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Job Description Wolcott Architecture is seeking a Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key ResponsibilitiesOffice Management * Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. * Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. * Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). * Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. * Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). * Maintain vendor relationships and ensure timely payment coordination. Administrative Support * Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). * Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. * Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. * Maintain weekly PTO snapshot alerts for Project Managers. * Stay informed on active projects and assigned teams; assist with submittal photography and sample management. * Update the internal staffing sheet weekly and track key scheduling changes. * Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. * Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support * Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). * Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. * Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support * Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. * Track award submission deadlines, assist with editing, and upload final materials. * Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support * Support the Accounting Director with filing, check processing, and invoice tracking. * Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. * Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: * 1–3 years of administrative, receptionist, or office coordination experience preferred. * Friendly, detail-oriented, and calm under pressure. * Excellent verbal and written communication skills. * Ability to juggle multiple priorities and deadlines across departments. * Comfortable working with all levels of staff, vendors, and clients. * Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR Fw1VtmTWcv

Job Description Company Overview: Snail, Inc. is the leading independent global developer and publisher of digital entertainment. Interactive Films is a dynamic and innovative production studio under Snail Inc. dedicated to creating and broadcasting compelling and engaging short-form narrative content such as vertical web series, FMV, etc. We are committed to delivering high-quality entertainment to audiences worldwide. Job Title: Entertainment Accountant Department: Finance / Production Accounting Reports To: Finance Manager / Executive Producer / CFO Location: [Specify Location or Remote] Employment Type: [Full-Time / Part-Time / Contract / Freelance] Job Summary: The Entertainment Accountant plays a key role in managing financial records, budgeting, cost reporting, and compliance for entertainment projects such as films, TV shows, digital content, or live events. Working closely with producers, line producers, and finance teams, this role ensures that all financial aspects of production are tracked accurately, reported timely, and aligned with industry and union standards. *Must be a local hire in Los Angeles. Not a remote job. *Must have recent film/ TV accounting credits. Key Responsibilities: * Prepare / oversee day-to-day accounting operations for productions, including AP/AR, petty cash, and bank reconciliations. * Prepare and monitor production budgets, forecasts, and cost reports. * Process and review production-related expenses and ensure accurate coding and approvals. * Collaborate with line producers, department heads, and external vendors to manage cash flow and budget compliance. * Ensure accurate and timely payroll processing, often in compliance with union regulations (e.g., SAG-AFTRA, DGA, IATSE). * Generate weekly and monthly cost reports for internal and external stakeholders. * Manage financial close-out processes for completed productions. * Assist in audits and ensure compliance with internal controls and industry standards. * Maintain organized and auditable financial documentation for each project. * Use production accounting software (e.g., Movie Magic Budgeting, PSL, SmartAccounting, Greenslate) as needed. Requirements: * Proven experience as a Production or Entertainment Accountant in film, television, or digital media. * Strong knowledge of industry accounting practices, payroll systems, and union/guild requirements. * Proficiency in NetSuite, Oracle and Excel. * Excellent organizational and problem-solving skills. * Ability to handle sensitive information with confidentiality. * Strong attention to detail and accuracy under tight deadlines. * Knowledge of U.S. tax laws and entertainment tax incentives is a plus. * Bachelor's degree in Accounting, Finance, or related field (CPA or equivalent certification is a plus). Preferred Qualifications: * Experience with multi-project accounting environments. * Familiarity with international productions and multi-currency budgeting. * Previous experience working with entertainment payroll services (e.g., Entertainment Partners, Cast & Crew). * Ability to adapt to changing production needs and schedules. Salary Range: $85,000 to $95,000 annually, depending on experience.