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🌟 Now Hiring: Legal Assistant – Trusts & Estates Are you an experienced Legal Assistant with a background in Trusts & Estates? Do you enjoy providing high‑level support to attorneys and working with sophisticated clientele? If so, this opportunity may be a great fit for you. We’re partnering with a respected organization seeking a detail‑driven Legal Assistant to join its Trusts & Estates team. This role supports attorneys who work closely with high‑net‑worth clients, so strong communication skills and a polished, client‑focused approach are essential. ⭐ What You’ll Do • Proactively manage attorneys’ schedules, anticipating needs in advance, • Draft, edit, and proofread documents with a high level of accuracy, • Maintain calendars, schedule meetings, and coordinate travel logistics, • Process reimbursements, expense reports, and check requests, • Enter, review, and finalize attorney time entries in the timekeeping system, • Manage monthly billing, including reviewing prebills and narrative edits, • Open new matters, run conflict checks, and maintain organized files, • Handle file maintenance, organization, and off‑site storage preparation, • Maintain strict confidentiality of all client and internal information ⭐ What We’re Looking For • 3+ years of Trusts & Estates experience preferred, or 3+ years as an Executive Assistant/Secretary in a professional office, • Strong skills in Microsoft Word, Excel, Outlook, and PowerPoint, • Experience with document management and time entry systems (a plus), • Excellent grammar, spelling, and communication abilities, • Highly organized with strong attention to detail, • Ability to adapt to changing priorities and manage multiple tasks, • Client‑focused mindset, • Billing experience (including electronic billing) preferred, • BA/BS preferred, but not required ⭐ Benefits & Additional Details • Medical & Dental insurance, • Group Life & Long‑Term Disability, • 401(k), • 17 days PTO 💼 Compensation: $55,000 – $75,000

Job Description The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients. Essential Functions and Basic Duties: • Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review., • Review all incoming mail, faxes and emails., • Prepare and send outgoing mail., • Open new files for new matters and new clients, including running conflict searches for new cases., • Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats., • Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone., • Calendar emails, e-file documents, paper mail, hand-delivery and faxes., • Schedule depositions, hearings, mediations and inspections., • Federal, state court and agency filings, including e-filing with attorney approval., • Print and circulate e-filed documents., • Answer attorney calls and take messages; forward calls as appropriate., • Review and release time for attorneys as directed., • Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney., • Assemble binders for depositions and mediations., • Update client case lists to ensure accuracy., • Update trial, mediation and case lists to ensure accuracy., • Prepare attorney expense reports., • Make travel arrangements for attorneys., • Process vendor invoices., • Assist in training of new hires., • Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices., • Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc., • Provide coverage for other assistants while out on PTO., • Complete all other projects/duties as assigned. Qualifications: • High school diploma or equivalent., • Team player., • Creative problem solving., • Ability to work independently with minimal supervision and with flexibility to meet deadlines., • Computer skills., • 3+ years of extensive litigation secretarial/assistant experience. Benefits Include: • Competitive salary., • Paid time off and paid holidays., • Paid parking., • Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m., • Health insurance with firm-paid HSA contributions on select plans., • Dental and Vision insurance., • Firm-paid Life insurance., • Firm-paid Short-term Disability insurance., • Optional Aflac supplemental plans., • Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools., • Access to a company-sponsored Financial Wellness Program.

Job Description Legal Secretary #4211, #4213, #4212 Lawyer Regulation | Tampa, FL Minimum starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience. Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.) Knowledge of: • Correct spelling, punctuation, and grammar, • Standard business formats and styles, • Adobe Acrobat, • Legal terminology, • Style and format of legal pleadings, • Office procedures and practices, • Basic knowledge of computers, printers, copiers, scanners, and postage meter Skilled in: • MS Office (Outlook, Word and Excel), • Use of personal computer, • Basic arithmetic Ability to: • Type sixty (60) correct words per minute, • Pay attention to detail, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Organize and prioritize work, • Communicate effectively and professionally, both verbally and in writing, • Operate well under pressure and in a team atmosphere, • Tactfully manage difficult situations, • Demonstrate initiative in group projects and individual settings, • Consistently provide an excellent service-oriented attitude Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.): • Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt. This position is in Tampa, Florida and is not a remote position.

