Trabajos executive assistant en London - Page 2Crear alertas

Year 6 Primary Teacher + TLR2B - September 2026 An inspiring primary school in Greenwich, South East London is searching for an experienced Year 6 Primary Teacher to join their 3 form entry school in September. The Head Teacher is eagerly searching for an experienced Year 6 Primary Teacher who can take on additional responsibility, taking over from the current Year 6 Teacher who is being promoted to Assistant Head. The Head is able to offer a good degree of flexibility in terms of TLR, providing you are a strong Year 6 Primary Teacher then one the following can be available: • Year 6 Primary Teacher + Lead Teacher TLR, • Year 6 Primary Teacher + Maths Lead Some highlights of the school: • Ofsted 'Outstanding' 2024 - No pressure of Ofsted anytime soon, • Established SLT - Lead by an inspiring, down-to-earth and for lack of a better term, normal Executive Head Teacher!, • Brilliant CPD & Progression - Track record for developing teachers and Leaders to an Outstanding level. Passionate about bespoke CPD and career development ROLE DETAILS - Primary Teacher + TLR • Primary Teacher + English Lead, • Flexibility on Year Group, • September 2026 start date, • MPS2 - UPS3 Inner London + TLR2B £5500, • £40,609 - £60,288 per annum + TLR2B, • Full time, Permanent school contract, • Ofsted 'Outstanding' 2024, • 3 Form Entry, • Strong, inspirational leadership team, • Established team of strong primary teachers and practitioners, • Qualified Primary Teacher, • Experienced teaching in Year 6, • UK QTS is essential, • Strong academic background desired, • Strong, ambitious Year 6 Primary Teacher, • Personable and a team player This is a permanent Year 6 Primary Teacher + TLR position employed directly by the school/LEA. Year 6 Primary Teacher + TLR2B - September 2026

Leading City based Corporate international law firm is looking to hire a new Events Coordinator to assist in the execution of their client events programs and supporting firmwide marketing initiatives in the London headquarters located close to Liverpool Street station. \n • Salary to £45,000, • Generous employee benefits, • £100 monthly employee contribution, • Complimentary lunch once a week, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street\n The Events Coordinator will report into the Events Manager with the implementing of London based internal, external and virtual events and be accountable for the development and delivery of events through marketing and business development continuing to enhance the firm’s five star brand and client following. The role is extremely varied and will suit a hands-on Events Assistant / Executive / Coordinator with up to 3 years corporate events experience, preferably whilst currently working in a law firm. Events Coordinator duties will include: \n • Work with partners and associates on the end-to-end execution of events including seminars, drinks receptions and corporate hospitality on time and within budget, • Develop invitation lists, coordinate speakers, email invitations and reminders to the guest list and co-ordinate responses, prepare documentation and manage event communications, • On site venue management on the day, coordinating set up of furniture and equipment, greet guests, co-ordinate with Reception colleagues and external waiting staff, • Analyse and report on delegate feedback, • Venue research, support on budgets and work with external suppliers / vendors as required, • Reporting on data for the firm’s events in collaboration with the Marketing & BD team, and communications such as newsletters/e-alerts, • Work collaboratively within the marketing and BD team in the production of marketing collateral required for a range of purposes\n Events Coordinator applicants require: \n • Minimum of 1 years relevant legal industry events experience, • Educated to degree level in Events, Marketing, Business or related field as well further marketing qualifications being a plus, • Excellent oral and written communication skills, • Experience using Events and CRM systems such as Vuture and Salesforce, • Excellent writing and proof-reading skills

Leveraged Finance EA Step into a rewarding, fast paced Leveraged Finance EA role at the forefront of complex, high value global transactions, supporting two market leading Partners at a prestigious global law firm in the City. \n • Highly competitive salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am – 5:30pm, • Generous employee benefits, • Manage busy inboxes and complex diaries, coordinating around active deal timelines and key transaction milestones, • Produce high-quality correspondence on behalf of stakeholders, including drafting client engagement documentation, • Coordinate the preparation and distribution of agendas, supporting materials and minutes, tracking actions and ensuring timely follow-up, • Provide selective personal and partnership administrative support, liaising with external advisers as required, • Oversee structured document and email management, maintaining accurate matter filing systems within iManage, • Support client and matter relationships through regular contact, meeting coordination, minute-taking and action management, • Facilitate WIP reporting and billing processes in line with client and matter requirements, • Deliver proactive support across business development activities and wider firm initiatives, • Senior level Legal PA / Legal EA experience gained from a law firm, • Strong billing experience and experience with Partner allocations, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

Audit Coordinator Trade Association Hybrid – 1 Day Central London Office, 4 Days Home (flexible) Basic Salary c. £33,000, 28 days holiday plus Bank Holidays, 10% of salary contributed towards pension fund, Employee Assistance Programme Package. Permanent, Full Time Our client, a highly established and reputable trade association with over 2,000 member companies, is seeking a Audit Coordinator. The Trade Association is looking for a proactive Audit Coordinator who will review audit reports, help to ensure the credibility of their Code of Practice (COP) and Chain of Custody (COC) Standards implementation and reporting of audit results. You will be a professional who can demonstrate experience with responsible business standards across supply chains, and the related risks. You will be a clear writer and communicator and provide timely and accurate support to certified members. This is a dynamic role within a growing organisation. The core responsibilities are outlined below with the responsibilities expected to develop over time in line with emerging business needs, regulatory changes, and the individual’s demonstrated capabilities. Flexibility, adaptability and a proactive approach to change are essential qualities for success in this role. You will contribute to the Certification Team workflow, report operationally to the Assistant Manager of Quality Assurance with overarching accountability and strategic oversight provided by the Senior Quality Assurance Manager, and collaborate closely with the Compliance Assurance Team. Person Specification Essential Experience of assurance and certification systems or auditing, in environmental or social standard systems Understanding of responsible business practices and environmental and social issues (e.g. labour and working conditions, responsible sourcing and human rights, environmental management, etc.) Experience communicating with external stakeholders High proficiency in verbal and written English; ability to communicate complex technical terms concisely (in plain English); familiarity with the language used for standards Excellent and professional customer service and strong interpersonal skills Project management Attention to detail Initiative and collaborative working style Problem-solving skills and critical thinking Ability to work in a fast-paced environment, both independently and within a team Desirable A bachelor’s degree in Human Rights, sustainability or similar Familiarity with voluntary standards, certification schemes and initiatives Experience in data analysis and reporting Proficiency in other languages used by members (e.g. French, Italian, German, Spanish) To apply please send your CV to be considered for this position. Due to the volume of applications, only shortlisted candidates will be contacted. If you have not heard back within 10 working days, please assume your application has not been successful on this occasion. Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with over 10 years of expertise delivering tailored permanent, temporary, interim, and executive search solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.

