Office Coordinator
hace 9 días
Wilmington
Job DescriptionCompany Description Hayward Contracting is a dynamic and innovative construction company dedicated to providing professional workmanship and value to your home. We are committed to fostering a collaborative and supportive work environment where every team member can thrive and contribute to our collective success. Position Overview: We are seeking a proactive and organized Office Coordinator to join our team. The Office Coordinator will be responsible for ensuring the smooth operation of our office on a day-to-day basis. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple tasks efficiently. Key Responsibilities: • Administrative Support: Provide administrative support to various departments, including managing correspondence, scheduling appointments, and organizing meetings., • Office Management: Maintain a clean, organized, and welcoming office environment. This includes managing office supplies, equipment, and facilities, as well as coordinating maintenance and repairs as needed., • Front Desk Reception: Serve as the first point of contact for visitors and callers, greeting guests, answering phones, and directing inquiries to the appropriate person or department., • Travel Coordination: Assist with travel arrangements for employees, including booking flights, hotels, and transportation as necessary., • Event Coordination: Support the planning and execution of company events, meetings, and conferences, including coordinating logistics, catering, and audiovisual requirements., • Document Management: Maintain and organize physical and electronic files, ensuring that documents are accurately labeled, stored, and easily accessible., • Vendor Management: Liaise with vendors and service providers, such as cleaning services, catering companies, and office supply vendors, to ensure timely and efficient delivery of services., • Budget Tracking: Assist with tracking office expenses and maintaining budget records, including processing invoices and expense reports., • Employee Support: Provide support to employees on various administrative tasks, such as scheduling appointments, processing paperwork, and coordinating office events or celebrations., • Bilingual Preferred (Spanish / English), • High school diploma or equivalent; additional qualifications in office administration or related field are a plus., • Proven experience in an administrative role, preferably in an office environment., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications., • Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors., • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively., • Ability to maintain confidentiality and handle sensitive information with discretion., • Proactive attitude and ability to work both independently and as part of a team., • Competitive salary, • Retirement savings plan with employer match, • Paid time off and holidays, • Professional development opportunities, • Collaborative and inclusive work environment