideal candidate will be a professional who can manage a wide range of responsibilities with efficiency and discretion while maintaining the highest levels of confidentiality and integrity. This crucial role requires a proactive, self-sufficient, and trustworthy individual who is a great cultural fit for our organization. If you have extensive experience in an executive support role and are looking for an opportunity to contribute at the highest levels of an organization, we would like to hear from you. • Executive Support to Leadership: Provide comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing detailed itineraries., • Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism, ensuring the CEO's priorities are protected and managed effectively., • Communication & Liaison: Serve as the primary point of contact between the Leadership and internal/external stakeholders. Filter and prioritize incoming communications, including calls, emails, and requests., • Meeting Coordination & Follow-Up: Organize and prepare meetings with both internal and external stakeholders, including preparing agendas, taking minutes, and ensuring follow-up actions are carried out., • Project Management: Assist the Leadership with high-priority projects, ensuring deadlines are met, and that information is organized and presented clearly., • Documentation & Reporting: Prepare presentations, reports, and other documents, ensuring they align with company goals and strategic initiatives., • Event Planning & Coordination: Help organize events, conferences, and meetings, ensuring all logistics are handled smoothly., • Office Management & Efficiency: Oversee day-to-day operations for the Leadership office, maintaining a smooth and efficient workflow., • Culture & Team Engagement: Contribute to fostering a positive and inclusive culture, supporting the Leadership in team-building initiatives and internal communications. Experience: Minimum of 5-7 years in an executive assistant or similar role, ideally supporting Leadership or other C-suite executives. • Proven ability to manage multiple priorities with a high level of organization and attention to detail., • Strong written and verbal communication skills, with the ability to engage effectively with both internal teams and external stakeholders., • High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools., • Ability to work independently and anticipate the Leadership's needs while proactively solving problems., • Strong project management skills, with experience tracking and managing multiple tasks simultaneously., • A high level of trustworthiness and integrity, with a strong commitment to confidentiality., • Loyal, reliable, and dependable, with a strong work ethic and a sense of accountability., • A proactive, resourceful, and solutions-oriented mindset., • A positive, adaptable, and collaborative approach to working with diverse teams and personalities., • Excellent interpersonal skills and emotional intelligence., • Is passionate about delivering exceptional service to the Leadership and the broader organization., • Has a positive, can-do attitude and works well in a fast-paced, dynamic environment., • Understands the importance of maintaining a high level of professionalism and discretion., • Enjoys working in a collaborative environment and actively contributes to building a supportive team culture., • Demonstrates flexibility and adaptability in handling evolving priorities. Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.

Provide high-level administrative support to the School of Law's Dean's office, including the dean and executive staff. Act as initial contact person in the Dean's Office by opening and closing the office suite each day, greeting guests, answering questions, and directing incoming calls, messages, and emails. Manage pick-up, delivery, routing, and logging of incoming and outgoing mail for the dean and dean's office staff. Manage office inventory and ordering of supplies. Prepare correspondence and other documents, scan or photocopy materials, assist with filing of materials and maintaining file system (both physical and electronic). Maintain compliance with University records retention policy. Assist with parking validation and quiet room usage. Report building maintenance and security issues to facilities team. Assist with VIP guests of the dean's office. Process travel expenses and reimbursements as needed. Serve as backup to the Executive Assistant to the Dean. Assist with the dean's schedule by identifying, prioritizing, and directing actions necessary to optimize the dean's time and act on time-sensitive needs. Schedule appointments, events, and meetings. Assist with and executive meeting and event planning as assigned by the dean, executive assistant to the dean, and other dean's office executives. Choose dates, send calendar invitations and reminders, and coordinate logistics (venue, catering, etc.). Direct workflow by prioritizing upcoming projects and planning ahead to meet deadlines. Contribute to or manage special projects as needed by the dean and dean's office staff. Other related responsibilities and functions as assigned. High school diploma or GED with at least five years of clerical experience or a bachelor's degree with at least 1 year of experience. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn new software systems. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs. Demonstrated attention to detail and accuracy in completing work. Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion. Strong customer service and interpersonal skills with the ability to interact professionally with faculty, staff, students, alumni, and external constituents. Ability to work independently while also collaborating effectively as part of a team. Demonstrated promptness, professionalism, and dependability. $50,000 + depending on qualifications. Standard office environment Repetitive use of a keyboard or computer This position is designated as an on-campus position and requires regular, in-person attendance at The University of Texas at Austin. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest

