Offres office and admin assistant à Royaume-Uni

Practice Team Assistant \n Leading City law firm is seeking a Practice Team Assistant to join their London office Real Estate team. This is a fantastic opportunity for a bright, hardworking, and reliable junior who is driven to pursue a career as a Legal PA at one of London’s most prestigious firms. \n What’s On Offer: \n\n • Salary to £29,500\n, • Office based (Monday-Friday)\n, • 09:30-17:30 working hours\n, • Gym membership contribution, and many more amazing employee benefits\n, • Liverpool Street / City location\n\n In this role, you’ll be providing administrative support to Legal PAs, lawyers, and other business services teams, gaining hands-on experience and exposure to a variety of work to further build on your skillset. \n Practice Team Assistant – What You’ll Be Doing: \n\n • Help with organising events or meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches or dinners.\n, • Assist with travel bookings which may include single/return train/flight tickets, hotel and taxi bookings\n, • Assist with quick turnaround document work that cannot be sent to the firm’s Document Production team.\n, • Print, photocopy and scan relevant documents as and when required.\n, • Assist with the preparation of Court/Counsel bundles, Deeds and fee earner working papers.\n, • File relevant documents in electronic or hard copy files.\n, • Assist with fee earner expense claims, cheque requisitions, and other banking related admin in a timely manner.\n, • Manage the entry of timesheets for partners (where relevant).\n, • Assist with the billing administration process.\n\n Practice Team Assistant – What We’re Looking For: \n\n • School / College leaver with 5 GCSEs graded 9-4 (A*-C), including Maths & English.\n, • CILEX qualification is desirable but not essential.\n, • Good knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint)\n, • Good written and verbal communication skills and a demonstrated ability to build effective working relationships.\n

Ready to be the go-to person for a busy Corporate team at a leading global law firm? \n We're looking for an experienced Practice Executive to support partners and lawyers in Corporate — managing everything from diaries, travel and billing to client relationships and business development. Salary £50,000. \n You'll be trusted with real responsibility from day one, delegating to a Practice Team Assistant while keeping oversight of quality, accuracy and deadlines across the board. \n What you'll be doing \n\n • Managing partner and lawyer diaries, travel and meeting logistics\n, • Producing firm-compliant documents, correspondence and presentations\n, • Coordinating billing, WIP and cross-border invoicing\n, • Supporting pitches, credentials and BD reporting\n, • Acting as a key point of contact for clients and their teams\n, • Delegating and overseeing admin tasks to keep everything on track\n\n What you'll bring \n\n • Minimum four years' experience as a Secretary/PA in professional services, legal experience desired\n, • Typing speed of 55wpm at 98% accuracy\n, • Strong Microsoft Office skills, basic Visio\n, • Excellent judgement, attention to detail and client focus\n, • A calm head under pressure and a proactive, can-do approach\n\n Join a firm built on being outstanding, with a genuinely inclusive culture where people from all backgrounds thrive. \n Full time. Apply now.

Junior Legal PA \n Incredibly successful US Law Firm is looking to hire a new Junior Legal PA to work at Partner level to work within their incredibly busy Commercial Litigation team. \n What’s On Offer: \n\n • Salary to £34,500 experience dependent\n, • Hybrid working (3 days in the office / 2 days remote)\n, • Fantastic employee benefits\n\n Junior Legal PA – What You’ll Be Doing: \n\n • Providing PA support to Partners and Associates Organising busy travel itineraries, including visa applications\n, • Billing & time entry for Partners\n, • Coordinating meetings for both internal and external clients\n, • Opening new matters on 3E Finalising engagement letters\n, • Archiving\n, • Processing invoices and cheque requests\n, • Processing expense claims\n, • Organising and paginating both e-bundles and hard-copy bundles\n, • Digital Dictation using BigHand Copy typing legal documents\n\n Junior Legal PA – What We’re Looking For: \n\n • 12 months + experience as a Legal/Junior/Trainee Secretary or as an Admin Assistant in a law firm\n, • Excellent written, communication and organisational skills\n, • Excellent attention to detail skills\n

BTS Spark is looking for a Programme Manager to join our team. Reporting to the Director of BTS Spark UK, this is a home-based or hybrid role, with a preference for candidates based in London, the South East, or East of England. The role includes regular days (at least monthly) in our London office, plus occasional travel for team days, client visits, and conference visits. This is a full-time position at 37.5 hours per week, with flexible working considered, offered on a permanent basis.About BTS SparkOriginating here in the UK, BTS Spark is the social impact and education practice of BTS, a global professional services firm which specialises in supporting organisations to develop their leaders and build the people capabilities to deliver effectively on their strategies. Our mission at BTS Spark is to help education, public sector and non-profit leaders do their best work, building stronger organisations and a better world. Our focus is on the human side of leadership, helping leaders to flourish in their roles, to empower and unlock the full potential of their teams and to enhance the impact and influence of their organisations. We bring deep understanding of the education and non-profit sectors together with the top-tier leadership expertise of an award-winning global company.We provide expert 1:1 leadership coaching, powerful group experiences and learning journeys and bespoke team and organisational development programmes, all designed to enable profound and highly impactful learning experiences. Our 1:1 coaching is delivered virtually, with group programmes delivered either in-person or virtually. To date we have worked primarily with schools, colleges and multi-academy trusts, but we are now actively seeking to grow our work within higher education and the non-profit sector. Whilst most of the work delivered by our UK hub is with UK-based organisations, we also deliver programmes elsewhere in Europe and manage several of our international programmes, including with Teach For All, TheirWorld and humanitarian charity, Médecins Sans Frontières.About the roleAt BTS Spark UK we work with around 40 clients every year, from small primary schools to global NGOs, yet we have the potential to reach many more leaders in the UK and beyond. Our Programme Manager is a hands-on operational role at the centre of our day-to-day programme set up and delivery and one that also involves working with our UK Director to build our profile and pursue new opportunities for growth. Our UK core team is small, comprising just the Director and the Programme Manager, supported by our BTS Spark global team and wider BTS colleagues, including HR, IT and finance teams. Our programmes are delivered by a global network of highly skilled professional coaches and facilitators, including 30+ based here in the UK.The BTS Spark Programme Manager works closely with the Director but also with a significant degree of independence, supporting almost every aspect of our work: responding to new enquiries, planning and resourcing new programmes, managing stakeholder relationships, and overseeing delivery. Your top priority is making sure our programmes are delivered to a high standard and that clients and programme participants see us as a trusted, credible partner. We deliver multiple programmes concurrently so youll need to be able to reprioritise and flex your plans rapidly to address emerging needs and challenges, balancing both immediate and longer-term priorities. You'll also help grow awareness of our work, particularly through our social media channels, marketing initiatives and our alumni community.The balance of the role shifts through the year programme launches take priority at some points, while school holidays free up more time for development work. A key priority for the coming year is to make full use of our AI capabilities (particularly Claude) as an everyday tool to speed up our processes and admin tasks to free up more time for the relationship-building and delivery work that matters most. This is something well support you to build into your working practice from day one.We're looking for someone enthusiastic about reinventing our workflows with AI who is also highly versatile, organised and proactive, with sharp attention to detail and excellent communication skills.Key responsibilitiesOperations and programme managementPlan and enable smooth programme delivery allocating coaches and facilitators, scheduling sessions and workshops as needed and managing logistics for face-to-face eventsSet up and launch coaching, leadership programmes and assessments on our coaching and journey platforms, utilising other BTS systems as appropriateUse Claude and other approved digital tools to speed up routine tasks and achieve ongoing efficiency gains for example, data entry, report drafting and client updatesSupport content creation and adapt materials for bespoke programmesSet key milestones, monitor progress closely, and act quickly if delivery falls behind schedulePartner with our developer/IT teams to get the most from our platforms and resolve technical issues when they ariseProvide occasional live support for virtual workshops on Zoom or Teams, including running polls, setting up breakout rooms and troubleshootingSupport clients, coaches and participants with prompt, professional troubleshootingStakeholder managementManage client relationships as a trusted first point of contact, understanding needs and proposing solutionsPrepare and deliver briefings, presentations and platform demos to clients and programme participantsProactively work to keep coachees and programme participants well-engaged, and clients well informedPrepare professional data-led reports for clients on engagement, completion, feedback and impactDeliver a professional follow-up service at the end of each engagementEnquiries and business developmentAct as first point of contact for phone and email enquiries, advising on suitable programmesFollow through on enquiries sending quotations and information, or referring to the Director as neededMonitor and manage the BTS Spark UK general email inboxSupport business development by researching leads and opportunities and helping develop proposals and materials with the DirectorMarketing and communicationsHelp to grow our social media presence and UK-based followers, particularly on LinkedIn, coordinating and publishing content and engaging with followersEngage with coachees, programme participants and clients to generate new marketing collateral such as testimonials and case studiesUpdate our website, set up bookings for new events (E.g. webinars) and create new landing pages on Hubspot to help promote new initiatives and programmesHelp to grow our Alumni and Supporters networks, including contributing to and distributing regular mailings and newslettersHelp plan and deliver marketing and email campaignsAttend conferences and networking events to promote our workFinancial managementAccurately forecast confirmed and probable income and keep our ERP (financial and resourcing) data up to dateIssue letters of engagement, ensure terms are accepted and purchase orders received and invoices are raised promptly and accuratelyAdditionalLook for opportunities to improve how we work and approach challenges with curiosity and a growth mindsetLiaise with the wider BTS Spark and BTS Operations/Finance teams globally to share learningProvide occasional executive assistant support to the UK DirectorAny other reasonable dutiesYour knowledge, skills and experienceEssentialA strong and sustained track record in programme planning and project/operations managementConfidence and credibility to manage relationships with senior education and non-profit leadersProven customer/client service experience handling enquiries professionally, building trusted senior stakeholder relationships and managing sometimes sensitive client data with discretion and due diligence.Excellent communication, writing and proof-reading skillsStrong planning and organisational skills, with close attention to detail and the ability to prioritise across multiple workstreamsA confident, enthusiastic, 'can-do' attitudeComfortable working independently, able to self-motivateProactive, creative and strategic with strong problem-solving aptitudesA genuine interest in leadership and professional development, with a commitment to your own growthStrong financial literacyExperience using databases / CRM systems and analysing data (for example Salesforce, Hubspot or similar platforms)Confident using new digital platforms and systems to set up and manage learning programmes and create content, such as landing pagesEnthusiastic about adopting digital tools, including AI assistants to improve day-to-day productivityIntermediate Microsoft Office skills (Outlook, PowerPoint, Excel)Flexibility to work occasional non-business hours (to enable meetings with BTS Spark colleagues based in North America and Australia)DesirableExperience working in or closely with the education sectorUniversity graduate-level educationHow to applyApply with an up-to-date CV and a supporting statement (max. 2 sides) showing how you meet the knowledge, skills and experience above. Applications without a supporting statement will not be considered.We review applications on a rolling basis, so please apply as soon as you can. The closing date for applications is 12 noon on Tuesday 1st September. Initial interviews for shortlisted candidates will be held on a rolling basis until 4th September.Final interviews will be held in London at the BTS Offices on 10th and 11th September.Questions about the role or the application process are welcome contact Denise Barrows denise.barrows@btsspark.org.Practice/Department: BTS Spark Location: London, England Position Type: Full-Time

