Legal secretary jobs in Oceanside, New YorkCreate job alerts

Job Description Seeking an experienced Litigation Legal Secretary to support attorneys in a busy Garden City law firm -- litigation experience is a must, real estate experience a plus. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced legal environment. Responsibilities • Provide comprehensive administrative and litigation support to attorneys., • Prepare, format, proofread, correspondence and revise pleadings, motions, and other legal documents., • Assist with real estate litigation and transactional matters., • Prepare and electronically file documents through NYSCEF, PACER and other court filing systems., • Maintain case files, calendars, deadlines, and court appearances., • Assist with document organization, hyperlinking, pleadings and discovery., • Maintain confidentiality and ensure accuracy of all legal documentation. Qualifications • Prior experience as a Legal Secretary, Litigation Secretary, or Legal Assistant., • Experience with real estate law preferred., • Familiarity with NYSCEF/e-filing, PACER and New York court procedures., • Strong knowledge of Microsoft Office, including Word, Outlook and Adobe., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to prioritize multiple assignments and meet strict deadlines., • Professional demeanor. Compensation Competitive salary, depending on experience and qualifications. This position is located in Garden City, New York.

A well-established law firm in Uniondale, NY is seeking a full-time, experienced Legal Assistant to support multiple attorneys in a busy commercial litigation practice. The ideal candidate is highly organized, detail-oriented, and comfortable handling sophisticated litigation materials in a fast-paced environment. \n \n Responsibilities: \n\n • Draft, revise, and compare commercial litigation documents and employee manuals\n, • Prepare documents for electronic court filing, including tables of authority, indexes, hyperlinking, and formatting\n, • Work extensively with PDF files, including redaction and document management\n, • Use Excel for data entry, table creation, and data comparison\n, • Assemble binders, manuals, and similar materials\n, • Profile and maintain electronic client files\n, • Enter attorney time for billing purposes\n, • Manage court deadlines and internal calendars\n\n \n Qualifications: \n\n • Prior experience as a legal secretary required\n, • Strong commercial litigation document skills\n, • Proficiency with Microsoft Word, Excel, and PDF tools\n, • Excellent attention to detail and ability to manage multiple priorities\n, • Strong organizational and communication skills\n\n \n What We Offer: \n\n • Salary: The annual salary for this position is between $60,000 and $80,000. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.\n, • Comprehensive benefits package including medical insurance, 401(k), and profit sharing\n

Trust and Estate Legal Secretary Role for a Firm on Long Island NY M-F 8 hour days BENEFITS and 401k. Salary: $70,000 - $87,000 per year A bit about us: Growing Firm in NY is looking for add a T&E Legal Secretary to their team.

Salary: $85,000 - $110,000 per year A bit about us: Our client, an esteemed full service law firm on Long Island, is seeking an experienced Legal Secretary to support their sophisticated commercial litigation and labor & employment groups. This role presents an excellent opportunity for a seasoned l

Salary: $65,000 - $75,000 per year A bit about us: Mid-size law firm is seeking a full time legal secretary/paralegal with general liability experience for our Garden City office.

Great opportunity for a seasoned Legal Secretary/Executive Assistant to work with, and learn from, a top Litigation Partner at a prestigious law firm on Long Island . Top Nassau County law firm is seeking an experienced Legal Secretary to support their sophisticated commercial litigation practice

Job Description Full service Long Island law firm located in Uniondale's prestigious Omni building seeks F/T Secretary to work directly with senior staff in the Firm's Litigation Department. Proficiency with Microsoft Office and with state and federal court electronic filing (ECF) necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, scheduling and coordinating meetings. Must be prompt, detail oriented and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. Please upload your resume and cover letter with salary requirement. (No emails or phone calls accepted).