The Governor's Center for Management Development (GCMD) is looking for a Business and Administrative Specialist to support LBJ Executive Education and act as point of contact for their respective business and administrative services. About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here. An organizational priority is to successfully make UT the world's highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas. Learn more about UT's mission and values, and leadership. About The Lyndon B. Johnson School of Public Affairs The LBJ School of Public Affairs at the University of Texas at Austin is one of the nation's premier public policy schools. As Texas' top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern. Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance. About the Governor's Center for Management Development (GCMD) The mission of the GCMD is to improve organizational effectiveness through the development of leaders and organizations in state agencies and institutes of higher education. We believe it is critical to define the skills, knowledge, abilities and behaviors needed by managers and leaders to achieve excellence. We are dedicated to developing and delivering educational courses and services that will assist leaders and organizations in striving for that excellence. • Serve as point of contact for LBJ Executive Education for business and administrative matters. Advise Exec Ed heads of relevant policies and policy changes. Receive request tickets and route or take action as appropriate. Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery. Create payment vouchers in Define. Ensure regular check-ins with unit heads and request support from CBO as needed. (35%), • Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets. Determine and execute appropriate method of procurement. Obtain quotes as needed. Prepare Business Contracts and related justification forms; serve as back up for business contract review and liaison between requestor and Business Contracts and Purchasing Offices from inception to final approval. Follow up on incomplete purchases or undelivered items. Order supplies. Coordinate vendor set up. (25%), • Receive and process travel authorizations and changes. Coordinate documentation ensuring appropriate authorizations on file prior to travel. Assist faculty and staff with travel arrangements as needed. Coordinate restricted region approvals. Prepare cash advance requests and reconciliations as required. Receive funds and process according to cash handling guidelines. (15%), • Develop and maintain advanced knowledge of best practice and university/school policies, procedures, and processes for business operations. Manage queues to ensure timely processing and communication in accordance with LBJ business office service level expectations. Enter notes in school systems. Ensure consistently professional communication with vendors, internal customers, and university offices. (20%), • Assist with account and budget maintenance including funds transfers and balance inquiries. Ensure sufficient funds are available for expenditures. Request financial reports on behalf of units., • Other duties as assigned. (5%) Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Knowledge of Microsoft Office applications. Experience managing files and performing data entry. Professional demeanor. Demonstrated excellent problem-solving skills. Excellent written, verbal and interpersonal communication skills. Ability to meet deadlines and to successfully identify, organize and complete tasks independently and in a team environment. Experience working with confidential information and providing advanced administrative support using tact, discretion, and diplomacy. Relevant education and experience may be substituted as appropriate. More than the required experience. Experience providing direct support to senior leadership. Knowledge of UT and LBJ business office processes. Ability to quickly learn new software and technology. Experience coordinating complex projects. $50,000 + depending on qualifications • Resume/CV, • 3 work references with their contact information; at least one reference should be from a supervisor, • Letter of interest

Job DescriptionAbout GigaBrands GigaBrands is a leading eCommerce growth company specializing in accelerating brand success on Amazon and other digital marketplaces. We are committed to delivering strategic, data-driven solutions that enhance brand visibility, performance, and profitability. Role Overview We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role plays a crucial part in facilitating communication, managing schedules, and ensuring efficient day-to-day operations within the company. Key Responsibilities • Manage calendars and coordinate appointments, meetings, and travel arrangements for executives., • Serve as the primary point of contact between executives and internal/external stakeholders., • Assist in preparing reports, presentations, and correspondence., • Handle confidential information with discretion and professionalism., • Organize and maintain files, records, and documentation., • Coordinate special projects and support cross-functional teams as needed., • Respond to and prioritize incoming communications on behalf of executives. Why Join GigaBrands? At GigaBrands, you will be part of an innovative, collaborative, and growth-oriented team committed to making a meaningful impact in eCommerce. We offer opportunities for professional development, a supportive work environment, and the chance to contribute to a rapidly expanding business. Requirements • Proven experience as an Executive Assistant or in a similar administrative role., • Excellent organizational and time management skills., • Strong verbal and written communication abilities., • Capacity to handle sensitive information with confidentiality., • Proficiency with office software such as Microsoft Office and Google Workspace., • Ability to multitask and prioritize effectively in a fast-paced environment., • Problem-solving skills and proactive attitude., • Strong interpersonal skills and the ability to work collaboratively., • Attention to detail and commitment to quality work. Benefits Benefits & Working Conditions • Full-time employment (40 hours per week), • Competitive salary package, • Opportunity to work directly with executive leadership, • Exposure to international operations and travel opportunities, • High-growth, performance-driven work environment

Job DescriptionJob Title: Personal Assistant Location: Remote Job Type: Contractor Pay: $20–$34/hour Job Overview We are looking for an experienced Personal Assistant to provide administrative and organizational support while managing schedules, communications, and daily operations in a remote work environment. Key Responsibilities • Manage calendars, appointments, and daily schedules., • Organize and prioritize multiple tasks efficiently., • Draft, edit, and proofread emails and documents., • Coordinate communication with stakeholders and follow up on tasks., • Maintain accurate records and documentation., • Recommend process improvements to enhance productivity.Required Skills, • Organization, • Time Management, • Multitasking, • Communication, • Attention to Detail, • Proficiency with productivity and collaboration toolsQualifications, • 5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role., • Excellent written and verbal communication skills., • Strong organizational, problem-solving, and multitasking abilities., • Experience working remotely and managing multiple priorities effectively.