Audit Assistant Manager / Audit Supervisor / External Audit Assistant Manager \n McGinnis Loy Associates is proud to be working with a Top20 Accountancy Practice who are looking to strengthen their Corporate Audit team with the appointment of an Audit Assistant Manager for their offices in Central London. The role is 100% Commercial Audit and you will be required to manage Qualified audit staff, liaise with Partners and review the audits for both Corporate PLCs & PE backed businesses across a range of hospitality & entertainment clients. Key duties include: \n\n • Managing a portfolio of audit and account clients with turnovers up to £150m. Clients include multi-national UK listed and private groups, along with PE-backed enterprises.\n, • Managing both small and large corporate clients, including those with complex issues requiring higher levels of ad-hoc work\n, • Assisting Partners in planning & executing complex UK and International audit engagements, including open and close meetings with clients\n, • Business development and winning work by managing existing clients and targeting new audit clients within the London region\n, • Reviewing and appraising internal audit working practices, identifying areas where efficiency improvements can be made within the Audit function.\n, • Involvement in internal compliance procedures (e.g. quality control reviews, money laundering procedures etc.).\n, • Assisting Audit Partners in establishing the audit approach; reviewing audit work papers and ensuring audit files are completed in a timely manner\n, • Responsible for a number of Qualified Audit staff on client sites to ensure audit work is appropriately completed to satisfy audit objectives\n, • Acting as a trusted business adviser to major clients and maintaining good working relationships with colleagues and clients\n\n To be considered for the Audit Assistant Manager role you should be a Qualified ACA/ICAS/ACCA Accountant with at least 3 years’ experience running client portfolios, and ideally from a Top100 or well-regarded Regional Accounting firm. Experience managing audits across a range of corporate industry sectors (ranging from OMBs, PE-backed, listed and international groups) is required, and you should have excellent knowledge of UK GAAP & FRS102. \n On offer is a salary up to £60,000 depending on relevant experience with benefits to include company pension, healthcare and 25 days holiday. To apply for the position or for more information, please contact McGinnis Loy Associates (Reading) office by telephone or via email at admin@mcginnisloy. com \n McGinnis Loy Associates is acting as an Employment Agency in relation to this vacancy, in accordance with the Employment Agencies Act. Follow us on twitter @mcginnisloy or check our Linked-In company profile

HAIL Partners is working with a global alternative asset manager who are seeking a Personal Assistant to join their London team. The role supports one of the firm's Co-Founders, a dynamic, fast-paced UHNW principal, working closely alongside his two Executive Assistants in a tight-knit, collaborative team. \n \n Responsibilities: \n\n • Supporting the current Executive Assistant with day-to-day activities\n, • Scheduling personal appointments for the Co-Founder and his family\n, • Providing general admin support, maintaining digital filing systems and coordinating internal communications\n, • Supporting extensive global travel, including providing coverage during travel periods\n, • Checking the Co-Founder's inbox\n, • Preparing agendas, materials, minutes and follow-up actions\n, • Coordinating recurring sporting bookings and related planning\n\n \n Role Requirements: \n\n • 2+ years' experience as a Team Assistant, PA or EA\n, • A confident communicator with a warm and professional approach\n, • Highly organised, with a positive work ethic and a proactive, calm manner\n, • Able to work well under pressure while maintaining professionalism and discretion\n, • Flexible and adaptable in a fast-paced environment\n, • Good proficiency in Microsoft Excel\n, • Experience operating in high-functioning, low-structure environments\n, • Emotionally resilient and highly adaptable\n\n \n The firm offers hybrid working (office-based 4 days a week) and multiple attractive company benefits.

Buyer - Skinnydip Retail \n \n As a key member of the Buying team within our Skinnydip Retail business, you will develop and select products across tech and apparel that deliver against sales, margin, and customer expectations. Working closely with suppliers and internal stakeholders, you will manage your categories through the critical path from concept to launch, ensuring timelines are met and standards are upheld. \n \n Your Role Accountabilities \n \n\n • Develop a customer-focused, commercial, and innovative product assortment that delivers category KPIs across your areas.\n, • Review weekly sales and contribute to trade meetings. Execute trade actions to minimise any threats and proactively maximise opportunities.\n, • Build strong working relationships with suppliers, leading cost price negotiations and product approvals for your categories.\n, • Manage your own key accounts, acting as a main point of contact for licensors, with a strong understanding of license portals and the approval process.\n, • Manage the critical path for product development, proactively highlighting and resolving any risks.\n, • Prepare regular comp shop reports by market to develop insight into customer needs, market trends and competitor activity, providing visibility of licensed opportunities in market.\n, • Use sales data and market insight to help shape range plans for your categories.\n, • Manage and develop your Buyers Admin Assistant – managing their workload and development.\n, • Partner with key stakeholders across Merchandising, Design and Ecommerce.\n\n \n Qualifications & Experience \n \n\n • Experience in a buying head office role, either as a Buyer or as an experienced Assistant Buyer ready to step up.\n, • Experience working with licenses is preferred but not essential.\n, • Proficient in Microsoft Office and Excel.\n, • Strong analytical skills with attention to detail, commercial awareness and confident product judgement.\n, • Ability to manage multiple priorities effectively in a fast-paced environment.\n, • Ability to thrive under pressure, making informed decisions and meeting tight deadlines.\n, • Clear, adaptable communication skills, with confidence working with a range of internal and external stakeholders.\n\n

