Legal EA - Corporate
5 days ago
City of London
AJ Chambers is assisting a Top City Law Firm with the recruitment of a Legal EA to join the highly regard Corporate team. The Role The Legal EA will provide multifaceted support to their allocated Partners and Associates within the Corporate Team with day-to-day and business-as-usual activities and with the delivery of firmwide and Practice Group projects/initiatives. This role offers a unique opportunity for an experienced professional to take on a position that involves traditional EA duties but also contributes to the smooth running of the firm's legal departments, maximising efficiencies and continuously improving internal processes and services. Key Responsibilities Operational • Support with work allocation, holiday approval, room moves, leaver/joiner and NQ and Trainee transition processes, together with other business-as-usual tasks., • Liaise and coordinate with the firm's business services functions to ensure the operational and administrative needs of the Practice Group and firm are met., • Support with data gathering and data entry., • Coordinate communications within the Practice Group, proactively preparing drafts and prompts for others., • Support the implementation of firmwide projects within their Practice Group., • Take the lead on logistical arrangements for department socials and offsites. Process Improvement • Identify opportunities to improve effectiveness and develop best practices, e.g. time recording, billing, leavers/joiners, secondments., • Be a Practice Group sponsor for process improvement projects. Personal Assistant Support • Act as a 'gatekeeper' for providing stellar administrative support to assigned Partners, including managing calendars, travel arrangements, and correspondence., • Liaise with and co-ordinate meeting attendees, both internal and external, ensuring all parties have the relevant information ahead of time., • Prepare agendas, reports, presentations, and documents., • Take the initiative to oversee ad-hoc administrative projects for the Partners., • Engage actively in the care of clients and look for opportunities to build relationships with client contacts and PAs where appropriate., • Deal with basic client queries and general administration. Key Stakeholders • Lawyers, • Legal Operations, • Practice Support, • Central Finance, • Legal Technology, • Business Development, • HR Business Partners Personal Specification – Experience, Knowledge & Skills • Detailed understanding of law firms and legal process., • Exceptional discretion and sensitivity., • Organised, with the ability to juggle tasks and priorities., • Ability to communicate with people at all levels., • Efficient, commercial and able to think laterally., • Consistently positive attitude and 'can do' approach., • Ability to work independently and collaboratively, as part of a wider team., • Understanding of law firm finances. The position will offer a highly competitive salary, excellent benefits and hybrid working.