85 Best email support Jobs in Richmond (October 2026)

Freelance Business Administrator & Studio Coordinator – Part-Time

Ace Aesthetics & Ace Vitality | Richmond, London Pay: £13-£15 per hour Hours: Approximately 6–8 hours per week initially Location: Hybrid – predominantly remote with occasional visits to Richmond Job Type: Freelance / Self-employed About the Role We're looking for a friendly, highly organised and proactive individual to support the day-to-day running of our two independent businesses in Richmond — Ace Aesthetics, an established medical aesthetics clinic, and Ace Vitality, our boutique yoga and wellbeing studio. This is a varied and flexible role for someone who enjoys keeping things organised, coordinating people and schedules, and ensuring everything runs smoothly. We're particularly interested in someone who takes ownership of their responsibilities, thinks ahead, finds solutions and can work independently without needing constant direction. Key Responsibilities Ace Aesthetics – Clinic Administration • Managing emails, enquiries and client communications., • Appointment bookings, client follow-ups and general administration., • Updating and managing our Phorest booking system., • Assisting with newsletters, promotions and client communications., • Maintaining organised records and following up on outstanding tasks., • Supporting the smooth day-to-day running of the clinic. Ace Vitality – Studio Coordination & Administration • Planning, updating and managing the weekly studio timetable., • Coordinating instructor schedules, availability and class cover., • Proactively identifying scheduling gaps and arranging replacement instructors when required., • Liaising with instructors regarding classes, timetable changes and upcoming events., • Managing Glofox bookings, class schedules and updates., • Monitoring class bookings and coordinating any necessary timetable adjustments., • Handling studio hire enquiries, bookings and communications., • Supporting workshops, collaborations and occasional events., • Helping ensure the studio operates smoothly and efficiently. General Business Support • Prioritising and managing administrative tasks across both businesses., • Keeping track of outstanding matters and ensuring tasks are completed., • Identifying ways to improve organisation and efficiency., • Providing regular, concise updates on progress and priorities., • Attending occasional meetings at our Richmond premises. About You We're looking for someone who is: • Highly organised, reliable and detail-oriented., • Proactive, resourceful and confident using their initiative., • An excellent communicator, both written and verbal., • Comfortable coordinating people, schedules and multiple priorities., • Confident using technology and online booking systems., • Able to work independently and manage their own workload., • A natural problem-solver who enjoys finding practical solutions., • Professional, friendly and approachable., • Someone who follows through on tasks without needing to be chased. Previous experience in administration, business coordination, customer service or studio management would be advantageous. Experience within beauty, aesthetics, yoga or wellbeing would be welcome but is not essential. Familiarity with Phorest, Glofox, Canva or similar systems would be helpful, although training can be provided. What We Offer • Flexible freelance working arrangement., • £13-£15 per hour., • Approximately 6–8 hours per week initially., • Predominantly remote working with occasional visits to Richmond., • Regular communication and planning meetings., • Opportunity for additional hours as the businesses develop., • A friendly, supportive and independent business environment., • A varied role with the opportunity to make a genuine difference.

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Visa firm - UK Visas & Immigration Lawyers

Administrative Assistant – Visas 24/7

Visas 24/7 is an established UK immigration law firm based in Wimbledon. We are looking for a professional, organised and reliable Administrative Assistant to join our friendly and busy team. Key Responsibilities: • Managing telephone calls, emails and client enquiries, • Booking appointments and maintaining office diaries, • Preparing, formatting and organising documents, • Maintaining client files and electronic records, • Requesting and following up on client documentation, • Assisting immigration advisers with day-to-day administrative tasks, • Providing general office and administrative support, • Ensuring client information is handled confidentially Requirements: • Excellent written and spoken English, • Strong organisational skills and attention to detail, • Good computer skills, including Microsoft Office, • Professional telephone manner and communication skills, • Ability to multitask and work independently, • Reliable, punctual and able to meet deadlines, • Previous administrative or office experience preferred, • Previous experience in an immigration law firm or legal environment would be an advantage, but is not essential

