Office and admin assistant jobs in Reino Unido

PA/Office + Finance Admin | Ongoing Temporary Role | Energy Sector | Central London • Start in early Jan!, • Multinational company!, • Handling diary and travel management (both international and domestic)., • Handling office management tasks, including stocking of office supplies, liaising with suppliers., • Assisting with finance-related support tasks, including invoice processing., • Proven experience in administrative roles (PA, Office Manager, Senior Admin), • Proven experience working on finance or accounting-focused support duties., • Strong stakeholder management skills coupled with excellent communication and organisational skills.

Office Assistant - Full-time office - Lovely company to work for - Build your career here! A dynamic, social and forward thinking Architectural Practice in London whose projects are featured in the Evening Standard are looking to recruit an Office Assistant to join their business. As an Office Assistant they are seeking a personable, confident and switched on candidate with a good sense of humour who enjoys an extremely varied and involving role which requires a real team player who is happy to muck in and go that extra mile! Working alongside their Office Manager your remit will include overflow office management, reception cover, arranging staff training and monthly internal seminars, booking travel, producing presentations, organising events and all accompanying administrative support up to Partner level. Working in cool, modern offices you will work closely with the whole of the team so the ability to building good relationships is key! YOU: - Previous office admin experience and strong MS Office skills are key! Working 5 days in office, their office is based near to London Bridge!

Executive Assistant Location: City of London (near Bank Station) Salary: Competitive Working Pattern: 4 days in the office, 1 day WFH Contract: Permanent Start Date: ASAP We’re excited to be working on a newly created Executive Assistant opportunity within a well-established City law firm. This is a busy, high-visibility role supporting senior leadership and offers a great mix of traditional EA responsibilities and light legal secretarial work. About the Role You’ll be working closely with the Managing Partner and Head of Corporate M&A, as well as supporting the wider leadership team including the FD, COO, and Chief Marketing Officer. This is a fast-paced environment that requires someone who thrives under pressure and enjoys being the go-to person for keeping things running smoothly. Key Responsibilities: • Complex diary management across multiple stakeholders, • Meeting coordination and preparation, • Billing support and basic legal admin (e.g. drafting letters, understanding legal terminology), • Involvement in internal comms such as newsletters, • Assisting with event organisation – including their upcoming 40th anniversary celebrations, • Ad hoc administrative support across the wider leadership team Please note: This is a pure EA role with occasional secretarial elements – ideal for someone who enjoys variety and isn’t afraid to roll up their sleeves. About You • Minimum 3 years’ experience in an EA role, ideally within a law firm or an in house legal team, • Comfortable supporting multiple stakeholders at senior level, • Confident, positive and highly organised, • Ambitious and proactive, • Happy working 4 days per week in the office (this is non-negotiable) Why Apply? This is a fantastic opportunity for someone looking to grow in a fast-moving, collaborative firm where your contribution will be genuinely valued. You'll be working with a friendly, down-to-earth team in a prime City location (right by Bank Station, near the Ned).

Company Description Pivotal is the UK’s leading mortgage and protection advice provider. Backed by LSL and Pollen Street Capital, we’ve rapidly built a nationwide network of more than 20 industry-leading specialist teams with over 1,000 talented people - together delivering annual revenues exceeding £100 million. Our scale is matched by our specialism. Pivotal’s adviser teams cover every corner of the market - from mainstream residential to second charge, commercial, bridging, buy-to-let, landlord, protection, and home insurance. We are here to outperform established players by combining next-generation technology, data, and AI with the expertise and ambition of our people. As a people-first business, we want every colleague to excel, grow, and feel genuinely valued as we deliver more together. Our entrepreneurial partners lead award-winning teams that deliver exceptional advice with speed, precision, and care. We’re obsessed with the client experience - moving fast, challenging convention, and setting new standards for service. Naturally curious and driven by progress, we value learning more than what we know and never stop striving for better. At Pivotal, this is not just business – it is our business. We make smart decisions, act with ownership, and pursue excellence in everything we do. Role Description We are seeking a highly accomplished Personal Assistant to provide first-class support to our CEO and core Executive Committee. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and is passionate about providing excellent PA support at the highest level. You will play a critical role in ensuring the diary and requirements for admin support are fully supported, enabling them to have a smooth-running day. You will handle busy diaries and will help anticipate needs with precision. This role demands discretion, strong attention to detail, and the ability to perform under pressure while maintaining a calm and professional demeanour at all times. Responsibilities will include: • PA Support: Provide seamless, high-level PA support including management of very busy diaries, handling telephone screening / gatekeeping, booking meeting rooms and catering for internal / external meetings, coordinating meetings and displaying strong attention to detail, • Meeting Papers: Provide support with polishing PowerPoint presentations, doing Board minutes, distributing papers and using Teams/ Microsoft 365 for the team collaboration, • Travel Bookings: Seamlessly and accurately book all travel requirements including hotel bookings, transfers etc., • Relationship Management: Provide solid and trustworthy PA support to the Executives via a positive and professional working relationship. Act as a first point of contact representing the firm with professionalism and discretion at all times., • Expense & Financial Administration: Prepare and process expenses, and corporate card reconciliations with accuracy and timeliness., • Confidentiality & Discretion: Handle sensitive information with the highest level of integrity and profession at all times., • Ad-hoc Projects: Provide positive contributions to ad-hoc projects as and when needed. Skills And Experience: • Stakeholder Engagement: Clearly understand stakeholder business priorities and requirements and has demonstrable experience supporting senior executives within the insurance or financial services sector. Builds positive and trusted working relationships with all key stakeholders., • Driven: Works well under pressure, ability to problem solve and remains focused during times of challenge and ambiguity, • Adapting to Change: Demonstrates openness and positive to change and embraces new processes, systems, ways of working when appropriate., • Forward Thinking: Keeps an interest on latest ideas, trends and processes on how to efficiently support busy executives within the modern world, • Collegiate Team Player: Thrives in collaborative environments, adds-value to team dynamics and consistently provides positive help and support to teamwork and aiding team culture., • MS365 expert: Curious to learn about new Microsoft 365 tools to effectively enhance PA support and identifies processes or admin support where efficiencies can be leveraged, • Continuous Improvement: Seeks stakeholder feedback to identify areas for improvement. Proposes adjustments to procedures based on learned experiences and outcomes. Proactively identifies opportunities to enhance the value of services Our Benefits We offer all employees a comprehensive benefits package that focuses on their whole well-being. This includes hybrid working with 3 days in the London office and 2 days working from home in South East England, a base salary up to £60k, 8% pension, 25 days' holiday, and a tightly knit, people-first, professional working culture. Career progression paths are actively offered, as this is a very visible role that can lead to a financial services mortgage or protection advisor role.

An exceptional Team Assistant opportunity has arisen for you to join a globally respected investment leader with a major presence in London. A firm that truly speaks volumes and shapes the industry's top assistants. As an Assistant, you'll step into a vibrant, fast-paced and collaborative international division where ambition and professional growth are part of everyday life. You'll sit at the centre of this fast-moving team, supporting Associates, Managing Directors, Senior VPs and a wider team with complex diary management, cross-timezone meetings, international travel and acting as a trusted point of contact for senior stakeholders across Europe, Asia and America. The team values hard work, professionalism and partnership. They're looking for someone who is highly organised, client-facing in their communication and adaptable. You must be a Team Assistant/Executive Assistant (minimum of 3 years) who has worked in a fast-paced environment. A background in Private Equity, Investment Banking, Consultancy or professional services is highly desirable. Responsibilities include, but are not limited to: • Coordinating complex internal and external meetings for a fast-paced team, • Arranging international travel and managing expenses, • Liaising with senior leaders and key stakeholders, • Supporting admin tasks, ad-hoc projects and wider team events Requirements • A minimum of 3 years' Assistant experience, ideally within investment or professional services, • Excellent communication, strong organisation and exceptional attention to detail This is a 12 month, full-time, office-based role (5 days a week) with the potential to extend or become permanent based on performance and business needs. £23 inclusive of holiday, plus overtime pay If you're ready to join a global powerhouse and elevate your assistant career in a truly inspiring environment, apply today.