Job DescriptionCompany Summary: Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we deliver premium, prevention-first executive health exams powered by advanced diagnostics and AI-driven insights. We are also the creators of Dr. Gabi, a groundbreaking AI health companion app designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive, deeply personal care is accessible to all—through both a luxury in-clinic experience and transformative technology. About the Role: Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust, high-impact role for someone with strong executive support experience, exceptional judgment, discretion, and operational excellence. The ideal candidate has previously supported a founder, C-suite leader, or senior executive, knows how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized, prepared, and focused on the company’s highest-priority initiatives. About the CEO: Clinton (Clint) Phillips is the Founder and CEO of Medici and a longtime healthcare entrepreneur. He is a high-energy, mission-driven leader who is direct, curious, and fast-moving. Clint values honesty, initiative, and people who can anticipate needs and solve problems independently. His faith and family are central to who he is, and he leads with a strong sense of purpose, humility, and integrity. Benefits: We offer a comprehensive benefits package, including health, dental, and vision insurance, and paid time off. Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches. Key Responsibilities: • Manage and prioritize the executive’s calendar, ensuring alignment with company priorities, • Coordinate complex travel arrangements and detailed itineraries, • Prepare briefing materials for meetings, investor calls, and external engagements, • Draft and manage correspondence on behalf of the Executive, • Track follow-ups and ensure accountability across meetings and initiatives, • Serve as a professional point of contact for investors, advisors, partners, and VIP clients, • Support coordination of executive meetings, events, and stakeholder gatherings, • Assist with thoughtful relationship management, including outreach and gift coordination, • Improve systems and workflows using AI and productivity tools to increase efficiency, • Maintain strict confidentiality and discretion with sensitive information, • Provide general administrative support as needed to maintain executive momentumQualifications:, • 5+ years of experience supporting a senior executive, • Proven ability to manage complex schedules and shifting priorities, • Strong written and verbal communication skillsHighly organized with strong attention to detail, • Professional, polished, and comfortable interacting with senior stakeholders, • Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes, • Bachelor’s degree preferredWhy Join Us?, • Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be. Our Culture, • Medici is a high-performing team that genuinely enjoys working together. We care deeply about our mission and about each other. We value personal ownership, strong communication, and supporting one another’s growth. Health and wellness are part of our culture—both professionally and personally. Team gatherings have included yoga and sound bath sessions, trying new fitness classes together,playing pickleball and bowling together, and sharing farm-to-table dinners. We’re ambitious and driven, but we also believe in balance, connection, and building a company we’re proud of. We’re a high-trust team. Leadership is supportive and available, but we don’t micromanage—this role requires strong judgment, follow-through, and comfort working independently. We’re also values-driven, and faith is important to our CEO and present in our culture; we welcome people of all backgrounds who align with how we work.Important: This is a confidential search. All candidate submissions and inquiries must go through Elizabeth Barriga. Please do not contact members of the executive team regarding this role. Doing so may result in disqualification from consideration. All Agency and candidate engagement is through Elizabeth Barriga: elizabethb@medi.ci We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Executive / Personal Assistant to Founder - Technology, AUSTIN, TX We are seeking a sharp, proactive, and highly professional Executive Personal Assistant to join our team. Start up is just out of stealth mode, and ready to hire it's first administrative pro. This role will be responsible for core administrative duties such as calendar and inbox management, tracking and strategically planning engagement with our clients and network, and managing a wide range of other responsibilities including domestic and international travel coordination. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and achieving team goals is key. The Executive Personal Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Founder is a HNWI who will also require a certain amount of PA support. Principal Responsibilities: • Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones, • Manage and prioritize a busy email inbox, • Seamless coordination of international and domestic travel, • Proactively capture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process, • Coordinate any time tracking and reporting requirements as necessary with internal stakeholders, • Proactively and strategically coordinate internal and external meetings, team events, and meeting materials, • Manage and process monthly expense reports, • Ensure seamless flow of the executive’s day-to-day activities, • Provide additional administrative and team project support as needed, • Timely responsiveness outside of “regular” business hours Qualifications: • 5+ years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,, • Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment, • Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders, • Highly motivated, self-driven, and both solution- and detail-oriented, • Ability to think independently and offer creative solutions, • Positive attitude with a proactive mindset—no task too big or too small, • Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations, • High emotional intelligence with the ability to navigate complex interactions diplomatically, • Proficiency in Microsoft Office required; experience with Salesforce preferred, • Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation Salary DOE $100k-150k + Generous compensation package Location: Applicants are expected to work onsite in our (East) Austin office You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Executive Assistant – Tech Start-up , AUSTIN We are seeking a sharp, proactive, and highly professional Executive Assistant to join our team. Start-up is just out of stealth mode, and ready to hire its first administrative pro. The Executive Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success. Main Responsibilities: • Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones, • Manage and prioritize a busy email inbox, • Seamless coordination of international and domestic travel, • Proactively capture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process, • Coordinate any time tracking and reporting requirements as necessary with internal stakeholders, • Proactively and strategically coordinate internal and external meetings, team events, and meeting materials, • Manage and process monthly expense reports, • Ensure seamless flow of the executive’s day-to-day activities, • Provide additional administrative and team project support as needed, • Timely responsiveness outside of “regular” business hours Qualifications: • 5+ years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,, • Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment, • Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders, • Highly motivated, self-driven, and both solution- and detail-oriented, • Ability to think independently and offer creative solutions, • Positive attitude with a proactive mindset—no task too big or too small, • Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations, • High emotional intelligence with the ability to navigate complex interactions diplomatically, • Proficiency in Microsoft Office required; experience with Salesforce preferred, • Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation Salary DOE, $100k-150k + Generous compensation package Location: Applicants are expected to work onsite in our (East) Austin office You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Lobby Firm- Austin, Texas Job description: Overview We are seeking a professional and organized Executive Assistant to support our executive team in efficiently managing daily operations. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. Duties • Provide administrative support to executives, including managing calendars and scheduling appointments, • Coordinate meetings, conferences, and travel arrangements, • Answer and direct phone calls in a professional manner, • Organize and prepare for meetings when necessary Qualifications • Proven experience as an Executive Assistant or similar role, • Excellent organizational and time management skills with the ability to work under Legislative time constraints., • Strong attention to detail and problem-solving abilities, • Ability to handle sensitive information with confidentiality, • Familiarity with phone systems and administrative tasks **Ethics knowledge is preferred Job Type: Full-time Salary range: $70k - $80k Benefits: • 401(k), • Dental insurance, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Work Location: In person

