Secretary jobs in Irvington, New JerseyCreate job alerts

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as needed, • Verify insurance coverage, • prepare their records, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • Must have experience with availity ,navinet ,novitasphere sites, • Must have knowledge of ICD 10 CODES AND CPT CODES, • Must know how to schedule patients to various departments in the facility, • Fast typing and data entry speed preferred, • EXPERIENCE IN GETTING AUTHORIZATIONS FOR PROCEDURES

Key Responsibilities Organize legal documents and create new matters using legal software Research and compose responses to inquiries from insureds, claimants, attorneys, and regulatory agencies Schedule hearings and depositions for attorneys and maintain files Required Qualifications 2 years

Job DescriptionFirm specializing in personal injury law seeking an experienced full time legal secretary to join staff, urgently. Candidate should be knowledgeable with all aspects of litigation. Extremely organized and able to manage high volume workload. Must be able to meet deadlines and work well without direct supervision. Candidate must be able to multitask and work well with others in the firm. Bi-Lingual (Spanish and English) is a plus! Responsibilities • Filing on eCourts, • Drafting pleadings, complaints, motions, answers to interrogatories, discovery demands, deposition notices., • Manage discovery end dates, statutes of limitations, any and all deadlines., • Meticulously manage diary., • Answer emails and phone calls, including but not limited to, clients, court personnel, law firms and medical offices., • MAIL AND EMAILS MUST BE PRIORITIZED. Must print/ open all mail, date stamp each one and log into diary with precision!, • Proficient in Microsoft (Word, Excel, Teams, Outlook)

Job DescriptionSalary: Executive Director of Friends MISSION: The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond. The Executive Director of Friends of Marion P. Thomas Charter School (FMPTCS) is responsible for the strategic leadership, operational management, and real estate development of FMPTCS in support of the long-term growth and sustainability of Marion P. Thomas Charter School. This includes overseeing all aspects of real estate planning and execution, fiscal management, board governance, and community engagement. Do you have what it takes? • Five years of direct experience in real estate and operational management, • Knowledge of educational facilities and regulations, • Working knowledge of real estate finance, • Knowledge of construction and redevelopment, • Community development/redevelopment experience, • Ability to work as part of a team, • Strong organization and task management skills, • Working knowledge of various real estate financing sources including New Market, • Tax Credits, Tax Exempt Bonds, HOME, CDBG, LIHTC, Historic Tax Credits, etc., • Experience working with various government entities including HFAs, redevelopment authorities, municipalities a bonus but not required THE ROLE: Strategic Planning & Leadership Partner with the Superintendent to develop and execute short- and long-term strategic plans Lead the planning and oversight of new real estate development projects that align with MPTCSs academic and enrollment goals Serve as a non-voting member and Board Secretary for the Friends Board of Directors Represent FMPTCS in the broader community, maintaining strong relationships with key stakeholders Real Estate Development & Facilities Oversight Oversee and manage real estate development activities for all FMPTCS capital projects Develop and manage real estate project budgets, schedules, milestones, and funding strategies Coordinate procurement and oversight of architects, engineers, contractors, and legal counsel Secure necessary permits, zoning approvals, and regulatory compliance for construction projects Lead the completion of accurate, updated Existing Conditions Reports for all MPTCS facilities in collaboration with the Facilities Director and district leadership Liaise with the MPTCS Facilities Director and Leadership Team to align facility planning with school needs Operational Management Oversee day-to-day operations of FMPTCS, including compliance, systems, and reporting Review and manage all FMPTCS contracts, vendor agreements, and consultant relationships Develop, implement, and maintain internal controls, policies, and procedures to ensure organizational compliance and effectiveness Provide staff management, supervision, and annual evaluations Financial Management & Compliance Lead operational and budget management for FMPTCS, including financial forecasting and reporting Ensure fiscal compliance through timely audits and nonprofit financial reporting Identify and pursue financing sources for development projects, including philanthropic, public, and private funds Maintain accurate records of all financial activities and ensure compliance with 501(c)(3) regulations Governance & Board Relations Coordinate with the Board Chair to prepare agendas, minutes, and materials for board meetings Keep the Friends Board of Directors informed about the organizations performance and strategic issues Support board recruitment, training, and development initiatives Other Duties Build strong relationships with community leaders, philanthropic partners, and elected officials to advocate for FMPTCS Complete special projects and assignments as reasonably directed by the Superintendent and Board of Directors Salary range: Commensurate with experience Term of Employment: 12 months Union: Unaffiliated Next Steps: MPTCS is currently reviewing applications on a rolling basis. Due to the high volume of responses received not every applicant will be contacted. If you meet the qualifications, you will be contacted to move forward in the selection process. Marion P. Thomas Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Position: Legal Secretary, Litigation Law Firm: Top 200 Ranked Globally Location: Newark Onsite Schedule: Hybrid (4) days Target Salary: $70,000 - $90,000 (DOE) with OT and Bonus as additional compensation Primary Functions • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation., • Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines., • Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner., • Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel., • Provides historical reference by developing and utilizing the filing and retrieval systems., • Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary., • Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney., • Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices., • Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners., • Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation., • Maintains client confidences by keeping client/attorney information confidential.