Facilities and Admin Assistant Global Entertainment Company | Central London 3-Month Contract | Inside IR35 £120 per day / Fulltime 4 Days in the Office We’re working with a global entertainment company who are looking for an eager and capable Facilities Assistant to join their team on a 3-month temp contract. You’ll support the Facilities Manager and wider team with day-to-day admin to help keep the office running smoothly. Facilities experience is a plus, but not essential — the main focus is finding someone confident raising purchase orders and processing invoices, mainly using Coupa (with some exposure to SAP). What you’ll be doing: • Raising purchase orders and processing invoices (Coupa), • Supporting the Facilities Manager with admin and reporting, • Managing facilities requests and tickets, • Keeping records, trackers, and systems up to date (including CAFM), • Handling emails and general facilities admin, • Attending and minuting meetings when needed What we’re looking for: • Experience raising POs and invoices using Coupa (essential), • Good IT skills (Outlook, Word, Excel, PowerPoint), • Organised, detail-focused, and confident communicating, • Facilities or supplier management experience is a bonus Great opportunity to join a friendly team and gain experience with a well-known global business.

Merchandise Admin Assistant – Fashion 📍 London 🕒 Full-time, Hybrid IMMEDIATE START TEMP ROLE We’re partnering with a global fashion retailer to find a Merchandise Admin Assistant (MAA) to join one of their dynamic merchandising teams in London. If you’re analytical, detail-oriented, and passionate about retail and available to start immediately, this is a great opportunity to join and support one of the merchandising teams. The Role: As an MAA, you’ll play a crucial role in supporting the merchandising team, ensuring the right products are in the right place at the right time. Your responsibilities will include: ✔️ General admin for the merchandising team ✔️ Reporting into the assistant merchandiser. ✔️ Liaising with suppliers, logistics teams, and stores to ensure smooth product flow. ✔️ Managing stock allocations and transfers to optimize product availability. ✔️ Supporting the team with sales analysis, reporting, and forecasting. About You: ✅ Previous experience within an analytical role such as merchandising, allocation, buying or wholesale at a similar level within a retail head office ✅ A degree in Fashion, Business, or a related field. ✅ Strong numerical and Excel skills. ✅ A keen eye for detail and excellent organizational skills. ✅ A team player with great communication skills and a proactive approach. Why Join? ✨ Work with an iconic luxury retailer known for its innovation . ✨ Flexibility this temporary role is to start immediately ✨ Hybrid working four days in the office and one from home. ✨ As this role is temporary you will be paid on our payroll weekly PAYE. If you have previous relevant experience from working in a retail head office and available to start immediately, we’d love to hear from you!

Shape the Experience. Elevate the Workplace. Make an Impact. We’re partnering with one of the UK’s most prestigious companies to find an exceptional Assistant Workplace Manager someone who cares deeply about creating safe, welcoming, high-performing workplaces and who’s motivated by the chance to make a genuine impact. This isn’t a reactive FM support role. It’s a visible, people-centric, operationally varied position at the heart of the business, looking after their beautifully designed London offices. If you’re proactive, organised, people-focused, and excited by the blend of operations, service excellence and sustainability, this is an opportunity to grow inside a highly respected business. Why This Role Matters • Workplaces influence culture. They shape collaboration, wellbeing, connection and productivity., • As the Assistant Workplace Manager, you play a central role in ensuring every London workspace delivers exactly that., • You’ll work across two stunning office locations, enjoy wide exposure to teams across the business, and gain hands-on experience across both soft and hard FM. You’ll also be encouraged to bring fresh thinking from innovation trials to sustainability improvements., • This is a role with autonomy, variety and visibility. What You’ll Be Doing Creating Exceptional Workplace Experiences • Be the welcoming, solutions-focused first point of contact for the Facilities Helpdesk, • Log jobs accurately, manage progress, close out actions and produce clear, bespoke reporting, • Keeping Buildings Safe, Compliant & Beautifully Run, • Proactively manage the environment through daily walkarounds, inspections and risk assessments, • Ensure full compliance across H&S, insurance inspections, audits and statutory requirements, • Own day-to-day Hard FM activity and build strong relationships with maintenance partners, • Monitor and support scheduled PPM activity, • Driving Operational Excellence, • Support office moves, space changes, projects and wider team objectives, • Lead your own small projects especially around sustainability, innovation and process improvement, • Assist with financial admin including POs, consumables, job sign-off and contractor payments, • Provide mutual holiday/sickness cover for the Workplace & Facilities Administrator, • Acting as a Trusted Operational Leader, • Support in emergency response situations, including acting as a Fire Warden, • Play an active role in creating an inclusive, safe, connected workplace for all colleagues What We’re Looking For • Experience in a similar Workplace, Facilities or Office Operations role, • Strong communicator able to build positive relationships at every level, • Highly organised with the ability to juggle multiple tasks in a fast-moving environment, • Naturally proactive you don’t wait to be told, you anticipate, • Passion for sustainability, employee wellbeing and inclusive workplaces, • Solid knowledge of commercial building H&S requirements, • IOSH Managing Safely (or willingness to complete it in the first year) What You’ll Gain • Experience across two flagship London workplaces, • Exposure to every part of a major property business, • Autonomy to lead your own projects and trial innovations, • A collaborative team that encourages ideas, ownership and growth, • A role where no two days look the same If you want to develop your career in workplace management inside a world-class business and you’re ready to take ownership, build relationships and drive standards we’d love to hear from you. Apply now and help shape the future workplace experience. Please contact the Maxwell Stephens team on 02071184848, or send your CV to .

Position: HR & Finance Admin Assistant (Part-Time) Reports to: Director of Human Resources and Financial Controller What will I get? • Competitive salary up to £20,000 gross per annum for this part-time role, including a base salary of £16,000 plus a £4,000–£5,000 gross annual service charge, depending on experience., • Increased holiday allowance with length of service., • Complimentary meal while on duty., • HSF Health Plan* including:, • Dental cost reimbursement, • Optical cost reimbursement, • Complimentary coverage for your partner and children, • Access to a 24/7 GP advice line and counselling services (including support for dependents), • High street and grocery shopping discounts, plus discounted cinema tickets and more., • Discounted gym memberships., • Learning and development opportunities., • Contributory pension scheme*. What will I be doing? As a Part-Time HR & Finance Admin Assistant, you’ll play a key role in supporting the HR department and finance-related administrative operations, ensuring smooth onboarding, employee engagement, and accurate record-keeping. You will collaborate closely with department heads to maintain compliance, manage records, and assist in operational processes. Key Responsibilities: • Support onboarding, induction, and probation tracking for new employees., • Maintain employee records, HR databases, and generate relevant reports., • Assist with recruitment, training, and employee engagement initiatives., • Update staff notice boards, canteen menus, and internal communications., • Support the exit process, including collection of company property., • Managing cash and petty cash tracking., • Collecting, auditing, and recording management account checks daily, • Reconciling daily Revenue and Payments on PMS against the accounting system, • Checking EOD reports from Bar, Restaurant and Reception, organising the F&B receipts, • Managing and overseeing purchase orders and invoices liaising with HODs, • Backing up Finance Assistant’s function when needed Team Management • Coordinate with department heads to schedule onboarding, training, and HR activities., • Support HR communications and internal coordination with team members. Goals and Objectives • Ensure smooth onboarding and probation processes for all new employees., • Maintain accurate records and reports, supporting data-driven HR decisions., • Assist in promoting a positive work environment and employee engagement programs., • Promote Efficiency and Cost-Effectiveness by accuracy and numerical precision, • Prepare and distribute daily reports on time, • Maintain effective communication between Front Office, Housekeeping, and F&B through timely updates, • Liaise with external vendors, contractors, and partners professionally and efficiently, • Maintain confidentiality of sensitive information at all times, • Ensure all administrative processes comply with hotel policies and safety standards HR Compliance and Administration • Assist in audits, stock-taking, and administrative compliance processes. What are we looking for? • Bachelor’s degree in Human Resources, Business Administration, or a related field, or valid experience, • Strong organisational, multitasking, and communication skills., • Proficiency in MS Office and HR software., • Ability to handle confidential information with discretion., • Experience in hospitality HR operations or finance administration is a plus., • Flexibility to work part-time hours and adapt to business needs. Who are we? We are a 5-star luxury lifestyle boutique hotel located in the heart of Chelsea. Set in a 19th century building next to Sloane Square station and featuring a rooftop restaurant, an intimate cocktail bar, and thirty exceptionally designed bedrooms, the property has been elegantly restored to create unique experiences. Within one of London’s most stylish interiors, the hotel combines the quintessentially British style of the Cadogan Estate with a unique French touch. Designed as an exceptional and inspiring destination, it highlights the distinguished and historic pedigree of the Sloane Square Conservation Area in a private and intimate setting. Independently run, the hotel employs passionate, focused individuals with a determination to succeed. To assist us in hosting our wonderful clients, we are on the search for the ambassadors of this truly unique property. They will be given the opportunity to make their own mark while delivering an exceptional service of unparalleled quality. *Upon successful completion of the probation period *The service charge range fluctuates based on our forecasted business levels and may vary from month to month.