Job Description Discover the advantages of Advanced Independent Practice - Austin Gastro, TX - powered by GI Alliance. As a member of GI Alliance (GIA), Austin Gastro is supported by the nation's leading patient-focused, excellence-driven gastroenterology network that is physician led. This partnership empowers Austin Gastro to deliver superior, individualized patient care by leveraging GI Alliance's robust, world-class business and organizational support, ensuring our clinicians can focus on what they do best – providing top-notch care in a successful and dynamic private practice setting. Job Description: • Primarily outpatient, with very occasional inpatient, services under the direct supervision and responsibility of one physician, • Bilingual English/Vietnamese required for patient population, • Austin Gastro location 7951 Shoal Creek Blvd., Building 2, Suite 200, Austin, TX, • Future satellite location in Manor, TX, • Full-Time position with flexibility for 32-40 hours per week, • Monday - Friday schedule, • No call responsibilities, • Rarely inpatient responsibilities, • Dedicated to one physician, • Seeing both new patients and follow-up patients, • Complete patient histories and physicals, • Determine tentative diagnosis and order appropriate laboratory tests, • Counsel patient and family on health and disease, • Participate in all continuing education, training, and other requirements to remain in good standing for credentialing purposes at assigned medical facilities, • Perform other duties as assigned, • Recent graduates welcome to apply Highlights: • Base salary, • Med/Den/Vis, LTD, Life Insurance, • PTO and CME (days and dollars), • License & DEA reimbursement Required Qualifications: • State Licensed Acute Care Nurse Practitioner or Physician Assistant Preferred Qualifications: • Bilingual English/Vietnamese, • Gastrointestinal experience GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background. Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check. NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION. No phone calls or agencies, please. EEO/AA-M/F/disabled/protected veteran #LI-JC1 Patients Come First. Every decision we make is anchored in strengthening patient care. Our physicians lead with a commitment to quality, access, and outcomes, and our shared infrastructure ensures they have the tools, data, and support to continually elevate care in every community we serve. A Physician-Led Organization at Every Level. Our model is built on physician leadership. Through our Physician Executive Committee, Regional Clinical Governance Boards, and Local Head Physicians, clinical decision-making remains with those who deliver care. This physician-led structure, supported by national-scale resources, preserves autonomy while strengthening specialty excellence. True Partnership That Enables Physicians to Focus on Patients. Instead of a traditional management model, we operate as a Management Services Organization (MSO). Our national infrastructure, which includes analytics, technology, revenue cycle, compliance, and operational support, reduces administrative burden so physicians can devote their time and expertise to patients. We enable, we support, and we align. We do not manage. Outcomes Matter. Our leadership is driven by the measurable value we deliver to physicians, practices, and patients. Our partnership-first approach, combined with data insights and operational strength, has fueled significant clinical, operational, and practice growth. As more top-tier physicians join our specialty-led ecosystem, we continue to expand access and raise the standard of specialty-care nationwide. Interested in learning more? We are just a click away. No pressure. Just information and a partnership built for physicians who want to lead the future of specialty care. Be empowered to make your best next career move! The Specialty Alliance is a physician-led Management Services Organization (MSO) that supports leading specialty practices with national-scale infrastructure, data, and resources. Our partnership model preserves clinical autonomy while enabling responsible growth and high-quality specialty care nationwide. To learn more about The Specialty Alliance, visit www.thespecialtyalliance.com. The Specialty Alliance Corporate Headquarters, 550 Reserve St., Suite 550, Southlake, TX 76092, USA The Specialty Alliance | GI Alliance | Urology Alliance

This Executive Assistant & Division Coordinator performs complex administrative support under the direction of the Manager of Administration and the leaders the position supports. The Executive Assistant & Division Coordinator performs duties that may be confidential in nature and will proactively e

As an Executive Assistant, you will play a key role in keeping the office running smoothly by providing high-level administrative support to business and office leadership.