Host/ess – Thesleff Group Thesleff Group is a growing restaurant group bringing together some of London's most exciting and distinctive dining destinations. We are passionate about creating memorable guest experiences through exceptional hospitality, great food, and a strong team culture. We are currently looking for friendly, confident, and professional Host/esses to join our front-of-house teams at: • Sale e Pepe, Knightsbridge – a London institution proudly welcoming generations of guests and lovers of traditional Italian hospitality since 1974., • Los Mochis, Notting Hill – a vibrant and contemporary dining destination known for its distinctive Mexican-Japanese cuisine, energetic atmosphere, and exceptional hospitality. Located in some of London's most sought-after neighbourhoods, both restaurants offer an exciting opportunity for hospitality professionals looking to develop their careers within an ambitious and growing restaurant group. The Role As a Host/ess, you will be the first and last point of contact for our guests and play a key role in creating a warm and memorable dining experience. You will be responsible for welcoming guests, managing reservations and table allocations, supporting the smooth flow of service, and ensuring every guest receives the highest level of hospitality from the moment they arrive. This is an excellent opportunity for someone who is passionate about hospitality, enjoys working with people, and is looking to develop their career within Thesleff Group. Key Responsibilities • Welcome and greet guests warmly and professionally, • Manage reservations, guest enquiries, and table allocations efficiently, • Coordinate with restaurant management and the floor team to ensure a smooth flow of service, • Escort guests to their tables and provide a polished and friendly introduction to the restaurant, • Maintain excellent knowledge of reservations, VIP guests, special occasions, and guest preferences, • Answer telephone, email, and in-person enquiries in a professional manner, • Manage waiting guests and communicate expected waiting times clearly, • Maintain the reception and entrance area to a high standard at all times, • Build positive relationships with guests and help create a personalised dining experience, • Handle guest requests and feedback professionally and efficiently, • Support the wider front-of-house team when required, • Maintain and follow The Sleff Group's service and presentation standards About You • Previous experience as a Host/ess or in a similar front-of-house role within a quality, fast-paced restaurant, • Friendly, personable, and confident with a natural passion for hospitality, • Excellent communication and interpersonal skills, • Impeccable attention to detail, • Well presented with a professional and positive attitude, • Strong organisational skills and the ability to manage multiple priorities, • Calm and composed when working under pressure, • Comfortable engaging with a wide range of guests, • Strong sense of ownership and responsibility within your role, • Good spoken and written English, • Willingness to learn and develop within the team, • Ambitious and motivated to progress your career within hospitality, • Must have the right to live and work in the UK What We Offer • Salary of up to £15 per hour, • 28 days paid holiday per year, • Pension scheme, including employer contributions, • Free meals while on duty, • 50% employee dining discount when visiting with family and friends, • Career progression opportunities within a growing restaurant group, • Internal training and career development, • Supportive and people-focused working culture, • Fantastic staff events, • The opportunity to work at two of London's exciting and well-established dining destinations Equal Opportunities Thesleff Group is an equal opportunities employer committed to creating a diverse and inclusive workplace. We welcome applications from all suitably qualified candidates regardless of race, colour, religion or belief, sex, sexual orientation, gender reassignment, marriage or civil partnership, pregnancy and maternity, age, disability, nationality, or any other legally protected characteristic. If you are a warm, personable, and professional Host/ess who loves hospitality, people, and food, and you are looking to develop your career within a passionate and successful team, we would love to hear from you. Join Thesleff Group and become part of the team at Sale e Pepe Knightsbridge or Los Mochis Notting Hill.

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Response Community Project Earlscourt Ltd