About the role \n London Devices is a fast-growing medical device technology start up (currently in stealth mode), looking for a hands-on Executive Assistant to support the executive and leadership team day-to-day. You’ll report directly to the CEO, giving you close-up exposure to how a start-up runs, including systems, HR, admin and UK/US operations. It’s a structured, supervised learning opportunity, not just an admin job. \n \n What you’ll do \n · Support the executive team in preparing board packs and materials, and coordinate distribution of board minutes \n · Help maintain investor materials such as pitch decks, reports and updates \n · Coordinate all domestic and international travel, itineraries and shipping \n · Organise company events and manage general office administration \n · Maintain IT services, subscriptions and support tools, and assist with CRM input \n · Support recruitment admin, onboarding and day-to-day HR processes \n · Streamline financial payments and assist with invoicing, purchase orders, reconciliations and stock/inventory admin \n · Support integration of UK and US operations \n \n About you \n The main thing we are looking for is someone who is driven, organised and proactive. London Devices is a start-up so you need to be comfortable wearing many hats, and getting stuck into the unglamorous jobs alongside the interesting ones. \n In terms of experience, this could mean you're a recent graduate who is interested in how a start-up works, with the view that you might be looking to start your own company one day and want exposure to multiple sides of a business. \n Or, you have previous experience in EA or operations-type roles, and can bring that expertise to London Devices, where you’ll implement procedures, improve workflows, and help us run more efficiently. \n \n Learning, supervision & career path \n You’ll be directly working with the executive team (CEO and CTO), with regular one-to-ones and feedback. \n If career progression is of interest to you, over time you’ll take on more responsibility and visibility across the business, learning skills that translate well into operations, or broader leadership experience. There is the potential for this to develop into an Operations Lead role at London Devices. \n \n What’s on offer \n · £40,000-50,000 salary p.a \n · 43 days’ annual leave \n · Hybrid working — 1 or 2 days working from home \n \n Office Location: Workspace, Shepherd’s Bush, London \n Contact: Send CV & cover letter to info@londondevices.com

Oplu is leading the search for an Executive Assistant to the Founder of a growing sustainability-focused investment firm in West London. The firm makes venture capital, angel, and direct investments in sustainability. \n \n This is primarily a 1:1 Founder support role with scope to cover the wider team as the firm grows. The remit spans agenda and diary, preparation and follow-up, administration, marketing support, recruitment coordination, and light personal admin. Roughly 80% business, 20% personal. Not a family PA role. \n \n Genuine commercial and strategic scope over time. The Founder has deliberately structured this hire to grow with the business. \n \n The role \n \n • Full diary and correspondence ownership from day one \n • Meeting preparation, note-taking (AI-assisted), and action follow-up \n • Administration across accounting, HR, legal, purchasing, IT basics \n • Marketing support (website, LinkedIn, events) \n • Recruitment coordination (ads, filtering, interviews) \n • Light personal admin alongside the professional remit \n \n The brief \n \n • 4+ years EA experience, ideally founder-led, entrepreneurial, or investment-sector \n • Active listener, curious, high EQ, self-directed \n • Comfortable letting the principal finish then asking precise questions \n • Genuine interest in sustainability as a market focus \n • 5 days in office (one day WFH negotiable) \n • Available for 1 September start (mid-September acceptable) \n • Right to live and work in the UK \n \n Compensation: £40,000-£60,000 per annum (dependent on experience). \n \n Full brief and confidential application via Oplu.

AJ Chambers are working with a top Central London Law Firm who specialise in Media. \n \n They have an exciting opportunity for a Team Assistant to join the Property Team. \n \n Job Purpose \n \n\n • To deliver exemplary secretarial services covering a variety of administrative and legal support duties as assigned.\n, • To work closely with all team members and Department EA/Senior Secretary to ensure an efficient, proactive and professional ongoing service.\n, • To provide a personable point of contact for all external parties, particularly the firm’s clients.\n\n \n Key Tasks and Responsibilities \n \n Secretarial duties \n\n • Deliver general legal secretarial admin, such as file opening, billing and file closing etc\n, • Format legal documents\n, • Provide high levels of customer service on all requests and projects\n, • Manage and communicate with internal key stakeholders as needed\n, • Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member\n, • Prioritise key tasks and advise time to achieve\n, • Manage and communicate on multiple requests as needed; keep people informed as to progress\n, • Ensure any issues arising are communicated to the relevant team member and promptly addressed\n, • Offer a proactive approach to problem identification and possible solution\n, • Provide ongoing management of team members’ diaries and Outlook calendars as directed;\n, • Organising various internal and external meetings\n, • Room bookings, refreshments as required, IT equipment etc.\n, • Assist with setting up meeting rooms for large meetings and events as needed, across teams\n, • Sort travel arrangements for the team as needed for both UK and international travel\n, • Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary\n, • Coordinate conference calls, Zoom, Teams etc. for the team, as required\n, • Distribute documentation internally and externally, electronically or hard copy\n, • Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures\n, • Delegate large copying/printing jobs to Office Services team as needed\n, • Agree time to produce\n, • Be responsible for ensuring delivery of job\n, • Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer.\n, • Knowledge of HM Land Registry download, search and replying requisitions\n, • Knowledge of the HM Land Registry portal, submitting applications on the new Digital Registration Service.\n, • Dictation experience\n, • Experience in submitting property searches for commercial and residential properties.\n, • Preparing payment requests for completions, invoice settlements, SDLTs etc.\n, • Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required\n\n \n Business process support \n\n • Support Department EA/Senior Secretary with the ongoing management and reduction of aged WIP & debt, liaising with Heads of Department/Fee Earners and Credit Controller as needed\n, • Draft invoices for review\n, • Work as needed to improve the department’s financial performance against targets\n, • Proactively assist and manage the team’s IT queries/issues, to include liaison with internal IT support and the Software Training & Application Advisor (and if necessary, the firm’s external IT provider)\n, • Ensure the team is aware of any planned changes\n, • Support in the timetabling and delivery of any required training within the team\n, • Support Department EA/Senior Secretary on project implementation as requested\n\n \n The role will be a great opportunity for someone with 2 years experience looking to join a top Law Firm with great career prospects. \n \n The role will offer hybrid working and hours 9.30am – 5.30pm \n \n For further information please contact Ella Britton \n \n

