Bookkeeper jobs in Hoboken, New Jersey - Page 2Create job alerts

Bookkeeper Job Duties: Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

The duties will include day to day bookkeeping, bank account reconciliations for various small business entities. Experience: Bookkeeping: 4 years Education: Bachelor's.

The duties will include day to day bookkeeping, bank account reconciliations for various small business entities.Assisting in preparing financial statements.Filing various simple tax forms with local agencies.Keeping a client contact regarding open issues.Friendly small firm environment conducive to

We are seeking a detail-oriented and organized Bookkeeper to join our team.

We are seeking a detail-oriented and organized Bookkeeper to manage client's financial records.The Bookkeeper will be responsible for maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations.This position requires someone who is self-mot

Aec Bookkeeper/Junior Accountant (Hybrid Opportunity).Join a leading architecture firm in New York City as a Bookkeeper, where you will handle essential financial tasks such as managing accounts payable and receivable, conducting bank and credit card reconciliations, and supporting year-end accounti

Senior Bookkeeper (QuickBooks Online). Role: Senior Bookkeeper (QuickBooks Online) Location: Remote Schedule: Full-time | 9:00 AM - 6:00 PM Eastern Standard Time USD Salary: $1,280 - $1,600 per month | $8 - $10 per hour (negotiable based on experience). We are seeking a highly skilled bookkeeper to

Accounting/Bookkeeping Job Duties: The accounting / bookkeeper is responsible for maintaining the financial records of a company by accurately recording the day to day financial transactions. Must be knowledgeable o

The Bookkeeper is responsible to calculate, maintain and manage all financial transactions of the Senior Center and Corp.Responsibilities include setting up new vendor processes, ensuring all purchases follow tax-exempt policies, gathering invoice approvals, handling petty cash transactions, prepari

Ideal candidates for Bookkeeper will possess the following: Bachelors degreeAccounting or Finance, 5+ years experience in accounting or finance, experience with payroll, knowledge of GAAP, proficient with MS Excel. Due to growth, seeking a Bookkeeper to join the Accounting & Finance team. Assist wit

At H&R Block, we believe in the power of people helping people.Our defining purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We also believe in a high performing, connected culture, where everyone feels like they belong.We strive to continuousl

We are seeking a detail-oriented and organized Bookkeeper to join our team.

Description We are looking for an experienced Full Charge Bookkeeper to join our team in Newark, New Jersey on a Contract-to-Permanent basis.

Once a Month Onsite Bookkeeper Recruiting Agency in the Upper East Side is seeking a bookkeeper twice a month to supervise the financial statement preparation, cycle A/P and A/R, bank reconciliations, journal entries, month-end close, and cash flow.You might be a qualified candidate for th

We are a boutique high-end dental practice in search of a full-time administrative bookkeeper. Administrative Bookkeeper Objectives:.

The Bookkeeper will be an integral part of the Accounting team in a fast-paced, collaborative, and friendly environment. Review invoice coding and charges for accuracy. Respond promptly to tenant inquiries regarding charges and payments.

We are seeking a Full-charge Bookkeeper who is comfortable working in a small school environment; one who is friendly, open and approachable; and who enjoys working with young children, parents and teachers. The Bookkeeper will report directly to the CFOO and will interact with other departments wit

Description Recognized New York City firm is currently seeking a Bookkeeper to join our client's team in New York, New York.

Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. Experience with Xero accounting software *This office is an independently owned and operated franchise office operating under an agreement with H&R Block.

Our Company At H&R Block, we believe in the power of people helping people.Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We also believe in a high performing, connected culture, where everyone feels like they belong.We strive to

