Account Assistant
4 days ago
£25000–£28000 yearly
Full-time
Hemel Hempstead
GetFix Ltd has been established since 2014. We are a rapidly growing Mechanical & Electrical Contractor that prides itself on delivering excellence in projects and services. You will be pivotal in ensuring the accuracy and efficiency of financial process, as well as supporting various administrative aspects of the business.
Main Duties & Responsibilities
• Developing, configuring and maintaining payment applications
• Handling customer inquiries and issues related to payment application
• Analysing payment application trends and making recommendations for improvement.
• Creating invoices for clients, ensuring all invoices are accurate, and resolving billing errors.
• Reconciling invoices, ensuring accuracy of data, and communicating with Clients and internal departments to resolve any discrepancies.
• Assist in carrying out Bank Reconciliations.
• Ensuring supplier bills are posted in line with financial month end
• Completing supplier credit application forms
• Chase suppliers for credit notes on queried purchase orders
• Chase approval from project managers for bona-fide contractor invoices
• Assist FM with onboarding of new sub-contractors, obtaining insurances, completing PQQ’s and accreditations
Main Duties & Responsibilities • Assist where necessary in obtaining purchase orders from clients to ensure smooth running of sales invoicing
• Assist FM with obtaining relevant information for renewal of Getfix health and safety accreditations
• Answering inbound calls and dealing with queries efficiently
• Assist FM with any other accounts tasks such as Credit Control and any other ad-hoc tasks as instructed
• Assist with Fleet administration Requirements
Mathematically minded
Strong Office 365 knowledge, specifically advanced knowledge in Excel
Excellent written and verbal communication skills
A natural team player
Confident with the ability to converse with internal and external stakeholders
Willingness to take on new tasks and learn
Excellent organisational skills with the ability to manage own workload
The ability to work under pressure
Keen eye for accuracy and attention to detail
