Executive Assistant
4 days ago
West Hollywood
Job Description Are you in search of a fulfilling and meaningful position? Do you want to work for an organization that promotes growth and development? Here at Men's Health Foundation we envision a world where inequity and stigma do not separate people from healthcare. "Reimagining Healthcare" is our commitment to affirming the unique experience of every patient. We prioritize our patients’ evolving needs and strive to help each patient feel comfortable, understood, and respected. Why Men's Health Foundation? Men's Health Foundation is seeking compassionate, mission-driven individuals. We believe that by reimagining how healthcare is delivered, we can help create greater health equity for those most at risk, breaking down barriers to care. We welcome all backgrounds, gender identities, and expressions. We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefits package to support our employee's well-being. We offer the following: • Medical, Dental, Vision, Life and LTD insurance (may be eligible on the 1st of the month following date of hire), • 12 Paid Holidays (including 1 mental health day), • 401(k) Retirement plan (may be eligible for employer matching up to 4% following completion of 90th day of employment), • Flexible Spending Account (FSA), • 40 hours of sick pay (following completion of 90th day of employment) Job Title: Executive Assistant Salary Range: $80,000-$95,000 Worker Category: Full-Time, FLSA Classification Exempt Department & Location: Executive 9220 Sunset Blvd Organization Background Men’s Health Foundation connects men at risk to comprehensive healthcare and wellness through education, collaboration, and advocacy. Inspiring and empowering all men to live longer, healthier, and happier lives. We see a world where inequity and stigma do not separate men from healthcare. At Men’s Health Foundation, we are reimagining men’s healthcare. Job DescriptionOverview The Executive Assistant is a trusted partner in driving the organization’s success by supporting the CEO. The Executive Assistant will also work as a board liaison and assist the other Executive Officers of the organization. This individual is responsible for coordinating all aspects of the CEO’s day-to-day responsibilities as well as assisting with larger projects as needed. This is an ideal opportunity for an energetic, sharp, passionate, mission-driven, and motivated go-getter who excels at multitasking and has a can-do attitude. The ability to work successfully in a team environment and build effective relationships across functionality throughout the organization is essential for success in this role. Essential Functions and Responsibilities (This list may not include all the duties assigned.) • Provide professional executive support and serve as a key resource to the team., • Manage calendars effectively, scheduling internal and external events and meetings amongst various time zones. Understand scheduling priorities, while protecting the officer’s time and adjusting calendar as necessary., • Travel booking and coordination (domestic and international), providing detailed itineraries, coordinating flights, hotels, dining, and ground transportation logistics., • Assist in meeting preparation to ensure the officer is prepared for upcoming commitments and responsibilities., • Attending important meetings and recording detailed notes and action items for follow-up., • Prepare and submit monthly expense reports on behalf of the officer(s)., • Assist with preparations and logistics for scheduled meetings, conferences, office events and related needs., • Conduct research and prepare reports for the officer(s) as needed., • Handle and maintain extremely sensitive materials with utmost integrity and confidentiality., • Perform various administrative duties such as delivering mail, answering phones, scanning, filing, and ordering office supplies as needed., • Coordinate the internal process for handling legal documentation, including getting appropriate execution signatures and making electronic back-ups of all legal contracts, • Respond to and anticipate administrative/organizational needs of executives., • Interact with and support management team and prepare materials for executive meetings and board of director meetings., • Act as a liaison between the Officer(s) and their staff, handling employee inquiries and requests on behalf of the Officer(s)., • May assist in organizing, prioritizing, and responding to emails and other correspondence on behalf of the Officer(s)., • Other duties may be assigned, as required.Qualifications, • Strong oral and written (writing, editing and proofreading) communication skills., • Highly organized and detail oriented., • A strong track record of collaborative problem solving and sound decision making., • High degree of professionalism and understanding of confidentiality and boundaries., • Ability to work with minimal supervision and to function independently to produce results that meet standards of quality and timeliness., • Demonstrated ability to work well with clients, consultants, management, and staff., • Ability to anticipate needs, take initiative, assume responsibility for projects and set priorities., • A strong team player., • Highly skilled knowledge of Microsoft Office programs., • Strong Windows operating skills., • Bachelor’s degree preferred., • Minimum 3 years of executive support experience in complex, highly regulated environments., • Healthcare experience preferred.Company requirements, • Must be able to pass a pre-employment drug test, physical, and a background check to include a 7-year criminal, 10-year SSN & employer history reference check., • Must be able to provide proof of COVID-19 vaccination on the first day of work., • Excellent interpersonal skills., • Attention to detail., • Must take yearly flu shot or wear flu mask during flu season for patient-facing positions and test for tuberculosis as required by the Centers for Disease Control and Prevention.