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Job Description Administrative Secretary Job description: Company Overview: Our client at OCPS is seeking the Administrative Secretary to perform complex clerical and data entry work assisting with various compliance transactions. Position Summary: The successful candidate must have at least 2 years of clerical, administrative and data entry experience within criminal justice, law enforcement, human resources, or an academic setting. Start Date: ASAP Work hours: 7:30am - 4:30 pm, Monday to Friday Work form: On-site Responsibilities: · Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively. · Provides customer service by assisting employees and vendors with the professional standards investigation process, completing necessary paperwork, and addressing inquiries. · Reads and evaluates criminal history documents, informs senior managers of relevant updates, and requests additional information from employees as needed. · Prepares and organizes case files, arrest reports, and other documents in the case management database. · Monitors and retrieves arrest files, court documents, and pre-trial diversion mandates. · Opens, closes, and maintains investigation files, documenting follow-up actions with supervisors/managers. · Assists with compliance measures such as notifications regarding employee misconduct, disqualifying arrests, and SESIR offenses. · Prepares and submits various documents, including relief of duty, return to work, case closures, and investigative deadline extensions. · Creates templates for frequently used letters and provides guidance to employees. · Ensures accurate daily data entry and supports users with I-Sight, iCIMS, SAP, SESIR/Skyward, and case information databases. · Assists Senior Managers with assigned tasks and performs occasional clerical duties. · Operates computers and office equipment, utilizing relevant software programs. · Stays current on technology with district-supported training to maintain required skill levels for the role. · Other duties as assigned Minimum Qualifications: • High school diploma or GED required, • At least 2 years of data entry experience in criminal justice or law enforcement program, HR and school-based highly preferred, • Able to utilize MS office suite programs Necessary Attributes & Expectations: Data Utilization: Requires the ability to categorize, prioritize, group, and/or investigate data and/or information. Includes performing subsequent actions in relation to these computational operations. Human Interaction: Requires the ability to apply principles of persuasion and/or influence. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs. Functional Reasoning: Requires ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form. Requires application of various established rules and procedures and decisions that may affect quality and accuracy of results. Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria. ADA COMPLIANCE Physical Ability: Tasks involve the ability to exert very moderate light work with some combination of stooping, kneeling, crouching and crawling. May involve some manipulating or moving of 12-20 pound items occasionally. Sensory Requirements: Most tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances. Sunshine Enterprise USA is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”