Job Title: Merchandising Admin Assistant \n Reporting to: Senior Merchandiser \n Location: Head Office, White City Place, West London \n Contract Type: Full time, 37.5 hours per week \n \n About Us: \n ME+EM London is one of the UK’s fastest-growing modern luxury fashion labels. As well as a successful global digital business, we have stores in London and Edinburgh, concessions in Harrods and Selfridges, and recently opened US stores \n \n At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. \n \n Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution. \n \n About the Role: \n We are seeking a highly organised Merchandising Admin Assistant to play a vital role in our fast-paced environment. You will support the team with various administrative tasks, and the ideal candidate will have a proactive mindset, using their initiative to enhance the merchandising function through best practices and improved efficiencies \n \n Main Duties & Responsibilities: \n • Provide correct administration of all stock movements (orders, recalls, transfers, intake, returns) \n • Produce weekly reports, reviewing sales and stock position to identify any opportunities to maximise sales and stock turnover. \n • Run trade reports on a rota, understanding trade terminology and report contents. \n • Awareness of trade in the wider business \n • Liaise with our Warehouse and Forwarders to monitor the delivery process, to get replenishment and newness into stores as quickly as possible \n • Liaise with our Suppliers and Warehouse to monitor the delivery process, highlighting delivery issues to the Buyers and Merchandisers. \n • Work with eComm to ensure product launches are timely and accurate. \n • Support the team by effectively managing the markdown administration. \n • Support Merchandisers with ad hoc analysis. \n • Understand importance of accuracy, attention to detail and keeping on top of all admin/emails. \n • Work with the team to ensure all department deadlines are being met. \n \n Skills & Experience: \n\n • Excellent numerical and excel skills.\n, • Strong administration & analytical skills.\n, • Confident and articulate communicator, able to build strong effective relationships.\n, • Someone who uses initiative with a hands-on approach and the ability to prioritise.\n, • Ability to multi task in our fast paced environment.\n, • Proven time management skills.\n, • Interest in working within fashion retail.\n, • Retail experience is desirable.\n\n \n Employee Benefits: \n\n • 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)\n, • A day off to celebrate your birthday.\n, • Pension Scheme\n, • Group Life Insurance\n, • Employee Assistance Programme (EAP)\n, • Length of Service Award\n, • Refer a Friend Scheme\n, • Staff uniform for retail employees\n, • Generous Staff and Friends and Family Discount\n, • Annual Volunteer Day\n, • Cycle to Work Scheme\n, • Tech Scheme\n, • Eye Care Vouchers\n, • Real Living Wage Employer\n, • Employee led committees\n, • Social events and biannual parties\n, • Enhanced maternity and paternity package after 2 years of service.\n\n \n ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company. \n \n Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.

Marketing Assistant \n Law Chambers \n Up to £35K \n Central London \n Permanent, office-based for first 6 months \n Full Time \n 3-MA/RvF \n \n The Client: \n A leading set of barristers’ chambers is seeking a bright, proactive, and highly organised Legal Administrator to work closely with the Marketing Manager and Chambers Director. This is an excellent opportunity for someone who ideally has demonstrable interest - and experience - in the legal sector who is eager to develop and advance their marketing career. \n \n The Administrator Role: \n Working within the Marketing Team, you manage a variety of tasks within a small, collaborative and highly professional environment. Duties include (but are not limited to): \n\n • Updating the website and LinkedIn, and drafting engaging content in the Chambers’ style\n, • Coordinating events and webinars, from invites to follow-up\n, • Researching and preparing submissions for legal directories\n, • Creating marketing materials and liaising with suppliers\n, • Managing the CRM system (Lex) for targeted campaigns\n, • Providing light admin support (c.15%) to the Chambers Director, such as scheduling meetings and liaising with IT for new starters\n\n \n Candidate Specification: \n\n • Administrative experience in professional services, financial services, legal or other corporate field is ideal\n, • A keen interest in the legal world\n, • Exceptional attention to detail\n, • Ability to work both independently and as part of a team\n, • Highly organised with the ability to prioritise effectively\n, • Strong written and verbal communication skills\n, • Work well under pressure\n, • A motivated self-starter\n\n \n Additional Details: \n\n • Up to £35k with additional benefits\n, • Full time, permanent\n, • Office-based for first 6 months, with scope for WFH after\n, • Core hours 9:30-5:30 (with some flex needed)\n, • Central London location\n\n \n If you are interested in this exciting Marketing Assistant opportunity please apply today!

Role Details \n\n • Role: Executive Assistant & Office Coordinator\n, • Location: London (Hybrid: 4 days in-office, 1 day working from home)\n, • Working Hours: 9:00 AM – 6:00 PM\n\n \n About the job \n Our mission is to cultivate and spread ideas about intelligence, and make sure the world benefits from AI. We conduct advanced scientific research into the fundamentals of artificial intelligence, and hold in-person and online conferences to share significant discoveries and findings. Our research arm has backgrounds in computer science, machine learning, psychology, neuroscience, and physics. We are a small team that runs with high autonomy, low ego, and everyone improvising off one another to make the whole team better. \n \n We are hiring an Executive Assistant & Office Coordinator to support our founders, Dr Ruairidh Battleday and Dr James Whittington, and keep our team running seamlessly. This is not a classic secretary role. It is the operating system behind two of the busiest people in AI and the foundation of our physical and operational environment. Done well, it makes the founders 10x more effective and our lab a place where brilliant research happens effortlessly. \n \n What this role really is \n A founder’s time is the team’s scarcest asset, and an environment free of friction is our researchers' best tool. Your job is to protect and multiply the founders' time, manage our day-to-day workplace, and handle the crucial admin that keeps our team compliant, organized, and focused on discovery. You run complex logistics, build automated systems with AI tools, and own the physical and operational health of our office. \n \n What you will do \n\n • Executive Support & Calendar Strategy: Own the founders’ calendars and triage incoming requests by priority. Manage emails, draft responses, handle payments, and protect deep-work time so speed and focus remain competitive advantages.\n, • Lab & Office Operations: Ensure the office remains welcoming, organized, and fully operational—managing vendor relationships, office supplies, utilities, and building management.\n, • People & Compliance Support: Manage HR administration, keep track of team contracts, oversee basic HR compliance, and coordinate visa sponsorship/payments for incoming international researchers.\n, • Systemize & Automate: Turn repeatable work into scalable systems using Claude, ChatGPT, Google Workspace, and Notion. Automate the rote tasks so you can operate at a higher level of leverage.\n, • Event Logistics: Provide administrative support for our community events, research gatherings, and in-person/online conferences.\n\n \n What you bring \n\n • Proven EA & Office Operations Experience: Prior experience as an Executive Assistant, with a track record that includes managing office management or workplace operations.\n, • Complex Calendar & Task Management: Extensive experience managing high-volume, multi-time-zone calendars and executing a wide variety of tasks across varying levels of complexity.\n, • Tech & Tooling Proficiency: Practical experience with modern productivity stacks (Google Workspace, Notion) and an interest in using AI tools (Claude, ChatGPT) and automation (Zapier, GAS) to optimize work.\n\n \n Who you are \n\n • Adaptable & Low-Ego: You happily move between high-level calendar strategy and making sure the physical office environment looks great. No task is too big or too small.\n, • AI & Tech Literate: You learn new tools fast and genuinely enjoy automating repetitive tasks with AI and software to build better workflows.\n, • Resourceful & Strategic: Handed a vague ask, you figure out what is actually needed and execute a step ahead without needing hand-holding.\n, • Detail-Oriented & Reliable: You stay calm in high-tempo environments, pair accuracy with speed, and take pride in managing sensitive HR, contract, and visa details correctly.\n, • Mission Driven: You care about AI research and take pride in being the engine behind the scenes that powers world-changing discoveries.\n\n \n Why this role \n\n • You sit at the operational center of a cutting-edge UK AI lab, working directly with both founders.\n, • It offers rare breadth: you operate as an executive partner, operations builder, and workplace designer all at once.\n, • As the lab expands, this role offers a clear path to scale into a specialized Operations Lead, People Ops Specialist, or Senior EA role as team functions split out.\n\n \n How to apply \n To apply, please send your CV and a short note covering why you want to join us, your general area in London, and your most relevant experience to hiring@thinkingaboutthinking.org with “EA position” in the title.

