Corporate Receptionist - 11am - 7pm
22 days ago
City of London
CORPORATE RECEPTIONIST – CITY LAW FIRM – 11AM – 7PM LONDON £40,000 - £44,000 My client, a leading international law firm based in the City, are seeking a Corporate Receptionist to join their team to cover the 11am – 7pm shift Monday to Friday. THE ROLE • Provide a professional, warm, and polished welcome to all guests and employees., • Ensure visitors are directed to the appropriate location and hosts are notified quickly, • Act as the first point of contact for all visitor enquiries, including meeting logistics, photocopying, and wayfinding., • Coordinate and allocate office space for visitors and maintain an accurate weekly visitor schedule., • Manage incoming switchboard calls promptly and professionally, using the appropriate greeting., • Transfer calls efficiently, take accurate messages, and distribute relevant information as needed., • Report telephony faults (e.g., voicemail or handset issues) to the Technology Support Team, • Maintain, update, and distribute telephone contact lists for staff, meeting rooms, and Ground Floor Reception., • Manage and coordinate all meeting room bookings (internal, external, and video conferencing), ensuring all details are logged., • Arrange and oversee food and beverage requirements in collaboration with the hospitality team, • Ensure an exceptional standard of service for all client-facing events and visitor engagements, • Partner with the Facilities team to coordinate weekly staff lunches, including administration, vendor liaison, and delivery management., • Ensure an effective and thorough handover of all Reception and Switchboard duties to the evening staff at the end of each shift., • Support additional administrative and operational duties as required to maintain smooth office operations. Skills and Attributes • Proficiency in MS Office., • Flexibility to work overtime if required., • Outstanding verbal communication and telephone etiquette., • Exceptional organisational skills with strong follow-up and attention to detail., • Ability to prioritise effectively and manage multiple tasks in a fast paced environment., • Sound judgment and strong problem-solving capabilities., • High level of professionalism, discretion, and confidentiality., • Adaptability and willingness to embrace evolving technology., • Ability to remain composed under pressure, • Collaborative team player, • Commitment to delivering an exceptional client and colleague experience at all times. Please apply today for immediate consideration!