HR Assistant – Part Time (3 days a week) About the role You will play a key part in the full employee lifecycle, from recruitment through to leavers, ensuring people receive a high-quality, friendly and efficient HR service. You’ll work closely with the wider HR team, supporting day-to-day operations and helping to continuously improve how things are done. What you’ll be doing • Handling day-to-day HR administration: maintaining HR records and databases, preparing letters, forms and documentation., • Supporting all stages of the employee lifecycle: onboarding, time off (holiday and sickness), training arrangements, appraisals, performance, and employee relations., • Assisting with monthly payroll administration and being a first point of contact for HR, benefits and routine employment queries., • Co-ordinating recruitment activities: posting job adverts, updating trackers, and arranging interviews and onboarding for new starters., • Maintaining HR systems and preparing routine HR reports as required., • Providing admin support to HR projects and company committees (e.g. wellbeing, mental health first aid, Diversity & Inclusion)., • Strong HR administration skills with excellent attention to detail and the ability to work to strict deadlines., • Self-motivated, energetic and enthusiastic, with a proactive approach and willingness to suggest improvements., • Able to communicate clearly, both verbally and in writing, and to handle confidential information with discretion., • Comfortable using IT packages including Microsoft Word, Excel and HR systems., • Genuine commitment to equality, diversity and mutual respect, and to delivering great customer care., • Experience using LinkedIn or other recruitment platforms., • A relevant HR qualification, e.g. CIPD Level 3 (or working towards it).

Who are we? At mcl, we help small and medium-sized businesses access the capital they need to grow – quickly, clearly, and with care. Since 2018, we’ve supported over 2,000 SMEs across the UK, and we’re not slowing down. We believe finance should work better for the people building our economy. That means fewer hurdles, faster answers, and support that feels human, not transactional. We back ambition with real funding, smart tools, and a team that gets what running a business really takes. Our model puts people over paperwork. We work with brokers and with business owners to deliver funding that fits – without the faff. As we grow, we’re expanding our reach, recently launching mcl UAE and tools like LendPair, helping even more businesses find the right path to finance. Our mission To reshape SME finance and level the playing field – funding that’s fast, fair, and fits for the businesses of the future. Our G.E.M.S values G – Growth Not just business growth – personal growth, team growth, process growth. We level up. E – Enthusiasm No fake hype. Just energy, urgency, and actually giving a toss. M – Maintaining Accountability Own your actions and interactions. If it’s off, say it. If it’s broken, fix it. S – Seeing Strategically Eyes on the big picture. Help us make smarter long-term moves. The Role As a Personal Assistant to the Senior Leadership Team (SLT), including the CEO, you’ll play a central role in keeping the business running smoothly day-to-day. You’ll be the operational backbone behind the leadership team; managing diaries, priorities, communication and logistics and ensuring the team are prepared, organised, and able to focus on driving the business forward. This role is ideal for someone who’s highly organised, discreet, proactive, and thrives in a fast-paced environment. You’ll be confident handling sensitive information, anticipating needs, and creating calm, structure and momentum around a busy leadership group. Key Responsibilities • Manage complex, ever-changing calendars for the CEO and SLT, including meetings, travel, and time-critical priorities., • Act as a gatekeeper for the CEO/SLT - triaging requests, handling inbox/communications, and ensuring the right issues reach the right person at the right time., • Coordinate internal and external meetings (agenda prep, booking rooms/VC links, attendee management, minutes/actions, follow-ups)., • Support the CEO and SLT with day-to-day admin: documents, presentations, briefing notes, and light research., • Arrange travel and logistics (flights, hotels, ground transport, itineraries), keeping everything efficient and cost-aware., • Maintain strong systems for filing, tracking actions, and ensuring deadlines don’t slip., • Support key business rhythms such as SLT meetings, weekly reporting, off sites, town halls and events., • Handle confidential and sensitive information with discretion, professionalism and sound judgement., • Build strong relationships across the business to help unblock issues quickly and keep things moving. Key Skills & Experience • Proven experience as a PA/EA supporting senior leaders (ideally in a fast-paced business environment)., • Exceptional organisation and time management - comfortable juggling multiple priorities without dropping details., • Strong communication skills (written and verbal) with confidence engaging across all levels internally and externally., • High discretion, integrity, and emotional intelligence; trusted with confidential information., • Calm under pressure, solutions-oriented, and able to anticipate needs rather than wait for instruction., • Strong attention to detail with excellent follow-through on actions and deadlines., • Tech-confident (Google Workspace; comfortable learning new tools quickly) Why Join Us? • Competitive salary and path for progression, • Flexible and supportive working environment, • Office snacks & team socials, • 25 days holiday, • A role with real ownership and space to grow, • Company gym membership, • Life insurance Think you’re a fit? Let’s talk.

2-GCTEA/MK Executive Assistant – Client Team Private Equity/Sustainability Permanent Salary £70K - £80K depending on experience, plus discretionary bonus Hybrid – 2 days WFH West End The Client: A unique Private Equity firm that focuses on sustainable investing are looking for an Executive Assistant to join their highly skilled and collaborative Client Team. The Executive Assistant Role: This Executive Assistant role sits in the Client Team and you will provide executive level support to the Co-Head of the Client Team, and a small wider team of investment professionals. Responsibilities include: • Travel booking – coordinate all aspects of global travel, itinerary planning and booking for all team members, • Effective diary management of the team who have international commitments, • Calendar management – planning/scheduling meetings and travel time /screening for conflicts and arranging associated logistics, • Management of the team’s expense receipts and entering expenses into the Web expenses online expenses system, • Meeting and event management – effectively planning and efficiently executing meetings, client convenings, internal and external events etc., • General admin tasks – filing/photocopying/scanning/binding documents, • Execution of meeting minutes for external client meetings as well as internal team meetings, • Updating standard marketing materials on a regular basis, primarily as it relates to the firm's listed equity strategies and coordinating as needed with colleagues, • Effective Outlook and Salesforce contact database management for the team, • Tracking admin data e.g. attendance, business travel, regulatory information (external meetings, training courses, etc.), and contact data, • Production of presentation materials – requiring excellent Microsoft Office skills to create and adapt presentation materials, including PowerPoint, • Preparing client briefing notes for meetings ahead of time, • Assisting with ad-hoc projects. The successful Executive Assistant will have: • A minimum of 5 years’ experience within financial services. Previous experience of supporting a client / investor relations teams would be beneficial, • Excellent organisational skills and an ability to prioritise effectively, • Strong communication skills, both written and verbal, • Flexible approach to supporting the wider corporate services and reception team, • Be extremely organized and capable of managing multiple tasks and prioritizing effectively, • Have strong proficiency in Microsoft Office & ideally knowledge of Salesforce, • Be able to adapt their working style to who they are supporting. Additional Information: • Salary £70K - £80K (dependent on experience) plus discretionary bonus, • Core hours are 8:30am-5:30/6.00pm with flexibility to work outside when required, • Hybrid working – 2 days WFH (Monday and Fridays WFH), • Excellent Non-contributory pension scheme, • Income protection insurance, • Critical illness insurance, • Private medical and dental cover, • Life insurance, • Subsidised gym membership, • 26 days holiday If this sounds like the Executive Assistant role for you, please apply today!

