Operations Specialist & Executive Assistant
8 days ago
Richardson
Job Description Dynamic Access, a leading company in its industry, is seeking an Executive Assistant to provide administrative support to the CEO and Executive Team. This position will report directly to the CEO. SHIFT: Part-Time, Monday-Friday from 9am to 1pm (with some flexibility in schedule). This is an in-office position and not remote. LOCATION: Our corporate office is located at 2600 North Central Expressway, Ste 280, Richardson, TX 75080. THE ROLE • Coordinate management meetings and conference calls, make travel arrangements, manage office supplies, and handle filing., • Prepare and edit reports, presentations, communications, and other documents., • File and retrieve documents and reference materials; maintain official company records., • Conduct research, assemble and analyze data to prepare reports., • Help with the design and preparation of Board presentations, regional meeting presentations, and training materials., • Serve as office manager: liaise with the office landlord, order office supplies, plan and execute various company events, and maintain break room stocks., • Manage printing, inventory, and distribution of stationery, and marketing materials., • Resolve administrative problems and inquiries among the support services team., • Assist with new office personnel onboarding and full set-up, including parking and access card requests, supply orders, etc., • Associate degree or higher, • At least two years of administrative assistant work, • Extraordinary attention to detail and accuracy., • Professional and clear communication skills with appropriate responses to others., • Strong aesthetic for PowerPoint design in a business setting: graphic design experience a plus., • The Executive Assistant will enthusiastically embrace the routine tasks that come with the role., • Absolute commitment to high ethics, integrity, and confidentiality., • Effective decision-making with respect to choosing a course of action and solutions to challenges., • Customer service orientation to anticipate needs and respond in a timely and complete manner., • Thorough approach to accomplishing tasks with concern for the needs of all involved.