DAS Project Coordinator
12 days ago
Tampa
Job Description DAS Project Coordinator Location: Tampa, FL (HQ) About Us: Advanced Telecom Systems (ATS) specializes in turnkey solutions for public safety and cellular DAS, offering design, installation, maintenance, and testing services. We ensure reliable communication systems for emergency responders and enhanced wireless coverage for any building type or market vertical. With a focus on customer satisfaction and technical expertise, ATS delivers tailored solutions that exceed expectations, empowering clients to stay connected and protected. Our Services: Carrier Coordination - iBwave Design - Physical Site Surveys - Public Safety Grid Testing - System Permitting - RF Data Collection - System Commissioning and Optimization - System Installation - Maintenance Job Description: We are seeking a skilled project coordinator to join our team and contribute to the successful implementation of DAS solutions for our clients and organization of our company processes. The ideal candidate will have a strong organizational background, excellent problem-solving skills, understanding of the construction industry, is calm under pressure, and a passion for delivering exceptional service. Responsibilities: A DAS Project Coordinator plays a critical role in ensuring smooth project execution and efficient office operations. See below for a list of typical job responsibilities for this role: • Office Management, • Maintain office organization, including supplies, upkeep, and deliveries., • Coordinate travel, meetings, appointments, and team events., • Handle incoming calls, emails, and inquiries, directing them to appropriate personnel., • Documentation and Record-Keeping, • Manage opportunity records, schedules, quotations, and sales follow-ups for effective customer communication., • Oversee material and third-party labor procurement, including purchase orders, distributor relationships, and pricing updates in QuickBooks., • Maintain accurate records for distributors, customers, and projects in company software., • Financial and Billing Support, • Assist with invoices, purchase orders, expense tracking, and financial reporting., • Support timecard integration with Paychex and QuickBooks to ensure accurate project and service job billing., • Collaborate with the finance team for timely billing, payment processing, and project budget monitoring., • Communication Liaison, • Act as the primary contact for field employees, clients, vendors, and subcontractors, ensuring clear communication., • Relay critical project updates between field teams, management, and clients., • Human Resources Support, • Assist with onboarding, including paperwork and training coordination., • Manage employee requests (e.g., PTO, HR concerns) and maintain employee records. · Project Coordination Responsibilities • Project Planning and Scheduling, • Support project managers in creating timelines, milestones, and schedules., • Coordinate resources, including field technicians, engineers, and subcontractors, for effective project execution., • Maintenance and Service, • Manage maintenance contracts, including quoting, renewals, billing, and scheduling coordination with the Project Management team., • Ensure service projects are set up with proper scope, materials, travel, and contacts for technicians., • Permitting and Compliance, • Oversee permit-related activities, including contractor registrations, applications, submittals, and code database management., • Resource Coordination, • Manage warehouse operations, including tool tracking, material stock, and project material check-in/check-out., • Coordinate logistics, such as equipment deliveries and field team transportation, to meet project deadlines., • Client and Stakeholder Engagement, • Provide regular project updates to clients, addressing questions promptly., • Prepare and distribute project reports, presentations, and deliverables., • Facilitate project kickoff meetings, progress reviews, and closeout sessions., • Field Support Coordination, • Serve as a liaison between office and field teams, ensuring clear communication of project requirements., • Assist with troubleshooting administrative or logistical issues during project execution., • Project Closeout, • Coordinate final inspections and sign-offs with project managers, authorities having jurisdiction (AHJs), and clients., • Compile and organize closeout documentation, including as-built drawings, test reports, and certifications for ERCES and cellular DAS systems., • Risk and Issue Management, • Identify and escalate potential project risks or delays to project managers. To perform these duties effectively, the DAS Project Coordinator must possess: · Strong organizational, multitasking, and problem-solving abilities. · Proficiency in QuickBooks for database management and reporting. · Expertise in Microsoft Office (Word, Excel, PowerPoint, Teams). · Knowledge of public safety BDA/ERCES and cellular communication systems. · Excellent communication and interpersonal skills for the construction industry. · Familiarity with Fieldwire, Bluebeam, or marketing software (preferred). · Ability to manage multiple projects and tasks under tight deadlines. Company DescriptionAdvanced Telecom Systems (ATS) specializes in turnkey solutions for public safety and cellular DAS, offering design, installation, maintenance, and testing services. We ensure reliable communication systems for emergency responders and enhanced wireless coverage for any building type or market vertical. With a focus on customer satisfaction and technical expertise, ATS delivers tailored solutions that exceed expectations, empowering clients to stay connected and protected. We offer the following cellular and public safety DAS services: Carrier Coordination - Consulting Services - iBwave Design Services - Physical Site Surveys - Public Safety Grid Testing - Public Safety Permitting (PE Sign and Seal) - RF Data Collection - System Commissioning and Optimization - System InstallationAdvanced Telecom Systems (ATS) specializes in turnkey solutions for public safety and cellular DAS, offering design, installation, maintenance, and testing services. We ensure reliable communication systems for emergency responders and enhanced wireless coverage for any building type or market vertical. With a focus on customer satisfaction and technical expertise, ATS delivers tailored solutions that exceed expectations, empowering clients to stay connected and protected. \r\n\r\nWe offer the following cellular and public safety DAS services: \r\nCarrier Coordination - Consulting Services - iBwave Design Services - Physical Site Surveys - Public Safety Grid Testing - Public Safety Permitting (PE Sign and Seal) - RF Data Collection - System Commissioning and Optimization - System Installation