Executive Assistant/Chief of Staff
1 day ago
Bloomfield
Job DescriptionExecutive Assistant/Chief of Staff - LiquidPiston This role is fully onsite, based in Bloomfield, CT (five days per week) About LiquidPiston: LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions. About the Role: LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment. Key Responsibilities: Executive Support & Administration • Manage and optimize the CEO’s complex calendar, ensuring alignment with strategic priorities, • Coordinate internal and external meetings, including agendas, materials, and follow-ups, • Arrange detailed domestic and international travel, including itineraries and logistics, • Draft, review, and manage correspondence on behalf of the CEO, • Handle confidential and sensitive information with the highest level of discretion Strategic Partnership & Execution, • Serve as a thought partner to the CEO on company priorities, strategy, and decision-making, • Track and drive execution of key initiatives, ensuring deadlines and deliverables are met, • Prepare executive-level presentations, reports, and board materials, • Conduct research, data analysis, and competitive intelligence to inform business decisions, • Assist in shaping internal communications and company messaging Cross-Functional Leadership & Communication, • Serve as a bridge between the CEO and the broader organization by providing insight into team dynamics, communicating key initiatives from the executive team, and supporting alignment across departments., • Ensure alignment and communication across engineering, operations, finance, and business teams, • Support leadership meetings, including agenda development, note-taking, and action tracking, • Help cascade strategic priorities across the organization Project & Program Management, • Lead and manage special projects on behalf of the CEO from conception through execution, • Develop project plans, timelines, and success metrics, • Coordinate cross-functional teams to drive results and remove blockers, • Monitor progress and provide regular updates to leadership Operational Effectiveness, • Identify inefficiencies in workflows and implement process improvements, • Help establish and maintain operating rhythms (OKRs, KPIs, reporting cadences), • Support budgeting, expense tracking, and vendor coordination as needed, • Assist in scaling internal processes as the company grows Board & Investor Relations Support, • Coordinate board meetings, including logistics, materials, and follow-ups, • Support preparation of investor updates and communications, • Maintain organized records of board documents and governance materials Culture & Team Support, • Help foster a strong, positive company culture aligned with leadership values, • Support company-wide initiatives, events, and offsites, • Act as a cultural ambassador and trusted resource across teams Qualifications:, • 5+ years of experience supporting C-level executives, or experience in a Chief of Staff, strategy, or operations role, • Experience in a startup, manufacturing, defense, or engineering-focused environment strongly preferred, • Exceptional organizational, time management, and prioritization skills, • Strong written and verbal communication abilities, • Proven ability to handle sensitive and confidential information, • Highly proactive with strong problem-solving and critical thinking skills Benefits & Perks, • PTO: We value work–life balance and encourage time to rest and recharge., • Health & Wellness: Comprehensive medical and voluntary dental, and vision coverage - you choose what works best for you., • Equity Participation: Employes may receive RSUs (Restricted Stock Units)., • 401(k) Match: We offer a 401k w/100% matching up to 3% of your salary and then 50% of contributions between 3-5% after 1 year of employment. lKZDsUr0hX