THE ROLE In this role, you’ll ensure the smooth and efficient running of the CEO’s office, providing high-level administrative, organisational and strategic support. You’ll manage complex diaries and inboxes, prepare documents and briefings, and coordinate Board meetings - including scheduling, compiling papers and taking accurate minutes. You’ll act as a trusted point of contact, handle sensitive information with discretion, and support the CEO in day-to-day priorities. We’re looking for a proactive, highly organised Executive Assistant with proven experience supporting senior leaders. You should be confident managing multiple tasks in a fast-paced environment, skilled in minute taking and documentation, and able to exercise excellent judgement. Strong communication, business awareness and professionalism are essential, along with the ability to work independently and maintain confidentiality at all times. Please note: This is a temporary role for approximately 6 months, from February 2026 to July 2026. ABOUT US Designed by renowned architect Renzo Piano, The Shard is one of London’s most iconic skyscrapers. At 800ft high, The View from The Shard offers unrivalled 360-degree views across the city. Join our team and be part of a friendly, collaborative environment based on Level 3 of The Shard. You’ll work alongside passionate colleagues who are dedicated to delivering exceptional experiences, supporting one another, and creating unforgettable moments for every visitor. Together, we celebrate creativity, teamwork, and the joy of sharing London’s most breath-taking views. Find out more about us: . RECRUITMENT TIMELINE Application Deadline: 31 December 2025 Interviews: January 2026 Start Date: February/March 2026 FULL JOB DESCRIPTION POSITION OVERVIEW As Executive Assistant to the CEO, you will play a key role in ensuring the smooth running of the Executive Office. You will manage the CEO’s diary, inbox, travel and expenses; act as the main point of contact for internal, external partners and the Board of Directors; and prepare high-quality briefings, documents and presentations. You will coordinate Board meetings, compile papers, take accurate minutes and maintain essential records. You will also oversee core administrative processes including budgeting, purchasing, credit card management and document control, while supporting the wider office environment. Job Title: Executive Assistant to the CEO Reports to: Chief Executive Officer Direct Reports: Office Manager, Administration Assistant Contract: Temporary (Maternity Cover) February/March - July 2026 KEY RESPONSIBILITIES • Management of CEO’s emails, diary and monthly expenses., • Gatekeeper to CEO & first point of contact for all suppliers and business partners., • Ensure CEO is fully prepared for various commitments by drafting appropriate briefing notes, and producing high quality documents, presentations, minutes, reports and letters., • Preparing papers for regular Board Meetings by compiling Board Reports, taking minutes and circulating to the Board., • Setting and managing the Administration budget, processing invoices and managing monthly Admin accruals., • Responsible for company credit cards, ensuring all transactions are accounted for and authorisation paperwork complete., • Support the SMT Assistant in acting as the Office Manager for the Head Office and Meeting Rooms; handling all aspects of running an efficient and appropriate office environment, ordering stationary, and office supplies., • General filing, recording and archiving of documents in an organised manner for easy retrieval., • Support with the management of the Document Management System to ensure consistency and maintenance of system across the company., • Keeping a record of all the approvals signed by the CEO., • Scheduling of Senior Management Team Meetings and taking notes of any actions., • Managing all travel requirements for CEO and other Managers when necessary., • Support with the planning of Team Events., • Support with company purchasing, together with the SMT Assistant., • Support with other general administration responsibilities. Line Management Responsibilities • Provide support, coach, and encourage the team to deliver their best performance., • Ensure that all administration relating to personnel matters is completed and that accurate and timely records are maintained., • Conduct regular one-to-one meetings with team members and discuss and update on business related matters., • Identify the training needs for your team and liaise with HR. KEY SKILLS AND EXPERIENCE • Demonstrable and substantial experience as an Executive Assistant working for Senior Executive(s)., • Able to work effectively under pressure, using discretion, tact and good judgement with internal and external contacts., • Excellent secretarial, administrative and organisational skills., • Experience of accurate minute taking., • Experience of compiling Board reports and documentation., • Advanced Excel, Word, PowerPoint & Outlook skills., • Ability to multitask, determine priorities & manage a heavy workload., • Self-motivated and accustomed to using own initiative & working with minimal supervision., • Discreet with experience of dealing with confidential matters., • Excellent communication skills, verbal and written, with experience of drafting professional correspondence on behalf of others., • Excellent interpersonal skills, with the expertise to handle difficult or challenging contacts in a highly professional and diplomatic manner., • Gains the trust and confidence of contacts quickly and easily., • Works well under pressure by effective prioritisation of workload, whilst maintaining high levels of attention to detail and meeting of deadlines.

HAIL Partners are working with a high-performing, growing investment firm to hire a Team & Office Assistant for their London office. This is a varied and highly visible role, ideal for someone who enjoys being at the heart of an office while also supporting investment professionals in a fast-paced environment. The firm prides itself on creating an inclusive, collaborative culture and is looking for someone who takes pride in their work, thrives on responsibility, and enjoys being a dependable go-to within the business. Role Responsibilities: Team Assistant Support: • Coordinating domestic and international business travel, • Preparing and submitting expense reports accurately and on time, • Organising internal and external meetings, including catering, dial-ins, video conferencing and materials, • Providing cover and support to other members of the admin team as required, • Ensuring the office runs smoothly and maintains a professional, polished environment, • Managing vendors and suppliers and overseeing service standards, • Invoice processing and budget tracking, • Coordinating routine maintenance and liaising with building management, • Reception cover, meeting room management and welcoming visitors, • Overseeing office supplies and equipment, • Coordinating office events and social initiatives, • Supporting wider administrative projects as needed Role Requirements: • Background in financial services or a similarly fast-paced, professional environment preferred, • 3-5 years’ experience supporting investment professionals and/or office management, • Highly organised with strong attention to detail, • Confident communicator with strong interpersonal skills, • Proactive, flexible and solutions-focused, • Strong problem-solving skills with the ability to anticipate needs and improve processes, • Comfortable using Outlook, Word, Excel and PowerPoint, • A collaborative team player with a positive, adaptable approach

Join a much-loved, ethical brand in the beauty, skincare and wellness sector as an Assistant Store Manager. If you’re passionate about people, products and creating exceptional customer experiences, this is your chance to shine. The Role As Assistant Store Manager, you’ll support the Store Manager in the daily running of the store, inspiring your team to deliver a truly high-touch customer experience and meet commercial goals. You’ll bring energy, motivation and leadership to help your team – and the store – thrive. Key responsibilities: • Lead, coach and inspire the team to deliver outstanding customer service, • Drive performance to achieve KPIs and grow customer loyalty, • Demonstrate and promote products, from mini-facials to arm massages, • Support smooth store operations and ensure high standards of presentation, • Build genuine connections with customers, creating a welcoming environment, • Use your office and organisational skills to support day-to-day admin and reporting How You’ll Shine You’re an experienced Assistant Manager – or ready to take the next exciting step – with a passion for beauty, skincare and wellbeing. You’ll have: • A collaborative, upbeat attitude and a natural flair for motivating others, • Excellent communication and listening skills, • Confidence in product demonstration and customer engagement, • Strong attention to detail and sound numeracy skills, • Flexibility to work a variety of hours as needed

Administrative Assistant – DCA Office (Potters Bar). We’re looking for an organised, confident Administrative Assistant to join our busy DCA office in Potters Bar. You’ll provide vital admin support to our Supported Living services — from managing files and producing reports to handling call

Would you like to be part of an award-winning children’s charity that makes a real difference every single day? Sebby’s Corner is growing, and we are looking for a highly organised, proactive Administrator & Hub Assistant to join our small, friendly team. This is a permanent, part-time role (24–28 hours per week across 4 days), perfect if you are looking for meaningful work that fits around family life, caring responsibilities or other commitments. If you are a natural organiser, enjoy variety in your working week, and love knowing that the work you do genuinely matters, this could be the role for you. ABOUT SEBBY’S CORNER Sebby’s Corner is a Barnet-based charity supporting vulnerable families and children living in poverty across London and the South East. We support thousands of families every year with clothing, nappies, formula, school uniforms, birthday gifts and more. In 2024–25, we supported almost 4,000 children and over 2,300 parents, distributing £482,993 worth of essentials. Sebby’s Corner serves families in crisis, many of whom are experiencing homelessness, fleeing domestic abuse, seeking asylum, or living in poverty. Referrals are made by frontline professionals including social workers, midwives, health visitors, and family support workers so we can ensure we are reaching the most vulnerable. We believe by meeting immediate material needs, we can help stabilise families, reduce stress, and improve the wellbeing of both parents and children. We believe it is impossible to break free from debt, apply for work, or rebuild your life when you don’t know where your baby’s next nappy is coming from and that’s where our support begins. ABOUT THE ROLE No two days at Sebby’s Corner look the same. One day you might be ordering London Zoo tickets for a family, the next sending a mail merge to referral partners about a new service. Your role will include: • Admin and organisational support – providing day-to-day administrative support across the charity, including managing shared inboxes, answering the phone, sending mail merges and helping keep systems and records up to date, • Referral and service delivery support – supporting the Services Manager with day-to-day running of referrals and appointments, keeping records accurate, following up with families and referral partners, and helping ensure services run smoothly so families receive the items they need, • Hub, stock and supplies – supporting the management of hub stock and supplies and helping with ordering and collections so we’re always stocked and ready to support families, • Communications, social media and community engagement – supporting replies to messages and comments, assisting with social media posts, creating thank you certificates and helping keep our Amazon wishlists up to date, • Finance and donation processing – supporting basic donation and finance admin, including uploading receipts, recording donations on Salesforce (full training provided) and basic expense tracking ABOUT YOU What we’re looking for: • Solid admin or office-based experience with strong organisational skills, • Calm, reliable and comfortable juggling different priorities, • Confident using email, shared drives and everyday IT systems, • Proactive and can-do attitude, • Quick learner, with a willingness to get stuck in and learn on the job, • Strong attention to detail and pride in doing things well, • Excellent written and spoken English, • Someone who enjoys being part of a small, supportive team and wants their work to make a difference Your admin and organisational skills are what matter most. But if you also have: • Some experience using a CRM or database (for example Salesforce or similar) The practical bits Location: Based at our hub in EN5 4DJ Hours: 24–28 hours per week across 4 days Contract: Permanent role Annual leave: We offer 25 days paid annual leave, additional closure between Christmas and New Year (not taken from your holiday allowance), and an additional day off on your birthday. You’ll also have access to our Employee Assistance Programme, which provides cashback on everyday healthcare costs such as dental, optical and prescriptions, plus access to wellbeing support and advice. Salary: £27,000 FTE, pro rata HOW TO APPLY If you would love a varied role where you are trusted, valued and part of a charity that genuinely cares about families and its team, we would love to hear from you. To apply, please send your CV along with brief answers to the three application questions outlined below to . We do not require a cover letter. 1. What attracted you to this role at Sebby’s Corner, and what do you think you would enjoy most about it?, 2. Tell us about a time you supported a busy team or environment. How did you stay organised and make sure things didn’t get missed?, 3. Please briefly describe your experience using admin systems or digital tools (such as email, databases, spreadsheets or design tools). Closing date: 16 January 2026 First interview: Week commencing 19 January 2026 This will be a short online Teams call and is expected to take around 15–20 minutes. Second interview: Week commencing 26 January 2026 This will be held in person at our hub and will include a short admin task.