Organisation: Response Community Projects - Charity Location: Earls Court, London, SW5 9JF Commitment: Full-time or part-time; hours to be agreed Reports to: Office Manager Role type: Volunteer About the role Response Community Projects is looking for a friendly, organised and reliable volunteer to support the charity’s administration and events. This is a varied role, helping the team with day-to-day office tasks and supporting the planning and delivery of events and activities. The Unpaid role is available on a full-time or part-time basis, depending on the volunteer’s availability and the charity’s needs. Duties and hours will be agreed together. Key responsibilities to help you back into the work force Administration • Provide general administrative support to the charity’s staff and activities., • Help answer telephone calls and respond to routine enquiries., • Assist with emails, correspondence, filing and maintaining records., • Help prepare documents, forms, agendas and meeting notes., • Support data entry and keep information organised and up to date., • Assist with office supplies and other day-to-day office tasks., • Handle personal and confidential information appropriately., • Attending Events onsite and offsite Events support • Assist with planning and organising charity events and activities., • Help with event bookings, invitations, attendance lists and communications., • Prepare materials and help set up and clear away at events., • Welcome and support guests, participants and volunteers., • Provide practical help during events, as agreed., • Gather feedback and assist with follow-up tasks after events. Person specification Essential • Good organisational and communication skills., • A friendly, helpful and professional manner., • Reliability, flexibility and a willingness to learn., • Ability to manage tasks independently and work as part of a team., • Basic computer skills, including email and word processing., • Respect for confidentiality and willingness to follow the charity’s policies. Desirable • Previous administration or events experience., • Experience working or volunteering in a charity or community setting., • Familiarity with spreadsheets, databases or online booking tools., • An interest in supporting community activities and events. Support and supervision The volunteer will receive an induction and appropriate guidance from the charity. The Office Manager will provide supervision, and the role will be reviewed regularly to ensure the duties and hours are suitable. Expenses This is a voluntary, unpaid role. Reasonable pre-agreed expenses may be reimbursed in line with the charity’s expenses policy. Safeguarding and checks The successful applicant must have an up-to-date DBS check at the appropriate level for the role. They will also be expected to follow the charity’s safeguarding, confidentiality, data protection and health and safety policies. To express interest: Please contact the Office Manager and express which days you wish to do.

Job Description Secretary / Office Administrator AA Mortgage Gateway Job Title: Secretary / Office Administrator Location: Kensington, London Company: AA Mortgage Gateway Position Type: Full-Time AA Mortgage Gateway is an independent mortgage and protection brokerage that provides mortgage, protection, buy-to-let, commercial finance, and property finance solutions. We pride ourselves on delivering excellent customer service and building long-term relationships with our clients and business partners. Role Overview We are seeking a highly organised, professional, customer-focused Secretary/Office Administrator to support the business's day-to-day operations. The successful candidate will play a key role in ensuring the office runs smoothly, maintaining client relationships, supporting mortgage applications, and providing excellent administrative support to advisers and management. Key Responsibilities Administrative Duties • Manage incoming and outgoing telephone calls, emails, and correspondence., • Maintain accurate client records and filing systems., • Prepare letters, reports, meeting notes, and other business documents., • Manage office diaries, appointments, and meeting schedules., • Handle incoming and outgoing post. Client Support • Act as the first point of contact for clients and introducers., • Welcome clients attending face-to-face meetings., • Schedule appointments and follow up on enquiries., • Maintain regular communication with clients throughout the mortgage process., • Obtain and organise client documentation. Mortgage Processing Support • Assist advisers with mortgage and protection applications., • Chase lenders, solicitors, estate agents, surveyors, and clients for updates., • Upload and organise documentation through lender portals., • Monitor case progress and maintain accurate records., • Assist with preparing compliance documentation and suitability records. Marketing & Business Development Support • Manage social media updates and company communications., • Support networking events and business development activities., • Help maintain the company website and online presence., • Prepare marketing materials and client newsletters. Compliance & Data Protection • Ensure all information is handled in accordance with GDPR regulations., • Assist with audit and compliance requirements., • Maintain confidentiality of client information at all times. General Office Support • Coordinate office meetings and events., • Assist with recruitment administration when required., • Support directors and advisers with additional administrative projects. Person Specification Essential Skills • Excellent written and verbal communication skills., • Strong organisational and time-management abilities., • High attention to detail., • Professional and friendly telephone manner., • Ability to prioritise workload effectively., • Strong IT skills including Microsoft Office (Word, Excel, Outlook)., • Ability to work independently and as part of a team. Desirable Experience • Previous experience in a mortgage brokerage, financial services, banking, or estate agency environment., • Knowledge of mortgage application processes., • Experience using CRM systems., • Understanding of GDPR and compliance procedures. Qualifications • GCSEs (or equivalent) including English and Maths., • Business Administration qualification desirable., • CeMAP knowledge or experience within mortgage services would be advantageous but not essential. Personal Attributes • Professional appearance and manner., • Trustworthy and discreet with confidential information., • Proactive and self-motivated., • Positive, enthusiastic, and customer-focused., • Strong problem-solving skills. Salary & Benefits • Competitive salary dependent on experience., • Performance-related bonus opportunities., • Ongoing training and development., • Career progression opportunities within AA Mortgage Gateway., • Supportive and professional working environment. Working Hours Monday to Friday, 9:00 am – 5:30 pm, with occasional flexibility required to meet business needs. To apply, please submit your CV and a covering letter explaining why you would be a great fit for AA Mortgage Gateway.

