Houston
Our client, a global communications firm, is seeking a Receptionist/Administrative Assistant temp for a short term assignment. On-site: 8:30 a.m. to 5:30 p.m Monday-Friday Rate: $28/hour Location: Central Business District Dates: 4/20 - Mid May Responsibilities: Operational & Facilities Support • Processes expense reimbursements, invoices, and purchase orders., • Ensures appropriate level of support is arranged to facilitate timely submission and resolution of facilities-related requests., • Maintains office efficiency by planning and implementing space allocations, office systems, layouts, and equipment procurement., • Assures office equipment and furnishings are in operable order and quantities and services are appropriate to meet the needs of the team., • Oversees kitchen supplies, related maintenance, and ensures snacks and beverages and ordered and stocked., • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image., • Takes ownership of office management tasks, such as organizing storage space and files, supervising vendor relationships, etc., • Acts as liaison to office building management and coordinates day-to-day operations., • Assists with development and implementation of safety procedures., • Assists with the on-boarding of new hires., • Greets visitors to the office, including high-level executives and prominent guests, in a welcoming and professional manner., • Orders staff lunches for team meetings., • Acts as liaison to office building management and coordinates day-to-day operations (e.g., distributing building access keys, parking vouchers, clearing office visitors with security desk, etc.), • Assists as appropriate with firm administrative functions, such as HR, IT, finance and marketing, • Participates as needed in other special projects, • Liaises closely with counterparts in other Global offices Executive Support • Responds to complex requests, directs inquiries, takes action, and follows up as appropriate., • Coordinates a broad variety of administrative tasks for the Head of the Office, including managing calendars, preparing confidential documents, and ensuring follow-up on all action items., • Prepares travel arrangements and expense reports, and ensures related travel policies and processes are adhered to., • Develops presentations, correspondence, meeting minutes, etc., • Support of the business development efforts of the Head of the Office and team., • Proactively identifies potential areas of scheduling conflict and recommends solutions to mitigate issues., • Provides broad administrative support to other staff, including scheduling coordination, travel arrangements, reserving meeting space, etc., • Supports the efficient and timely distribution of messages on behalf of the leadership team., • Keeps executives well informed of upcoming commitments and responsibilities including follow-up., • Communicates directly on behalf of the executives in a professional manner, bridging smooth and clear communications with internal departments and external constituents., • Prepares meeting materials, such as executive documents and binders., • Purchases and sends gifts as appropriate., • Prepares initial drafts and preview materials as needed, including PowerPoint decks, speaker notes, and various communications in support of key initiatives. Event Planning • Supports local meetings, including executive meetings calendar management, attendance tracking, and content/topic preparation., • Coordinates local office outings, holiday parties, and marketing events., • Secures off-site event venues and coordinates with external vendors as needed., • Partners with the firm’s marketing and events team to manage logistics, including catering, invitation lists, and visitor clearance. Qualifications: • Three to five years of experience in a professional office environment in an executive and/or administrative support role, • Working knowledge of mail processes such as postage machine, FedEx and UPS, • Well-versed in MS Office, especially Outlook, Word, PowerPoint, and Excel, • Ability to read, interpret, and comprehend documents such as floor plans, policies, etc., • Ability to work independently, with a team, and with a high volume of work. The ideal candidate should possess the following professional attributes: • Ability and desire to take initiative, • Strong attention to detail and problem-solving skills, • Good time management and the ability to manage multiple priorities, • Competent decision making and knowing when to escalate matters, • Strong verbal and written communication skills, • Exceptional organization skills, • Experience with discretion/confidentiality, • A high level of professionalism and maturity
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Ayudante de Cocina
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Camareros
Chef y Cocinero
Construcción y Obras
Seguridad
Comida Rápida
Oficina y Administración
Almacén
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Azafato y Azafata
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Barista
Entretenimiento
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Atención Sanitaria
Ciencia
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Deportes y Bienestar
Educación
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Industria y Producción
Ingenieria
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Servicios Jurídicos
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