Full Charge Bookkeeper
hace 4 días
Audubon
Job Description FULL CHARGE BOOKKEEPER Property Management | Full-Time Salary: £$75,000-$80,000 Location: 157 S White Horse Pike, Audubon, NJ 08106 Company: Nationwide Housing Management, LLC About the Role We are seeking an experienced and detail-oriented Full Charge Bookkeeper to manage the complete financial operations of our property management portfolio. This is a high-responsibility position requiring deep knowledge of property management accounting, government-subsidized housing programs, and multi-entity bookkeeping. The ideal candidate is self-directed, highly organized, and capable of owning the full accounting cycle from daily transactions through month-end close and audit preparation. This role includes direct oversight of an Assistant Bookkeeper who will support day-to-day bookkeeping tasks. Key Responsibilities General Ledger & Month-End Close • Maintain accurate general ledger records across 8 QuickBooks Desktop company files, • Perform full month-end close procedures, ensuring all accounts are reconciled and financials are complete for accountant review, • Record and categorize all business income and expenses with documentation, • Reconcile all bank accounts monthly, resolving discrepancies, • Maintain and update depreciation schedules for all properties and assets, • Record rental income from bank deposits, ACH payments, and money order/check receipts, • Review and reconcile HUD HAP (Housing Assistance Payment) vouchers for government subsidy programs, • Track Section 8 and other government subsidy payments, ensuring accurate recording and timely reconciliation with housing authority remittances, • Monitor and post tenant ledger activity, including late fees, charges, and credits, • Process and record all vendor invoices, utility bills, and operating expenses across 7 properties and the management office, • Ensure mortgages, property taxes, and insurance premiums are paid on time and properly recorded, • Review and code expense reports submitted by property staff, • Manage vendor relationships and maintain up-to-date W-9 files; prepare annual 1099 filings, • Process bi-weekly payroll for all employees using applicable payroll software or QuickBooks payroll functions, • Ensure accurate recording of payroll liabilities, including federal and state tax withholdings, benefits deductions, and garnishments, • Submit payroll tax deposits on schedule and reconcile payroll accounts monthly, • Maintain financial records in compliance with HUD regulations and program requirements, • Prepare and organize documentation for HUD audits and annual reviews, including tenant files, subsidy records, and financial reports, • Assist with responses to HUD audit findings and corrective action plans as needed, • Prepare monthly financial reports for ownership and property management, including profit & loss statements, balance sheets, and budget variance reports, • Track and report on key financial metrics by property and across the portfolio, • Assist in the development of annual operating budgets for each property, • Maintain organized and complete financial records in both digital and physical formats, • Ensure compliance with local, state, and federal financial reporting requirements, • Coordinate with external accountants and auditors, providing requested documentation promptly Required • Bachelor's degree in Accounting, Finance, or a related field, • Minimum 10 years of bookkeeping experience, with at least 5 years in property management, • Proficiency in QuickBooks Desktop (multi-company experience strongly preferred), • Strong working knowledge of property management accounting practices and terminology, • Experience with HUD-subsidized housing programs, including HAP voucher processing and audit preparation, • Solid understanding of Section 8 / Housing Choice Voucher program accounting, • Demonstrated experience managing books for multiple entities simultaneously, • Strong understanding of GAAP and general accounting principles, • Certified Bookkeeper (CB) credential or similar professional certification, • Proficiency in Microsoft Excel for financial analysis and reporting, • Experience with property management software such as Yardi, AppFolio, or similar platforms, • Familiarity with HUD Management and Occupancy Review (MOR) processes, • Experience preparing or supporting REAC (Real Estate Assessment Center) submissions