Junior Administrator (PPM & Reactive Maintenance) Company: Landmark Facilities Management Location: Ealing, West London Job Type: Full Time, Permanent Salary: £25,000 to £28,000 per annum, depending on experience Working Days: Monday to Friday, office based initially with option to hybrid. About Us Landmark Facilities Management is a family run business based in West London, providing planned preventative maintenance, reactive repairs, building compliance and refurbishment services across London, Buckinghamshire and the surrounding areas. We're a growing business looking for an organised, motivated and reliable individual to join our operations team. About the Role We are looking for a Junior Administrator to support the daily coordination of both our Planned Preventative Maintenance (PPM) and Reactive Maintenance departments. This is a varied role involving scheduling engineers, managing maintenance requests, communicating with clients and contractors, and ensuring jobs are properly tracked from initial instruction through to completion. You'll work closely with our Operations Manager and wider team, receiving training and support while developing your skills within the facilities management industry. Previous experience in facilities management is not essential. We're looking for someone who is organised, enthusiastic and willing to learn. Key Responsibilities Planned Preventative Maintenance (PPM) • Assist with planning and scheduling routine maintenance visits., • Coordinate engineers and subcontractors, ensuring appointments and site access are arranged., • Monitor upcoming, outstanding and overdue maintenance tasks., • Maintain accurate maintenance schedules and records., • Chase engineers and contractors for completed job sheets, reports and certification., • Update clients on maintenance schedules and progress. Reactive Maintenance • Receive and log maintenance requests from clients., • Raise and allocate jobs to engineers and subcontractors., • Coordinate attendance, appointments and access arrangements., • Monitor outstanding jobs and follow up to ensure timely completion., • Keep clients updated on job progress and any delays., • Assist with obtaining quotations and raising purchase orders., • Ensure completed job sheets, photographs and supporting documentation are received and recorded. General Administration • Maintain accurate records within our Joblogic facilities management system., • Respond to telephone calls and emails professionally., • Assist with preparing maintenance reports and client updates., • Support the operations team with general administration and coordination., • Help improve existing processes and maintain organised records. What We're Looking For • Excellent organisational and time management skills., • Confident communication skills, both written and verbal., • Good working knowledge of Microsoft Outlook, Excel and Word., • Ability to manage multiple tasks and changing priorities., • Strong attention to detail and a proactive approach to problem solving., • A positive attitude and willingness to learn., • Ability to work independently and as part of a team. Desirable but not essential: • Previous experience in an administrative or office based role., • Experience in facilities management, property maintenance or a similar industry., • Experience using Joblogic or another CAFM system., • Experience coordinating engineers, contractors or maintenance schedules. What We Offer • Competitive salary based on experience., • Full time, permanent employment., • Training and support from an experienced operations team., • Opportunity to develop your knowledge of facilities management and building maintenance., • A friendly, family run working environment., • Opportunity to grow with the business as we expand. How to Apply Please submit your CV along with a brief introduction outlining your experience and why you're interested in joining Landmark Facilities Management. We welcome applications from individuals at the beginning of their careers as well as those with previous administrative experience.

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The Baguette Deli

Administrative Assistant

14 days ago

£12.5–£13.5 hourly

Part-time

West Brompton, Kensington and Chelsea

The Baguette Deli, a French deli coffee shop in Chelsea, is looking for a dedicated Part-Time Administrative Assistant to support our daily operations. This role is crucial for ensuring the smooth running of our administrative processes. Key Responsibilities: • Providing general administrative support, • Managing invoicing tasks, • Handling email correspondence, • Organizing and maintaining paperwork and records We are seeking an individual with strong organizational skills and attention to detail. The schedule for this part-time position will be discussed during the interview process. Requirements: • Applicants must have the right to work in the UK.

