169 Best scheduling assistant Jobs in Austin, Texas (October 2025) - page 2

The Morgan Group, Inc

Assistant Project Manager

6 days ago

Austin

Job Description Why Morgan Group? There’s more to Morgan Group than our 65+ multi family properties. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Morgan Group, it’s about the people who work for Morgan, our residents, our construction team, and adhering to our key values that make us who we are as a company. Our success comes from finding, retaining, and supporting the highest quality talent by offering full-time employees a variety of benefits including: • Advancement opportunities, • Training, • Low-cost Medical, Dental, Vision, • Flexible Spending Accounts (Medical, Limited Purpose & Dependent Care), • Health Savings Account, • Voluntary Life Insurance, • Long-Term Disability Insurance, • Company Paid Life Insurance, • Company Paid Short-Term Disability Insurance, • 401K (Traditional & Roth) with Company Match, • Employee Assistance Program, • Paid Time Off plans including:, • Vacation, • Sick, • Floating Holiday, • Bereavement Leave, • Holiday Schedule, • Referral Bonus ProgramThis position is also eligible for annual bonus program. How does Morgan Group benefit you? The Morgan Group provides you with an excellent opportunity to learn about the multi-family industry and to grow in your career you never thought possible. Whether you are interested in Property management, maintenance, construction, or development, at Morgan, you’ll get the training and support from your team that you need to excel in your role and reach your full potential. What You'll Do Job Purpose Assist the Project Manager with planning and managing construction projects and overseeing their progress along the way in a timely and cost-effective manner. Responsible for obtaining bids, coordinating contracts, organization, permitting, implementation and scheduling of the projects. Duties and Responsibilities • Create, update and maintain a variety of project controls that track the status of:, • individual projects or task orders, changes to projects or task orders,, • RFI’s, • shop drawings and submittals, • up to date drawing packages in Procore, • track materials, lead times and deliveries, • permits, • matters involving quality controls, • safety, • financial performance, • project close-out, • Analyze reports to create priorities that prevent delays to critical activities within the project, • Create, review and process shop drawings and other submittals that are required to document the construction process, • Negotiate and/or support the process of negotiating contracts, subcontracts and purchase orders, inclusive of developing estimates and proposals, scope reviews and bid leveling, • Manage and/or support the Change Management process, inclusive of, updating logs, routing source documents to vendors, obtaining pricing, writing change orders, ensuring timely execution of change orders and other related activities, • Support the Estimating process, • Establish, monitor, communicate and maintain project schedules utilizing contemporary scheduling software and coordinate with scheduling consultant, if applicable., • Proactively identify issues that could lead to problems and facilitate solutions, • Assist in ensuring that all aspects of the project are compliant with all contract terms and legal requirements that govern the project and the community in which the project(s) takes place, • Assist Project Manager in the preparation of monthly construction report, • Adheres to standard Document Control processes to ensure project files are setup and maintained in accordance with the uniform filing structure, • Provide timely and cordial interaction with supporting work groups, such as accounting, HR, Management, QAQC, internal and external design professionals, etc., • Participate in managing activities related to project closeout to ensure timely project completion and that all closeout documentation is compiled in accordance with closeout procedures, • Assist with the evaluation of projects for constructability and value-engineer cost savings, • Participate in team and project meetings and prepare meeting minutes as directed by project management (i.e., weekly team meetings, QAQC, subcontractor, pre-installation coordination, etc.)., • Mentor direct reports for current success and future growth, • Requests for Information (RFI’s)-, • Prepare, track, update and distribute project RFI’s using Procore, • Tag RFI’s to drawings in Procore, • File RFI’s accordance with uniform filing structure, • Weekly Subcontractor Meeting, • Obtain 4-Week look ahead schedule from Lead Superintendent and prepare meeting agenda and meeting minutes, • Provide updated Plan Log with Revisions and RFI log, • Obtain weekly safety topic from Lead Superintendent, • MSDS, • Obtain and save all MSDS documents in the project file folders in accordance with the uniform filing structure, • Ensure MSDS binder is easily accessible and up to date, • Daily Reports, • Ensure Subcontractors submit Daily Reports in Procore including the following information:, • Number of workers (manpower), • Description of what work was performed, • Delays + party responsible (i.e., subcontractor, AHJ, weather, etc.), • Submittals, • Review, process and track all project submittals in Procore, • Verify materials delivered to site match approved submittals and communicate any discrepancies to the appropriate parties as soon as possible, • Responsible for filing submittals in accordance with the uniform filing structure so they are easily accessible for project closeout, • Permits, • Maintain Permit Log(s) and ensure permits are saved in the project files in accordance with uniform filing structure, • Track pending and upcoming permits prior to expiration, • Plans & Revisions, • Upload, update and maintain project plans and revisions in Procore to ensure project drawing log is always up to date, • Works with the Assistant Project Manager to maintain all plan documents and ensure that they are up to date in both manual hard copies and electronically., • Responsible to make sure each revision is permitted and stamped copies are maintained on hand., • Coordinate with Development to identify pages that must be resubmitted to the city, • Track submission of revised pages with original stamped plan to the city, • Coordinate pick up of approved plans and send to A&E for scanning, • Save scanned plans, add approved plans to city stamped set and upload into Procore, • Safety, • Assist Superintendent with daily safety walks, • Identify any issues and report to subcontractor’s foreman and superintendent for immediate correction, • Document and save repeated offenses; email subcontractor main office (copy PM) if an issue continues or is not corrected, • Prepare Safety Binder/Safety meeting sign-in sheet, • Distribute Safety Topic of the Week packet (English & Spanish), • Obtain signed copies of topic of the week packet for subcontractor’s employees also contact information for Designated safety monitor of every subcontractor, • Assist Superintendent with tracking, documenting, and saving jobsite incidents, including:, • OSHA incident report form (Blank), • Morgan incident report form (Blank and make sure sub signs and hands over a copy, • Updates to weekly safety meeting binder, • Map to nearest emergency medical facility, • Coordinate with Superintendent to setup delivery routes to property to ensure safety during deliveries (emailed to subs, displayed and handouts), • Inspections, • Assists the Superintendents with daily on-site safety inspections and material audits, • Create and maintain inspection log(s), • Schedules, • Assist Superintendent with schedule updates, • Ability to manage and update project schedules, • Ensure Superintendent team has updated projected and actual schedule prior to the team meeting each week, • Distribute the Lead Superintendents 4-week look ahead at weekly sub meetings, • Meeting Minutes, • Coordinate, schedule and participate in team and project meetings and prepare meeting minutes (i.e., weekly team meetings, QAQC, subcontractor, pre-installation coordination, etc.)., • Project Closeout, • Request, track and prepare project closeout documents for electronic transfer, inclusive of:, • Subcontractor and Consultant contact lists, • Submittals, • As Built Drawings, • Warranty Letters, • Other, • Responsible for communication with all subcontractors for the duration of the project., • Ability to complete all tasks while working with multiple interruptions., • Provide timely and cordial interaction with supporting work groups, such as accounting, HR, Management, QAQC, internal and external design professionals, etc., • Working experience in construction, • Knowledge of construction management processes, means and methods, • Knowledge of building products, construction details and relevant rules, regulations and quality standards, • Understanding of all facets of the construction process, • Familiarity with construction management applications (ex; Procore, Textura, Primavera), • Ability to plan and see the “big picture”, • Excellent time and project management skills While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud. This position is sometimes performed in the local office and project site(s) in outside weather conditions. Physical Requirements Physical Demands: The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Direct Reports Manages the Project Engineer as well as the Field Coordinators and Labor Foremen. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required.

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