Job DescriptionJob Details • Location: Remote (Must be based in North or South America and work within PST or EST time zones) Executive Assistant (EA) Virtual | Full-Time | PST or EST Time ZonesWho Were Looking For We're looking for an elite-level Executive Assistant who is ten steps ahead, thrives in high-stakes environments, and executes flawlessly. This isn't a passive support role. This is about owning responsibilities, amplifying efficiency, and ensuring the executive's world runs seamlessly, both professionally and personally. You'll manage high-profile relationships, optimize workflows, oversee high-stakes travel and negotiations, and eliminate distractions so the CEO can focus on big-picture strategy and execution. This role is not for the hesitant or reactive; it's for someone who is decisive, proactive, and deeply aligned with the executive's vision. This is not your first time supporting a CEO and founder; you thrive alongside executives with big energy, matching their pace and intensity. If you excel under pressure, can execute at an elite level, and thrive on making things happen instead of making excuses, this is for you. Who You'll Work WithAbout the CEO The executive you will support is a Type 8 - The Challenger, known for being ambitious, independent, and driven to lead. They are highly analytical, deeply thoughtful, and approach challenges with confidence and intensity. They value efficiency, strategic thinking, and people who take initiative. The right EA for this role thrives next to a strong-willed, high-energy executive, understands their unique leadership style, and knows how to complement their strengths while bringing their own expertise to the table. This role reports directly to the CEO and Managing Partner and works closely with the Senior Bookkeeper, investment team, legal partners, operations, marketing, and key external vendors and teams to manage both professional and personal responsibilities. We are a fast-moving, high-performance venture that values clarity, execution, and results. Our team is dynamic, ambitious, and deeply committed to excellence. The expectation is that you come in ready to contribute at a high level, align quickly, and deliver without hesitation. How You Do the Job & WhyEXHIBIT A: Operating Framework, Expectations, and Deliverables At the core of this role is a fundamental expectation: PLAY TO WIN, NOT TO AVOID MISTAKES. THE OBJECTIVE IS EXECUTION, NOT EXCUSES. Phase 1: Core Deliverables & Mindset (0-9 months) You will be exceptional in this role if: • You operate with full alignment to my vision and decision-making framework. When you speak, you speak for me and with my authority. If you are wrong, I will correct you., • You extend my influence by managing high-value relationships, ensuring seamless execution across CRM, LP management, investor relations, and strategic initiatives., • You remove from my plate all responsibilities that do not require my direct input., • You anticipate and think through problems as the executive does, aligning your thought process with strategic expectations. You are an avid reader and researcher, always seeking knowledge to enhance problem-solving and decision-making., • You add expertise, reinforcing and deepening my strategies, not simply mirroring them., • You do not make sloppy errors, this includes inaccurate data, incomplete reports, and failure to track critical updates., • You over-communicate execution status; every single priority is documented, with recap updates delivered daily at 10 PM PST. You are self-regulated, composed under stress, and skilled at de-escalation, ensuring smooth execution even in high-pressure situations., • Develop and manage high-value talent pipelines you identify, recruit, and maintain an ecosystem of strategic relationships., • Create leverage, you delegate, automate, and systematize to move lower-priority tasks off your plate., • Systemize everything you standardize workflows and export best practices across the organization., • Master a core domain you fully own and execute within a key business function., • Act as a proxy for the executive you operate on behalf of leadership in select areas, particularly in relationship-driven interactions., • Take ownership of inefficiencies you identify and solve operational gaps that others overlook., • Play the long game. Every move must be strategic, not reactive., • Zoom out. View the business as a system, not just a collection of tasks., • Leverage information. You will have more access to critical data than anyone else use it intelligently and efficiently. You have a strong sense of self, are highly self-aware, and know how to manage relationships with humor and diplomacy., • Stay ahead of the executive. If leadership has to follow up on something basic, you are already behind., • Book first-class travel experiences, ensuring VIP-level treatment., • Negotiate and secure upgrades, flights, hotels, dining, and exclusive perks., • Manage complex international itineraries, handling last-minute changes with ease., • Leverage concierge relationships to unlock high-end services. 2. Executive Calendar & Prioritization • Own and optimize the executives schedule, ensuring every commitment is aligned with priorities., • Anticipate scheduling conflicts before they happen and solve them proactively., • Manage investor, advisor, and high-profile relationships, ensuring seamless coordination. 3. Customer Service & Online Shopping Expertise • Negotiate the best deals & refunds from luxury fashion to tech purchases., • Handle all customer service issues, escalating only when necessary., • Secure rare or high-demand items, using strategic sourcing and vendor relationships. 4. Business & Investor Operations • Act as a gatekeeper and trusted point of contact for key partners., • Own CRM, LP tracking, and follow-ups for high-stakes relationships., • Manage strategic gifting, investor relations, and professional outreach. 5. Personal & Household Management • Oversee all personal scheduling, household logistics, and vendor management., • Handle prescriptions, medical records, and wellness coordination., • Ensure seamless execution of family vacations, events, and experiences. What to Expect: Our Application Process We respect your time and aim for clarity, so here's how it works: 1. Apply through ClickUp, 2. Complete a short assignment via TestGorilla, 3. Interview with Recruitment & Ops Coordinator, 4. Second interview or role assessment, 5. Final interview with Founder & CEO ----------About UsWho We Are Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated power-house combining strategy, design, production, and performance analysis to deliver world-class results. We Operate Under Founder Mode Trolley is built on a Founder Mode mindset - an operating system rooted in ownership, strategic thinking, and execution at speed. Here, we look for people who take initiative, think like entrepreneurs, and use tools like AI to optimize how work gets done. But Founder Mode isn't about going alone, it's about working within high-trust, collaborative teams where contribution matters more than control. We value creativity, resourcefulness, and clear communication. If you're driven by impact, thrive in dynamic environments, and believe in scaling through systems, not stress - this is the place for you. Why Join Us? • Work with the Best: We recruit globally to connect top talent with forward-thinking companies., • Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact., • Human-Centric Approach: Our systems are designed to support and elevate people, not replace them., • Training for Success: We provide world-class training to ensure you excel in every aspect of your role. Benefits at Trolley At Trolley, we believe in building a company that works for you not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer: • Work from anywhere, • Flexible schedule and time off no micromanaging, • Direct collaboration with the Founder, • Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more), • Clear path for long term career growth, • A supportive company culture grounded in ownership and prioritizing progress over perfection Be Part of the Future of Work Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.

Job Description Michelangelo Designs is an Italian Furniture importer, and is celebrating its 38th year in business. We are looking for someone who is driven and motivated, as there is plenty of room for growth. What we are looking for: Accounts Payable Accounts Receivable Payroll Organized individual to file paperwork, ensure all insurances, employee benefits, building permits and taxes are updated. Manage day-to-day operations of the business we are looking for someone who is driven and motivated, as there is plenty of room for growth. Job Type: Full-time Salary: $45,000-$55,000 /year Required experience minimum: • Bookkeeping: 1 years, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • M-F 8:30am-5pm Supplemental pay types: • Bonus opportunities, • Commission OpportunitiesCompany DescriptionMichelangelo Designs is an Italian furniture importer and distributor, and is proud to celebrate over 38 years in business as a proud NJ company.Michelangelo Designs is an Italian furniture importer and distributor, and is proud to celebrate over 38 years in business as a proud NJ company.