Quality Assurance Coordinator Trade Association Hybrid – 1 Day Central London Office, 4 Days Home (flexible) Basic Salary c. £33,000, 28 days holiday plus Bank Holidays, 10% of salary contributed towards pension fund, Employee Assistance Programme Package. Permanent, Full Time Our client, a highly established and reputable trade association with over 2,000 member companies, is seeking a Quality Assurance Coordinator. The Trade Association is looking for a proactive Quality Assurance Coordinator who will review audit reports, help to ensure the credibility of their Code of Practice (COP) and Chain of Custody (COC) Standards implementation and reporting of audit results. You will be a professional who can demonstrate experience with responsible business standards across supply chains, and the related risks. You will be a clear writer and communicator and provide timely and accurate support to certified members. This is a dynamic role within a growing organisation. The core responsibilities are outlined below with the responsibilities expected to develop over time in line with emerging business needs, regulatory changes, and the individual’s demonstrated capabilities. Flexibility, adaptability and a proactive approach to change are essential qualities for success in this role. You will contribute to the Certification Team workflow, report operationally to the Assistant Manager of Quality Assurance with overarching accountability and strategic oversight provided by the Senior Quality Assurance Manager, and collaborate closely with the Compliance Assurance Team. Person Specification Essential Experience of assurance and certification systems or auditing, in environmental or social standard systems Understanding of responsible business practices and environmental and social issues (e.g. labour and working conditions, responsible sourcing and human rights, environmental management, etc.) Experience communicating with external stakeholders High proficiency in verbal and written English; ability to communicate complex technical terms concisely (in plain English); familiarity with the language used for standards Excellent and professional customer service and strong interpersonal skills Project management Attention to detail Initiative and collaborative working style Problem-solving skills and critical thinking Ability to work in a fast-paced environment, both independently and within a team Desirable A bachelor’s degree in Human Rights, sustainability or similar Familiarity with voluntary standards, certification schemes and initiatives Experience in data analysis and reporting Proficiency in other languages used by members (e.g. French, Italian, German, Spanish) To apply please send your CV to be considered for this position. Due to the volume of applications, only shortlisted candidates will be contacted. If you have not heard back within 10 working days, please assume your application has not been successful on this occasion. Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with over 10 years of expertise delivering tailored permanent, temporary, interim, and executive search solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.

Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match! At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing. About GIFTA GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform. This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling. With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways. About the role Role Title: Executive Assistant Office Manager Salary Range: £37,000 - £50,000 (DOE and Role) Location: London-based (Shoreditch) 4 Day a week company Monday at home / Tuesday to Thursday in the office No work on FRIDAY! As the primary bridge between our clients and internal delivery teams, the Account Manager at GIFTA is a relationship-driven strategist. You will take full ownership of the client journey from initial feasibility to long-term growth driving proactive expansion through innovation while ensuring our campaigns consistently deliver high-impact ROI. GIFTA is seeking a strategic and relationship-driven Account Manager to serve as the primary bridge between our clients and our internal delivery teams. You will own the client relationship from pre-contract through to post-campaign growth, ensuring that every campaign not only meets but exceeds strategic goals while driving long-term brand loyalty. You are responsible for spearheading the Kick-Off call to align on strategic objectives and, most critically, driving proactive account growth. Responsibilities • Proactive Account Growth: Spearhead the expansion of your client portfolio by identifying new opportunities through bespoke innovation sessions, Quarterly Business Reviews (QBRs), and discovery calls., • Operational Governance: Orchestrate the end-to-end client onboarding process and lead the Kick-Off (KO) call to align on strategic objectives and influencer criteria., • Strategic Communication: Establish long-term client communication frameworks and reporting cadences to keep GIFTA "top of mind"., • Pre-Sales & Feasibility: Collaborate with Sales and Strategy teams during the pre-contract phase to determine campaign feasibility, delivery insights, and box content strategy., • Leadership & Mentoring: Directly supervise and mentor Account Executives to ensure campaigns meet high standards and stay on track., • Reporting & Narrative Building: Synthesise campaign data into high-impact narratives that prove ROI and strategic goal achievement., • Strategic Escalation: Manage complex client touchpoints by packaging issues with a clear "Problem + Current Status + Proposed Solution" format for senior leadership. Benefits • 20 days annual leave + bank holidays, • 4 day work week company (Fridays off), • Flexible start and finish times, • Hybrid working: Work from home on a monday and any extra days you need to work from home just clear with your line manager before., • Weekly team socials, wellness activities, and Thursday team lunches, • Office snacks, breakfasts, and regular industry events, • Company parties / socials and more exciting perks on the way, • Two weeks per year working from anywhere in the world, • Your own desk in our brand-new office Tech setup: Mac computer + anything else you need to succeed