Technical Lead | London Competitive salary + meaningful equity | Full-time I’m working with a fast-growing SaaS company that’s using technology to transform the way property management works in the UK. Their platform automates time-consuming admin and compliance tasks through an intelligent digital assistant — helping property managers and tenants alike save time, stay compliant and communicate effortlessly. They’re now looking for a Technical Lead to take charge of the engineering function, working closely with the founding team to scale the product and build out the technical vision. This is a hands-on leadership role — perfect for someone who still enjoys coding but also wants to shape the architecture, lead a small team, and influence the direction of a growing business. The Role • Lead the design and development of the company’s AI-driven SaaS platform, • Stay close to the code — review, optimise and contribute where needed, • Mentor and guide engineers, setting the standard for best practices, • Work closely with product and design to deliver impactful new features, • Ensure reliability, performance and scalability across the platform, • Contribute to long-term technical strategy and product roadmap decisions What We’re Looking For • 5+ years of software engineering experience, ideally within AI, SaaS or automation platforms, • Strong technical background — experience with Python, Node.js, cloud infrastructure or ML integration is a plus, • Previous experience leading a team or taking technical ownership in a startup or fast-paced tech business, • Someone who enjoys solving problems, building things that matter and working collaboratively What’s on Offer • A genuine opportunity to own the technical direction of a scaling AI product, • Competitive pay and meaningful equity — share in the success you help create, • Work with a talented, passionate and supportive founding team, • Be part of something early-stage, where your decisions have real impact, • Based in London — 5 days a week in the office for true collaboration and fast decision-making If you’re a strong engineer looking to take the next step into a leadership role, this is a great chance to help build a product that’s genuinely changing an industry.

Senior Executive Assistant City of London (Near Aldgate) | Hybrid – 4 days office / 1 day WFH Up to £65,000 + excellent benefits A highly regarded international insurance firm is seeking an accomplished Senior Executive Assistant to provide trusted, high-level support to senior leaders while playing a key role in developing a growing administrative function. This is a strategic EA role, ideal for someone who enjoys operating as a true business partner rather than purely diary management. Alongside supporting senior stakeholders, you’ll act as a mentor to junior EAs, helping to shape best practice and raise standards across the team (without direct line management). Based in their London office, you’ll collaborate closely with a small, close-knit admin team and work with stakeholders across Europe and the Middle East. The business offers real autonomy, visibility, and the opportunity to influence how the EA function continues to evolve. Experience within professional services is essential, and candidates with legal sector exposure will be particularly well received. The Role • Provide proactive, high-quality executive support to senior leaders, • Manage complex diaries, meetings and international travel across multiple time zones, • Oversee a shared inbox supporting c.40 London-based stakeholders, • Take ownership of broader administrative and operational responsibilities beyond traditional EA duties, • Work closely with global colleagues across Europe and the Middle East, • Support marketing and events activity, including guest lists, mailshots and materials, • Partner with the operations team on wider business initiatives, • Mentor and support two junior assistants, sharing knowledge, guidance and best practice About You • Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, • Background within professional services (legal sector experience highly advantageous), • Exceptionally organised with strong judgement and attention to detail, • Confident, proactive and comfortable working with high levels of autonomy, • Adaptable, hands-on and thrives in a fast-paced, professional environment, • Excellent interpersonal and communication skills, • Genuinely enjoys supporting and developing junior colleagues, • A natural self-starter who takes initiative and ownership Key Details • Hybrid working: 4 days in the office, 1 day WFH, • Salary: up to £65,000 (dependent on experience), • Start date: January preferred, • Interviews taking place in January, • Legal sector experience: highly beneficial, • Mentoring experience: desirable but not essential

Company Overview You will be joining a very prestigious, highly regarded and well-established leading Insurance Broker as their Operations Administrator on an initial 6 month fixed term contract (FTC). Part of a sizable team of 6 (consisting of Operations, Technical Support and Reception), you will report directly into the Operations Manager. Based in their brand new and incredibly modern City of London office 5 days a week, you will have ad-hoc flexibility to work from home. Role Responsibilities In your new role, you will be responsible for assisting in the arrangement of travel and visas in accordance with company policy (including booking flights/hotels for colleagues, completing travel authorisation forms and sending invitation letters), helping colleagues prepare/submit expense claims for approval, maintain Divisional absence/attendance records on a weekly basis, authorising holiday requests, archiving files, supporting with event planning/hosting, minute taking, typing and document preparation. You will be required to provide cover for the Reception team in the event of any sickness, holiday or other absence. You will respond to calls, greet visitors and help with arranging meetings, booking restaurants and confirm accommodation. Role Requirements To be considered for this role, candidates must have at least 6 months - 1 year of previous experience working in an Admin/Secretarial/PA/Team Assistant role, ideally in an international organisation. You will preferably have Front of House and Switchboard experience. Strong admin and communication (written & oral) skills are essential. You will be a confident, professional and articulate individual who always delivers excellent customer service. You will be a proactive, enthusiastic, driven, committed and dedicated individual with an outstanding work ethic and a demonstrable passion for your chosen career path. In Return You will receive an annual salary of up to £28,000 + Benefits and this package will be regularly reviewed to remain in line with market rate. You will be joining a very well-known and reputable business and although this role will initially be a fixed term contract, there could be scope for contract extension or even a permanent role. You will be part of a really close-knit, welcoming, supportive and high-performing team who will be there to assist with your transition into the business from day one. You will be based in their brand new offices on a full-time basis, with some ad-hoc and occasional flexibility to work from home. Their office is located in a fantastic area of the City, close to multiple transport links and top attractions. What to do now If you would like to apply for this role, please do so via this advert or email me directly at