Job Description Job Title: AEC Bookkeeper/Junior Accountant (Hybrid Opportunity) Job Description Join a leading architecture firm in NYC as a Bookkeeper, where you will handle essential financial tasks such as managing accounts payable and receivable, conducting bank and credit card reconciliations, and supporting year-end accounting activities. This full-time permanent position offers an excellent opportunity to advance your career in the architecture, engineering, and construction (AEC) industry. Responsibilities • Manage accounts payable, including processing vendor invoices, assigning job codes, and overseeing payments., • Handle accounts receivable by generating client invoices, tracking payments, and following up on overdue accounts., • Perform monthly bank and credit card statement reconciliations., • Support year-end accounting tasks, including 1099 filings and preparing documentation for audits., • 2-4 years of bookkeeping or accounting experience in the AEC industry., • Proficiency with accounting software such as Deltek Ajera/Vantagepoint and Sage., • Experience with QuickBooks is beneficial., • Basic understanding of job costing. Enjoy a flexible work environment with the opportunity to work from home on Mondays and Fridays. The office is located in NYC, with in-office presence required on Tuesdays, Wednesdays, and Thursdays. Standard working hours are from 9 am to 6 pm. Job Type & Location This is a Permanent position based out of New York, New York. Job Type & Location This is a Permanent position based out of New York, NY. Pay and Benefits The pay range for this position is $65000.00 - $75000.00/yr. Medical, Dental, Vision, Retirement, PTO, Hybrid Work Environment Workplace Type This is a hybrid position in New York,NY. Application Deadline This position is anticipated to close on Dec 2, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description Title: Bookkeeper About Liberty Home Guard: Liberty Home Guard is a leading home warranty provider committed to delivering exceptional service and value through innovation and customer-centric principles. We pioneer higher standards of excellence, take a long-term view, and treat everyone with respect to make a positive impact on customers, employees, and communities. Our focus on bold risks and continuous improvement has earned us top industry accolades and the highest customer review ratings among major providers. Processing millions of service requests (claims), we ideate, research, develop, and deliver life-changing services for homeowners nationwide. At Liberty Home Guard, we embrace new technologies—like the AI platform you'll help build—to facilitate and improve the experience of millions of service requests and support hundreds of thousands of customers with AI-driven updates. We're eager to learn, adapt, and achieve more together. The Impact You Will Have: We are seeking an experienced Bookkeeper to join our growing team. In this role, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and assisting with monthly reconciliations. You will play a critical role in supporting the Controller and CoCEOs by ensuring our financial data is accurate, organized, and compliant. As one of the foundational members of our in-house Accounting and Finance Department, you will contribute to building and streamlining accounting processes that support a rapidly scaling organization. Your duties and responsibilities include but are not limited to the following: * Maintain accurate, up-to-date accounting records by recording daily financial transactions, including sales, purchases, receipts, and payments. Ensure all entries are properly categorized and posted to the correct ledgers in QuickBooks Online to support precise financial reporting. * Oversee the full cycle of accounts payable and receivable operations. Process vendor bills, issue timely payments, manage outstanding invoices, and follow up on overdue accounts. Maintain aging reports and build strong vendor and client relationships through consistent communication and accuracy. * Receive, verify, and process all incoming invoices and receipts. Ensure all documentation is properly filed and easily accessible for audits or reviews. * Collaborate with the Controller to prepare journal entries, accruals, and adjustments during closing periods. Verify all transactions are accurately recorded, reconcile accounts, and ensure that financial statements reflect a true and fair view of the company’s financial standing. * Generate detailed and accurate financial statements,such as profit and loss reports, balance sheets, and cash flow summaries leadership review. * Monitor and categorize company expenses, ensuring they align with departmental budgets and financial objectives. * Ensure compliance with applicable laws, accounting standards, and company policies. * Support and execute global payroll operations across multiple regions. Coordinate with HR and department leads to ensure all timekeeping data, bonuses, commissions, and deductions are accurate. * Verify compliance with local and international payroll regulations, maintain confidentiality of employee data, and ensure employees are paid correctly and on schedule. * Predictable, reliable, and punctual attendance is an essential function of this job. What You’ll Bring to the Team: * Proficiency in QuickBooks Online. * Strong knowledge of Microsoft Excel and financial reporting tools. * Keen attention to detail and excellent organizational skills. * Ability to meet deadlines in a fast-paced, evolving environment. * Understanding of accounting principles (GAAP, IFRS, or similar). * Experience in bookkeeping, accounting, or financial data management. * Bachelor’s degree in accounting, finance, or related field preferred. * 3–7 years of professional bookkeeping or accounting experience required. Company DescriptionLiberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company.Liberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company.

Job Description Company Description Buildcon Group Inc. is a multi trade established subcontracting firm provides construction services in New York Metropolitan Area. Role Description This is a full-time on-site role for a Bookkeeper at Buildcon Group Inc. located in New York, NY. The Bookkeeper will be responsible for financial statements, bookkeeping, using Quickbooks accounting software, managing finances, and recording journal entries on a day-to-day basis. Qualifications • Bookkeeping and Financial Statements skills, • Proficiency in Quickbooks Accounting Software, • Experience in managing finances and recording daily journal entries, • Knowledge of financial principles and practices, • Attention to detail and accuracy, • Strong organizational skills, • Ability to work in a team environment, • Bachelor's degree in Accounting, Finance, or related field is a plus, • Must have a past experience working in subcontracting firm in construction industry

Job Description Our company is currently seeking a Full Charge Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: • Obtain primary financial data for accounting records, • Compute and record numerical data, • Check the accuracy of business transactions, • Perform data entry and administrative duties, • Payroll with ADP, • Month end closing, • HR- Health Insurance and 401(K) Enrollments Qualifications: • Previous experience in accounting, finance, or other related field, • Ability to prioritize and multitask, • BS in Accounting, • Quickbooks is a must, • Some Excel experience

Job Description Express Employment Professionals is partnering with a well-established company located in Brooklyn, NY, to find a talented Full Charge Bookkeeper. This is an exciting opportunity for an experienced accounting professional to manage full-cycle accounting operations in a dynamic and growing organization. If you have a passion for financial accuracy, efficiency, and financial management, we encourage you to apply! Key Responsibilities: • Oversee full-cycle accounting operations, including Accounts Payable (A/P), Accounts Receivable (A/R), payroll, and financial reporting., • Prepare and maintain accurate financial records and detailed reports to support key business decisions., • Perform bank reconciliations and manage account reconciliations, ensuring accuracy, compliance, and timely processing., • Manage the general ledger, including month-end and year-end closings., • Ensure compliance with internal policies and external regulatory guidelines for financial transactions., • Prepare and file tax documents, including state and federal tax compliance., • Collaborate with external auditors and coordinate audits to ensure the company’s financial integrity., • Handle journal entries, accruals, and preparation of financial statements., • Assist in budgeting, forecasting, and cash flow management to ensure financial stability., • Proven experience as a Full Charge Bookkeeper, Staff Accountant, or in a similar role managing full-cycle accounting., • Strong knowledge of GAAP accounting principles, financial reporting, and accounting standards., • Expertise in accounting software such as QuickBooks, Sage, Xero, or similar platforms., • Advanced proficiency in Excel, including pivot tables, VLOOKUP, and financial analysis., • Exceptional attention to detail, with the ability to analyze complex financial data and ensure accuracy., • Ability to handle confidential financial information with integrity and discretion., • Strong problem-solving, analytical thinking, and organizational skills., • Bachelor’s degree in Accounting, Finance, or a related field is a plus but not required., • Ability to thrive in a fast-paced environment, managing multiple priorities and meeting deadlines. Apply now to take the next step in your career as a Full Charge Bookkeeper and make a significant contribution to an innovative and reputable company!