Job Description Position Title: Legal Secretary (Admiralty) Location: Tampa, Florida Firm Overview: Banker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala. With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 17 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves Position Overview: The Legal Secretary position is based in our Tampa office. As a Legal Secretary, you will perform a wide variety of tasks which include providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Secretary maintains general knowledge of the Litigation practice groups and specialized knowledge of the assigned attorneys’ practice area(s) and clients to ensure extraordinary client satisfaction. Essential Knowledge, Skills and Qualifications: Minimum of 1-3 years experience as a Legal Secretary Minimum of 1-2 years of calendaring/scheduling. Attention to detail and strong organizational and analytical skills Be able to work independently but also work collaboratively Strong writing and oral communication skills Excellent research and analytical abilities Demonstrated ability to manage multiple projects simultaneously Experience with entering billable hours preferred, but not required Qualified candidates may apply by sending an email with an attached resume to: recruiting@bankerlopez.com Equal Opportunity Employer & Participates in E-Verify Full Benefit Package including Medical, Dental, Vision, Life Insurance, Retirement 401(k) and Profit Sharing, long and short-term disability, Generous PTO, Paid Holidays, and more. Company DescriptionBanker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala. With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves With more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves.Banker Lopez Gassler is a premier, full-service law firm with a strong focus on Insurance Defense, General Trial, Products Liability, Appellate, and Workers’ Compensation matters. Headquartered in Tampa, the firm operates six additional offices across Florida, including St. Petersburg, Fort Myers, Orlando, Tallahassee, Fort Lauderdale, and Ocala.\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves\r\n\r\nWith more than 150 attorneys, Banker Lopez Gassler offers deep litigation and appellate experience across a broad range of practice areas. The firm is widely recognized for its collaborative culture and commitment to excellence, earning designation as a Top Workplace for 16 consecutive years. Banker Lopez Gassler values long-term relationships with its clients, attorneys, employees, and the communities it serves.

A well-established national law firm is seeking an experienced Legal Secretary to join its Tampa office. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced litigation environment. Qualifications: • Minimum of 5+ years of experience as a legal secretary, • Strong familiarity with Florida state and federal court rules, • Ability to independently manage pleadings, discovery, motion preparation, and e-discovery processes, • Experience with e-filing in both state and federal courts, • Solid background in case management, docketing, document review, and exhibit preparation, • Exceptional attention to detail and organizational skills, • Proficiency in Microsoft Office Suite, • Experience with iManage or similar document management systems is preferred, • Strong analytical and written communication skills, • Prior experience with insurance defense and commercial litigation is required What We Offer: • Collaborative and business-casual work environment, • Hybrid work schedule available after initial training period, • Competitive compensation, • Comprehensive benefits package including medical, dental, vision, 401(k), PTO, disability, parental leave, and life insurance

We are hiring a Senior Legal Secretary to manage a pre-litigation personal injury caseload from intake through demand in our Tampa office. This is a file-owning role, not a support position. You will be responsible for keeping cases moving, ensuring records are obtained, clients are consistently updated, and files are prepared for demand. If you are not currently managing files through the demand stage, this is not the right role. About the Firm The Matassini Law Firm, P.A. is a Tampa based firm established 50 years ago. Led by a Board-Certified Criminal Trial Lawyer, the firm is known for its preparation, professionalism, and strong referral-based practice. Since 1976, our award-winning, family-owned firm has been protecting the accused and injured throughout Florida. Our deep roots in Tampa, extensive community ties, and outreach to all of central Florida explains why nearly 95 percent of our clients come from recommendations of former clients, people from the community, doctors, and attorneys. Key Responsibilities • Manage 30–50 pre-litigation PI files from intake through demand, • Proactively order and track medical records and bills, • Maintain consistent, professional client communication, • Organize and prepare files for demand, including medical summaries, • Identify missing information and drive the file forward independently, • Keep all files current and organized in Clio, • Meet internal timelines and maintain momentum across your caseload Requirements (Non-Negotiable) • 5+ years of plaintiff personal injury experience, • Experience independently managing a full pre-lit caseload, • Experience preparing files for demand phase (not just assisting), • Strong understanding of medical records, billing, and case progression, • Highly organized with the ability to manage multiple active files, • Proactive, detail-oriented, and accountable, • Proficiency in Clio, Outlook, and Microsoft Word Spanish is a plus, not required Compensation & Benefits • Competitive compensation based on experience, • Quarterly bonus opportunities tied to case progress and performance, • SIMPLE IRA with match, • Generous PTO, • Health stipend We are a high-accountability, performance-driven firm. We value people who take ownership of their work and maintain a high standard. To Apply (Built-in Filter) Please submit your resume and a brief cover letter to: JOBS@MATASSINILAW.COM In your cover letter, include: • The number of PI files you currently manage, • Your role in preparing files for demand

