54 Best lawyer Jobs in Oceanside, California (July 2026)

Legal Secretary

10 days ago

Vista

Job Description Our expanding immigration law practice is looking for a Legal Secretary with strong knowledge of all aspects of immigration law who can hit the ground running as we build our perfect team. For clientele, we believe in defining their American Dream — and we show up for them with heart, expertise, and dedication every step of the way. You will be a member of a dynamic and developing team. Applicants must be organized professionals who can work independently and with minimal supervision. Because this is a full-time position, you must work 40 hours a week in the office. Compensation is negotiable based on experience, with the option of obtaining bonus compensation for excellent performance. Characteristics: • Detail-oriented to keep track of key dates and avoid costly mistakes, • Self-starter with the ability to independently seek out new projects, • Team-oriented with the necessary flexibility of a growing law firm, • Excellent time management skills to prioritize tasks, so we never miss a deadlineCompensation: $48,000 - $54,000 yearly Responsibilities: • Speak with clients to provide quality service, answer basic procedural inquiries about their case, and obtain information about their legal difficulties, • Review and prepare all financial disclosures and statements, • Store case files and additional important information neatly arranged and immediately accessible, • Conduct legal research for motions, hearings, and additional attorney support, • Prepare legal documents, correspondence, affidavits, and pleadings such as complaints, interrogatories, subpoenas, deposition notices, pretrial orders, and legal briefs under the supervision of a lawyer, • Excellent VERBAL AND WRITTEN communication skills in English and SPANISH (MUST), • Assist attorneys with administrative and clerical tasks related to active immigration cases, • Prepare, print, scan, copy, and assemble legal packets and supporting documents for submission, • Format and proofread legal documents for grammar, spelling, completeness, and formatting consistency, • Organize case materials and prepare physical and digital files for attorney review, • Contact clients regarding appointments, biometrics, interviews, hearings, deadlines, and document requests, • Follow up with clients to obtain missing documents or information required to complete legal packets, • Conduct client intakes and gather preliminary case information for attorney review, • Answer incoming calls and direct client inquiries appropriately and professionally, • Contact USCIS and other government agencies regarding case updates, notices, and appointments, • Document all communications and updates accurately in the case management system, • Maintain organized physical and digital case files in compliance with confidentiality protocols, • Assist with mail processing, certified mail, shipping labels, and package tracking, • Support scheduling, coordination, and administrative follow-up for the legal team, • Assist with general office operations as needed Qualifications: • Familiarity using standard office equipment such as a scanner, copier, and printer, • Excellent organizational skills and time-management skills, • Knowledge of standard office administration software such as the internet, email, word processing, case management, time and billing, legal research, and document management is required, • Experience as a paralegal working closely with attorneys and clients on [[type of cases]], • This position requires you to agree to participate in a 20-question written interview that examines your knowledge, abilities, qualifications, habits, and behaviors (including attention to detail, communication skills, and technical legal knowledge), • Previous experience in office administration, legal support, or a related field preferred, • Immigration law experience is a plus — we will train the right person, • Bilingual in English and Spanish strongly preferred, • Strong organizational and multitasking abilities with excellent attention to detail, • Excellent written and verbal communication skills in English and Spanish, • Strong grammar, proofreading, and attention to detail when handling legal documents, • Professional phone etiquette and client-facing service skills, • Proficiency in Microsoft Office and/or Google Workspace required, • Experience with case management or document management software is a plus, • Comfortable working with standard office equipment: scanner, copier, printer, • Ability to work independently and as part of a team in a fast-paced environment, • Must be authorized to work in the United States, • Must be available to work 40 hours per week in the office About Company We are a legal services company dedicated to providing personalized legal guidance and support to individuals. Our mission is to protect clients’ rights and interests by offering clear, reliable, and compassionate legal solutions tailored to each person’s unique situation. Our team of experienced legal professionals is committed to delivering ethical, accessible, and client-focused service, ensuring confidence, trust, and peace of mind throughout every stage of the legal process.

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