\n We are looking for an experienced a highly organised HR & People Admin Assistant to join a growing contemporary accessories brand. \n \n This is a broad and varied role supporting employees across Head Office and Retail. You will take ownership of the day-to-day people administration and employee lifecycle, ensuring that information is accurate, processes run smoothly and employees receive a positive and professional experience. \n \n You will also support recruitment, employee relations and wider People projects, making this an excellent opportunity for someone looking to build on their existing HR experience and take on greater responsibility within a fast-paced creative business. \n \n Key responsibilities \n People operations and employee lifecycle \n\n • Coordinate the complete employee lifecycle, from offer and onboarding through to internal changes and offboarding.\n, • Prepare contracts, offer letters, new-starter documentation and contractual amendment letters.\n, • Process changes relating to roles, salaries, bonuses, working arrangements and promotions.\n, • Ensure all employee information is recorded accurately across the company’s People systems.\n, • Liaise with payroll to communicate new starters, leavers and employee changes accurately and within agreed deadlines.\n, • Coordinate onboarding plans, induction packs and cross-departmental meetings for new employees.\n, • Work with IT and relevant departments to ensure new starters are properly set up and leavers are offboarded correctly.\n, • Process leavers and provide payroll with accurate final-payment information.\n, • Manage employment, tenancy and reference requests for current, former and prospective employees.\n, • Maintain accurate employee files, organisational charts and People records.\n, • Conduct regular data audits and ensure all documentation complies with GDPR, right-to-work and internal policy requirements.\n, • Identify opportunities to improve, document and streamline People processes.\n, • Provide initial guidance to employees and managers on routine People policies and procedures, escalating more complex matters when appropriate.\n, • Support the Senior People & Talent Manager with employee relations administration, including arranging meetings, taking notes and preparing relevant documentation.\n, • Produce regular People reports and assist with monitoring absence, turnover, headcount and other key information.\n, • Support the delivery of People initiatives and ad hoc projects across the business.\n, • Provide occasional cover and support for office management activities when required.\n\n \n Recruitment and talent \n\n • Coordinate recruitment activity across Head Office and Retail vacancies.\n, • Schedule interviews and maintain clear communication with candidates and hiring managers.\n, • Manage job advertisements across the company careers page, LinkedIn and other relevant platforms.\n, • Monitor the recruitment inbox and ensure candidates receive a professional and timely experience.\n, • Support assessment days, interviews and other recruitment events.\n, • Prepare interview materials and assist hiring managers throughout the recruitment process.\n, • Support the administration of offers, references and pre-employment checks.\n, • Maintain accurate recruitment records and provide updates on vacancy progress.\n\n \n Experience and skills \n\n • Experience within a People, HR or People Operations role.\n, • Previous experience supporting employees across a retail, fashion, accessories, lifestyle or similarly fast-paced consumer business would be highly desirable.\n, • Working knowledge of HR administration and the employee lifecycle.\n, • Experience preparing contracts, offer letters and employee documentation.\n, • Some experience supporting recruitment and employee relations processes.\n, • Strong IT skills, including Microsoft Excel, Word, PowerPoint and Outlook.\n, • Excellent attention to detail and a commitment to maintaining accurate employee data.\n, • Confident written and verbal communication skills.\n, • Proactive, organised and able to work with a good level of independence.\n, • Approachable and emotionally intelligent, with strong relationship-building skills.\n\n

📋 Admin Assistant (Travel, Meetings and Events) \n Competitive Salary | London | Hybrid \n \n A fantastic opportunity has arisen for an enthusiastic and organised Administrative Assistant to join the Travel, Meetings & Events (TME) team of a leading US firm. \n \n This is a varied role supporting across travel, meetings and events, including invoices and expenses, supplier and venue administration, event coordination, reports and general team queries. You’ll also assist with the travel programme, including hotel RFPs, gathering rates and preparing comparison documents. \n \n We’re ideally looking for someone with 1–2 years’ relevant legal administrative experience within a law firm, with exposure to travel, hospitality or events. However, attitude is key, and we’re keen to hear from enthusiastic, organised candidates who are eager to learn and have excellent attention to detail. \n \n You’ll need to be confident using Microsoft Office, particularly Excel and Outlook, with strong communication skills and a professional approach. \n \n The team is growing, making this a great opportunity to join at an exciting time and play an important role from the outset. Apply now!

About us Dune London is the leading affordable luxury footwear and accessories brand in the UK, with broad distribution across both the UK and internationally. It has 50 stores in the UK and over 100 in 25 countries around the world. The company is entering a period of sustained growth both through expansion of sales on its online channels and through third party partners both in the UK and globally. Celebrating over 30 years in the industry, the Dune group has built an enviable position as the specialist in quality fashion footwear and accessories which has given it a unique position at the high end of the high street. About the role We have an amazing opportunity for a Buying Admin Assistant to become an integral part of our dynamic team. In this role, you’ll work closely with our Senior Buyers, providing essential support and contributing to the success of the buying function. This is your chance to be part of a fast-paced environment where your attention to detail and organisational skills will make a real impact. RESPONSIBILITIES: • Monitors delivery status, liaising with suppliers and the merchandising team to organise delivery within agreed deadlines in line with critical path., • Supporting with showroom set-up and ensuring all samples are available., • Support the Buyer and Assistant Buyer on a day-to-day basis with administration duties., • Raise Purchase Orders numbers and ensure consistent communication across the team., • Keep up to date with current and future trends to assist with mood boards for new ranges and be aware of our competitor activity., • Ensure all samples are chased, managed, labelled and in the correct location., • Manages all fit stages in line with the critical path and updates system where appropriate. EXPERIENCE / SKILLS REQUIRED: • Some experience in a BA role is preferred but not essential., • A passion for Buying and footwear., • Excellent time management skills and the ability to cope under pressure., • Aware of current and future trends., • Good communication skills. About the perks • Blended working – spreading your time across our office and remote working, • Sustainable office in bustling West London (near Westfield), • Friendly and open culture with flat structures allowing plenty of opportunity for development., • Company growth and opportunity; Dune is evolving all the time, • Open-minded company, welcoming thoughts and ideas to be shared, • Working with charitable organisations to help raise funds and give something back. Our current charity partner is Mental Health UK., • 60% employee discount on Dune products – what’s not to love!, • 25 days holiday (plus the bank holidays), • Cycle2work, • Company pension scheme, • Life assurance for all team members, • We look after our people, • 3.00 p.m. finish every pay day Friday!, • Team socials and drinks – we like to have fun!, • Access to our employee assistance programme, retailTRUST, who provide loads of resources to support with wellbeing and personal development offer free counselling legal advice and financial guidance., • Our own Wellbeing Allies – there to talk when you need them. What happens next? We will take a good look at your application and if we don’t feel we are right for you, we’ll make sure we let you know but sadly we are not able to give tailored feedback. If we are excited to find out more about you, we will give you a call and arrange to talk. A few things that might help: • Research the brand, the role, your interviewer on LinkedIn; browse our website; and visit a store if you can, • Make sure you have plenty of examples to show off all your amazing skills and experience relevant to this role

📋 Admin Assistant (Travel, Meetings and Events) Competitive Salary | London | Hybrid A fantastic opportunity has arisen for an enthusiastic and organised Administrative Assistant to join the Travel, Meetings & Events (TME) team of a leading US firm. This is a varied role supporting across travel, meetings and events, including invoices and expenses, supplier and venue administration, event coordination, reports and general team queries. You’ll also assist with the travel programme, including hotel RFPs, gathering rates and preparing comparison documents. We’re ideally looking for someone with 1–2 years’ relevant legal administrative experience within a law firm, with exposure to travel, hospitality or events. However, attitude is key, and we’re keen to hear from enthusiastic, organised candidates who are eager to learn and have excellent attention to detail. You’ll need to be confident using Microsoft Office, particularly Excel and Outlook, with strong communication skills and a professional approach. The team is growing, making this a great opportunity to join at an exciting time and play an important role from the outset. Apply now!