Sales Commercial Executive: Elida Beauty Work Location: Holborn/Flexible Job Type: Full Time Closing date: 13th May 2026 Who we are… Elida Beauty is a Global Personal Care Business. We proudly support and nurture our portfolio of iconic brands globally. Our ambition is to remix classic beauty brands for a new generation, making them even bigger beauty hits than they were the first time around, to drive accelerated growth and value creation. Driven by creativity and agility, we unleash the true potential of beloved brands, ‘Re-Founding’ them using a start-up mentality that always ‘finds a way’. Elida Beauty is a part of the Yellow Wood Partners portfolio of companies, a private equity company that invests exclusively in the consumer industry. Your Role The purpose of the role is to assist the Key Account Manager in various administrative tasks to implement strategy by per selected customer. Key responsibilities include the following: • Administrative expert with sales operational excellence., • Be the internal expert on the customer and their administrative processes., • Accurate trade promotional management., • Updating EPOS and promotional trackers., • Accurate pricing management., • Invoice release and rebate review process., • Basic understanding of a customer P&L and the variables which can impact performance., • Manage customer operations striving for accuracy and ‘right first time’ mindset., • Keep the consumer at the heart of the plan by working collaboratively internally. Your Key Tasks: • Assist the Key Account Manager in the development of account plans for selected customers, • Manage the new line process for range reviews and ensure deadlines are achieved., • Build strong and progressive relationships with buying assistant contacts per customer, as well as internally., • Tracking/measuring the success of growth initiatives (launches and promotions/activations), • Monitor and provide insight on sales performance by customer., • Online monitoring and improvements to retailer sites., • Competitor reporting., • Ensure promotions are loaded accurately into systems with associated uplifts reflected in volume forecasts., • Scope to directly manage smaller accounts within the Grocery channel. Stakeholder Management and key interfaces: Internal: • Sales Director, • Channel Controller, • Key Account Manager (Line Manager), • Customer & Category Development Manager, • Brand Managers, • Customer Marketing managers, • Supply Chain team, • Finance External: • Customers (Buying Assistants) Your Attributes Must haves: • At least 1 year of working experience in Sales or Managing customers (retail or supplier side), • Proven track record of meeting deadlines - accurately - first time, • Experience processing complex data and using trade promotion systems., • Ability to demonstrate people led & purposeful leadership, • Excellent relationship building skills, • A passion for the Beauty & Personal Care World, • Experience and understanding of Grocery customers & their ways of working Nice to have: • E commerce/Digital experience, • Experience in Beauty & Personal Care Industry / working with BPC brands, • Degree level education, preferably in business/sales and marketing. Professional Knowledge/Skill Requirements: • Functional and technical knowledge, • Strong communication skills, • Managing workload within parameters of deadlines, • Relationship building skills, • Problem solving skills, • Synthesis of data and insight, • Intermediate ability with MS excel, • Language Requirements: English Join us… To breathe new life into iconic brands. Embark on a transformational journey. Act with a Re-founder mindset. Our Mission We are committed to revolutionizing our manufacturing, packaging, and distribution processes to benefit our people and our planet. Our re-mixes democratize beauty by ensuring our products cater to all skin types and hair textures. We are for the many, not the few. Because we want everyone on the beauty dance floor. Diversity at Elida Beauty Diversity at Elida Beauty is about inclusion, embracing differences, creating possibilities, and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. Excited about the Role? Please apply online. Your application will be reviewed against our requirements, and we will be in touch to provide you with an update on the status of your application. If you are currently an Elida Beauty Employee, by applying for this vacancy, you are confirming that you have made your Line Manager aware of your application and you are eligible to apply for new internal opportunities.

About Refyne We are redefining recruitment across the Personal Care, Beauty, Aesthetics & Wellness space. We partner with ambitious businesses to source high-impact talent and make hiring feel seamless, and we guarantee our results every time! From entry-level to executive search, we bring market insight, global network depth, and a Refyned, high-touch approach. Whether you're building your founding team or hiring at scale - we're your people. Our Client Our client is a prestige beauty brand with a growing presence across luxury retail environments. Known for its refined approach to makeup and elevated product design, the brand focuses on thoughtful formulations, modern artistry, and exceptional client experiences. With a strong reputation within the premium beauty market, the business continues to expand within high-end retail spaces and is seeking passionate beauty professionals who can bring expertise, artistry, and outstanding service to every client interaction. Overview We are seeking a Assistant Business Manager to support the leadership and performance of a luxury beauty counter within a prestigious retail environment. Working closely with the Business Counter Manager, this role will help ensure the counter delivers exceptional client experiences, strong commercial performance, and consistently high brand standards. As a senior presence on the counter, the successful candidate will lead by example through expert product knowledge, artistry services, and elevated client service, while helping motivate the team and support the daily running of the business. This position is ideal for an experienced Senior Beauty Advisor or Supervisor looking to take the next step within luxury beauty retail. Key Responsibilities Drive Counter Performance • Support the Counter Manager in achieving and exceeding sales targets and KPI’s., • Identify opportunities to maximise sales through expert consultation and personalised service., • Encourage repeat business by building strong client relationships., • Support daily counter operations and maintain strong retail standards. Deliver Exceptional Client Experience • Provide tailored consultations and product recommendations., • Build a loyal client base through exceptional service and relationship building., • Deliver engaging product demonstrations and beauty services., • Create memorable in-store experiences that position the counter as a destination for premium beauty. Lead by Example • Act as a role model for service, professionalism, and product expertise., • Support the Counter Manager in motivating and coaching the team., • Contribute to a positive, collaborative team culture focused on delivering outstanding results. Maintain Brand & Retail Standards • Ensure the counter is always presented to the highest visual merchandising and hygiene standards., • Demonstrate strong product knowledge and communicate the brand’s philosophy and values., • Support in-store activations, product launches, and promotional events. Qualifications • Experience within luxury beauty, prestige cosmetics, or premium retail environments., • Previous experience as a Senior Beauty Advisor, Supervisor, or Assistant Manager., • Passion for beauty, artistry, and delivering exceptional customer experiences., • Strong commercial awareness and ability to contribute to sales performance., • Confident supporting and motivating a team in a retail environment., • Excellent communication and relationship-building skills., • Highly organised with strong attention to detail. Additional Requirements • Ability to work retail hours including weekends and peak trading periods., • Passion for delivering luxury service and premium beauty experiences., • A proactive and positive approach to teamwork and business performance. Compensation & Benefits • Competitive salary with commission or performance-based incentives., • Generous annual leave allowance., • Product allocation and employee discounts., • Access to specialist product and service training., • Career development opportunities within a growing premium beauty brand. Contact details for this role; Emily Bentley 07441341665

Purpose of the role • As the Wholesale Assistant, you will gain exposure to wholesale operations in a luxury fashion house. You will support the Wholesale team by managing administrative tasks, coordinating orders, maintaining accurate records, and ensuring efficient communication with clients and internal departments. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment. Responsibilities • Provide daily administrative support to ensure wholesale operations run smoothly and efficiently., • Oversee input and management of sales orders using JOOR and Brightpearl. Oversee sharing of order confirmations for designated accounts., • Maintain updated contact lists, account profiles and order records., • Be the first point of contact for order queries and order issues, communicating with Logistics to ensure timely product delivery and effectively solve problems., • Work closely with Logistics, Merchandising and Finance to manage allocations, order flow, invoicing and customer expectations., • Collate weekly sales information and analyse data to identify and report on top sellers, style popularity and market trends., • Assist during seasonal sales campaigns. Prepare and maintain linesheets and sales tools, co-ordinate showroom appointments and manage client communications, • Support the Wholesale team with collection launches where applicable., • Support in the preparation of sales presentations and other key meetings by creating decks., • Assist with the proposal of swaps, reorders, and returns in collaboration with the Account Executive and Logistics. Measures of Success • Accuracy of data integrity., • Reports are thorough and highlight key patterns and areas of concern., • Build relationships with internal and external stakeholders., • Strong understanding of market trends. Qualifications, Skills, Experience Required • Bachelor's degree in Business Administration, Marketing, Fashion Merchandising, or related field (preferred)., • Understanding of wholesale business operations., • Excellent organisation skills, strong attention to detail and ability to be accurate on data entry tasks. Able to manage multiple priorities., • Excellent communication skills, able to effectively share information with the Wholesale team and other internal stakeholders., • Proficient on Excel, PowerPoint, and Word. Experience with CRM and ERP systems a bonus., • Flexible, ‘can do’ attitude and a willingness to take on new challenges., • Thrives in a fast-paced, dynamic and constantly evolving environment.

