Executive Assistant
hace 4 días
Boston
Job Description Job SummaryWe are seeking an experienced Executive Assistant with strong project management skills to provide high-level administrative and operational support to the Chief Administrative Officer (CAO) of the Neurology Department. This role also includes coordinating the Harvard Medical School Neurology Clerkship program. The ideal candidate is highly organized, proactive, and skilled in managing multiple stakeholders in a fast-paced academic healthcare environment. Key ResponsibilitiesExecutive Assistant Duties • Provide senior administrative support to the CAO, including calendar management, meeting coordination, presentations, and long-term planning., • Track departmental projects, prepare agendas and minutes, monitor assignments, and ensure deadlines are met., • Serve as payroll delegate, processing weekly timesheets (80–100 employees)., • Coordinate faculty recruitment lifecycle (postings, offers, onboarding/offboarding, HR systems, credentialing, payer enrollment)., • Manage physician onboarding across sites, including system access, badges, scheduling, and orientation., • Oversee office space planning, moves, facilities requests, inventory, and vendor communication., • Maintain shared resources (OneDrive/SharePoint) and departmental documentation., • Support faculty administrative processes, including appointments and rank tracking., • Manage annual compliance tracking (flu, fit testing, trainings, reporting). Clerkship Coordinator Duties • Coordinate logistics for medical student rotations (4–6 students per month)., • Manage onboarding requirements (Workday, health clearance, Epic training, IT access, badges)., • Serve as primary contact for students during rotations, including orientation, scheduling, and support., • Maintain Canvas course content and communications., • Manage evaluations (OASIS/BLUE), track completion, and coordinate feedback sessions., • Bachelor’s degree preferred., • 5–8 years of related experience (academic healthcare strongly preferred)., • Prior experience as an Executive Assistant and/or program coordinator., • Strong project management and organizational skills., • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Access) and web-based systems., • Experience supporting senior leadership in academic or healthcare settings., • Familiarity with medical education programs and clerkship coordination. Education: Bachelors Degree Company DescriptionCompunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice. We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national/ethnic region, disability, or any other basis.