Legal Practice Assistant — London | £58k + Excellent Benefits We're hiring three Legal Practice Assistants for a top-tier international law firm, based in stunning City of London offices. If you're organised, discreet and thrive supporting senior stakeholders in a fast-paced legal environment, this could be your next move. You'll bring: • Legal admin experience within a law firm or professional services, • Strong organisational skills and unshakeable attention to detail, • A polished, client-focused communication style, • Confidence supporting partners and associates under pressure Bonus: one of these three roles would suit a German speaker. On offer: • £58,000, • 4 days/week in the office (hybrid), • Stunning offices, excellent benefits, • A close-knit, high-calibre team

Buying & Merchandising Admin Assistant We're looking for a highly organised, detail-driven Buying & Merchandising Admin Assistant to join our team. You'll sit at the heart of our buying, merchandising, and logistics operations, keeping product listings accurate, supplier relationships smooth, and stock moving efficiently from order to warehouse to website. This is a varied, hands-on role suited to someone who thrives on process, loves a well-run spreadsheet, and enjoys juggling multiple priorities without dropping the ball. What You'll Be Doing Buying Admin Responsibilities • Full management of product listings and related admin, including adding HS codes to Shopify and Veeqo, applying SEO where needed, setting up Judge.me reviews and applying and maintaining appropriate tags on products, • Chasing suppliers for HS codes, country of origin, composition details, and barcodes, • Creating and printing new barcodes when required, • Cross-checking orders against the order confirmation, ensuring accuracy and resolving discrepancies directly with brands, • Organising and sorting the Women's, Children's, and Footwear collections on our website, • Creating picklists for the Marketing team · Assisting buyers with booking couriers for samples and similar ad hoc shipments · Assisting with photoshoots when needed Merchandising Admin Responsibilities • Updating the daily sales report, • Setting up & creating the trade pack every Monday, • Managing the Delivery Schedule (DS), liaising with suppliers and couriers on shipments, • Chasing suppliers for delivery updates, tracking numbers, invoices, and packing lists, keeping the DS fully up to date at all times, • Processing customs charge payments, • Managing the customs log, including logging payments and raising disputes on overcharges, • Booking shipments and collections for inbound merchandise orders from suppliers, • Adding stock and creating purchase orders, • Setting up warehouse stock takes, • Creating and circulating the weekly "stock not online" report, • Assisting with sample sale events, including managing stock changes before and after the event Additional Admin Support • Checking courier invoice rates against agreed pricing, • Booking shipments and collections, • Assisting operations with picking or packing during peak season if needed, • Office ordering; water and stationery etc. · Submitting supplier invoices (utilities, security, and packaging) to our accounting team for processing What We're Looking For • Excellent attention to detail and a methodical approach to admin-heavy work, • Confident communicator. Comfortable chasing suppliers and couriers for information, • Strong Excel/spreadsheet skills; experience with Shopify and/or Veeqo is a bonus, • Ability to manage multiple ongoing tasks and deadlines simultaneously, • A proactive, problem-solving mindset. Happy to chase down missing information and resolve discrepancies

Whilst supporting senior stakeholders with complex diary management and administrative responsibilities, you will also play a pivotal role in ensuring the smooth day-to-day operation of the London office. Executive Assistant & Business admin.

Supporter Care Assistant (Full-Time | Temp Contract)Location: Hybrid – 2 days/week in London office (set days), remainder remoteContract: August – December 2025Hours: 34 hours per week I am working with a well-known charity to recruit a Supporter Care Assistant for a key campaign period. This is a fantastic opportunity to join a high-impact team supporting two of their flagship fundraising initiatives.Key Responsibilities:Handling phone and email enquiries from campaign participantsLogging supporter interactions and updating records in the CRMProcessing donations accuratelySending thank-you cards as part of the donor journeyIdeal Candidates Will Be:Warm, personable, and confident speaking with supportersComfortable managing calls and admin tasks simultaneouslyDetail-oriented and organisedBased in London (due to office-based days)Experience with supporter care or databases is a plus – full training providedIf you're passionate about making a difference and thrive in a supporter-facing role, this could be the perfect fit.Apply online today to register your interest – interviews happening quickly.

Barrister's clerks run the day to day administration tasks for barristers at offices called chambers. • take books, documents and robes to and from court, • prepare, collect and deliver documents by hand, • photocopy, file and deal with letters, emails and phone calls, • collect fees, handle accounts, invoices and petty cash, • organise the law library, • manage each barrister's diary and keep their case information up to date, • deal with solicitors, clients and their barristers You could work at chambers, in an office or in a court. 39 to 41 hours per week • to be thorough and pay attention to detail, • the ability to use your initiative, • the ability to work well with others- draft- HP, • legal knowledge including court procedures and government regulations, • the ability to accept criticism and work well under pressure, • to be able to use a computer and the main software packages competently You can get into this job through: • a university course, • a college course, • working towards this role You may need to have A levels or equivalent qualifications. Subjects you could consider include:A level Law; T level in Management and Administration; level 3 Diploma in Business Administration; level 3 Certificate or Diploma in Law or Applied Law • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths for a T level, • 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, for a level 3 course You could get into this job through a higher apprenticeship in business administration or a law related higher apprenticeship. \u0027You'll usually need:\u0027 • 4 or 5 GCSEs at grades 9 to 4 (A* to C) and A levels, or equivalent, for a higher or degree apprenticeship, • You could start as an admin assistant in a law office and train more on the job to work your way up., • \u0027You'll usually need:\u0027: 4 GCSEs at grades 9 to 4 (A* to C) or equivalent, including maths and English; experience in administration, legal secretary work, accounting or management, • Paid or unpaid work experience in barrister chambers may give you an advantage when you apply for jobs., • With experience, you might become a senior barrister's clerk, chambers director or practice manager., • As a senior clerk, you'll: recruit, train and supervise junior clerks; bring business into chambers; allocate cases to barristers; manage finances and negotiate fees You can find out more about this career from: #J-18808-Ljbffr

Thor’s Trees is an established and dynamic tree care company based in North London, continually striving to improve and enhance our services.We are looking for a highly motivated and detail-oriented Office Admin Assistant to join our team in Potters Bar.This is a fantastic opportunity to play an i

Sales Admin Assistant - Fashion at TRP Recruitment ltd.This role supports a team of Account Managers in a busy London office and offers hands-on experience in the day-to-day operations of a fashion supplier.Direct message the job poster from TRP Recruitment ltd.Managing the sample tracker and chasin

C&M Travel Recruitment is seeking an Office Admin & HR Assistant for a global airline's office in West London. This role is primarily office-based, with one day working from home, and offers a salary of up to £30k plus benefits. The ideal candidate should have strong administrative experience withi

Distiller Music in London is seeking a motivated Label Marketing Assistant to support campaign managers across our artist roster. The role is office-based four days a week with remote Fridays, offering opportunities in marketing, admin, and content creation within an independent music company.

Office Angels in London is seeking an Executive Assistant & Business Admin to support senior stakeholders, manage complex diaries across multiple time zones, and help run the London office in a fast‑paced, hybrid environment. This role combines executive assistance, project coordination, and offic

Thor's Trees in Potters Bar seeks a detail-oriented Office Admin Assistant to oversee various administrative tasks while engaging in sales support and client interactions.

Coordinate with IT department on all office equipment and updating the inventory list. Office Admin and HR Assistant Additional information. Required for this global airline with offices based in West London.

Receptionist/Executive Assistant to handle front desk, travel and office admin tasks in a professional advisory firm.

Seeking a polished, proactive Office & Team Assistant for a boutique family office in Mayfair, London. Responsibilities include office management, administrative support, global travel coordination, and HR admin.

We are seeking a Merchandise Admin Assistant to join a growing merchandising team within a fast-paced womenswear brand based North London. This is an excellent opportunity for someone with strong analytical skills, exceptional attention to detail, and a passion for retail. The successful candidate will provide vital administrative support to the merchandising function while working collaboratively with internal departments and external partners to ensure the smooth flow of stock and accurate reporting. The ideal candidate will be available to start as soon as possible and will have previous merchandising administration experience. Key Responsibilities Produce daily and weekly sales reports, providing accurate data to support business decisions. Update WSSI reports, line cards, and merchandising data on a weekly basis. Manage intake by maintaining delivery schedules and forecasting weekly stock arrivals. Issue Advance Shipping Notices (ASNs) to suppliers and monitor inbound shipments. Support the merchandising team by maintaining and updating critical paths. Act as the key liaison with the warehouse team, attending regular meetings and ensuring deliveries are processed efficiently to meet launch deadlines. Check and approve supplier invoices accurately and promptly. Support the ecommerce team by maintaining product launch trackers and go-live checklists. Raise and maintain product information within internal systems. Set up sales orders and manage buy quantities. Action markdowns in line with business requirements. Manage weekly store allocations and ad hoc allocations to maximise store performance and support trading events. Provide general administrative support to the merchandising team and assist with day-to-day queries. Contribute to sustainability initiatives by supporting responsible business practices and minimising environmental impact within daily activities.About You: Previous experience in a Merchandise Administration Assistant (MAA) or similar merchandising support role. A good understanding of merchandising, retail operations, and product lifecycles. Strong analytical and numerical skills with confidence interpreting sales data. Advanced organisational skills with the ability to prioritise and manage multiple tasks in a fast-paced environment. Excellent attention to detail and a high level of accuracy across systems and reporting. Strong communication skills, both written and verbal, with the ability to build effective working relationships across teams. Good working knowledge of Microsoft Excel and knowledge of Vlookups and Pivot TablesOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