About Online Filings Our mission is to empower entrepreneurs to realise their dreams, giving them more time to focus on what truly matters. Our platform simplifies all administrative tasks, allowing entrepreneurs and small business owners to manage their business admin effortlessly and without the usual complexities. By harnessing cutting-edge technology and data analytics, coupled with outstanding customer service, we provide a seamless experience that emphasises simplicity, efficiency, and rapid execution. Our goal is to remove obstacles, enabling you to achieve success faster and more effectively. Role Overview As PA to the CEO and Office Administrator, you will be a key point of coordination for the CEO and the registered office service, ensuring smooth day‑to‑day operations, accurate handling of confidential mail, and an efficient office environment. You will combine executive support (calendar, communication, logistics) with hands‑on responsibility for mailroom workflows, invoice management and office administration. Key Responsibilities Executive & Personal Assistance • Manage the CEO’s calendar, meetings and travel, ensuring effective use of time across time zones., • Support inbox and communication management by prioritising messages and following up on agreed actions., • Prepare and maintain documents, presentations and reports required for internal and external meetings., • Organize internal events, offsites, and leadership meetings, including agendas, notes, and action tracking. Mailroom & Document Management • Receive, sort and collate all incoming mail and courier deliveries into bundles for scanning or delivery to agreed drop‑off points, in line with service levels., • Open, validate and batch confidential documents; log and record all mail transactions in the relevant spreadsheets or systems., • Prepare, name and scan mail into the document management system or shared drive; ensure accurate archiving of scanned items and coordinate off‑site storage., • Process outgoing mail, including printing, packaging and arranging postage or courier, ensuring high‑priority items are handled in line with their urgency., • Shred confidential documents securely and resolve issues with both hard‑copy and electronic postal scanning systems, redirecting inaccurately addressed mail where required. Office Administration & Invoice Management • Act as first point of contact in the office for deliveries and visitors; book and track deliveries as needed., • Support with office and operations tasks, including procurement, vendor coordination, subscriptions and tools access., • Liaise with the Customer Experience team regarding any issues or queries related to mail received for clients., • Maintain office supplies, equipment and a tidy, secure office environment suitable for handling confidential information., • Accurately complete daily paperwork and routine reports related to mail, scanning and office operations., • Support basic finance administration, including collecting and checking supplier invoices, coding and submitting them for approval and payment, and maintaining up‑to‑date invoice records. People & Process • Support with team onboarding and offboarding, as required., • Identify opportunities to improve processes and documentation to increase efficiency and accuracy in mail, invoice and office operations. Qualifications and Key Skills • Proven experience as a Personal Assistant, Executive Assistant, Office Administrator, or similar role, ideally in a tech, SaaS or professional services environment., • Minimum of 3 years’ experience in a PA/EA, office administration or similar role., • Strong organisational skills and high attention to detail, particularly with confidential documents and data entry., • Excellent written and verbal communication skills in English; additional languages, namely Portuguese, are a strong plus., • High proficiency in Excel, Word, PowerPoint and their G‑Suite (Google Workspace) equivalents., • Confident user of office software and document management systems; experience with basic invoice or finance tools is an advantage., • Ability to handle sensitive information with discretion and maintain strict confidentiality., • Comfortable working in an office‑based or hybrid environment with time‑sensitive workloads and clear service level expectations. Benefits and Perks Our comprehensive offering is designed around flexibility, well-being, and continuous growth, ensuring that you have the support and resources to excel both professionally and personally. • Competitive Salary: £30,000 to £32,000 per year, with the opportunity for salary reviews and increases (based on performance)., • Generous Holiday Allowance: 25 days holiday plus bank holidays., • Health insurance: private health insurance including regular health screenings and consultations, dental care, and vision tests., • Lifestyle Benefits: benefit from up to 50% discounts at selected gyms and exclusive lifestyle accessory offers and rewards to support your physical health and well-being., • Mental Health Support: access to up to 8 free Cognitive Behavioural Therapy (CBT) sessions and annual subscriptions to mindfulness apps like Headspace., • Retirement: We contribute 3% to your pension, for every 5% you contribute., • Training: 10% of your time is dedicated towards learning., • Powerful computer to work from your home., • Cycle to work scheme., • Flexible Working Options: hybrid setting (3 days in the office from the creative studio, in the heart of London). Online Filings is an equal opportunity employer. We celebrate diversity and are committed to equal employment and creating an inclusive environment for all employees, irrespective of race, gender, sex, religion, nationality, age or disability.

Research Admin Assistant, Full Time, 9-month FTC, London. This is an exciting opportunity for anyone who has a passion for making things run smoothly and effectively. To apply, please submit a CV and cover letter detailing your motivation for applying to . Applications without a cover letter will not be considered. Company Neudata’s mission is to make people’s lives easier that work with data. We provide independent advice to asset managers and corporations, helping them to make the right decisions on what datasets they should and shouldn’t be using. In doing so, we aim to save them both time and money. In particular, our specialism sits in alternative data. From credit card transactional data to social media sentiment products to mobile app datasets - our goal is to ensure we communicate not only what alternative data products exist, but also why someone would want to use them. Headquartered in London, with offices in NYC and Shanghai, we have expanded our business in recent years to cater to new markets, as well as to offer additional services, such as an alternative data conference business. Our Values • Deliver outstanding service., • Treat everyone how we would like to be treated., • Work better together., • Do it the right way., • Be uncompromisingly honest., • Never cease to improve and innovate. Job Description and Responsibilities Neudata’s research team is at the core of what we do. Clients of Neudata have access to: a)Our research platform, allowing them to browse our catalogue of dataset reports, each of which is written by a member of the research team and pertaining to a dataset. b)Our research team’s expertise, allowing us to help them make the right data decisions (e.g. through calls where we share our opinion on the most appropriate dataset for their needs). The role will primarily entail making sure all interactions between researchers and clients happens smoothly and effectively. Most notably, this will involve: • Client coordination: Manage research call logistics, including scheduling, agenda preparation, and accurate note-taking., • Client requests: Ensure client inquiries are assigned, answered promptly, and properly logged., • Process & data management: Maintain accurate client records and oversee process adherence and improvements., • Research team support: Coordinate weekly updates, briefings, and quarterly knowledge-sharing sessions., • User engagement: Gather client feedback and develop strategies to enhance engagement., • Account management support: Assist in tracking client needs, identifying concerns, and supporting outreach efforts. The successful candidate will not only perform the above duties accurately and reliably but will also play a role in improving existing processes at Neudata. Who we are looking for • At least 1-2 years’ experience in a similar role involving most duties, or comparable duties, outlined above., • Rigorous attention to detail, planning and organisation skills., • Strong verbal as well as written communication skills., • A process-driven mindset., • An approachable demeanour and positive attitude., • The ability to work both individually and in a collegiate and collaborative manner., • A proactive approach to identifying issues and suggesting solutions to problems., • Prior knowledge of either financial markets and/or the alternative data market is also a plus, although not required. Compensation • Competitive base salary., • 25 days of annual leave plus an additional day for each year worked (capped at 30 days), • Flexible work from anywhere, hybrid and office-based work., • Study days., • Volunteering day., • Employee referral bonus scheme., • Private medical insurance including dental, optical, and hearing., • Enhanced family policies., • Company social events., • Workplace pension scheme with salary sacrifice and pension matching opportunities. Contact Us To apply, please submit a CV and cover letter detailing your motivation for applying to . Applications without a cover letter will not be considered. Neudata’s London office is located in WeWork’s coworking space at Moor Place. Recruitment Process Typically, Neudata’s recruitment and selection process involves an initial screening and shortlisting stage where successful candidates are invited to attend virtual or in person interviews and assessments. Candidates must be eligible to work in the United Kingdom. Candidates who may require visa sponsorship should discuss this with the hiring manager during the interview process. Further information on Skilled Worker sponsorship can be found here. If you need assistance during the application or interview process, please contact to discuss how we can best support you.

About the Job 🏢 Firm | Oury Clark 👥 Team | Equity Partner Support 📌 Role | Personal Assistant (Maternity Cover) 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Equity Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

Legal Secretary / Legal Admin Assistant Media and Entertainment Law Firm Commercial Property Team London Up to £32,000 An excellent opportunity has arisen at an award winning law firm who specialise in media and entertainment law. The Role You can look forward to supporting the commercial property team who have a range of well known clients including hotel chains, restaurants, shops and recording studios and warehouses for building sets and filming shows. The role will include • Administrative Coordination: Managing fee-earner diaries, organising meetings, and handling client care letters, • File Management: Organising and maintaining physical and electronic client files, • Compliance: conducting AML checks, • Administrative Support: General office duties, diary management, and supporting fee-earners (solicitors/partners), • Document Management: Preparing, drafting, and formatting legal documents, letters, and reports, • Property Specific Tasks: Assisting with searches, SDLT (Stamp Duty Land Tax) forms, and land registry applications The Requirements It is anticipated you will have at least 12 months experience as a legal administrator or a legal secretary ideally in a property team, but they are flexible. They are very open to secretaries who are working in more local firms who are seeking their first role in a city firm. They are open to both career secretaries - and you can progress into a senior secretary role - or a law graduate with experience as a legal secretary who after 12 months wants to move into a paralegal role. Lunaria Partners are advertising this legal secretary / team administrator / legal administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