Job Description Our company is currently seeking a Full Charge Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our company. The position is a hybrid work arrangement. Responsibilities: • Record and pay accounts payable, • Issue invoices to and collect from customers, • Calculate pay and issue payments to employees, • Create financial statements and related financial reports, • Remit payroll taxes, sales taxes, use taxes, and income taxes, • Account for fixed assets, • Reconcile bank accounts and petty cash accounts, • Collect information as needed for the annual audit, • Maintain a coherent system of accounts, with a supporting filing system, • Monitor cash levels, • Previous experience in accounting, finance, or other related fields, • Fundamental knowledge of GAAP, • Ability to prioritize and multitask, • Strong organizational skills, • Deadline and detail-orientedCompany DescriptionPublic Accounting Firm in New YorkPublic Accounting Firm in New York

Job Description Key Duties · Track sales, invoices, and commissions. · Reconcile monthly bookings, supplier statements, and payments. · Manage accounts receivable (A/R), accounts payable (A/P), and general ledger tasks. · Reconcile credit card transactions. · Prepare financial summaries and reports. · Apply knowledge of exchange rate conversions when needed. Qualifications · Proven bookkeeping experience. · Solid understanding of accounting principles. · Experience with general ledger functions. · Proficiency in accounting software and Microsoft Office. · Strong accuracy, organizational, and communication skills. · Ability to work closely with owner and agents. Preferred Qualifications · Familiarity with Trams Back Office. · Experience in the travel industry and understanding of ARC is a plus.

Job Description We are seeking a detail-oriented Bookkeeper to join our team in New Rochelle, New York. In this role, you will be essential in managing financial transactions, maintaining accurate records, and contributing to the organization’s overall financial stability. The ideal candidate possesses excellent organizational skills, a solid understanding of accounting principles, and proficiency in financial software, enabling them to support smooth and accurate financial operations. • Proven experience in bookkeeping or a related financial role., • Proficiency in QuickBooks and other accounting software., • Strong understanding of accounts payable, accounts receivable processes, and bank reconciliations., • Excellent attention to detail, organizational skills, and the ability to work independently.

Job Description We are looking for the right candidate to join our construction company team. This is a full time bookkeeper in office position Monday to Friday from 9-5pm. The right candidate must have the following qualifications: 1. Must be able to know how to use Quickbooks, 2. Reconciling, 3. Payroll, 4. Receivables and payables, 5. Able to send COI before job starts to clients, 6. Able to deal with audits when requested union/insurance, 7. Strong leadership skills and able to work well with coworkers and customers, 8. Able to multitask, 9. Must have experience with Textura billing and AIA fonts 702& 703

Job DescriptionBenefits: • Employee discounts, • Flexible schedule, • Opportunity for advancement, • Looking for someone 2 - 3 times a week to assist lead bookkeeper with QuickBooks entry and Payroll, • Must be able to come into office for scheduled days, • Can turn into full time if it is a good fit, • Data entry, • Matching invoices, • MUST HAVE EXPERIENCE WITH QUICKBOOKS, • Previous accounting experience / knowledge is a big plus, • Degree in accounting big plus, • Experience working in small business a plus, • Previous experience working with ADP a plus

Job Description Receptionist/ Bookkeeper needed for commercial construction company. Answering phones, time keeping skills, organizational skills and knowledge of construction office work necessary. Knowledge of quick books needed for a multi company position. Self starter and willingness to learn. Respectful and friendly person required.