We are looking for a proactive Executive/Business Development Assistant to join our growing firm. We are looking for someone who is pro-active, with a passion for organisation who wants to help the directors’ with the smooth and efficient running of the firm. We welcome applications from those wishing to return from a career break and are willing to consider appropriate flexibility and adjusted working arrangements for the right candidate. Key Responsibilities: Administrative Assistance • Schedule and coordinate meetings, conferences, and events for business development activities., • Prepare, edit, and format documents, reports, and presentations as needed., • Organize and maintain filing systems, ensuring easy access to important business development materials., • Provide general administrative support to senior partners and the business development team Business Development Support • Maintain and manage the business development CRM system, ensuring accurate and up-to-date client and prospect information., • Assist in identifying and tracking potential new business opportunities, leads, and client development efforts., • Research prospective clients, industries, and competitors to inform strategic business development activities., • Help coordinate outreach to clients, prospects, and referral sources, including preparing emails, letters, and presentations., • Updating firm social media channels and website in coordination with fee earners Event Coordination: • Assist with the planning and logistics of events, seminars, and conferences., • Support internal and external networking events, ensuring smooth execution and follow-up communications. Key Requirements: Experience • Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred., • Experience using CRM systems or managing client databases is preferred. Skills & Attributes • Ability to work independently and manage competing priorities effectively., • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of CRM systems., • Discretion and confidentiality, particularly when handling sensitive client and business information., • Strong written and verbal communication., • Strong organizational skills with a high level of attention to detail. Please email a cover letter and your CV to .

Executive Assistant Opportunity Within Energy Business Your new company With backing from frontrunners in the energy industry, this business operates within the oil and gas industry. As an established, thriving team, they have recognised the need for an Executive Assistant to join their team in supporting Senior Executives from their office in London's West End. Your new role To cover a period of maternity leave, this role will include but not be limited to the following: • Diary management for Senior Leadership,, • International travel coordination,, • Meeting arrangement (virtual and in person), • Event organisation and management, including client events and internal team off-sites / away days., • Liaising with internal and external stakeholders, • Working alongside the internal team eg Office Manager, HR, and Team Assistants, • Raising POs, What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4794372

Personal Assistant Your new role I’m currently supporting a leading private healthcare organisation that is looking for an experienced Personal Assistant to provide high-level support at Director Level. This is a fantastic 3-monthsickness cover position, ideal for someone who’s proactive, organised, and comfortable working with senior stakeholders. Responsibilities • Full PA support to the 2 Directors, • Diary management, meeting coordination and room bookings, • Preparing Directors ahead of all meetings with correct documentation, • Organising international and UK travel, including flights, hotels, and visas, • Processing and managing expense claims, • Strong background as a PA or Executive Assistant, ideally supporting Director-level leaders, • Exceptional organisational and communication skills, • Ability to handle confidential information with professionalism, • Confident working in a fast-paced environment, juggling multiple priorities If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4779574

Remote role supporting the CEO of a fast-growing cosmetics brand Your new company A fast-growing cosmetics brand based in London, supporting the CEO. This role will be mainly remote, with occasional travel to the London office. Your new role This is an extremely hands-on role, where you will be providing full EA and business support. You will be proactive in your approach, completing all EA duties as expected. You will also act as a 'Business Assistant', helping with process, structure and operational support. What you'll need to succeed You must have experience providing executive level support, ideally in a start-up / scale-up environment. What you'll get in return This role will be primarily working from home, with occasional travel to work with the London team. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4776045

Executive Support Assistant | Membership Organisation | London | Hybrid | £45-50k | Permanent Closing Date: Wednesday 13th May Your new company A leading membership body championing the value of risk management and insurance across the UK and Ireland. Supported by a broad network of partners, we provide members with access to events, learning, mentoring and professional development. With extensive CPD resources, networking opportunities and research insights, we support professionals at every stage of their career to grow and shape the future of risk management. Your new role This is a newly created role with scope to evolve, offering a great opportunity to support ongoing change and gain exposure across the business.Initially, the focus will be on executive support to the CEO, including diary management, complex scheduling and travel coordination, alongside day-to-day office administration to ensure everything runs smoothly. You’ll also provide ad hoc support to the wider team, including assisting with events and logistics.Experience supporting C-suite and board-level stakeholders is essential for your application to be considered. You will have • Attention to detail - thorough and accurate to minimise the likelihood of errors, • Methodical and organised - working in a seamless way across the team, • Excellent time and priority management skills, • Collaborative approach - thriving on team work and keen to understand and contribute to the wider business objectives within a small organisation, • Resilient and resourceful - aware of own strengths and limits, always seeking ways of overcoming obstacles and barriers, • Written and verbal communication skills in business English of the highest level What you'll need to succeed • 5+ years’ experience as an Office Administrator, Executive Assistant, or in a similar role, • Proven experience supporting C-suite or senior executive leadership, • Demonstrated ability to manage high-priority and confidential matters with precision, • Strong organisational, time-management, and multitasking skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and virtual meeting platforms What you need to do now If you're interested in this role, click 'apply now' 4794350

Executive Assistant Location: Canary Wharf (Hybrid - 4 days in the office) Contract: 12 months We are seeking a highly organised Executive Assistant with 5+ years' proven experience in investment banking to deliver swift, efficient support to senior bankers in the FSG team. Experts in diary management, travel coordination, expense processing, and stakeholder liaison will thrive in this role. Who We Are Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Who You Will Work With Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges. What You'll Do • Manage extensive verbal and written communications with internal colleagues and external clients, domestically and internationally, to foster and maintain relationships across teams and business units., • Solely manage executive diaries and calendars as gatekeeper, arranging internal/external meetings, video/phone calls, venues, and dial-in details in a fast-paced environment., • Proactively resolve diary conflicts with initiative, implementing workarounds for seamless scheduling., • Proactively book and coordinate firmwide travel, including flights, hotels, visas, currency, and ground transport., • Prepare agendas and itineraries in advance; process monthly expenses (Amex, out-of-pocket, invoices) promptly via Concur, ensuring full policy compliance., • Drive efficient expense approvals through internal systems for rapid processing., • Maintain CRM system; organise closing, social, and team events; handle ad hoc tasks like business card orders or projects., • 5+ years' proven experience as Executive Assistant in investment banking, • Expert in diary management, travel coordination, expense processing, and stakeholder liaison, • Confident communicator with strong interpersonal skills; liaises effectively at all levels while upholding confidentiality., • Thrives in fast-paced investment banking; stays calm under pressure, prioritises flexibly, and shows initiative for changes., • Highly organised team player with top time management, attention to detail, and proactive ownership of tasks. We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you. This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.