Job Description POSITION: Legal Administrative Assistant (2 Positions Available) Company: National Law Firm Location: Mineola, NY (On-site) Compensation: Base salary up to $92,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k). Position Overview A prestigious law firm has two Legal Administrative Assistant opportunities available, including one supporting a Trust & Estates practice. The firm is seeking experienced professionals to provide comprehensive support to its attorneys and legal team. These positions are ideal for individuals who excel in a deadline-driven environment, enjoy managing complex calendars, coordinating client communications, and supporting active legal matters. The successful candidates will play a key role in keeping attorneys organized, maintaining strong client relationships, preparing legal documents, and ensuring matters move efficiently from start to finish. Key Responsibilities • Provide comprehensive administrative support to attorneys while managing multiple active legal matters., • Draft, revise, and finalize correspondence, legal documents, pleadings, discovery materials, estate planning documents, and other documentation as applicable., • Manage complex attorney calendars by coordinating client meetings, conference calls, court appearances, depositions, mediations, and internal meetings., • Monitor deadlines, maintain attorney schedules, and track assignments to ensure matters progress efficiently., • Serve as a primary point of contact for clients, maintaining professional relationships and providing timely communication and follow-up., • Open, organize, and maintain electronic and physical client files while ensuring records remain accurate and up to date., • Coordinate travel arrangements, expense reports, time entry, and other administrative projects while communicating with clients, court personnel, vendors, and legal staff., • Handle a high volume of communications across email, phone, and other platforms while managing changing priorities in a fast-paced environment. Qualifications • At least 5 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Legal Assistant, or in a comparable law firm support role., • Experience supporting attorneys in a law firm environment; Trust & Estates experience is required for one of the available positions., • Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint., • Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities., • Experience managing complex attorney calendars, scheduling meetings, and coordinating multiple deadlines., • Strong written and verbal communication skills with a professional, client-service-oriented approach., • Exceptional attention to detail, discretion, and the ability to handle confidential information with sound judgment., • Ability to work independently while collaborating effectively with attorneys, clients, paralegals, and other members of the legal support team.

Job Description Legal Secretary/Legal Support Specialist • Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters., • Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents., • Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions, • Prepares and e-files pleadings and exhibits with courts., • Prepares zoning lists and coordinate mailings to residents, • Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request., • Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed., • Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details., • Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements)., • Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters., • Provides support with billing activities, including proofreading invoices and assisting with billing., • Coordinates with firm travel agency to book travel arrangements., • Prepares and submits expense reports and reimbursement requests accurately and timely., • Organizes and maintains electronic and paper legal files in accordance with designated filing standards., • Strong attention to detail, organizational, and time‐management skills., • Proficiency with rules for court document filings., • Responsive and professional, with a focus on providing excellent client service., • The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred., • Knowledge of laws, legal codes, or agency rules of assigned practice group/dept. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, • Perm, • Large law firm experience preferred, • Garden City Long Island, • $48 - $55, • Immediate Consideration, please send resumes to lweinberg@phaxis.com

Provide high-level litigation support to attorneys, including preparing and editing legal documents with a focus on accuracy and formatting. Handle heavy document editing, proofreading, and redlining of legal filings. Minimum of 5 years of legal secretarial experience in a litigation-focused environ

Job description Overview We are seeking a dedicated and organized Bilingual Legal Secretary (SPANISH/ENGLISH) to provide comprehensive administrative and secretarial support to our attorneys.The ideal candidate will be an integral part of our small, dynamic team, ensuring the smooth operation of dai

Jobot seeks a Trust and Estate Legal Secretary for a firm on Long Island, NY. The ideal candidate will have Trust & Estate secretarial experience and be ready to support a busy legal team in a well-established practice.

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; c

Legal Intake Specialist / Receptionist. Legal Intake Specialist / Receptionist.

The role requires close collaboration with HR team members to facilitate communication between employees and management, ensuring compliance with company policies and legal requirements.

Experienced Medical Receptionist - Front Desk, Mineola, Long Island.For Premier Private Ophthalmology Office in Mineola, Long Island (11501), adjacent to Long Island Railroad, Mineola Station and NYU Winthrop University Hospital with affiliated practice in the NYC, East Village (close to Stuyvesant

Monday – Friday; 35 hrs/wk (Flexible schedule).Cerebral Palsy Association of Nassau County (CP Nassau) is seeking an accomplished, energetic and mission-driven Assistant Executive Director/Chief Operating Officer (COO) to join our executive leadership team.This is a senior leadership opportunity f

Law firm in Nassau County is looking for their next Executive Director.You'll work side-by-side with the soon-to-retire, outgoing Exec.Director; this can be a great opportunity to step up into a bigger job if you haven't already had this role.What makes this job special is the firm's culture; they h

We are a private single-family office based in Englewood, New Jersey.Our office supports both the personal and household administrative needs of the family and the operations of a small in-house investment group focused on long-term portfolio strategy.This is a small, discreet, and high-trust enviro

Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry.Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles.W

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client.