Job Description PLEASE NOTE: Applicants should submit a position-specific cover letter and resume, both in PDF format, to: . Submissions without a position-specific cover letter will not be considered. Location: In-person – New York City (potential for 1–2 hybrid days/week after onboarding) Compensation: $150,000–$230,000 + performance-based bonuses, benefits, and 401(k) Reports to: Firm Owners About Keenan & Bhatia, LLC Keenan & Bhatia, LLC is a plaintiff-side employment discrimination and civil rights law firm entering its 15th year of fighting for fairness in the workplace. With four global offices, 17+ team members, and $10M in annual revenue, we help workers heal, rebuild, and move forward after discrimination, harassment, or retaliation. We achieve outstanding results by maximizing the value of each case through dedication, creativity, and innovative thinking. Our team pairs legal excellence with human-centered care—serving clients with clarity, compassion, and strength. We’re seeking a seasoned Director of Operations to bring structure, accountability, and strategic focus to our growing firm as our Integrator under the Entrepreneurial Operating System (EOS). The Role This is a full-time, in-person leadership role based in New York City, with potential for 1–2 hybrid days per week after onboarding. As Director of Operations, you’ll lead all non-legal aspects of the firm—finance, HR, systems, intake, marketing, and technology—so the founders can focus on legal strategy, client storytelling, and firm growth. You’ll be the operational backbone of a firm that helps people through some of the hardest chapters of their lives. Your leadership will ensure that our systems, people, and culture empower our clients to experience real healing and lasting outcomes. Key Responsibilities Leadership & Firm Operations * Serve as second-in-command to the founders, leading day-to-day operations across HR, finance, intake, marketing, and IT * Uphold and model the firm’s values across departments and decision-making * Lead meetings, drive accountability, and execute EOS/Traction principles at every level of the business * Partner with the firm’s business coach and implement insights to enhance systems, processes, and team dynamics Financial Management * Oversee the firm’s $10M+ budget and lead financial planning, forecasting, and analysis * Monitor KPIs, time tracking, realization rates, and profitability * Supervise the bookkeeper and coordinate with the CPA to ensure accurate reporting and compliance * Manage pro bono tracking, billing practices, and expense oversight * Maintain and refine KPI dashboards (e.g., the “Jumbotron”) to support data-driven decision-making Systems & Process Optimization * Develop and implement clear, scalable systems and standard operating procedures across the firm * Audit workflows, ensure policy adherence, and proactively resolve inefficiencies * Manage and improve time tracking compliance to support realization, compensation, and profitability * Oversee document management (Box, Google Drive), improve knowledge sharing, and streamline case handling and discovery processes * Design productivity and performance metrics that reflect both quality of work and alignment with firm goals Human Resources * Lead all people operations, including hiring, onboarding, training, and performance reviews * Build and maintain a high-accountability, supportive culture rooted in purpose and integrity * Administer payroll, PTO tracking, and benefits; manage 360-degree review cycles and team engagement initiatives * Align compensation structures with performance and values, using data to inform bonuses and promotions Marketing & Business Development * Collaborate on the firm’s marketing and growth strategy, with a focus on referral networks and reputation * Oversee CRM development and data tracking for client acquisition and retention * Manage social media engagement, client feedback systems, and marketing campaigns * Plan events that strengthen relationships with clients, community partners, and referral sources Facilities & Vendor Management * Serve as the point of contact for IT, office services, vendors, and systems * Approve purchases and manage logistics to support a well-equipped and professional workplace * Develop and maintain protocols for safety, equipment, supplies, and cross-location coordination What Success Looks Like You will thrive in this role when: * Every department is running smoothly and aligned with the firm’s mission * Financial data, realization rates, and time tracking are accurate and actionable * Clients experience seamless, professional service rooted in care and responsiveness * Staff are supported, engaged, and held to high standards of excellence * The firm’s founders are freed up to focus on advocacy and growth, knowing that operations are in strong, capable hands * Most importantly: your leadership enables our clients’ legal journeys to be a source of healing, not added stress Qualifications Required * 5+ years in business operations leadership * Experience as an EOS Integrator or second-in-command role with full operational oversight * Strong proficiency in financial management, KPI tracking, and systems building * Demonstrated ability to lead cross-functional teams with clarity and accountability * Strong writing and communication skills * Deep alignment with the firm’s mission and a passion for justice, efficiency, and excellence * Four-year degree from fully-accredited, in-person, non-profit institution and advanced graduate degree, or equivalent work experience in finance and/or business consulting. Preferred * MBA or advanced degree in business, operations, or organizational leadership or like field. * Experience as a Director of Operations, COO, or Firm Administrator in a law firm * Familiarity with CRM systems, AI, legal tech, and cloud-based tools (Box, Google Workspace, case management software) * Commitment to a long-term leadership role in a growing, purpose-driven firm Compensation & Benefits * Competitive salary: $150,000–$230,000 depending on experience * Performance-based bonuses tied to KPIs and firm success * Health, dental, and vision insurance * 401(k) * Generous PTO and vacation policy * The opportunity to lead a firm that blends high-impact legal work with a deep commitment to human dignity and healing How to Apply To apply, please email your resume and a position-specific cover letter, in PDF format, to: , with the subject line: Director of Operations. Visit to learn more about our firm and our mission. Join us—and help lead a firm where operational excellence powers transformative legal advocacy.

Job Description Core responsibilities • General Office Support: Answer phones, respond to emails, and manage general inquiries., • Organization: Maintain physical and digital filing systems, and organize office supplies., • Operational Support: Handle tasks like data entry, prepare purchase orders, and support other team members.

Job Description Fehlinger is seeking a highly skilled and detail-oriented Controller & Head of Administration to lead the company’s full-cycle accounting and administrative functions in their New York, NY office. As the Controller and Head of Administration, you are responsible for overseeing financial reporting, forecasting, and compliance, while serving as the primary point of contact with our lender, bank, and insurance/benefits providers. As a senior leadership role within our organization, the Controller will work closely with executive leadership and play a critical role in ensuring accuracy, efficiency, and strategic insight across all financial operations. The successful candidate will have a strong background in accounting and financial management, exceptional organizational skills, and the ability to operate both strategically and hands-on. While this is a leadership position, it requires a willingness to work at the detailed ledger level to ensure the integrity of financial statements, accruals, and reporting accuracy. This position oversees a skilled bookkeeper who manages payroll, accounts receivable, accounts payable, and monthly close processes. The Controller will ensure all financial statements are accurate, optimize processes and procedures, and act as a strategic partner to the Vice President while also collaborating closely with the President, who brings 30 years of finance experience. As the Controller & Head of Administration, you are responsible for: · Performing the monthly close including appropriate journal entries · Preparing highly accurate monthly financial statements (income statement, balance sheet and cashflow statements) which adhere to GAAP · Along with our operations team making sure that our inventory is correct which includes monthly inventory audits · Along with our outside accounting firms, creating standard operating procedures · Main contact with outside accountants, lenders and bankers · Ensure documentation for benefits is correct and filed accurately · Oversee all administration functions which are inseparable from the finance activities · Manage commission reports · Special projects as required · Supports Sales, Service and Operations Teams by ensuring they have correct process documents and resources. To be successful in the role you must possess: · Proactive with strong attention to detail · Strong analytical ability with the ability to detect errors · Accounting degree is a must. Four-year college is strongly preferred · 3-5 years’ direct experience in a similar role with a company · Experience with accounting software (Quickbooks Desktop knowledge is a plus). We are beginning the process of migrating from Quickbooks Desktop · Proficiency with excel · Team player, detail oriented, self-starter and a “can do” attitude · Ability and desire to learn quickly · Ability to work independently · Willingness to visit our Fairfield office 1-2 per month · Legally permitted to work in the United States · Fluent in English · Some Covid vaccination history · Valid drivers’ license Team Members at Fehlinger Enjoy: · Attractive base salary · Medical benefits & 401(k) matching program · Training & Development · Meritocracy · Free snacks and drinks · Working with talented and friendly team members · Ownership that invests heavily in the business with a growth mindset John N. Fehlinger Co., Inc. (“Fehlinger”) is a leading technical sales, manufacturers’ representative, distributor and after-market service provider for steam specialties, heat transfer, and process control applications. Fehlinger primarily works with customers in large facilities such as universities, hospitals, and commercial buildings in the New York Tri-State area. We are best known for our expertise in Con Edison high-pressure steam applications. We were founded in 1951 and have been serving the greater New York area ever since. We are known for our technical expertise and customer service; we sell solutions to our customers’ problems. We are a growing company that offers a collegial team atmosphere along with competitive pay and benefits. Our sales/executive office is located in Lower Manhattan and our warehouse with office space is located in Fairfield, New Jersey. If you feel that you are a great fit for this opportunity, please apply today!