The Executive Assistant will provide high-level administrative and operational support to the multiple leaders.This role is ideal for someone who thrives in a fast-paced startup environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

Executive Assistant CPTSO & SVP, Ops.The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required.Correspondence and Scheduling:.Manages email and scheduling for executives with a focus on urgency and necessity.Aligns t

Lead Executive Assistant, Austin.Position Title: Lead Executive Assistant, Austin.Reports To: Administrative Team Lead.Employment Type: Full-time, Exempt.Serent Capital is a leading lower-middle market private equity firm focused on investing in founder-led, vertically focused B2B technology and tec

Maintain department documents, including current organizational charts and Executive Bio's. Be part of a team that is results-oriented, with a focus on attention to detail and quality. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's a

Hiring an Executive Assistant for a large tech company in Austin, TX! If interested, please apply directly. We are seeking a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This role is critical and requires a strong focus on execution. The position involves managing a high volume of tasks, including complex calendar management, scheduling, prioritizing tasks, monitoring and tracking meetings, and acting as a proxy when necessary. Additionally, the role includes managing travel, expenses, and other administrative support functions, ensuring timely action on deliverables. Responsibilities: • Manage complex calendar and scheduling tasks with a high level of priority., • Monitor and track Vice President's meetings, priorities, and emails, acting as a proxy when necessary., • Handle travel arrangements and expense management., • Provide comprehensive administrative support for the office., • Manage multiple tasks and action items, ensuring timely follow-up and preparation., • React with urgency to situations requiring quick responses or turnaround. Essential Skills: • Ability to complete a high volume of tasks and projects with little to no guidance., • Impeccable attention to detail and decision-making skills., • Exceptional verbal and written communication skills., • High levels of integrity and discretion in handling confidential information., • Professionalism in dealing with professionals inside and outside the company., • 2+ years of experience supporting management (VPs, VPs, or CEOs). Additional Skills & Qualifications: • Experience with executive support, calendar management, and administration., • Proficiency in Microsoft Office, Outlook, PowerPoint, and travel management tools such as Concur., • Skills in event coordination and customer service. Work Environment: Work in a fast-paced environment with exposure to a global team. This role offers maternity leave coverage, providing a chance to work closely with management and gain valuable experience in a dynamic setting. Job Type & Location: This is a Contract position based out of Austin, TX. Pay and Benefits: The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Austin, TX. Application Deadline: This position is anticipated to close on Oct 6, 2026.

Job Description Administrative Assistant Contract to Hire Location: Downtown Austin, TX (100% Onsite) Pay: $28-32/hour Schedule: Monday-Friday, 8:00 AM-5:00PM Benefits: Medical, Dental, Vision and 401K Our client is seeking a highly organized and dependable Administrative Assistant to support two senior executives. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment, enjoys anticipating needs, and takes pride in providing exceptional support. This role will focus on a blend of executive support, administrative coordination, and personal assistance, requiring a high level of professionalism, discretion, and attention to detail. Responsibilities: • Manage complex calendars, scheduling, and daily priorities for executives, • Coordinate travel arrangements, itineraries, meetings, and special events, • Draft and edit professional correspondence, reports, and business documents, • Prepare meeting materials and proactively support executive needs, • Track financial information, invoices, expenses, and related documentation, • Assist with personal financial organization, bill payments, and recordkeeping, • Coordinate with vendors, contractors, and service providers, • Maintain confidentiality while handling sensitive information, • Provide backup administrative support to office staff as needed Qualifications: • Bachelor's degree preferred, • 3+ years of executive assistant, personal assistant, or high-level administrative support experience, • Advanced Microsoft Office skills, including strong Excel proficiency, • Experience managing calendars, meetings, travel, and executive priorities, • QuickBooks experience preferred, • Notary certification is a plus, • Exceptional organizational, multitasking, and communication skills, • Proven ability to handle confidential information with discretion What We're Looking For: • Strong tenure and demonstrated reliability, • Professional, proactive, and highly dependable, • Ability to anticipate executive needs and solve problems independently, • Collaborative team player who thrives in a supportive office environment, • Strong attendance and punctuality record, • Comfortable working onsite five days per week Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4