Job Description Busy plaintiff's personal injury law office seeking a litigation paralegal/legal secretary with 5+ years experience in personal injury. The individual should have strong written and organizational skills. We offer excellent benefits, generous PTO, a great compensation package and an opportunity for growth within the firm. All resumes will be kept in confidence. Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance, • 8 hour shift

Job Description This role is currently confidential. Please do not contact our offices directly. We are conducting interviews through Zip Recruiter only. We are a boutique, family-run litigation law firm, practicing in New Jersey for over sixty years, in need of a friendly, positive, responsible and self-motivated individual to join our office as a secretary. We are located in the Legal Center, attached to Newark Penn Station, easily accessible by public transportation. Our office hours are from 9 to 5, Monday through Friday. Role responsibilities include: • Managing the law office's calendar and scheduling., • Assisting attorneys with case preparation., • Answering the office telephone in a professional, pleasant manner., • Managing and organizing case files, ensuring all documents are accurate and up-to-date., • Communicating with clients, courts, and other parties involved in legal proceedings. We pride ourselves in maintaining a professional and pleasant working environment. Qualifications: • Experience as a legal assistant., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • High level of attention to detail and accuracy., • Fluency in English is required, and candidates who are fluent in Spanish both verbally and in writing will be preferred. Benefits: Paid time off, pension. Schedule: Monday to Friday, 9 to 5, in-office.

Job Description Family Law Legal Secretary Small law office located in Williamstown, NJ, specializing in Matrimonial, Child Custody, Real Estate, Landlord/Tenant, Collections, Municipal Court and Wills. Seeking a motivated and experienced legal secretary. Must have at least three years Matrimonial experience. Position is part time and requires a candidate with a strong work ethic, professional skills and organizational skills with the ability to work independently. This position requires particular attention to detail and exceptional customer service with varying volumes of work. Candidate should also be proficient with MS Word, MS Outlook/Calendar, Word Perfect, Dictation, Adobe, E-Filing Court System and various office equipment. A strong candidate will be a self-starter and must be committed to teamwork. If interested and qualified, please forward your resume, references, cover letter and salary requirements via email to

Job Description Floater Commercial Litigation Legal Secretary

CarePoint Health is one of New Jersey’s leading health care systems comprised of three long-standing and highly-regarded hospitals – Christ Hospital in Jersey City, Hoboken University Medical Center and Bayonne Medical Center.CarePoint united three area hospitals to provide 360-degree-coordinate

Position: Legal Secretary, Litigation.

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Unit Secretary, Medical Surgical Unit.