Job DescriptionWhat is Teamshares? Teamshares is one of America’s largest buyers of small businesses from retiring owners and is on a mission to make employee ownership the future of small business. We buy promising companies from retiring owners, gifting employees an immediate 10% ownership stake in the business, and supporting their ongoing growth through proprietary software, education, financial products and best-in-class leadership support. We're building a network of 10,000 employee-owned small businesses, creating $10 billion of stock wealth for wage workers and supporting generations of business owners into confident retirement. Together, we will reduce global wealth inequality while ensuring vital small businesses—and the communities they serve—continue to flourish. We are looking for an entrepreneurial business leader who wants to serve as the Small Business President/CEO of one of our network companies in the NYC area in the full-service restaurant industry. As a Teamshares network company president, you’ll be responsible for growing revenue, increasing profitability, and successfully fulfiling the vison of employee ownership. You’ll run and work IN the business, including owning full P&L responsibility, business strategy, and operations. Additional information ( You Will Do: • Serve as president of a 3 location small business in the restaurant industry., • Determine/be responsible for all business strategy, operations, and P&L management, • Lead an experienced team of existing employee ownersThis includes:, • Work with the fractional controller and bookkeeper to make decisions about ongoing expenses and capital purchases, gaining efficiencies, and developing business metrics., • Growing the business through marketing, outreach, and developing new product lines and revenue streams., • Handling HR personnel matters, staff disputes, employee performance, job reviews, raises, and bonuses., • Analyzing business methods and practices, and promoting team and growth opportunities., • Developing relationships with guests, vendors, and partners., • Working with Teamshares and fellow shareholders throughout the transition to employee ownership, coaching and partnering with them to understand how adopting an owner’s mindset drives better business outcomes and company culture., • Being a growth leader who enjoys working with employee owners to improve company operations and expand revenue opportunities.What You Have:, • A strong leadership background in multi-unit restaurant operations, with a proven track record of managing teams and operational processes., • Ability to communicate clearly, problem solve, and ensure constructive collaboration with all employees., • Demonstrated people management skills through past work experiences., • Strong interpersonal and communication skills; low-ego., • Entrepreneurial mindset and a desire to build., • Proven project management and problem-solving skills, with a humble, roll-up-your-sleeves, get-it-done attitude., • Business acumen and analytical skills to oversee company financials and develop business strategy., • Growth-mindset and a willingness to explore new ideas and innovations; not afraid to learn from your mistakes, • An open, agile mind (equally adept at thinking creatively/critically), with a flexible, generous spirit and natural bias to action., • Ability to partner with stakeholders to establish a clear vision, define measurable KPIs, and develop a strategy to achieve financial goals. As President of a Teamshares network company, you will receive:, • Equity stake both in the network company and in Teamshares, • Competitive salary and benefits, • Ongoing business and leadership development training throughout your tenure, • Access to quality medical/dental/vision benefit plans

Job Description Payroll Specialist/Bookkeeper The Claims Conference is looking for a Payroll Specialist/Bookkeeper to join our Finance Department. The ideal candidate is process and detail oriented, takes initiative, and is motivated to provide an excellent payroll experience for our staff. The skills that will enable your success are problem-solving, strong communication skills, and payroll experience. This individual needs to be highly organized and able to learn new programs and processes quickly. Note: this is a hybrid position with a minimum of two days in the office. The Conference on Jewish Material Claims Against Germany (Claims Conference), a nonprofit organization with offices in New York, Israel, Germany and Austria, secures material compensation for Holocaust survivors around the world. Founded in 1951 by representatives of 23 major international Jewish organizations, the Claims Conference negotiates for and disburses funds to individual survivors and organizations and seeks the return of Jewish property stolen during the Holocaust. As a result of negotiations with the Claims Conference since 1952, the German government has paid more than $95 billion in indemnification to individuals for suffering and losses resulting from persecution by the Nazis. For 2025, the Claims Conference will distribute approximately $530 million in compensation for survivors globally and $960 million for survivors’ welfare needs such as home care, medicine and food. Responsibilities: • Payroll, • Processing the biweekly payroll in ADP Workforce Now;, • Ensuring all required documentation has proper approvals;, • Responding to payroll-related inquiries from employees;, • Assisting in payroll accounting, transaction, reporting, and other related matters;, • Ensuring compliance with federal, state, and local laws;, • Timely reconciling of 401(k) and cafeteria benefits;, • Performing payroll department operations, including but not limited to maintenance and reconciliation of timecards;, • Accounts Payable, • Processing vendor invoices, including reviewing documentation:, • for accuracy and completeness,, • to ensure it has proper approval,, • to ensure it adheres to contractual terms, and, • to make sure any/all other prerequisites have been met prior to payment;, • Coding activity to the general ledger;, • Assist in the preparation and remittance of payments;, • Maintaining vendor files;, • Communicate and follow-up with both vendors and relevant stakeholders;, • Assist with credit card and travel reconciliations;, • Assisting with annual audit requests and compliance work;, • Bachelor’s degree in Accounting preferred;, • 3 to 5 years of accounting experience, specifically related to handling payroll and Accounts Payable required;, • Experience running payroll in ADP Workforce Now required;, • Knowledge of SAP Business ByDesign a plus;, • Knowledge of SAP Concur a plus;, • Payroll certification or training a plus;, • Proficiency in Microsoft Office and Adobe Acrobat;, • Ability to multitask in a fast-paced environment and shift priorities while maintaining accuracy and attention to detail;, • Display a sense of urgency in meeting deadlines. Claims Conference offers generous benefits, opportunities for professional growth, and competitive salaries based on geographic location. Our target salary range for Payroll Specialist/Bookkeeper in the New York City market is $80,000-$90,000. This salary range represents Claims Conference’s good faith and reasonable estimate of the range of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate’s exact location, experience in similar roles, and expertise related to the qualifications. This information is offered in support of our commitment to transparency. The Claims Conference is an equal opportunity employer and values diversity. We do not discriminate on the basis of any category protected by law, including (without limitation) race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In compliance with NYS Labor Law Section 194-a, the Claims Conference does not seek salary history information from job applicants.