Growing Property Management Company on Long Island Is Looking to Hire a Experienced Legal Assistant Full Time. Salary: $67,000 - $80,000 per year A bit about us: Growing Building Management Company on Long Island is Seeking a Full time Landlord Tenant Legal Assistant. Monster Job Details Looking for

Strong written and verbal communication skills, with the ability to effectively convey complex legal information to non-legal professionals. Salary: $90,000 - $130,000 per year A bit about us: Our client - an esteemed full service law firm on Long Island - is seeking an experienced Real Estate Paral

Estate Planning Paralegal needed for top law firm in Long Island - Summer Fridays off! This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $65,000 - $90,000 per year A bit about us: Growing Premier Law Fir

Why join us? Autonomy with direct attorney partnership Competitive compensation and benefits, including: Paid Time Off 401(k) Health, Dental, and Vision Insurance Healthcare FSA Life Insurance Stable, collegial environment with low turnover In-person role that supports collaboration, mentorship, and

Paralegal Immediate HIRE! Building Management Group is Expanding and Seeking a Full time Paralegal in Oyster Bay! M-F , DAYS SHIFT, PTO and Excellent Benefits and Comp This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your r

Applicants must have 2+ years of directly relevant estate planning or elder law paralegal experience and be able to work full-time on-site in Garden City. Work closely with attorneys to anticipate needs and independently handle appropriate paralegal responsibilities. Join a specialized legal practic

Estate Administration Paralegal Position for a Established firm in Central Long Island This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $85,000 - $110,000 per year A bit about us: Growing Premier Law Fi

We are working with a mid-sized New York based law firm handling sophisticated matters looking for an experienced Corporate Paralegal.

The paralegal will conduct legal research, review and summarize documents, and maintain detailed case files and calendars. Proficiency in Legal Research to support case strategy and assist with drafting legal materials. Ability to prepare and organize legal documents, including Legal Document Prepar

Why join us? About the Role: Litigation-focused role supporting one attorney directly Caseload of approximately 50-75 files Opportunity to work closely on high-value personal injury and medical malpractice matters Stable team environment with strong tenure throughout the firm Salary: $65k-$85k + EOY

Candidates must have 2+ years of personal injury litigation paralegal experience, including experience with pleadings, discovery, e-filing, medical records, and trial preparation. Paralegal certificate or extensive hands-on litigation experience preferred. Comfortable using Microsoft Office, legal d

We understand the complexities of navigating new opportunities in the legal space. We're not hiring just any paralegal. We're looking for a Commercial Litigation Paralegal who is experienced, trustworthy, and capable of managing litigation cases from client intake through resolution.

A well-established law firm is seeking an experienced.Support multiple attorneys in a fast-paced litigation practice.Draft, format, proofread, and prepare pleadings, motions, complaints, answers, and correspondence.Handle electronic court filings, including.Manage attorney calendars, meetings, calls

Managing Plaintiff's Personal Injury Paralegal. Our established and growing personal injury law firm is seeking an experienced Paralegal to join our dynamic team in our Astoria Office. Independently draft legal documents including Notices of Claim, Summons and Complaints, Bills of Particulars, and D

Pre-Suit Litigation Paralegal (Personal Injury). A well-established plaintiff-side personal injury practice is seeking an experienced Pre-Suit Litigation Paralegal to join its growing team. This opportunity is ideal for a professional who enjoys working directly with clients, managing cases from int

Paralegal - Trusts & Estates. Paralegalto join our dynamic Trusts & Estates team. Bachelor's degree or Paralegal Certificate.

Our Team is helping a great Law Firm find a Legal Assistant (Litigation). Must have experience as a Legal Assistant.