Personal Assistant to Head of Investor Relations, FC and Head of Insurance FTSE 50 Global FMCG Organisation We are partnering with a FTSE 50 market leader to appoint an outstanding Personal Assistant to support the Head of Investor Relations, FC and Head of Insurance a high‑profile and commercially critical role at the heart of the business. This position offers a unique opportunity to work closely with three of the organisation’s most visible senior leaders, operating at the intersection of finance, strategy, and global markets. You will play a pivotal role in ensuring the function operates seamlessly, particularly around results cycles, analyst engagement, and market‑sensitive activity. This is a role suited to a highly capable PA who enjoys pace, complexity, and operating with absolute discretion. What You’ll Be Doing • Acting as the primary PA to the three Executives, managing a fast‑paced and highly structured diary aligned to market announcements, results periods, and investor engagement., • Orchestrating complex schedules around financial reporting cycles, roadshows, analyst meetings, and internal briefings., • Planning and coordinating international and UK travel, often at short notice, with meticulous attention to detail., • Preparing for high‑profile investor events, conferences, and results‑related activities., • Managing the distribution of monthly management accounts via board‑level platforms., • Acting as a central liaison between finance, IR, senior PAs, and leadership teams to ensure smooth information flow., • Proactively identifying diary clashes or risks and resolving them before they escalate., • Providing senior‑level PA cover during peak periods and supporting additional executives as required., • Managing expenses with accuracy, confidentiality, and efficiency. What You Bring • Proven experience as a PA at senior or executive level, ideally within a FTSE‑listed, Big Four, or similarly complex corporate environment., • Strong understanding of financial reporting cycles, market‑facing deadlines, and stakeholder‑driven roles such as Investor Relations., • Confidence supporting executives who operate under scrutiny and time pressure., • Advanced skills in Outlook, Teams, Word, Excel, PowerPoint, and ideally Adobe., • Experience managing multi‑leg, international travel., • Exposure to board governance platforms (desirable but not essential).

Executive Assistant | Renewable Energy | West End, London | £70,000 - £80,000 + competitive bonus + benefits A fast-growing and highly innovative UK energy company at the forefront of the renewable energy transition is seeking an exceptional Executive Assistant to join its dynamic team in the heart of London’s West End. This is a newly created role supporting two senior Directors in a fast-paced, high-performing environment. The position offers genuine scope for progression and the opportunity to broaden responsibilities as the company continues its exciting growth journey. The role will involve extensive organisational support including: • Complex diary and schedule management, • International travel coordination, • Project support, • Preparation of high-level presentations using PowerPoint to an advanced standard, • Acting as a true right-hand support within a demanding and ever-changing environment The successful candidate will be: • An experienced EA with a minimum 5+ years’ experience gained within fast-paced sectors such as banking, finance, consultancy, or professional services, • Highly organised and accustomed to managing multiple priorities simultaneously, • Advanced PowerPoint skills, • Calm under pressure with meticulous attention to detail, • Proactive, inquisitive, polished, and confident in their ability to push back where required, • Flexible in approach and keen to fully embed themselves within a collaborative and ambitious culture This is an extremely successful, driven, and supportive team offering a friendly and collaborative environment alongside high standards and pace.

HAIL Partners is working with a global Private Equity firm who are seeking a highly organised and proactive Team Assistant. This is an excellent opportunity for someone who is keen to build their career within a fast-paced investment environment. Key Responsibilities: • Primary responsibility for coordinating and booking travel for investment team members, • Provide support to the wider EA team, • Assist with general administrative tasks supporting day-to-day operations, • Provide holiday and absence cover for other Executive Assistants, • Offer occasional reception support as required (there is currently a Receptionist so will only be covered if needed), • Work closely with other UK team assistants, where collaboration, flexibility, and a team-first mindset is essential to success in the role. Requirements:- • Previous experience in an administrative or support role, • Highly organised with strong attention to detail, • Proactive, adaptable, and willing to support across multiple areas, • Strong communication skills and a collaborative approach, • Keen interest in Private Equity or the investment industry

Executive Assistant to CEO/Founder We are partnering with a high-growth tech business to hire an exceptional Executive Assistant to support their CEO/Founder. This is a pivotal hire at an exciting scale-up stage. The founding team are ambitious, highly intelligent, and operate at serious pace. They are looking for a standout EA who can match that energy, think strategically, and act as a true extension of the CEO. This is far more than traditional EA support. You will operate as the CEO’s right hand, anticipating, prioritising, and executing at speed, while also taking ownership of key projects across the business. With experience of working in a fast paced, tech environment, ideally in a start up to growth phase, you will be accustomed to a pivotal role with ever changing demands and high expectations, requiring a proactive, quick thinker with a driven approach to their work. • Act as a strategic partner and extension of the CEO, • Manage a complex and fast-moving schedule with a focus on priorities and impact, • Lead and deliver cross-functional projects and business initiatives, • Capture and process information on the fly, ensuring nothing is missed, • Prepare high-quality briefings, updates, and communications, • Manage stakeholder relationships internally and externally, • Introduce structure, systems, and efficiencies as the business scales, • Leverage AI tools to enhance productivity and output, • Provide thoughtful challenge where appropriate You will be an experienced EA who has worked in start-up, VC, tech, or similar high-growth environment. Accustomed to using AI tools to streamline workflows, draft materials, and improve efficiency. It is essential you are proactive, energetic, and commercially minded with strong project ownership, seeking out opportunities to add value, work proactively and to a very flexible schedule. An exceptionally quick thinker with the ability to operate in real time you will thrive on working with a highly driven, detail-oriented, and fast-paced Founder. • Hybrid: 2–3 days in the London office, • High-performance environment with an “always on” mentality, • Flexibility and autonomy in how you manage your time, balanced with a strong expectation on delivery