Job DescriptionFinancial Manager (BA) bachelors in accounting Required or higher Job Type: Part-Time (16 hours a week) Pay: Non Exempt, $37.16 to $50.00 Per hour Work Location: Staten Island NY 10304, In person Reports to the (CEO) Chief Executive Officer Job Description: The Financial Manager is responsible for the financial accounting reporting mandates. The role of Financial Manager includes ensuring the organizations financial health and sustainability for longevity by proper allocation of funds as our contract budgetary guidelines. • Nonprofit Accounting, supervising & Financial Reporting experience (required)* Key Responsibilities: • Responsible for overseeing all the financial operations including accounting, budgeting, financial reporting and auditing., • Prepare financial reports and summaries prior to Board Meetings as well as monthly reports., • Supervises the job performance and delegates accounting tasks to the Bookkeeper., • Manages accounts payable and receivable., • Ensure compliance with financial regulations and standards., • Preparation of yearly tax returns (990) and payment of payroll taxes and enter payroll for processing., • Work Knowledge experience using Government reporting systems like Passport, etc., • Proficient understanding of NYS Accounting practices, General Accounting Practices (GAP), and legislation related to the accounting practice like Sarbanes Oxley Act (federal Accounting Practices), • Computer Savvy and able to use office equipment independently., • Good at completing projects and tasks and able to use time management wisely., • Ability to work and understand complex budgets and grants efficiently., • Creating and drafting Financial reports that reflect the organizations status on a monthly basis. Qualifications: • 3-5 years of work experience in the field of accounting with verifiable work references., • Bachelors degree in accounting., • Knowledge & Experience with Passport, Filling Char500. Preferred: (CPA) Certified Public Accountant or Register (EA) Enroll Agent • Proficiency in accounting software (e.g., QuickBooks, Xero)., • Good organizational and communication skills. Peoples Path Inc. is proud to be an equal opportunity employer and does not discriminate based on race, color religion, sex national origin, age, disability, or any other characteristic protected by law.

Job Description THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MANHATTAN. Fashion client in Manhattan has an immediate need for a long-term temporary Bookkeeper-A/R Specialist. Below is an outline of the role's responsibilities: Invoices • Create and send all invoices to clients, • Work with agents to review and all items in CRM software that appear incorrect or out of the ordinary., • Once invoice is sent, act as the point of contact to receive any questions the client may have regarding the invoice and communicate with other departments to find the answer. Use this information to reply to the client. Collections • Follow up with clients on items that are not paid per agreed terms., • Methods of collections include e-mail and phone calls., • Document all phone conversations with a follow-up recap e-mail to client., • Alert management if a client is being unresponsive, or an invoice becomes significantly aged., • At all times during collections, remain positive and professional, despite frustrations of not being paid., • Maintain internal notes on company collections log., • Once all internal options have been exhausted, coordinate with collection agency to take over specific invoice.

Job Description Full-Charge Bookkeeper Ridgefield Park, NJ or Brooklyn, NY 70k – 75k (DOE) Industry: Construction & Real Estate Role Type: Full-Time, On-site Company Overview Our client is a well-established construction and property management firm with operations in both New Jersey and Brooklyn. Their team is diverse, collaborative, and values both professionalism and personality. The Opportunity We're seeking a full-charge Bookkeeper to manage day-to-day accounting operations across construction and real estate divisions. This is a client- and vendor-facing role that requires someone who is independent, organized, and confident navigating both QuickBooks and evolving software platforms. You'll report to a senior manager but must be comfortable working autonomously and interfacing with project managers, foremen, and the company's external accountant. Key Responsibilities • Manage full-cycle bookkeeping: AP, AR, payroll, bank reconciliations, insurance, and expense tracking, • Maintain accurate records for construction projects and real estate holdings, • Collaborate with project managers to ensure job profitability and cost tracking, • Prepare financials for quarterly reviews and year-end audits with the external accountant, • Support operational reporting, WIP schedules, and vendor communications, • 2+ years of full-charge bookkeeping experience, • Solid understanding of debits, credits, and general accounting principles, • Proficiency in QuickBooks; Excel skills a plus, • Ability to work independently while collaborating with internal and external stakeholders, • Comfortable in a fast-paced, multi-cultural environment, • Strong organizational skills and attention to detail, • Experience in construction or real estate preferred but not required Email resume to:

Job DescriptionBenefits: • 401(k), • Health insurance Position Responsibilities: • Ability to liaise with the companys CPA, • Send out invoices to clients promptly, • Follow up with clients on outstanding invoices, • Assist clients with any billing inquiries, • Ensure all bills are paid on time, • Takes care of depositing checks and other banking needs, • Assisting with the ordering of office supplies, • Must be organized, & can multitask in a fast-paced environment, • Regularly communicate with the Managing Partner, partner, and other attorneys on workload, and assist other team members when workload permits, • Perform basic functions regarding the telephone system, • Scan, photocopy, fax, and utilize other office equipment as needed, • Greet clients/visitors and escort them to the appropriate conference room or office, • Excellent knowledge of the English language and some legal terminology, including spelling, grammar, and punctuation., • In-depth knowledge of advanced functions using the current version of Microsoft Word, • Need to be able to convert documents and clean up the formatting, • Must possess excellent organizational skills, good judgment skills, and problem-solving skills, • Be able to communicate with everyone, and most importantly, be a team player!!!