ROLE OVERVIEW // We are recruiting for a proactive and highly competent Executive Assistant (‘EA’) to work as part of a team within our Real Estate Practice based at the firm’s Head Office in London. The role is to work part-time two days a week (Thursday and Friday), 09.30am to 5.30pm (although as with all client-led industries, a degree of flexibility is required), alongside a wider team of Executive Assistants and Administrators. The successful candidate will provide professional and client-focused support to an allocation of fee-earners undertaking complex tasks and projects, providing transactional support, and playing a critical role in managing all routine and daily administrative tasks. This role is an excellent opportunity for someone who is sufficiently experienced to influence stakeholders, build strong working relationships, and is keen to provide an exceptional service working within a challenging and demanding environment. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. • Act as gatekeeper for all fee earners/managers (e.g. take and share messages, manage expectations of callers, pass queries on to other fee earners/managers on the client team where appropriate)., • Use initiative to manage email accounts and to develop and maintain systems to promote efficiency., • Build strong relationships with, and develop and maintain a comprehensive knowledge of, clients, mandates and projects., • Extensive and proactive diary management (to include understanding fee earner/manager preferences, highlighting and rectifying clashes, marking holidays/absences where appropriate, ensuring Outlook invitations are responded to and understanding each fee earner’s/manager’s priorities for the day)., • Organise internal and external meetings including all ancillary arrangements (e.g. book meeting rooms and refreshments, prepare itineraries, arrange currency and technical support, and proactively prepare any necessary document packs)., • Arrange all fee-earner business travel via the firm’s Travel Management Company and the online travel portal, to include keeping fee-earner travel profiles updated, maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures, proactively check country specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website, and obtain any relevant travel documents (e.g. Visas or ID cards)., • Organise and support events and hospitality, to include managing invitations and RSVPs, arranging restaurants/venues and any necessary equipment, supporting the preparation and distribution of name badges, attending events., • Attend and contribute to team meetings as required and progress action points as appropriate., • Draft, create, amend and format high quality correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets., • Financial management, to include drafting bills and bill narratives, liaising with the Costs team, ensuring all fee earner time is up to date and submitted, obtaining PO numbers where appropriate and monitoring WIP., • Transactional management, to include all file-opening/closing admin, ensuring all activities and duties adhere to risk and compliance requirements., • Proactively maintain and update contact information within Outlook and the firm’s Client Relationship Management system (Dynamics)., • Own and maintain all relevant data, for example in relation to Graduate Recruitment, SRA Renewals, PI renewal, BD events and client relationships, to include creating and maintaining rolling ‘to-do’ lists and prompting fee earners/managers as necessary., • Act as change champions and first-responders, supporting issues and challenges experienced by fee earners/managers following the introduction of new processes and systems., • Build strong relationships with business services teams and maintain effective and efficient use of business support services., • General administrative support, e.g. bundling, indexing, time recording, copying, printing and scanning., • Identify and facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow., • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general., • Undertake additional ad hoc duties to support the group, as identified by Practice Support Manager/group partners and as necessary. CANDIDATE PROFILE // Candidates for this position must have: • Advanced knowledge of Microsoft Office Suite (in particular Word, Excel and PowerPoint). This role will demand extensive use of these packages and will also require excellent administrative skills and experience., • Excellent audio skills and typing speeds., • Excellent attention to detail and use of grammar., • Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels., • Ability to build strong relationships with internal and external clients., • Commercial and financial acumen and a solution-focused attitude., • Accuracy and pride in their work product., • A collaborative attitude, being supportive of the business and its initiatives, plus a willingness to get to grips with new technology, taking the training opportunities provided by the firm., • The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times., • The ability to anticipate and identify potential problems and provide innovative solutions., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines., • Experience of working in a diverse team whilst fostering an inclusive team culture., • An adaptable nature open to change, with a willingness and confidence to make suggestions for change where appropriate., • A high level of professionalism and integrity; displaying the highest standard of professional ethics. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:00am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Trello and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Trello for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Priti Khullar with any administrative tasks, • Purchase any online shopping items requested by Deepak or Priti for The Broadwalk., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Trello., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: • Experience:, • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous., • Skills:, • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom)., • Attributes:, • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach. Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • Opportunity to be part of a growing company's success, • On-site parking

Team PA, Wealth Management – City (4 days in) - 22713 £50,000 + bonus + benefits Are you a Team Assistant with secretarial/PA experience gained within the Financial Services sector? Do you enjoy working in a professional, fast-paced and client facing environment? Our client is a leader in Financial Services and is looking for a true team player free to support MDs and small team. What you’ll be doing day-to-day: • Managing busy diaries, • Liaising with clients and coordinating meetings, • Organising client hospitality, • Travel arrangements, • Handling invoices and expenses, • CRM tasks, Desk admin The skills you need to bring: • Solid Team Assistant (PA) experience, from Financial Services sector (essential), • Ability to stay calm under pressure, • Team player and a sense of humour, • Positive self-starter, • Ability to maintain high level of confidentiality, • Strong MS Office skills

Executive Assistant Location: London (on-site Aldgate East, with occasional UK travel) Reports to: Managing Director & Business Operations Manager About Auro Auro is a fast-growing technology company within the Harmony Fire Group, developing smart compliance and connected safety systems that are transforming how buildings stay safe. We combine IoT innovation, real-time data, and exceptional service to protect people and property across the UK We’re now looking for an experienced Executive Assistant who thrives in fast-paced, high-growth environments, someone who can combine five-star client service with operational excellence, supporting our Managing Director and senior leadership team while creating an outstanding workplace experience. This is a visible, trusted role at the heart of the business. You’ll work closely with clients, partners, and senior stakeholders, acting as a central hub for communication, coordination, and delivery. The Role You’ll be the go-to person for our Managing Director and wider leadership team — anticipating needs, managing priorities, and ensuring projects and client relationships run smoothly. You’ll handle everything from high-level diary management and meeting prep to producing insightful reports and ensuring the Auro office reflects our brand: smart, professional, and full of energy. This role is ideal for someone who takes pride in polished communication, enjoys building relationships at the highest level, and wants to grow alongside a business that’s scaling fast. Key Responsibilities Executive & Client Support • Provide proactive, high-level support to the Managing Director across scheduling, priorities, and strategic initiatives, • Manage and coordinate meetings with clients, investors, and senior stakeholders, ensuring every interaction feels seamless and professional, • Represent Auro in client communications and maintaining “white-glove” service standards, ensuring updates, reports, and actions are always delivered with precision, • Prepare agendas, presentations, and meeting packs; take detailed minutes and track key actions through to completion, • Produce accurate, insightful reports and dashboards (Power BI experience advantageous) to support leadership decision-making, • Anticipate scheduling conflicts and proactively resolve them with diplomacy and discretion Office Management & Workplace Experience • Oversee day-to-day office operations, ensuring an inspiring, well-organised, and productive environment, • Act as primary point of contact for building management, suppliers, and contractors, • Manage office budgets, supplies, and equipment; coordinate maintenance and access, • Create a positive, collaborative office culture — from team lunches to client visits, • Ensure all health, safety, and compliance requirements are maintained Process & Operations Support • Partner with the Business Operations Manager to implement new internal processes and ways of working, • Document and maintain standard operating procedures for office and admin functions, • Support cross-functional projects — coordinating resources, logistics, and communications, • Identify and deliver continuous improvements that make the business more efficient and scalable About You • Experienced Executive Assistant in a fast-paced, client-facing environment, • Proven experience supporting senior leaders (ideally C-suite or Managing Director level), • Highly organised, detail-driven, and able to manage multiple priorities with composure, • Exceptional written and verbal communication skills — polished, professional, and personable, • Confident building relationships with senior clients and external partners, • Strong Microsoft Office skills; Power BI or similar reporting experience a plus, • Professional discretion and ability to handle confidential information, • Thrives in a scaling business environment — flexible, proactive, and solutions-oriented, • Willingness to travel across the UK when required Why Auro You’ll be joining a company redefining how fire safety and compliance are delivered in the UK — blending technology, craftsmanship, and service excellence. This is a high-impact role with genuine scope to grow as we scale, working directly with leadership and playing a key part in shaping how our business runs. Benefits: • Lunch, snacks and refreshments all provided, including fresh fruit and ‘Take Away Friday’, • Private Medical Insurance, • Unlimited holiday provision, • Bonus, all employees are included in a bonus scheme with the opportunity to earn up to 50% of annual salary, • Team socialising budget for all employees, • Cycle to work scheme, • Reward and Recognition scheme – European mini-breaks on offer, • Two company events each year, • Auto-enrolment pension scheme

