Administrative Technician
hace 7 días
Tulsa
Job DescriptionKaiva Services is seeking a Administrative Technician in Tulsa, OK Location: Onsite Employment Type: Part time (32 hours per week) with potential to grow to full time position Reports to: President Job Summary: The Administrative Technician will perform routine administrative functions for the President of Kaiva Services Duties/Responsibilities: • Answer phone and provide information to callers, • Review and disseminate mail to appropriate departments or recipients., • Deliver, pick up, or unload various items, deliveries, packages, etc., as needed, • Complete vendor credit applications, • Maintain Trade Reference Sheets for Companies, Business Units, and Joint Ventures, • Update and maintain marketing material inventory level tracking and support distribution across the company when needs arise., • Update and maintain asset inventory list and support any check-in, check-out procedures., • Maintain file folder of updated financial information to support company applications and renewals., • Partner with and support IT with the distribution and tracking of IT assets., • Support Kaiva partners with marketing efforts - Support including business cards, brochures, and post-meeting follow-up, leveraging templates (SGP Support), automation, and consistent outreach to generate meetings, • Provide support to President for swag procurement and preparation for printing of capability statements/business cards., • Provide support to Kaiva partners with conference coordination, including planning, logistics, execution for KTL, and coordination with the Tulsa office for marketing materials requests, distribution, and gear logistics., • Strong attention to detail, • Proficiency in Microsoft Office (e.g., Excel, Outlook, Word, PowerPoint, Teams) and accounting software (e.g., QuickBooks), • Excellent organizational and time management abilities, • Effective communication skills, • Problem-solving aptitude, • Minimum of 1 year of experience performing administrative tasks, • High School Diploma or GED., • While performing the duties of this position, the employee is required to sit, stand, and walk for extended periods; frequently climb on and off forklifts; bend, stoop, kneel, and reach; and regularly lift, push, pull, and carry up to 50 pounds with or without reasonable accommodation. The employee must have sufficient vision, hearing, hand-eye-foot coordination, and physical stamina to operate a forklift safely in a fast-paced warehouse/production environment and to work in varying temperatures and conditions as required., • Prolonged periods of sitting at a desk and working on a computer., • Ability to operate fork/lift truck, • Ability to use core (stomach and lower back) muscles to support the body for long periods without undue fatigue, • Ability to perform frequent bending, stooping, kneeling, crouching, and reaching to handle materials and access loads., • Ability to repeatedly climb on and off a forklift throughout the shift while maintaining balance and stable footing., • Sufficient physical fitness to work in a fast‑paced warehouse/production environment and tolerate hot, cold, or otherwise demanding conditions as applicable., • Ability to lift, push, pull, and carry materials and product, typically up to 40–50 pounds, with or without reasonable accommodation, using proper body mechanics., • Must be able to lift up to 50 pounds at times. Job Posted by ApplicantPro