Job Description Nature of Work The Finance Associate responsibility will be to provide support to the Accounts Payable Bookkeeper. Several Accounts Receivable tasks may be performed as needed. . RESPONSIBILITIES · Posting of Accounts Payable invoices to the accounting software · Checking the AP journals for posting errors · Cutting checks and preparing monthly payments as needed · Making priority payments to vendors, i.e. Utility, Insurance, Water & Sewer, RE Tax · Filing all Accounts Payable invoices and miscellaneous vendor invoices · Reconciling month-end vendor statements · Completing monthly billing as requested by AP Bookkeeper and Director · Preparing uploads for entry to accounting software · Reconciling monthly credit card expense reports · Assisting with related special projects as required · Providing customer service for vendors related to accounts payable · Posting Accounts Receivable Batches to accounting software Minimum Qualifications Education and Experience Bachelor’s Degree in Accounting, Finance, or Business or Associates Degree in Accounting plus 2 years work experience in accounting capacity Knowledge, Abilities, and Skills Computer literacy including MS Office and excellent organizational and mathematical skills; ability to prioritize multiple projects; ability to work independently within timeframes. Reports to Director of Finance Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Clinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling Responsibilities • Enter financial data and transactions, • Analyze budgets and other financial information, • Reconcile bank statements, • Prepare financial reports and statements, • Verify the accuracy of transactions that have been entered, • Process accounts payable and accounts receivable, • Create accounting policies to comply with all rules and regulations, • Process payrollQualifications, • Bachelors degree in accounting or a related field, • Previous experience as an accountant, bookkeeper, or similar position, • Knowledge of generally accepted accounting principles (GAAP), • Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems, • Strong mathematical and analytical skills, • Excellent attention to detail, time management, and communication skills

Job DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Greet visitors, • Write emails and memos and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system. Order office supplies, • Develop, update, and maintain relevant office procedures, • Input invoices and do basic bookkeeping on QuickBooksQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bi-lingual would be a plus

Job DescriptionDescription: The Floating Hospital Foundation is seeking a savvy candidate to join its organization as the Administrative Assistant of its fundraising Foundation. The Foundation is a relatively new entity for the Hospital, which is focused on major fundraising from a variety of sources to carry out the Hospital’s mission, offering essential care to those in need. Experience working a busy desk for multiple stakeholders is a must, and experience in sales/fundraising is a plus. The successful candidate selected for this role will work out of the Foundation’s Manhattan offices, located at 950 Third Avenue, visiting other sites as needed. Founded in 1866, The Floating Hospital, is one of the last remaining charity hospitals in New York City. Our commitment is the same as it was 159 years ago: unrestricted healthcare to all who walk through our doors, regardless of identity, insurance status, or the ability to pay. We welcome individuals of all ages, from infants, school-age children (5+), youth and adults. The Floating Hospital is a Federally Qualified Health Center and the largest provider to homeless families living in family shelters and domestic violence safe houses throughout all five boroughs. Helping those less fortunate matters. Uprooted families with few resources rely on The Floating Hospital for more than healthcare, including clothes, food, and even hygiene products and diapers. You will be joining a small team helping the most forgotten and hidden segments of society. Essential Functions: • Enters data on the CRM functions for fundraising and communications (currently SALSA) including maintaining accurate donor files, data entry, quick data pulls, data clean-up, troubleshooting database issues, etc. Reconciles reports with bookkeeper periodically and in preparation for quarterly treasurer’s report., • Processes donations and prepares acknowledgement/Thank You letters. Maintains tracking documents for fundraising initiatives., • Manages Outlook and other calendars for Foundation staff., • Conducts in-depth donor prospect research on individuals, prospective Foundation board members, corporations, and in-kind donors; other research as needed., • Works with the Director, Special Events, on project-related items such as events, mailings, etc., • Schedules meetings with donors, board members and other funding partners, as well as for board meeting preparation and follow-up. Conducts board meetings via Zoom, organizes refreshments when required, writes minutes and works with board secretary to present to approval to the board. Maintains board member’s give/get reports., • Provides excellent customer service and problem solving for Foundation staff, Foundation Board members, donors and volunteers., • Supports Foundation board and committee members to ensure they have information and materials needed to fulfill their duties., • Ensures volunteers are accurately coded as such in CRM, manage communication flow to volunteers, coordinates events and drives with the Health Education team. Is present and on site for events involving volunteers including on evenings and weekends., • Supports foundation board member’s individual fundraising initiatives where appropriate., • Edit/proofreads, and occasionally drafts correspondence including, but not limited to, appeals, acknowledgement and stewardship letters, and corporate and in-kind donation gift proposals, and, as needed, materials for funders., • Updates organizational information on third-party charity evaluators such as Candid/GuideStar., • Supports cross-functional foundation and hospital activities when related to fundraising. Requirements: High school diploma or equivalent with at least two years of experience working as an Administrative Assistant. Prior experience working with a CRM (SALSA, Salesforce, Raiser’s Edge) required. Must be extremely well organized and proficient with Microsoft Office 365 (Outlook, Excel, Word); must be able to successfully schedule events and meetings and manage multiple calendars.