School Admin Assistant - Southwark - Secondary School - £100-£130 a day (depending on experience) - Full Time - Immediate Start School Admin Assistant - Previous school administration experience required School Admin Assistant - Experience using Arbor, SIMS or Bromcom desirable School Admin Assistant - Must have excellent organisational and communication skills School Admin Assistant - Required full time ASAPHave you previously worked as a School Admin Assistant within a school? Do you have experience using school management information systems? Are you able to commute easily to Southwark? If yes, then this Admin Assistant role is for you!!! The Role - School Admin Assistant Seeking an organised and professional School Admin Assistant to support the day-to-day running of a busy secondary school office supporting pupils aged 11-18. You will be responsible for handling reception duties, answering telephone and email enquiries, maintaining accurate pupil records, processing attendance, supporting admissions, liaising with parents and visitors and providing administrative support to senior leaders and teaching staff. The ideal candidate will be confident using Microsoft Office and school management systems, with the ability to work efficiently in a fast-paced environment. The School - School Admin Assistant This secondary school is located in the London Borough of Southwark and is within walking distance of a nearby London Underground station. The school provides a welcoming and inclusive environment with a strong focus on academic achievement, pupil wellbeing and staff development. The school was judged 'Good' at its most recent Ofsted inspection in 2023. Apply here for this School Admin Assistant role or contact Brandon at Qualiteach for more information

Product Launch Co-ordinator - retail/fashion This is a short term role but a fantastic opportunity to gain experience! You must be available to start immediately. The focus is to ensure products launch smoothly and accurately across sales channels for a fashion brand. The role works cross-functionally to coordinate product data, imagery, samples and launch activity. Key responsibilities • Collate, maintain and distribute accurate product and asset data across all channels. Report weekly on critical-path milestones, KPIs, launch trackers and key business documents. Work with internal teams to source complete, accurate information and meet deadlines. Build effective relationships with third-party partners. Coordinate promotions, markdowns, online product publishing and imagery distribution. * Support the wholesale ordering process and provide weekly sample-management reporting. Candidate profile • Strong numerical, analytical and problem-solving capability, with excellent attention to detail. Advanced Excel and Microsoft Office skills, with confidence handling large datasets. Highly organised and proactive, with the ability to prioritise workload and delegate where appropriate. A collaborative communicator who builds positive cross-functional relationships. Degree or equivalent experience, ideally in business, merchandising or fashion retail. We are open to strong candidates at Admin Assistant (within retail merchandising/buying) or Assistant Merchandiser level

Compliance Administrator These are exciting times for the charity and we have an excellent opportunity for a professional and flexible Compliance Administrator, to join the busy Legal and Governance Department. Position: Compliance Administrator Location: East Devon/Hybrid (site attendance currently estimated to be 1 day per week) Hours: Part-time, 25 hours per week Salary: £26,715 per annum pro rata (actual £19,082) Contract: Permanent Closing Date: Wednesday 16 September 2026. Please note this role may close earlier than advertised so apply as soon as possible. About the Role As Compliance Administrator, you will provide full administrative assistance to the Compliance Team, responding to queries and communicating with internal and external stakeholders in a professional and customer service orientated manner. Your principal duties and responsibilities will include: Managing and triaging the Compliance Support Desk, allocating queries to appropriate advisers and proactively monitoring and chasing responses to ensure timely resolution. Supporting the administration of Subject Access Requests (SARs), including coordinating with advisers to confirm scope, managing communication with data owners, tracking statutory deadlines, and conducting initial document searches in preparation for redaction. Assisting with CCTV compliance processes, including maintaining logs and ensuring appropriate documentation of assessments. Providing administrative support for risk management activities, including maintaining risk registers, coordinating updates and supporting risk review processes. Supporting the administration of insurance claims, including coordinating documentation and liaising with internal stakeholders and external insurers. Administering the policy management system, including issuing review reminders, tracking approvals, and ensuring timely publication of policies on internal platforms. Coordinating quarterly insurance review meetings, including scheduling and recording accurate minutes and action logs. About You You will have: Previous experience of working within a busy administrative role. Experience of providing administrative support within a compliance, governance, risk, data protection, insurance, or policy environment. Excellent interpersonal and customer service skills with a proven ability to successfully interact with people at all levels. Strong verbal and written communication skills. Outstanding organisational and planning skills and able to maintain a high level of accuracy and attention to detail whilst dealing with a number of conflicting demands and deadlines. Excellent problem-solving skills. Competent IT skills (proficient in use of Microsoft Office 365). Benefits include: Competitive pension. Life assurance – 2 x annual salary 31 days holiday (including Bank holidays), rising to 34 will each full year of service pro rata Wellbeing team. Recorded Pilates and Yoga classes. Long service awards. Healthshield plan Free parking. Life assurance. Subsidised restaurant and shop. About the Organisation Join one of the UK’s largest international animal welfare charities, currently supporting projects in over 35 countries worldwide, working for a world where donkeys and mules live free from suffering and their contribution to humanity is fully valued. The Charity is a Disability Confident Employer, committed to safeguarding and promoting the welfare of vulnerable people (children and adults) and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post. You may also have experience in areas such as Compliance Assistant, Compliance Administrator, Administrator, Administration, Admin Assistant. Please note this role is advertised by the recruitment agency acting for the client, Not For Profit People. #INDNFP

Great opportunity to work as an Admin Assistant for our client's big logistics company! Staffline is recruiting Admin Assistant in Epsom. The rate of pay is £13.85 per hour. Overtime is paid at rate of £20.77 per hour This is a full-time role working Monday to Friday and the hours of work are between: - 8am to 4pm Your Time at Work As an Admin Assistant, your duties include: • To provide admin support, data input and preparation of reports - Log and process queries in relation to purchase orders and invoices! - Accurately process purchase orders using WMS - Liaising with other departments and customers - Maintaining inventory paperwork for checking and verification - Ensure accurate and timely completion of all administrative tasks - Maintain high standards of organisation and record-keeping Our Perfect Worker Our perfect worker will have the following skills: • Previous administrative experience in planning/ logistics environment - Strong PC skills, including Microsoft Office - WMS knowledge (desirable but not essential) - High attention to detail and accuracy - Strong problem-solving abilities and initiative - Excellent communication skills, both verbal and written - Comfortable working independently as well as part of a team Key Information and Benefits - Earn £13.85-£20.77 per hour - 8am to 4pm - Temp to perm opportunity - Free car parking on site - PPE provided - Full training provided Job Ref: 1GXOPGN About Staffline Staffline is the UK's largest recruitment solutions partner, enabling over 35,(Apply online only) people into good work every week. We operate at more than 420 customer sites across England, Scotland and Wales. As one of the most established recruitment agencies in Nottingham with operations across the UK, we specialise in connecting businesses with temporary and permanent jobs across warehouse & logistics, food and drink, aviation, driving, technical & engineering, manufacturing & automotive and security. Important Information • Staffline and its subsidiaries do not charge any recruitment or job‑seeking fees at any stage of the hiring process. - This job advert may not be copied, imitated, or used, in whole or in part, by third-party websites, without prior written consent from Staffline. - Our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change

