School Secretary
hace 22 horas
Phoenix
The School Secretary provides services necessary for the daily operation of the school and the administrative center. He/she supports and assists the principal by performing a variety of tasks related to school and district procedures and functions and oversees the daily activities of the office. He/she also maintains a friendly, welcoming and effective relationship between community, parents, students and staff, as well as, providing a link between the school and district departments. • High School Diploma or equivalent is required, • Associate Arts Degree is preferred, • Valid Fingerprint Clearance Card, • Three (3) years of secretarial experience, • One (1) year experience working in an area supporting administration in an educational setting, • One (1) year experience working in a lead or supervisory capacity is desired, • Must have extensive knowledge of technology including computers (Word, Excel, Access, Aesop, SchoolMaster), copiers, fax machines, printers and other applicable office equipment, • Must type 55 words per minute with accuracy (test required), • Strong communication and interpersonal skills when working with staff, students, parents, community and all district personnel, • Strong supervisory and office management abilities, • Strong organizational and planning skills, • Must be an energetic, highly ethical and possess good emotional and physical health, • Bilingual is preferred, • English language including reading, writing and oral communication with extensive skills in spelling, punctuation and grammar (test required), • Knowledge of Spanish including reading, writing and oral communication is desired, • School Master, Aesop, Remote Requisitions, computer programs for Maintenance and Technology Work Orders is desired, • Arithmetic and basic mathematic and accounting procedures (test required), • Administrative and clerical procedures, • Management theory and practice including supervision and general office procedures and practices, • Policies, procedures, rules and regulations of the District and the schools, • School operations, procedures and protocol, • Federal and state laws governing schools and districts, • Prioritize work, take initiative, adhere to time restraints and attend to multiple tasks, • Work with detail while maintaining a high degree of accuracy, • Comprehend and perform functions from written and verbal instructions, • Organize and work independently, • Communicate effectively and politely on the telephone, • Relate and respond tactfully and with courtesy to children, parents, community, staff, District personnel, corresponding districts, telephone contacts, etc., • Identify sensitive issues and immediately inform Principal of any adverse situation(s), • Gather data, compose, draft and edit written work, • Resolve issues when applicable and direct problems to the appropriate area(s) if necessary, • Maintain confidentiality of staff, student and family records, • Schedule, assign and review work of others, • Organize and maintain various types of filing systems, • Complete a variety of assignments with minimal instruction or supervision, • Provide general secretarial services to the principal, • Establish and support a welcoming school climate and culture for all students, parents, community, etc., • Compose and/or type letters, bulletins, memos, handbooks, newsletters, etc., • Post pertinent information for the community; such as, School Board agendas, health and safety announcements/issues, etc. as required by law and/or School District, • Compose and/or type routine correspondence with staff, parents and students, • Mail pertinent information to parents at the beginning of the school year, • Maintain confidentiality of student and staff records, • Type staff evaluations and recommendations, • Maintain a current file on all school employees including absences, emergency information and contacts, summer addresses, vaccination records, etc., • Coordinate activities concerning student enrollment, • Implement and maintain paper and electronic filing systems for student records including registration, attendance and emergency notification, • Maintain current Student CUM folders, • Request and forward student records in accordance with Federal and State laws and regulations, • Maintain a daily staff attendance log (PTA) and submit to the District as requested, • Maintain a daily student attendance log (ADE, ADM) and submit to the District as requested, • Organize referral, evaluation, placement and withdrawal procedures, • Maintain a record of budget expenditures and current balance of funds, • Maintain inventory for office, principal, staff and student use, • Initiate purchase order requisitions, • Requisition, receive and distribute supplies and educational materials, • Schedule district maintenance services and work orders using computer program system, • Operate office equipment such as fax machines, copiers, and phone systems, • Operate computers for spreadsheet, word processing, database management, etc., • Keep office equipment in good working condition including calling for service when necessary, • Manage fiscal information using computer program system, • Learn to operate new office technologies as they are developed and implemented, • Answer telephones and give information, screen calls, answer questions, take messages or transfer calls to appropriate individuals, • Receive visitors and give information, answer questions or direct inquiries to appropriate individuals, • Complete forms and correspondence in accordance with district and school procedures, • Assist staff and parents in the scheduling of Parent/Teacher Conferences, • Maintain scheduling, school activities or events and facilities use calendars for the school year, • Assist with preparation and/or maintenance of student master schedule, • Assist with Student Council budget and accounting procedures, • Assist with school activities and events budgets and accounting procedures, • Maintain calendar of appointments for the Principal and the Assistant Principal, • Distribution paychecks to school personnel, • Prepare for substitute teachers including checking sub-finder, providing substitute folders and keys, escorting substitutes to classrooms and locating substitute folders/lesson plans if necessary, • Collect, check and submit substitute teacher time sheets and forward to district in a timely manner, • Collect, check and submit properly signed personnel absence sheets and forward to district in a timely manner, • Sort and distribute incoming and outgoing mail, • Assist the school health personnel when needed, • Maintain a schedule of appointments and make arrangements for conferences and interviews, • Coordinate meeting logistics, including location and food items, • Prepare meeting notices, agendas, packets and materials for Principal's use, • Provide training and orientation to new certified/classified staff members, • Supervise other clerical/office staff, determine workloads, perform training functions when necessary and monitor performance, • Conduct performance reviews of office staff, • Assist all school personnel as needed and directed, • Translate or interpret English/Spanish for Principal or Assistant Principal meetings, IEP meetings, Parent/Teacher Conferences, health personnel, etc. as skills allow, • Participate in district sponsored professional development workshops/inservices, attend on-going training classes and meetings as directed, and read professional journals and publications, etc. for continued professional development, • Maintain strict confidentiality and use appropriate discretion when working with all district personnel and student and family records and/or information, • Support and follow the rules, regulations and policies set by the School Board, the assigned school and the District, • Perform all other duties as assigned by the Governing School Board, the Principal or his/her designee Length of Employment: Twelve (12) months Reports to: Building Principal Evaluation: Performance to be evaluated in accordance with Governing Board Policy GDO
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