Executive Assistant to Founder Location: West London (Hybrid) Salary: £50,000- £65,000 A highly successful, privately owned investment and operating group is seeking an experienced and proactive Executive Assistant to support the Founder in a fast-paced, entrepreneurial environment. This is a standout opportunity to join a growing organisation with a strong track record of acquiring and scaling UK businesses across sectors including healthcare, construction, and property. With a current portfolio generating over £45m in annual turnover and ambitious plans for significant growth over the next 3–5 years, the business offers both stability and exciting long-term prospects. Working within a close-knit and collaborative team, you will play a pivotal role in ensuring the smooth day-to-day running of the Founder’s activities, acting as a trusted partner and key point of coordination. Key Responsibilities • Providing high-level, 1:1 executive support to the Founder, • Complex diary and schedule management, • Coordinating domestic and international travel arrangements, • Processing and managing expenses, • Acting as a key liaison for internal and external stakeholders, • Minimum 3+ years’ experience in an EA/PA or similar role, • Proven ability to support at senior level in a fast-paced environment, • Highly organised with exceptional attention to detail, • Discreet, reliable, and able to handle confidential information, • Comfortable working closely with the Founder within a small team, • Positive, adaptable, and solutions-focused approach This role will suit an individual who enjoys being at the centre of a business, values trust and collaboration, and is looking for a long-term position where they can make a meaningful impact. You will be joining a dynamic organisation at an exciting stage of growth, with the chance to develop alongside the business. They can offer 1 day working from home. Salary is dependent on experience.

Executive Assistant West End | 4 days in the office (flexibility when the executive is travelling) | £60,000–£70,000 DOE + bonus + full benefits We’re partnering with a highly regarded investment firm to appoint a proactive and highly capable Executive Assistant to support a CIO and two direct reports. This is a true right-hand role within a fast-paced, high-performing environment, supporting individuals with significant demands on their time. You will play a key role in ensuring priorities remain aligned, managing ever-changing schedules, and keeping the team operating seamlessly day to day. The business offers a collaborative and professional environment where support staff are genuinely valued, with strong exposure across the wider team. The role will involve: • Providing high-level Executive Assistant support to a CIO and two direct reports, • Managing complex and constantly changing diaries across multiple time zones, • Coordinating international travel and detailed itineraries, • Acting as a key point of contact for internal and external stakeholders, • Preparing meeting materials, agendas and briefing documents, • Handling ad hoc requests and ensuring a smooth day-to-day flow, • Supporting wider team coordination as required What makes this opportunity stand out: • A fast-paced, high-impact role supporting senior leadership, • Excellent exposure within a well-regarded investment environment, • Strong bonus potential alongside a comprehensive benefits package They are looking for someone who: • Has experience supporting senior stakeholders within private equity, hedge funds, alternative investments or a similarly fast-paced financial services environment, • Is highly organised, detail focused and able to manage competing priorities, • Is proactive, adaptable and confident operating in a demanding setting, • Is technically confident and able to pick up new systems quickly, • Is flexible, with the ability to manage shifting priorities

Executive Assistant | Financial Services Location: Central London (1-day WFH) Salary: Up to £65,000 + bonus Our client, a leading business within financial services, is looking for an EA to support their CTO and wider team. This is a brilliant role requiring someone adaptable, proactive, and confident operating in a fast-paced environment. An interest and passion for the tech sector is always a must have here! About the Role: • Extensive diary management and coordination of scheduling requests, • Organising complex international travel arrangements, • Managing phone coverage and ensuring seamless communication, • Assisting with the preparation of presentations and reports, including printing and binding, • Supporting onboarding processes for new team members, • Coordinating team events and offsite meetings About You: • Comfortable providing support across a broader team, • Previous experience within financial services, • Proven ability to thrive in a fast-paced, high-pressure environment, • Exceptional written and verbal communication skills, • Proactive, solutions-focused, and highly organised, • Positive, engaging, and a strong team player LRA Search are acting as the employment agency for this role

Temporary Executive Assistant – Immediate Start Supporting Three Senior Executives | Global FTSE 50 Organisation London / Hybrid Perm‑equivalent salary: circa £60,000 We are seeking an experienced, immediately available Temporary Executive Assistant to provide high‑level support to three Senior Executives within a global FTSE 50 organisation. This is a demanding role requiring exceptional organisation, resilience, and the ability to operate confidently in a fast‑paced, constantly changing environment. Key Responsibilities • Provide proactive, professional executive support to three senior leaders., • Manage complex global diaries, scheduling high‑volume meetings across multiple international time zones., • Coordinate extensive international travel, including flights, accommodation, visas, itineraries, and last‑minute changes., • Act as a trusted point of contact for senior internal and external stakeholders worldwide., • Anticipate executives’ needs, prioritise competing demands, and maintain calm under pressure., • Ensure seamless day‑to‑day operations while adapting to shifting priorities and urgent requests. Essential Experience • Proven experience as an Executive Assistant supporting multiple senior executives within a large, complex organisation., • Extensive experience managing global diaries and international travel across multiple time zones., • Demonstrated ability to thrive in a high‑pressure, ever‑changing corporate environment., • Strong stakeholder management skills with confidence engaging at senior and board level., • Highly organised, detail‑focused, and able to work autonomously with minimal supervision. Personal Attributes • Calm, adaptable, and solutions‑focused under pressure., • Discreet, professional, and trusted with highly confidential information., • Excellent communication skills with a proactive, can‑do approach. The Opportunity • Immediate start temp opportunity within a prestigious global FTSE 50 business., • High‑level exposure supporting senior leadership., • Perm‑equivalent salary of approximately £60,000, paid on a competitive daily/weekly temp rate.

Legal EA – Commercial Litigation / Disputes London | Hybrid A high-performing international law firm is looking for an experienced Legal PA to join its top-tier Litigation & Disputes team in London. This is a fantastic opportunity to support a group of lawyers working on complex, high-profile matters across areas such as investigations, crisis management, and cross-border disputes. The firm combines the quality of work you’d expect from a global player with a more agile, collaborative culture. The Role This is a busy, fast-paced position where you’ll act as a true right-hand support to fee earners. You’ll be trusted to manage competing priorities, stay one step ahead, and ensure everything runs seamlessly behind the scenes. Key responsibilities include: • Complex diary and inbox management across multiple time zones, • Coordinating meetings, calls and international travel, • Preparing and formatting legal documents, reports and presentations, • Managing billing processes, including amending narratives and handling invoices, • Supporting with matter administration, document management and filings, • Acting as a key point of contact for clients and internal stakeholders, • Ensuring lawyers are fully prepared for meetings with all relevant materials What They’re Looking For • 4+ years’ experience as a Legal PA within litigation / disputes, • Strong understanding of legal processes and working in a high-pressure environment, • Highly organised with excellent attention to detail, • Confident managing multiple priorities and tight deadlines, • Strong communication skills and the ability to build relationships at all levels, • Advanced MS Office skills (experience with document tools and billing systems is beneficial), • A proactive, solutions-focused mindset Why This Role? • Exposure to high-quality, complex litigation work, • A collaborative, inclusive and high-performing team environment, • A firm known for being dynamic, entrepreneurial and people-focused, • Real scope to add value and become a key part of the team If you’re a Legal PA with solid litigation experience looking for a step up into a more engaging, fast-moving environment, this is well worth exploring.