We are looking for an HR & Office Administrative Assistant to join our clients growingteam. In your role as an HR & Office Administrative Assistant, you will report to the Global HR Manager. To support the office culture and logistics, you will be required to work from the office 3 days a week, with every Wednesday being an all company day, with the remaining two days worked remotely. You will be responsible for managing end-to-end office operations and serving as a key operational hub for HR and employee experience. Office Logistics & Facilities: Vendor Management: Acting as the primary point of contact for the landlord and external vendors, such as electricians and plumbers. Supply Management: Managing the ordering of office supplies and maintaining inventory. Health & Safety: Ensuring the office remains a safe environment and staying compliant with health and safety standards. Team Events: Coordinating team lunches and planning events for the Summer and Christmas parties, as well as smaller ad-hoc gatherings. General Admin: Providing general business administration support to ensure efficient operations.HR & Employee Lifecycle HR Data & Systems Management: Maintain HR software by accurately inputting employee details and tracking annual leave, sickness, and attendance Recruitment Assistance: Providing assistance with recruitment and candidate sourcing, screening, and referencing. Onboarding & Offboarding: Assisting with the onboarding and offboarding of employees to ensure a seamless transition for all staff. Policy Guidance: Developing a strong knowledge and understanding of company policies to provide accurate advice and support to the team. Assist in drafting, updating, and implementing HR policies HR Research & Initiatives: Assisting with research on upcoming HR initiatives and providing administrative support for the People team. Travel & Scheduling: Managing team travel arrangements and booking meetings and candidate interviews.Requirements Up to 2 years of experience in a similar administrative or HR role. Communication: Have excellent verbal and written communication skills to effectively liaise with internal teams and external stakeholders. Soft Skills: Leverage emotional intelligence and active listening skills to work harmoniously and effectively with others. Organisation: Be diligent and attentive to detail with a strong ability to resolve issues in a timely and efficient manner. Tech Savvy: Be adept at working with Microsoft Office/G-Suite and comfortable working with different technologies. Attitude: Have a "can do" attitude to taking on new challenges

Personal Assistant to CEO – West End, London - £50,000–£60,000 An exceptional opportunity has arisen for a highly organised and commercially astute Personal Assistant to support ongoing construction projects. The PA will serve as the CEO’s central communication channel, overseeing and coordinating all information shared between the CEO, Directors, Project Managers, Contract Managers and wider teams, guaranteeing clear, consistent and timely communication across the organisation. This role requires a PA with proven experience in a construction environment, capable of operating with precision, pace and discretion. You will be based full-time on site in The West End, acting as the central point of coordination for all communication, scheduling and administrative flow Key Responsibilities Email management — triaging, prioritising, drafting, responding, flagging actions Diary management — scheduling meetings, site visits, travel, and personal appointments Inbox organisation — folders, follow ups, reminders, action tracking Gatekeeping — controlling access, filtering requests, managing interruptions Meeting coordination — booking rooms, preparing agendas, circulating papers Minute taking — capturing actions, distributing notes, tracking deadlines Document preparation — letters, reports, briefing packs, presentations Travel arrangements — flights, hotels, itineraries, visas, logistics Expense management — receipts, reconciliations, monthly reports Confidential information handling — discretion with sensitive or personal matters Stakeholder communication — liaising with contractors, executives, suppliers Phone management — screening calls, returning messages, organising call backs Task prioritisation — ensuring the principal’s day runs smoothly and efficiently Personal support — ad hoc errands, personal appointments, lifestyle admin Project support — coordinating timelines, tracking deliverables, updating logs File and data organisation — digital filing, version control, archiving Office coordination — supplies, maintenance, courier bookings Relationship management — maintaining positive rapport with key contacts Deadline tracking — ensuring nothing slips, chasing actions proactively About You Background within a Tier One construction company (mandatory) Exceptional written and verbal communication skills Highly organised, calm under pressure, and able to manage competing priorities Confident liaising with senior executives, contractors and international contacts Professional, polished and able to represent the principal with discretion This is a rare opportunity to work at the highest level of the construction sector, supporting a dynamic and influential figure in the heart of London. If you are interested in this permanent opportunity, apply now

Temporary Remote Personal/Business Assistant (Ongoing) Location: Remote (Work from Home) Contract Type: Temporary, ongoing Working Hours: Part-time - Approx. 1-2 days per week Mondays (essential - busiest day) 1 additional flexible dayOverview: We are seeking a highly organised and proactive Personal/Business Assistant to support a business owner with a mix of property-related and company management tasks. This is a varied and dynamic role offering the opportunity to grow alongside the business. Key Responsibilities: Business & Administrative Support: Managing emails and handling incoming calls on working days Liaising with the company accountant Organising and maintaining QuickBooks records Managing and clearing OneDrive files and documents General admin support and note-taking (including mortgage tracking)Property & Investment Support: Researching potential property deals and opportunities Supporting with mortgage-related documentation and tracking Assisting with expanding the business through identifying new contractsCouncil & Compliance Tasks: Preparing and submitting council applications Communicating with local councils via email and online portals Navigating and managing council websites and processesMarketing & Social Media: Posting and managing content on social media (a few posts per week)About You: Highly organised with strong attention to detail Comfortable working independently in a remote setting Experience with admin, property, or bookkeeping systems (e.g. QuickBooks) is desirable Strong communication skills (written and verbal) Proactive and able to manage a varied workload Tech-savvy and confident using online systems and platformsAdditional Information: Fully remote position Call handling system/process to be confirmed Opportunity to grow with the business as it expands Please note this is being advertised by the Central London Branch! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Legal Admin & PA - Maternity Cover Salary: £35k - £40k Location: Kingston, no parking but very close to all public transport links Contract Type: Fixed Term Contract 10 to 12 months, possible extension Working Pattern: Full time, 9am to 5.30pm, finish at 5pm on Fridays - will offer hybrid working after training Start date: Ideally mid-September for handover Are you an experienced Legal Administrator or PA with experience of using LEAP legal software? Our client is seeking an enthusiastic and organised Legal Assistant to cover a very valued team member whilst on maternity leave. If you're looking to contribute to a supportive team in a fast-paced environment, we want to hear from you! Key Responsibilities: Archiving Files: Occasionally manage file archiving to maintain organisation. Office Supplies: Handle orders for office supplies to keep everything running smoothly. Communication: Answer phone calls and take messages, ensuring clients feel valued and heard. Meeting Management: Attend online meetings to take attendance notes and book meetings. Billing Support: Assist with billing to ensure timely and accurate invoicing. Diary Management: Maintain calendars, diary management for court appearances, and manage court directions and hearings. File Management: Oversee general file management on LEAP, including opening new files, compliance checks, and organising correspondence. Engagement Letters: Prepare letters of engagement for new clients with precision. Searches: Conduct land registry searches and smart searches for new clients to facilitate due diligence. Additional Duties: Prepare applications/forms on the portal, including Forms E. Draught cost update letters and assist clients in completing required documentation. Review disclosure documents, including bank statements, to ensure thoroughness. Attend court or conferences with counsel, taking detailed attendance notes Why Join? Friendly & Supportive Environment: Work with a friendly and professional team dedicated to providing excellent service. Professional Growth: Gain valuable experience in the legal field while developing your skills. Exciting Challenges: Every day brings new opportunities to learn and grow in your role. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Front Office Administrator Reports To: Assistant Office Manager Location: Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK’s Heathrow project. Key Responsibilities: • To manage room bookings for the project and any meeting requirements including IT and catering, • Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties., • Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers, • To provide administrative support to the management team upon request, • To promote company values in all dealings with other employees, clients, subcontractors and other external contacts, • Participate actively in the planning and execution of company events, • Organise orientation and training of new staff members, • Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current, • Reporting office progress to senior management and working with them to improve office operations and procedures, • Managing all deliveries, • Acting as a fire marshal and first aider for the office (attending relevant training);, • Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Centre and Europark), • Helping the Office Manager with any other tasks which may arise, • Prepare all of the documentation required for Landside and airside passes, for people and vehicles, • Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities • Provide administrative support in a timely and accurate manner, • Support site productivity and help ensure project activities are delivered on time, • Communicate effectively with project teams and departments to support day-to-day operations, • Assist with facilities management activities, including reception duties where required Skills and Competence • Strong administrative, organisational and time management skills, with excellent attention to detail, • Excellent written and verbal communication skills, • Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel, • Motivated to learn and contribute positively to the team, • A collaborative team player who works effectively with others, • Proactive and able to take initiative, • Able to work under pressure and meet deadlines, • Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours: 40.5 per week - 4 days Office based / 1 day Working from home Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Ferrovial embraces diversity and inclusion, and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills so we encourage candidates from underrepresented groups to apply