Hiring Department: Red McCombs School of Business Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. The Senior Course Scheduler will work closely with McCombs School of Business academic departments to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems. Course Scheduling • Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines., • Monitor and/or develop and initiate enrollment strategy plans as needed. Receive and process course schedule updates. Communicate schedules and updates with faculty., • Partner with Assistant Chair/Department Chair in planning course schedule for each semester and for each academic year. Be familiar with course inventory and curriculum management for various programs., • Liaise with the McCombs Dean's Office and the Registrar's office to manage McCombs' process in alignment with the University's processes., • Build effective and collaborative relationships with internal stakeholders from academic departments and business affairs for course scheduling., • Provide written, presentation, and oral updates to McCombs stakeholders and the University Registrar's Office, adhering to strict timelines Institutional Reporting • Facilitate departmental compliance with various reporting systems, including FaSET (Faculty and Staff Electronic Tracking system), syllabi/faculty CV uploads, course-instructor evaluation survey requests, grade reporting, and final exam reporting and scheduling., • Make room reservations for faculty and staff in General Purpose Classrooms or departmental classrooms when needed for events and academic purposes., • Pull and analyze relevant reports from course and data management systems, recommending solutions where applicable. Other related functions as assigned. • Bachelor's degree and at least three years of experience performing administrative and/or programmatic functions, • Excellent organizational skills, • Proven ability to work in a complex structure supporting executive-level individuals, • Ability to work well collaboratively or independently. Ability to meet deadlines and be self-directive with limited supervision., • Exceptional interpersonal skills and an ability to work collaboratively and effectively with others in a team environment, • Able to come up to speed on new topics quickly, multi-task effectively, and produce high-quality work under time constraints, • Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word processing software., • Demonstrated flexibility and adaptability related to changing timelines and circumstances to meet evolving priorities. Relevant education and experience may be substituted as appropriate. • Experience working in an academic department or unit at UT Austin or similar experience at another university. Knowledge of UT policies and procedures., • Experience with course scheduling and registrar functions within an educational setting. $50,000 - $55,000 + depending on qualifications • Works in standard office conditions with a repetitive use of a keyboard at a workstation., • Some evening and weekend hours may be required during peak periods and special events., • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas., • This is an Austin, TX-based position, • Resume/CV, • 3 work references with their contact information; at least one reference should be from a supervisor, • Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. A criminal history background check will be required for finalist(s) under consideration for this position. The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • E-Verify Poster (English and Spanish) [PDF], • Right to Work Poster (English) [PDF], • Right to Work Poster (Spanish) [PDF] Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this

Job Description Discover the advantages of Advanced Independent Practice - Austin Gastro, TX - powered by GI Alliance. As a member of GI Alliance (GIA), Austin Gastro is supported by the nation's leading patient-focused, excellence-driven gastroenterology network that is physician-led. This partnership empowers Austin Gastro to deliver superior, individualized patient care by leveraging GI Alliance's robust, world-class business and organizational support, ensuring our clinicians can focus on what they do best – providing top-notch care in a successful and dynamic private practice setting. Job Description: • Provide outpatient services under the direct supervision and responsibility of a physician, • Dedicated to one physician, • Full-Time Schedule, • Austin Gastro - Primarily Kyle location, potentially South Austin & Dripping Springs depending on volume, • No call responsibilities, • No inpatient responsibilities, • Seeing both new patients and follow-up patients, approximately 12 patients per full clinic day, • Complete patient histories and physicals, • Determine tentative diagnosis and order appropriate laboratory tests, • Counsel patient and family on health and disease, • Participate in all continuing education, training, and other requirements to remain in good standing for credentialing purposes at assigned medical facilities, • Perform other duties as assigned Required and Preferred Qualifications: • TX State Licensed Nurse Practitioner or Physician Assistant Required, • Comfortable working in a busy and thriving practice Required, • Experience working as a Nurse Practitioner or Physician Assistant Preferred, • Gastrointestinal experience Preferred GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background. Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check. NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION. No phone calls or agencies, please. EEO/AA-M/F/disabled/protected veteran #LI-JC1 Patients Come First. Every decision we make is anchored in strengthening patient care. Our physicians lead with a commitment to quality, access, and outcomes, and our shared infrastructure ensures they have the tools, data, and support to continually elevate care in every community we serve. A Physician-Led Organization at Every Level. Our model is built on physician leadership. Through our Physician Executive Committee, Regional Clinical Governance Boards, and Local Head Physicians, clinical decision-making remains with those who deliver care. This physician-led structure, supported by national-scale resources, preserves autonomy while strengthening specialty excellence. True Partnership That Enables Physicians to Focus on Patients. Instead of a traditional management model, we operate as a Management Services Organization (MSO). Our national infrastructure, which includes analytics, technology, revenue cycle, compliance, and operational support, reduces administrative burden so physicians can devote their time and expertise to patients. We enable, we support, and we align. We do not manage. Outcomes Matter. Our leadership is driven by the measurable value we deliver to physicians, practices, and patients. Our partnership-first approach, combined with data insights and operational strength, has fueled significant clinical, operational, and practice growth. As more top-tier physicians join our specialty-led ecosystem, we continue to expand access and raise the standard of specialty-care nationwide. Interested in learning more? We are just a click away. No pressure. Just information and a partnership built for physicians who want to lead the future of specialty care. Be empowered to make your best next career move! The Specialty Alliance is a physician-led Management Services Organization (MSO) that supports leading specialty practices with national-scale infrastructure, data, and resources. Our partnership model preserves clinical autonomy while enabling responsible growth and high-quality specialty care nationwide. To learn more about The Specialty Alliance, visit www.thespecialtyalliance.com. The Specialty Alliance Corporate Headquarters, 550 Reserve St., Suite 550, Southlake, TX 76092, USA The Specialty Alliance | GI Alliance | Urology Alliance

