Director of Facilities
17 hours ago
Pittsburgh
Job DescriptionDirector of FacilitiesPosition Overview The Ellis School, the only pre-kindergarten–grade 12 independent day school for girls in Pittsburgh, PA, is seeking a full-time, on-site Director of Facilities. The Director of Facilities is responsible for the strategic leadership, operational management, and long-term planning of all campus facilities, grounds, buildings, and physical infrastructure. This role ensures that the organization’s physical environment is safe, well-maintained, sustainable, aesthetically aligned with institutional values, and supportive of the community’s day-to-day needs. The Director oversees facilities staff and external vendors, directs capital projects, and manages preventive maintenance, compliance, and operational budgets. This position reports to the Chief Operating and Financial Officer. Key ResponsibilitiesLeadership & Management * Provide strategic leadership for all facilities operations, including maintenance, custodial services, campus security integration, transportation (if applicable), and grounds. * Supervise, mentor, and evaluate facilities team members. * Coordinate with leadership to align facilities planning with organizational goals and long-term capital needs. Maintenance & Operations * Oversee routine and emergency maintenance for all buildings, mechanical systems, HVAC, electrical, plumbing, and life-safety systems. * Develop and manage preventative maintenance schedules. * Ensure campus cleanliness and functionality across all spaces, including classrooms, offices, athletic areas, playgrounds, common areas, and event spaces. Campus Safety & Compliance * Ensure compliance with all local, state, and federal regulations including building codes, fire safety, OSHA, environmental regulations, and accessibility requirements. * Partner with security teams to maintain safe entry, emergency protocols, and campus risk management. Capital Projects & Construction Management * Lead planning and execution of renovations, construction, and capital improvements. * Manage RFP processes, contractor relationships, project budgets, timelines, and quality control. * Collaborate with architects, engineers, and outside consultants as needed. Budgeting & Resource Management * Develop and manage the annual facilities budget, including forecasting, procurement, and cost control. * Oversee vendor contracts, service agreements, and purchasing for supplies, equipment, and facility-related services. Sustainability & Environmental Stewardship * Advance sustainability initiatives including energy efficiency, waste reduction, and environmentally responsible operations. * Track and analyze utility usage and propose cost-saving or eco-friendly improvements. Event & Operational Support * Coordinate facility needs for school programs, extracurriculars, campus events, and rentals. * Ensure spaces are prepared, equipped, and responsive to the needs of students, faculty, staff, and visitors. Crisis & Emergency Response * Serve as point of contact for facilities emergencies, weather events, and operational disruptions. * Maintain emergency preparedness plans and ensure systems (generators, alarms, etc.) are functioning and tested. School Culture & Community Involvement * Contributes to a positive, inclusive school community rooted in Ellis’ mission and values. Builds strong relationships with colleagues, students, and families, and actively participates in school life. Demonstrates integrity, flexibility, and a collaborative, student-centered approach. QualificationsRequired * Bachelor’s degree in facilities management or related field— experience. * Minimum 5–7 years of progressive experience in facilities operations, maintenance management, or construction supervision. * Knowledge of building systems, construction processes, compliance codes, safety regulations, and sustainability practices. * Experience managing staff and multiple vendors. * Strong budgeting, planning, and project-management skills. * Excellent communication, problem-solving, and organizational abilities. Preferred * Experience in an educational institution or campus-based environment. * Certifications such as CFM (Certified Facility Manager), FMP, OSHA, or similar. * Experience with CMMS (Computerized Maintenance Management Systems). * Familiarity with heritage buildings or large-scale renovation cycles. Core Competencies * Strategic planning and operational execution * Leadership and team development * Vendor and contract management * Risk mitigation and safety compliance * Prioritization and time management * Customer service mindset * Flexibility and rapid problem-solving Why Join The Ellis School At Ellis, you will contribute to a mission-driven organization where your work supports the education and advancement of girls. You will collaborate with a dedicated team, participate in the planning and execution of key initiatives, and support the programs and events that are central to the school’s operations. Ellis offers a competitive salary and a comprehensive benefits package, including generous time off. The Ellis School is an equal opportunity employer.