Executive Assistant – Temp to perm Salary: £65-75K. Are you available for mid-May start and a superb EA looking for your next exciting role in fast paced private equity? We have a wonderful opportunity for an exceptional EA to join a leading firm in the West End of London, in a hybrid capacity, supporting two Partners, a Principal and a team (5 in total) in this outstanding global company, working 9.00 – 5.30pm with flexibility to support outside of hours on odd occasion as the business requires. This is such an exciting chance to join a world-class global business, working in superb offices, handling extremely busy diaries and complex global travel with ever changing priorities and we are looking for a candidate who is hungry for a real career move, supporting the two amazing Partners and team, where you will be the true linchpin who understands priorities and is a key relationship builder, always willing to go above and beyond, confident in your skills. We are seeking candidates ideally from top tier private equity or sharp end financial services and this is a temp to perm, where you have the opportunity to showcase your incredible skills and ability and become part of the wider EA team who are utterly supportive and welcoming, working in a collegiate and professional environment, providing seamless administrative support, based 3 days in the office and 2 from home. Ideally you will have a solid work tenure delivering for busy Partners and teams within private equity or sharp end FS with strong MS Office skills and a warm and engaging approach and a super can-do attitude. Duties are outlined below: (Non-exhaustive list). • Direct EA coverage for your Partners and team., • Developing exceptional internal and external stakeholder relationships., • Extensive diary/calendar management, including the ability to schedule a high volume of meetings with multiple attendees across multiple time zones. Expert scheduling., • Booking complex global and domestic travel itineraries, including flights, hotels, entry requirements for international destinations., • Confident around board packs and board related administration., • Process all expenses in a timely manner using Concur., • Manage all necessary requirements associated with extended global travel, i.e. visas, vaccinations etc., • Exceptional organisational skills with a keen attention to detail., • Excellent communication skills both written and verbal., • High degree of responsiveness and sense of urgency., • Ability to multitask with continuously changing priorities on short notice., • Proactively anticipates needs., • Understands priorities and thinks critically. We are seeking a candidate with a background in private equity who understands the nuances of delivering in sharp end financial services and recognises the peaks and troughs of deal flow pace and the nuts and bolts of PE. A natural communicator who is exceptionally organised and career committed, giving there all to their bosses and really caring about their team and wider business. If you are a collaborative and resourceful team player who is solutions driven with a positive outlook, then apply today to join a simply outstanding company, with wonderful colleagues and a superb package, with an opportunity to support as the true right hand to your stakeholders in this dynamic and progressive company who hold an enviable reputation in the marketplace. A wonderful career awaits!

Our client is a London-based fund and accelerator working closely with ambitious early-stage technology businesses across AI, fintech, enterprise software and emerging technologies. They work directly with founders, investors and operators to help build and scale companies. They are hiring an Executive Assistant to support the CEO (and some of the leadership team) in a high-trust, high-visibility role based full-time in their Farringdon office. This is not a remote or hybrid role. It's office first. This is not a traditional EA role. They need someone sharp, driven and highly capable. Someone with energy. Someone who enjoys operating at pace, solving problems quickly, keeping things moving and bringing structure to a busy environment without needing to be micromanaged. The person joining will become a central point of coordination across the business, working closely with founders, investors, advisors and senior stakeholders. You will manage priorities, protect time, prepare meetings properly, handle communication professionally and help the CEO operate effectively in a fast-moving leadership environment. This role requires judgement, ownership and strong instincts. The right person will be proactive, commercially aware and comfortable handling complexity calmly and professionally. AI capability is essential. The business already uses some AI tools, but they want someone who genuinely understands how AI can improve productivity, organisation, communication, research and workflow management in a practical, day-to-day way - and then leverage it. Responsibilities will include: • Complex diary and inbox management, • Coordinating meetings with founders, investors, advisors and senior stakeholders, • Preparing agendas, summaries and follow-up actions, • Managing domestic and international travel logistics, • Document preparation, relationship administration and operational support, • Improving workflows, organisation and efficiency using AI and automation tools, • Acting as a trusted extension of the CEO in managing priorities and communication Ideal background: • 4–6 years’ experience in a PA, EA, operations or high-performance coordination role, • Experience operating in a fast-paced, high-expectation environment, • Strong communication skills and high attention to detail, • Confident dealing with senior stakeholders, • Naturally proactive, organised and solutions-oriented, • Strong judgement, professionalism and discretion, • High energy levels with a strong work ethic, • Strong digital fluency and confidence using AI tools Office based | Farringdon, London £50,000 – £60,000 depending on experience This role would suit someone ambitious, highly organised and motivated by being close to decision-making, helping senior leadership operate effectively and being part of a high-performance environment. By applying for this role, you consent to Collage Recruitment processing and retaining your CV and personal information for recruitment purposes.

Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank. Key Responsibilities • Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day, • Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner., • Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues., • Be ready to question meeting to organize and raise alternative ideas proactively when appropriate, • Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times, • Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint, • Screening and prioritizing phone calls and emails, • Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements, • Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure, • Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers, • Ensuring all expenses has been processed following the Group and Global Markets procedure and policies, • Anticipate needs and proactively addressing them, • Building and maintaining professional relationships, • Demonstrating strong organizational and multitasking skills, • Providing seamless support while working from Home, • Being responsive and available, • General Services management, • Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc., • Other ad-hoc tasks requested by Executive Managers Additional Support: • Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly, • Providing seamless cover for other assistants during holidays and sickness absence, • Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally., • Actively participating as a team player (participating and attending Team meetings), • Creating and Managing Distribution List, • Organising your cover during your absence to ensure business continuity Knowledge, Skill and Experience • Executive Assistant experience within financial services, • Understanding of Compliance and Regulatory requirements, • Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email., • Good written and oral English language skills, • A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload., • Ability to build and maintain effective working relationships, • Excellent communication and interpersonal skills, • Strong organisational and time management skills, • Ability to juggle many tasks at the same time

