Front Office Administrator
1 day ago
Seattle
RAM Mounts is a leading manufacturer of rugged mounting solutions for mobile electronics in any type of vehicle, vessel or aircraft. RAM’s product line includes fleet mounting systems for iPads and other tablets, rugged handhelds, smartphones, GPS, two-way radios, police consoles, video surveillance, commercial marine and aviation electronics. With over 4,000 modular components, RAM products can be configured for virtually any mobile requirement. RAM is committed to offering the highest quality products, manufactured in Seattle, WA. Job Summary RAM Mounts is seeking an organized, professional, and customer-focused Front Office Administrator / Customer Service Support Representative to support both front office operations and external customer service functions. This role is approximately 50% office administration and reception duties and 50% customer service support. The front office portion includes maintaining a welcoming and organized corporate office environment, greeting visitors and walk-in customers, coordinating office activities, stocking supplies and snacks, distributing mail and packages, supporting office events, and assisting with general office operations. The customer service portion includes assisting external customers through ticket management, website Q&A management, tax-exempt form processing, customer inquiry follow-up, order and account research, and other customer-facing support functions. This role requires a professional and friendly attitude, strong attention to detail, and the ability to help resolve customer issues while identifying opportunities to improve the customer experience. As the first impression for clients, visitors, vendors, and staff, the Front Office Administrator plays an important role in creating a welcoming experience at our Seattle office. This position will report to and be supported by the Customer Service Manager. Specific Duties: Receptionist (50%) • Greet walk-in customers, visitors, vendors, and employees in a professional and welcoming manner., • Coordinate front office activities and daily office operations as assigned, within NPI procedures., • Receive, sort, and distribute incoming mail, packages, and deliveries., • Maintain stock of office supplies and assist with budget tracking for general office expenses., • Maintain break areas, including coffee machines, snacks, beverages, and general cleanliness., • Order and stock snacks, office supplies, and other common-area items as needed., • Assist with planning and coordinating office events, employee activities, meetings, and customer visits., • Facilitate office maintenance needs, including plant care and filing maintenance tickets., • Manage the employee service award gift program, including employee apparel tracking and distribution., • Maintain a list of checked-in/out electronic devices for office employee use., • Act as the primary liaison between the company, staff, visitors, vendors, and office management., • Support interdepartmental communications and general administrative coordination., • Perform other office administration duties as assigned. Specific Duties: Customer Service (50%) • Interact directly and courteously with external customers, primarily by email, website inquiries, and ticketing systems., • Manage, review, and respond to customer service tickets to ensure timely follow-up and resolution., • Process customer tax-exempt forms and maintain accurate related documentation., • Manage website Q&A submissions by reviewing, answering, routing, or escalating questions as appropriate., • Direct unresolved customer issues to the appropriate resource for resolution., • Record details of customer interactions and actions taken in ERP, CRM, and customer service systems as applicable., • Analyze transactions and correct errors to ensure accuracy of customer records., • Research customer accounts and order records to track order status, fulfillment, returns, and related inquiries., • Develop a thorough knowledge of RAM Mounts products, pricing, estimated delivery times, drop-ship procedures, promotions, and related information., • Perform other customer service duties as assigned by the supervisor. Qualifications • 2 years managing a front desk and facilitating office administration preferred, • Minimum 5 years of experience working with customers to evaluate their needs., • Must have a track record of reliability and follow through with great communication & interpersonal skills., • Experienced with MS Office Suite, MS Outlook, and customer order entry., • Excellent organization abilities, • Familiarity with office management procedures and basic budgeting principles, • Attention to detail, • Creative, fun, and a sense of humor! Education • High school education required, • Associate degree preferred Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often required to perform the following activities: • Reaching. Extending hands and arms in any direction., • Standing. Ability to stand when needed to complete tasks., • Sitting. Sitting at a desk for sustained periods of time., • Using Fingers. Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand., • Grasping. Applying pressure to an object with the fingers and palm., • Feeling. Perceiving attributes of objects, such as size, shape, or texture by touching skin, particularly that of fingertips., • Pushing. Using upper extremities to press against something with steady force to thrust forward, downward or outward, up to 15 pounds., • Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occasionally the employee must lift and/or move up to 15 pounds., • Pulling. Using upper extremities to exert force to draw haul or tug objects in a sustained motion up to 15 pounds., • Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly., • Seeing. Specific vision abilities required by this job include close vision and the ability to adjust focus Depth Perception: ability to judge distance and space relationships. Field of Vision: ability to see peripherally. Accommodation: ability to adjust vision to bring objects into focus., • Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound., • Repetitive motion. Substantial movements (motions) of the fingers and hands. Hourly Range: $25.00 - $27.00 per hour Benefits: • Employer paid Medical, Dental, Vision, and Life Insurance, • Two weeks of PTO (up to 3 weeks with tenure) with seven paid holidays, • 401k with up to 4% employer match, • Additional paid parental leave beyond state/federal offerings, • Quarterly catered lunch events for all employees, • RAM Mounts product discounts Position Status: Full Time Position Location: Onsite A drug screening will also be required (THC or Marijuana not screened during pre-employment test).
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