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VMV.STUDIO

Motion & Web Design Intern

About VMV.STUDIO VMV.STUDIO is a branding, design, and film studio in West London, based at Westbourne Studios on Acklam Road. Founded in 2017, we're a small, close-knit team of six, acting as a creative partner to scale-ups, global brands, and culture-led ventures. We help companies tell their story through brand identity, interactive digital design, and cinematic output. Being a tight team means you’ll do real work from day one, work directly on live client briefs, and learn fast. We are looking for a designer with a strong focus on motion graphics and website building. You will split your time between bringing static designs to life with motion, constructing high-impact websites, and supporting overall graphic and brand identity work. What You’ll Do • Motion Design: Animate assets, design kinetic typography, and create dynamic motion graphics for digital campaigns, websites, and brand systems primarily using Adobe After Effects., • Web Design & Build: Construct and style responsive, polished client websites using Wix, and design user interface elements in Figma., • Graphic & Brand Support: Assist with building brand identity systems, digital campaign collateral, and client assets as studio projects evolve., • Creative Contribution: Participate in brainstorming, visual direction, and tracking design trends so we keep pushing the quality of what we make. Who You Are You are a creative designer who loves moving image and digital interaction. You have a solid foundation in graphic design and typography, paired with the technical aptitude to build functional websites and animate concepts smoothly. You take feedback well, bring fresh perspectives, and are excited to grow your craft in an agency setting. What We’re Looking For • Motion: Strong working knowledge of Adobe After Effects. (Experience or interest in Blender for 3D is a bonus, but not required)., • Web: Experience or familiarity with Wix (or a strong willingness and aptitude to learn the platform in-depth quickly)., • Software: Proficiency in Figma and Adobe Creative Cloud., • Portfolio: A body of work showing your design, web, and motion capabilities. Conceptual, passion, or spec work is completely welcome, but we must see a portfolio to consider your application. Salary & Pay This is a paid internship at £12.71 per hour, based on 24 hours a week across four days. The Details • Hours: 4 days a week, Monday to Thursday, 9am to 4pm., • Timeline: Interviews take place late October / early November start., • Kit: You’ll need your own laptop capable of handling heavy design, motion, and web workflows. Relevant software licenses will be provided if you don't already have them., • Location: Fully on-site at Unit 301, 242 Acklam Road, London, W10 5JJ. Minutes from Westbourne Park and Ladbroke Grove stations, right by Portobello Market. No remote option. Eligibility You must have finished your studies at the time of application. We are unable to accept current students or summer-break placements. You will need to be available for the scheduled interview and start dates, and own a laptop capable of running design software. How to Apply Email your portfolio, along with a brief note about yourself. Conceptual work, personal projects, and graduation designs are all welcome. If your portfolio is password-protected, please include the password in your message. Please also confirm in your note that you have finished your studies, own a suitable laptop, and are available for the interview and start dates.

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GoTutors - Park royal

Administrative Assistant

23 days ago

Part-time

London

Park Royal GoTutors is looking for a reliable, organised and friendly Admin Assistant to support the Head of Centre with the day-to-day running and operations of our tuition centre. The Role You will play an important role in helping the centre run smoothly. Your responsibilities will include: • Supporting the Head of Centre with day-to-day operations, • Communicating with parents., • Managing enquiries and responding to messages, • Helping with student registrations, bookings and appointments, • Maintaining accurate administrative records, • Assisting with the organisation of classes and timetables, • Supporting the centre with general administrative tasks, • Helping create a welcoming and professional environment for students and parents, • Carrying out other reasonable administrative duties as required Requirements We are looking for someone who is: • Organised, reliable and responsible, • Friendly and confident when communicating with parents, • Comfortable using computers, email and basic office software, • Able to work independently and take initiative, • Professional and approachable, • Ideally has previous administration, customer service or education-sector experience Arabic speaking is required for this role, as you will need to communicate with parents who may not speak English. Fluent Arabic and Somali would be a strong advantage, particularly for communicating with a wider range of parents and supporting families who may not speak English. ###

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