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educationa

High school graduate or equivalent or experience as a unit secretary preferred but not required.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. This is a great way for you to make extra income at home as a data entry clerk. We welcome

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Job Title: Senior Legal Secretary Location: Newark, New Jersey Type: Contract (6 months, possibility for extension) Compensation: $34. Contractor Work Model: Hybrid SENIOR LEGAL SECRETARY DESCRIPTION Provide litigation support and case management for various attorneys.

The ideal candidate for the Consulting Legal Secretary position will have the following qualifications:. A minimum of 5+ years of experience as a legal secretary, paralegal, or in a similar role within the legal industry. Legal Secretary needed for large well established Law Firm.

The Unit Secretary will work autonomously under the immediate supervision of the ED Director, following up on phone messages from physicians and proactively ensuring that patients and families are being cared for properly. The Unit Secretary will participate in staff meetings, patient rounding sessi

Securitas - JobID: 164663 [Administrative Assistant / Secretary] As a Receptionist Officer at Securitas, you'll: Act as a receptionist for client facility to control access through the admittance process; Welcome on-site visitors, determine nature of business, and announce visitors to appropriate pe

Job Description Front Office Secretary Salary Range $35k-$36K Job Summary • Schedules patient appointments, answers general questions, and outsources authorizations and pre-authorizations for patient care services., • Has patients complete required paperwork or documentation., • Processes insurance forms and maintains logs., • Scans and submits appropriate documents to billing department., • Inserts laboratory results and incoming faxed into patient charts., • Files charts according to established procedures., • Reads and prioritizes incoming mail., • Provides assistance in the day-to-day needs of the office., • Establishes and maintains files and records., • Tracks equipment and office supply inventories., • Education: High school diploma or equivalent Excellent verbal and written communication Service orientation Coordination Time management Monitoring

Job Description We are seeking a detail oriented, organized and friendly individual to join our busy medical office on a part time basis. The ideal candidate will answer phones, make appointments and provide essential support to our providers. Previous experience is preferred but not required. Hours we are looking to fill: Tuesday: 10:00 am to 6:00 pm, Wednesday: 2:00 pm to 7:30 pm. Some Saturdays: 8:00 am to 12:00 pm. Company DescriptionWe are a busy office with both chiropractors and podiatrists. Our office is fast paced but friendly, where every role is appreciated and contributes to excellent patient care.We are a busy office with both chiropractors and podiatrists. Our office is fast paced but friendly, where every role is appreciated and contributes to excellent patient care.

Exceptional Opportunity for a Vice President General Counsel with a dynamic and growing manufacturing organization! In this high-impact role, you will lead all legal and compliance functions across international operations, serving as the chief legal advisor to executive leadership. You’ll oversee corporate governance, contracts, risk management, HR compliance, and more, while also managing a small, dedicated HR team. This is your opportunity to lead cross-border legal strategy, drive operational compliance, and influence business decisions at the highest level, all within a flexible hybrid work environment after your onboarding period. The salary as posted for this role is up to $220k yearly, plus additional benefits. There is no relocation assistance available for this role. General Counsel Qualifications include, but are not limited to: • J.D. from an accredited law school and licensed to practice in the U.S., • New Jersey Bar Admission is required., • 10–15 years of progressive legal experience, with a strong foundation in corporate law and compliance, • Demonstrated ability to draft, review, and negotiate contracts, including NDAs and commercial agreements, • Solid knowledge of employment law, ERISA, and benefit plan administration, • Expertise in regulatory compliance (OSHA, EEO, etc.), • Experience advising on international operations and multi-jurisdictional legal matters, • Familiarity with risk management, insurance procurement, and corporate governance, • Experience managing HR professionals, • Litigation management experience and comfort working with outside counsel, • Leading legal strategy, compliance, and risk mitigation efforts across international operations, • Drafting and negotiating a wide range of contracts and commercial agreements, • Managing all litigation matters, including product liability, employment, and environmental cases, • Overseeing HR as well as employee benefit plans and ensuring full ERISA compliance, • Developing HR policies, supporting employee relations, and supervising HR staff, • Determining and managing global insurance coverage, including employee benefits, product liability, and property, • Supporting special projects such as M&A due diligence, customer bankruptcies, and complex dispute resolution, • Leading corporate governance initiatives and serving as Corporate Secretary, • Highly competitive executive salary!, • Hybrid work model: enjoy flexibility after your onboarding period!, • Comprehensive health benefits (Medical, Dental, Vision)!, • Retirement offerings 401(k) with company contributions!, • High-impact role with international scope and visibility!, • Supportive leadership and a collaborative corporate culture! Don’t wait! This is your opportunity to make a global impact. Submit your resume and change your future today!