Our law firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary, your principal goal is to support attorneys by performing a range of clerical duties including attending court proceedings, researching case information, scheduling meetings, and filing legal documents. In addition to being an excellent written and verbal communicator, the ideal candidate will be polite and professional. To be successful in this role, you should possess an in-depth knowledge of legal procedures and terminology. Responsibilities: • Provide secretarial support to one or more lawyers at the firm., • Edit and proofread all legal documents., • Maintain attorney calendar by scheduling conferences, depositions, and meetings., • Welcome clients and conduct initial screenings of new clients., • Go to court proceedings and type minutes., • Organize all legal documents and ensure they are updated., • Ensure all court documents are in order and filed before deadlines., • Answer emails and phone calls, and when necessary, redirect calls., • Research and authenticate important case information., • Prepare different legal documents including appeals, motions, and petitions. Requirements: • High school diploma or equivalent qualification required., • Associate degree in legal studies or related field., • A minimum of 3 years’ experience in a similar role., • In-depth knowledge of legal documents and terminology., • Skilled with MS Office., • Excellent time-management and organizational skills., • Good written and verbal communication skills.

Job Description Part-Time Paralegal #5160 UPL | Tampa, FL Minimum starting salary $36,858.72 ($28.32 per hour) with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: Provides legal assistance to bar counsel in the investigation and prosecution of unlicensed practice of law cases Required minimum education: Completion of an accredited paralegal/legal assistant course of study (Proof required at interview). Juris Doctorate will substitute for this education. Required minimum professional work experience: Four (4) years of paralegal/legal assistant experience or Florida Registered Paralegal, or Certified Legal Assistant, or Juris Doctorate Essential Duties and Responsibilities: Conducts legal research and analysis on issues and questions of law using Westlaw and the internet, conducts factual and other research using the internet; reads interprets and applies legal authority including but not limited to Rules Regulating the Florida Bar, statutes, judicial decisions, and regulations to TFB case file facts. Prepares law office memoranda; drafts cease and desist affidavits and letters of advisement citing to applicable legal authority. Drafts litigation recommendations, petitions for injunctive relief, petitions for indirect criminal contempt, motions, memoranda of law, discovery requests, witness affidavits, agreements, proposed orders, and other legal documents as assigned. Receives reviews and analyzes incoming answers and responses to discovery requests, organizes discovery documents. Calendars and tracks litigation cases. Identifies potential witnesses for trial. Interviews witnesses and prepares memoranda. Reviews sworn testimony transcripts and identifies relevant testimony. Prepares witnesses for court appearances. Prepares and organizes trial exhibits. Assists bar counsel at trial. Drafts subpoenas and subpoenas duces tecum for selected cases at circuit committee level. Reviews and analyzes subpoenaed documents and identifies materials that may be relevant to case. Drafts questions for Respondents appearance before UPL circuit committee; determines and prepares exhibits to accompany questions. Assists in compiling response to public records requests. Reviews and analyzes TFB case file information to provide assistance to bar counsel regarding legal questions, or case strategy; identifies legal issues and adequacy of evidence or documentation. Assigns clerical work to legal secretary to support paralegal duties as needed; assists in clerical and secretarial work when necessary. Communicates with internal and external contacts and/or entities, such as government entities, to obtain or furnish information. Works on other special projects related to UPL as assigned. Knowledge: • The Rules Regulating the Florida Bar, • Florida Rules of Court, • Legal terminology and the judicial process, • Legal Research techniques and drafting of pleadings, • Adobe Acrobat Skills: • Legal writing, • Legal and analytical communication, both oral and written, • Correct spelling, punctuation and grammar usage, • MS Word and other computer software, • Database input, • Information gathering, • Analyzing both issues of fact and issues of law, • Internet and Westlaw research Abilities: • Communicate effectively and professionally, both verbally and in writing, • Think logically and effectively problem solve, • Use initiative and discretion in completing assignments with minimum supervision, • Interpret TFB policies and procedures, • Multi task with ability to organize and prioritize work, • Pay attention to detail, • Manage and maintain a high level of confidentiality, • Demonstrate initiative in group projects and individual settings, • Tactfully manage difficult situations, • Operate well under pressure and in a team atmosphere, • Consistently provide an excellent service-oriented attitude, • Create ADA compliant forms and documents using Adobe Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Tampa, Florida and is not a remote position.

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assist

The legal secretary is responsible for composing and typing correspondence, detailed reports and charts, memoranda, etc. The legal secretary is also responsible for establishing and maintaining a comprehensive office filing system, preparing travel arrangements, scheduling meetings, and preparing ma

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