At EVERSANA, we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7,000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products, services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs, skills and talents are unique, but together we make an impact every day. Join us! Across our growing organization, we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority, and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs. We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA, our people, clients and most importantly, the patients we serve. We are EVERSANA. Job Description THE POSITION: The Operations Coordinator will provide essential support to our EU NAVLIN Consulting team, ensuring smooth processes and timely execution of key tasks. This role is ideal for an organized, proactive, and detail-oriented individual with an interest in operational efficiency. The role is home office based, (full-time position), ideally located in Italy, Spain or the UK, and the job holder must be legally eligible to work in the European Union or in the UK Key Responsibilities: • Operational Support:, • Oversee daily management systems, i.e. recruiting, team development and admin of knowledge management, • Coordinate full-cycle recruiting process of consultants and team feedback as team’s liaison to corporate HR, • Schedule candidate interviews and coordinate with hiring managers, candidates, HR, external recruiters, • Support 1-2 job fairs hands-on per year, • Organize training sessions, onboarding, and ~2-4 in person team meetings per year, • Streamline and document key processes, • Administrative Tasks:, • Manage timesheets, contracting, invoices, and annual timelines, • Provide conference scheduling and ad-hoc operational support as needed, • Governance & Communication:, • Participate in team meetings and governance activities. Use email and digital tools for transparent communication and activity tracking, • Continuous Improvement:, • Drive process optimization and automation to enhance team efficiency, • Ad-Hoc Support:, • Assist in other operational tasks as needed, • Act with speed, accuracy, and efficiency, • Prioritize open communication, trust, and collaboration, • Focus on execution, with targeted time for planning and documentation (~10%), • Embrace a proactive, supportive, and improvement-oriented approach Qualifications QUALIFICATIONS: The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required. • Bachelor’s Degree or equivalent work experience, • Proven 2-3 year experience as team coordinator or in a similar role, e.g. Executive Assistant, • Strong organization, problem-solving and project management skills, • Excellent written and verbal communication skills, • Ability to work under pressure, meet deadlines, and multi-task, • Proficiency in MS Word, Excel, PowerPoint, Outlook, Adobe, • Previous experience in recruitment or operations preferred, • Detail-oriented with a focus on efficiency and accuracy Additional Information Patient Minded I act with the patient’s best interest in mind. Client Delight I own every client experience and its impact on results. Take Action I am empowered and hold myself accountable. Embrace Diversity I create an environment of awareness and respect. Grow Talent I own my development and invest in the development of others. Win Together I passionately connect with anyone, anywhere, anytime to achieve results. Communication Matters I speak up to create transparent, thoughtful, and timely dialogue. Always Innovate I am bold and creative in everything I do. Our team is aware of recent fraudulent job offers in the market, misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites, unsolicited e-mails, or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA. From EVERSANA’s inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is everyone's responsibility. Follow us on LinkedIn | Twitter

Manpower are currently seeking an interim PA to Leadership Team, to work with our global client Pepsi Lipton, a joint venture between Unilever and PepsiCo focused on the manufacture of iced tea. The position is based in Kingston upon Thames, Surrey. This is a full-time temporary role to run for 3 months, requiring 36.25 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £38,000 per annum, pro rata, depending upon experience. The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements. Job Purpose A role in Pepsi Lipton is unique experience that will allow you to rapidly develop and will add value to your career. It is a. As a company in its own right, the joint venture has its own board of directors. Whilst in constant contact with its parent companies, it runs as a separate entity on a day-to-day basis. In order to support our ambitious growth agenda, we are looking for a dynamic Team Assistant to support our Marketing, Insights and SC Directors across Europe and Global. This role will require you to be proactive, resourceful and tenacious, with a can-do attitude, good problem-solving skills and hands-on approach, able to manage through ambiguity and complexity of our matrix organization to contribute to the achievement of our overall business targets. The Team Assistant to our leadership team is a key member of the Pepsi Lipton Europe and Marketing teams, supporting the Directors on day-to-day basis and working in close partnership with our wider global teams across Pepsi Lipton, PepsiCo and Unilever teams to ensure the smooth day to day support and management and organisation of multiple diaries and corporate meetings and events. Key Accountabilities • Manage Directors’ calendars, with full editorial access,, • Responsible for managing Leadership Team invites on behalf of leadership team, • Provide support to leadership events whenever required, • Coordinate preparation calls with each respective marketing team in preparation for the PBR sessions, • Send invites for preparation project activation monthly realignment calls, • Responsible for arranging travel for directors, including accommodation, visas and cross-country diary management whenever required, • Reconcile expense accounts in Concur for all directors in both Unilever and PepsiCo systems, • Assist with the on-boarding of new employees within your assigned business area whenever required. This includes GPID request, laptop request (including 0365 access, PepsiCo portal), mobile phone, Concur T&E + Concur account, Amex application (optional and when required) and Egencia account. Coordinate approval flow of above-mentioned tasks with designated approvers on the system., • Raise purchase orders (POs) for your respective business area in timely manner in MyBuy, and SAP, • Resolve purchase order queries from suppliers promptly in line with our invoice payments via VIM (Vendor Invoice Management system in SAP), • Re-align status PO reports with finance controllers, making sure POs are matched to bills and follow up with suppliers whenever required, • Assist with cyclical processes (i.e. End of year) to ensure data accuracy and timely submission of accounts, • Assist with new vendor request process where needed and liaise with relevant teams (finance, Master Data Governance and Data Management Organization), • Provide assistance where needed to team members and any other ad-hoc admin tasks for the Directors whenever required, • Build good rapport with key stakeholders/senior leadership team’s Team Assistants/PAs and provide support when other assistants are on holiday., • Assist with onboarding and training of other Team Assistants where needed, including systems and processes, JV/parent company onboarding and H&S training, organising security passes and tour of the building, • Assist with organisation of meetings and corporate events from start to finish as needed, liaising with organisers, agencies and other Team Assistants to ensure successful preparation and roll-out, • Assist with organising the team meetings and workshops as needed, • Assist with office coordination and ordering of supplies as needed, • Coordinate and support team’s post, including posting of any items or samples, • Work as part of project teams and support projects delivery as needed, • Build and maintain a successful professional network of business contacts in PepsiCo and Unilever to enable smooth operational and admin tasks, including parent companies’ BUs PA and BD network and relevant IT and workplace support contacts (i.e. for international diary management, IT access/laptop support, onboarding of new team members, systems setup and support), • Provide ad-hoc support with new vendor set-up and POs to team members from the assigned business area as necessary., • Ensure effective management of multiple stakeholders on day-to-day basis, • Develop good understanding of our business model and priorities to enable appropriate support and problem-solving Key Requirements • Solid previous experience in a similar role in a matrix organisation, ideally within FMCG, • Excellent people skills with the ability to build strong relationships and manage multiple stakeholders at all levels and across multiple functions and organizations., • Strong problem-solving and organizational skills, • Strong multitasking skills with the ability to manage competing requests at the same time, • Professional networking/external focus especially dealing with 3rd party suppliers, • Strong business acumen, • Ability to bridge Unilever and Pepsi systems and culture, and work seamlessly in a complex ecosystem, • Has a passion for the Lipton brand and to growth of RTD business Additional Information Occasional national and international travel may be required. Kingston working environment: • Contractors who are based at Kingston will be eligible to get free parking at a local carpark, • There is a Unilever Staff Shop located on the Ground Floor next to the main entrance, where Contingent Workers can buy discounted Unilever products., • A canteen, • A Gym is available for use on the Ground Floor (with subscription)., • Facilities in the gym include cardiovascular equipment, resistance machines, spin bikes, free weights area, boxing equipment and a stretch/matted area. Classes are also available and can be booked directly with the Gym. Shower facilities are available in the changing rooms, along with hairdryers.

Team PA, Wealth Management – City (4 days in) - 22713 £50,000 + bonus + benefits Are you a Team Assistant with secretarial/PA experience gained within the Financial Services sector? Do you enjoy working in a professional, fast-paced and client facing environment? Our client is a leader in Financial Services and is looking for a true team player free to support MDs and small team. What you’ll be doing day-to-day: • Managing busy diaries, • Liaising with clients and coordinating meetings, • Organising client hospitality, • Travel arrangements, • Handling invoices and expenses, • CRM tasks, Desk admin The skills you need to bring: • Solid Team Assistant (PA) experience, from Financial Services sector (essential), • Ability to stay calm under pressure, • Team player and a sense of humour, • Positive self-starter, • Ability to maintain high level of confidentiality, • Strong MS Office skills

Facilities and Admin Assistant. We’re working with a global entertainment company who are looking for an eager and capable Facilities Assistant to join their team on a 3-month temp contract. You’ll support the Facilities Manager and wider team with day-to-day admin to help keep the office runnin