Job DescriptionSchool Secretary – K-8 Charter School Location: Plainfield, NJ (Nearby cities include Scotch Plains NJ 07076, South Plainfield NJ 07080, Westfield NJ 07090, Edison NJ 08817 and 08837, and Metuchen NJ 08840, offering convenient access for commuting candidates.) Employment Type: Full-Time Start Date: 2025–2026 School Year Compensation: $20 to $25 per hour Join Focused Staffing Group and Make a Lasting Impact in Education! Are you an organized, dependable professional looking for a school secretary job in New Jersey? Join Focused Staffing Group, where we don’t just fill positions — we transform lives. We’re seeking a dedicated School Secretary / Administrative Assistant to support a dynamic K–8 public charter school in Plainfield, NJ. In this full-time role, you’ll ensure smooth office operations, manage communication, and help create a welcoming environment for students, families, and staff. At Focused Staffing Group, we specialize in connecting passionate professionals with meaningful roles in education and behavioral health. If you’re eager to make a difference in your community and grow your career, we want to hear from you! Want to love what you do? Let's make it happen! Check out our candidates' success stories! Position Overview As the School Secretary, you’ll serve as the heartbeat of the school — keeping things running efficiently while supporting teachers, administrators, and students. This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, people-centered environment. Key Responsibilities * Serve as the first point of contact for parents, students, and visitors — managing calls, emails, and in-person inquiries with professionalism. * Maintain attendance records, student files, and parent communications using the school’s information system. * Manage daily office operations — mail, supplies, forms, and scheduling. * Assist with school event coordination, including communication and setup for assemblies, parent meetings, and celebrations. * Support student enrollment and registration by collecting and organizing required documentation. * Help with meal program logistics (breakfast, lunch, and snacks). * Collaborate with teachers and staff to ensure the office operates smoothly and efficiently. * Perform additional administrative tasks as assigned by school leadership. Qualifications High school diploma or equivalent (college coursework preferred) Minimum 1 year of experience in an office, administrative, or school secretary role Strong computer skills (Microsoft Office, Google Workspace, data entry systems) Excellent verbal and written communication; bilingual (English/Spanish) a plus Highly organized, detail-oriented, and dependable Positive attitude with a professional and welcoming demeanor Ability to multitask and maintain confidentiality Must pass a criminal background check and TB screening Why Join Focused Staffing Group? Be part of a mission-driven organization connecting skilled professionals to schools that need them most. Enjoy competitive pay and benefits that recognize your hard work. Gain access to ongoing support and career development opportunities. Experience the fulfillment of helping students and families thrive every day. Join Focused Staffing Group — where your talents help build brighter futures, one student at a time.

Job Description *Proficiency in data entry *Excellent communication skills *Taking care of all correspondence including telephone calls, emails and faxes *Ability to work with lawyers, court staff, pro se litigants and defendants in a professional and courteous manner Mondays and Fridays 10am-4pm / Rate $20 per hour

Job Description An employee in this classification is responsible for accumulating, recording, and maintaining accurate contract information for each student, as well as keeping a precise log of student attendance.