Job Description Discover the advantages of Advanced Independent Practice - Urology Austin- powered by Urology Alliance. As a member of Urology Alliance (UA), Urology Austin is supported by the nation's leading patient-focused, excellence-driven gastroenterology network that is physician led. This partnership empowers Urology Austin to deliver superior, individualized patient care by leveraging Urology Alliance's robust, world-class business and organizational support, ensuring our clinicians can focus on what they do best – providing top-notch care in a successful and dynamic private practice setting. Job Description: • Provide scheduled patient services under the direct supervision and responsibility of a physician in both a hospital & clinic setting, • Complete patient histories and physicals, • Determine tentative diagnosis and order appropriate laboratory tests, • Counsel patient and family on health and disease, • Participate in all continuing education, training, and other requirements to remain in good standing for credentialing purposes at assigned medical facilities, • Work flexible schedule as dictated by business needs and operations, • Perform other duties as assigned Required Qualifications: • State Licensed Nurse Practitioner or Physician Assistant, • Urology experience preferred Patients Come First. Every decision we make is anchored in strengthening patient care. Our physicians lead with a commitment to quality, access, and outcomes, and our shared infrastructure ensures they have the tools, data, and support to continually elevate care in every community we serve. A Physician-Led Organization at Every Level. Our model is built on physician leadership. Through our Physician Executive Committee, Regional Clinical Governance Boards, and Local Head Physicians, clinical decision-making remains with those who deliver care. This physician-led structure, supported by national-scale resources, preserves autonomy while strengthening specialty excellence. True Partnership That Enables Physicians to Focus on Patients. Instead of a traditional management model, we operate as a Management Services Organization (MSO). Our national infrastructure, which includes analytics, technology, revenue cycle, compliance, and operational support, reduces administrative burden so physicians can devote their time and expertise to patients. We enable, we support, and we align. We do not manage. Outcomes Matter. Our leadership is driven by the measurable value we deliver to physicians, practices, and patients. Our partnership-first approach, combined with data insights and operational strength, has fueled significant clinical, operational, and practice growth. As more top-tier physicians join our specialty-led ecosystem, we continue to expand access and raise the standard of specialty-care nationwide. Interested in learning more? We are just a click away. No pressure. Just information and a partnership built for physicians who want to lead the future of specialty care. Be empowered to make your best next career move! The Specialty Alliance is a physician-led Management Services Organization (MSO) that supports leading specialty practices with national-scale infrastructure, data, and resources. Our partnership model preserves clinical autonomy while enabling responsible growth and high-quality specialty care nationwide. To learn more about The Specialty Alliance, visit www.thespecialtyalliance.com. The Specialty Alliance Corporate Headquarters, 550 Reserve St., Suite 550, Southlake, TX 76092, USA The Specialty Alliance | GI Alliance | Urology Alliance

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Chief Investment Officer (CEO/CIO) and Chief of Staff, and serves as backup support to the Executive Leadership Team. The Executive Assistant must exercise strong judgment, discretion, responsivenes

Job Description The Administrative Assistant provides front-line reception and general administrative support at the Goodwill Community Center. This role is the first point of contact for visitors, staff, and stakeholders, ensuring a welcoming and professional environment. In addition to receptionist duties, the Administrative Assistant supports various clerical and administrative functions and may be assigned special projects or tasks as needed. Role and Responsibilities • Greet and direct visitors, guests, and vendors in a courteous and professional manner., • Assist students, staff, and visitors by providing information or referrals related to job placement, workforce, • development, or continuing education opportunities, in alignment with Goodwill’s mission., • Answer and route incoming phone calls, emails, and general inquiries., • Maintain a clean, organized, and welcoming front desk and lobby area., • Assist with scheduling, room reservations, and event coordination., • Prepare, print, and organize materials for meetings and visitors., • Handle incoming and outgoing mail and package distribution., • Maintain office supplies and monitor inventory for reordering., • Support data entry, filing, and records maintenance., • Assist with scheduling or logistics for campus tours or events as needed., • Ability to cross-train and collaborate effectively with the Excel Administrative Assistant to provide, • coverage and continuity of service, • Provide support to the Executive Operations Manager and Executive Assistant to the C-Suite with, • administrative tasks., • Perform other duties as assigned to support overall office efficiency., • Maintain a positive, team-oriented relationship with management and peers; encourage interactions, • between all departments. Supervisory Responsibility This position does not have supervisory responsibilities Required Skills & Qualifications • High School Diploma or GED required, • Minimum of 2 years of experience in administrative support or customer service roles., • Exceptional communication and interpersonal skills, with a customer-focused approach., • Demonstrated ability to de-escalate tense or emotionally charged interactions with professionalism and, • empathy., • Creative and flexible problem-solving skills, with the ability to adapt under pressure and meet tightdeadlines. Physical Requirements • Must be able to lift up to 30 pounds at times., • Prolonged periods of sitting at a desk and working on a computer., • While performing the duties of this job, the employee is frequently required to walk; balance; stoop, kneel, crouch, and talk or hear., • The ability to cope with and tolerate moderate levels of stress is also a necessity. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Post offer background check is required to ensure applicant meets all eligibility requirements for the assigned customer/location. Alternative work locations may be offered as appropriate. #IND2

Job DescriptionPosition PurposeProvide high-level administrative support to the Head Start Director. This includes but is not limited to calendar scheduling, email and phone communication, customer service, project management updates, retrieving and collating data, as well as the timely anticipation of anything else that might be required. Additionally, this position will provide office management and project support to Policy Council members by performing logistical arrangements for meetings and being responsive to Council member requests for administrative support related to their service on the Council. Supervise the Receptionist and responsible for ensuring that client, staff and community needs are addressed at the highest levels of customer friendly services.Essential Duties and ResponsibilitiesAdministrativePrepare and draft confidential administrative correspondence, memos and reports.Answer phone calls and direct calls to appropriate parties or take messages.Attend meetings to record minutes.Compile, transcribe, and distribute minutes of meetings. Coordination of the Head Start Director's schedule.Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Screen and prioritize incoming mail; bring incoming information needing prompt attention to the immediate attention of Head Start Director.Greet and direct participants of meetings with Head Start Director.Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. Provide official notifications to parents as directed by the Head Start Director.Personal and Professional Development Assure confidentiality of all program information and family and staff confidentiality by limiting conversation about them and accessibility to their records.Maintain professional boundaries in relationship to staff and families.Any person who suspect's child abuse or neglect is required to report suspicions to the appropriate agency (as defined below) within 48 hours after the abuse or neglect is first suspected. Comply with Child Inc. Personnel Policies and Procedures, with Standards of Conduct, and with OHS Standards.General Knowledge, Skills and Abilities Must have excellent proofreading skills.Must be a self-starter and work well with minimal supervision.Must be flexible with work hours and willing to work overtime when needed.Must have the ability to deal with many tasks simultaneously, and have highly developed skills of prioritization.Basic knowledge of Spanish (not necessarily bilingual), with some vocabulary and understanding of rudiments, is preferred, but not required.Must have the ability to work and maintain high standards of professional ethics with persons of different racial, ethnic, economic, and social backgrounds.Minimum Qualifications:High School Diploma or GED required.Minimum of two (2) years' work in Senior Administration or Executive Assistant roles.Advanced level in Excel, Word, and PowerPoint.Excellent communication and public relations skills and the ability to deal with confidential issues.Experience in recording, transcribing and distributing minutes of meetings.Must pass all criminal history background checks. Job Posted by ApplicantPro

Job Description Overview We’re looking for an Administrative Coordinator to join our team! As an Administrative Coordinator for Esler Companies - Renewal by Andersen you will handle all administrative assistant responsibilities with an added focus as the liaison between the administration department, all other departments & leaders to ensure all deadlines are met timely and accurately to avoid delays that could negatively impact the business need. Your role will include written and verbal communications as necessary, tracking, organizing, maintaining records, validating information, and other tasks as assigned. Responsibilities • Following all administrative policies and procedures as outlined, ensuring all deadlines are met. Performing accurate data entry and maintaining requested daily, weekly, and monthly reporting. Communicating effectively and timely with leaders, administrative manager & team, providing clear, concise feedback regularly. Maintaining an open, positive relationship with all business partners internally & externally. Assisting with event planning including scheduling, attending on and offsite meetings with vendors, tracking budgets, and coordinating event details with appropriate departments. Assisting with safety & security measures within the office. Assisting with the completion of assigned projects, ensuring deadlines are met. Collaborating with leadership and acting as the point of contact in the manager’s absence. Qualifications • Highly organized with attention to detail. Takes initiative, a strong sense of urgency. Excellent interpersonal skills and a PMA (Positive Mental Attitude). Ability to adapt/multitask/be flexible. Strong written and verbal communication skills, independent thinker, and ability to work well with others. Focused, Determined, Dependable. Experience w/Outlook & Microsoft products. 1 year of working in an office setting cubicle setting (non-remote). 2 years' experience as an administrative assistant, executive assistant or similar role. Ability to lift up to 10lbs if needed. Benefits Medical, Dental, and Vision Insurance Teammate Assistance Plan Tuition Reimbursement 401k with 50% match up to 6% of your annual pay Paid Time Off Company Paid Holidays Paid Volunteer Time And more! Empowered to be Extraordinary. We believe in our people. And that's why we empower you to develop a career path that supports your unique voice and talents. THE ESLER COMPANIES - RENEWAL BY ANDERSEN STORY Renewal by Andersen is the full-service window-replacement division of 120+ year-old Anderson Corporation , the owner of the most trusted family of window brands in America. RbA was founded to redefine the industry and offer a different—and better—window-replacement experience. Esler Companies is the holding company for Renewal by Andersen of Nevada, Arizona, Colorado, Oklahoma, North Texas, Central Texas, Greater Philadelphia, Southern New England and Portland, Maine, with sales and marketing engines in Northborough, Massachusetts & Austin, Texas. We are a proud equal-opportunity employer. We are committed to fair hiring practices and to creating a welcoming environment for all team members. Esler Companies LLC is committed to maintaining a safe, healthy, and drug-free workplace for all teammates. Please note that we participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Esler Companies will often use SMS to communicate with candidates. Candidates can choose to opt-out at any time.

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli

As an Executive Assistant for Roku's Devices Leadership team, you will play a pivotal role in driving efficiency and effectiveness for senior executives across product, engineering, technology, and operations functions. Whether you're streamlining administrative workflows, optimizing scheduling, or