EA to Managing Partner Highly regarded boutique Litigation law firm is currently going through an exciting time with firm growth and are looking for an EA to support the Managing Partner (and Partners when required) within this busy and innovative practice: Salary: to £60,000 Hybrid Working: Bi-weekly - 3 days office / 2 days remote & 4 days office / 1 day remote Excellent opportunity to work closely with Senior Management Main duties for the EA to Managing Partner • Extensive diary management (proactively and accurately monitor/oversee inboxes, calendars, diaries and travel), • Attending and taking notes at Executive Committee meetings and client meetings, • Preparing background research/summaries on prospective and new clients, • Marketing and business development duties to aid a growing practice, • Manage billing, compliance and expenses processes on behalf of the team, to include generating bills and collating WIP reports, • Work closely and effectively with the wider Executive Assistant team, providing support in cases of holidays and absences, • Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team and first port of call for clients, • Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support Requirements for the EA to Managing Partner • At least 5 years proven experience working in a Legal PA/EA style role in a legal environment, • Advanced knowledge of various MS software programs and team management skills are essential, • Strong sense of initiative & analytical attitude, • Graduate preferred and relevant Secretarial qualification or CILEX is highly desirable

Superb opportunity for an experienced Board-level Executive Assistant to partner with an inspirational leader in a highly successful, fast-growing financial services arena. To succeed in this role, you will have supported at Board level within medium to large organisations (£500 million - £ billion+ revenue). Working alongside and in support of an innovative business leader, you will provide close and classic organisational support to the CEO to include exceptional calendar support, board meeting cadence and keeping the flow of information between CEO's office and various internal and external stakeholders (from SLT to external investors). Minimum requirements: • 5-8 years of senior level Executive Assistant experience gained at Board level, ideally with a household name from a regulated industry sector (banking, finance, insurance), • Exceptional diary and schedule management skills, • Demonstrated experience in coordinating complex Boards and Committees, • Bachelor's degree or equivalent experience, • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.), • Communication skills, written/verbal, • Ability to prioritize and meet deadlines, keeping information confidential Important logistics: You will be able to commute to two locations: Waterloo central London and the Thames Valley HQ spending time in each location during the week (1 day WFH)

Personal Assistant to the Chief Executive – Temp to Perm Location: City of London Working Pattern: Hybrid (3 days office / 2 days remote) Contract: Temporary to Permanent Salary: upto £60,000 + excellent benefits We are partnering with a mission‑driven climate‑focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. This is a fantastic opportunity for an experienced PA who thrives in a purpose‑led environment and enjoys supporting at senior leadership level. The role offers a temp‑to‑perm pathway, ideal for someone looking to secure a long‑term position within a growing organisation making meaningful global impact. As PA to the Chief Executive, you will provide high‑level administrative, organisational, and strategic support, including: • Full diary and inbox management, ensuring the CE’s time is prioritised effectively, • Coordinating internal and external meetings, briefings, and presentations, • Preparing documents, reports, agendas, and meeting packs, • Acting as a key liaison point between the CE and internal/external stakeholders, • Arranging international and domestic travel, accommodation, and itineraries, • Supporting with board meetings, governance processes, and follow‑up actions, • Managing confidential information with absolute discretion, • Providing wider support to leadership teams as needed, • Contributing to a collaborative, positive, and fast‑paced working culture About You You will be a polished, confident, and highly organised PA with: • Proven experience supporting at senior leadership or executive level, • Exceptional communication skills and a calm, solutions‑focused approach, • Strong prioritisation skills and the ability to work under pressure, • High attention to detail and strong written‑documentation skills, • A proactive mindset, able to anticipate needs ahead of time, • Interest in climate, sustainability, policy, or purpose‑driven work (advantageous) Why This Role? • Work closely with an inspiring CEO driving impactful environmental initiatives, • Join a passionate, values‑driven team, • Hybrid working in a central City location, • Genuine opportunity to transition into a permanent role

We are seeking an exceptional, highly driven Assistant to support five Managing Directors within a boutique, high-impact executive office. Acting as a trusted right hand, you will ensure seamless day-to-day operations while helping to build strong relationships across the firm. This is a fast-paced, varied environment ideal for someone who thrives on responsibility and working closely with senior leaders at the top of their field. Sitting within the same division as the Global CEO and CFO, this role offers rare exposure at the highest level of the business. It is a unique opportunity to accelerate your development in a highly visible and influential setting. We are looking for a proactive, confident, and highly organised individual who excels in communication and anticipates needs. You will be an Assistant with a minimum of 3 - 4 years’ experience, ideally within investment management or professional services. A bonus if you have been an assistant based in the HR division. Key responsibilities include (but are not limited to): • Managing complex and ever-changing diaries with accuracy and foresight, • Coordinating international travel, detailed itineraries, and expense management, • Acting as a professional ambassador for the MDs, liaising confidently with internal teams, external stakeholders, and employees across the firm, • Handling sensitive and confidential information with the utmost discretion, • Supporting the organisation of team events and assisting with presentation preparation and updates, • Collaborating across departments to ensure alignment and smooth workflow What you bring: • 3 - 4+ years’ experience as an Assistant, ideally within financial or professional services, • Strong communication skills with confidence engaging senior stakeholders, • Exceptional organisational ability with a proactive, solutions-focused mindset, • The ability to prioritise effectively, stay composed under pressure, and stay ahead of detail, • A people-focused approach with a genuine desire to support and enable others 5 days office | 12 - 18 months | £26 inclusive of holiday pay (plus overtime pay) If you are an ambitious Assistant looking for a role that will truly elevate your career at the highest level of the business, this is an outstanding opportunity to step into.

EXECUTIVE ASSISTANT TO CEO | GLOBAL ORGANISATION | CENTRAL LONDON HQ | £80,000–£90,000 THE OPPORTUNITY We are partnering with a globally recognised organisation with an international footprint and a workforce of 60,000+ employees worldwide. This is a highly visible, fast-paced environment operating at significant scale and complexity, requiring an Executive Assistant who can operate strategically and execute flawlessly at the very top of the business. THE ROLE We are seeking an exceptional Executive Assistant to act as the trusted right hand to a CEO within a FTSE100 environment. This is far beyond traditional diary management and requires an EA who understands the pace, sensitivity and strategic importance of operating at board and executive committee level. With previous EA to CEO experience, you will be a true extension of the CEO, creating leverage, protecting time, managing priorities and ensuring seamless execution across an exceptionally demanding schedule. The successful individual will understand governance structures, board dynamics and the differing priorities across committees and senior stakeholders. A natural ability to navigate complexity, influence at senior level and execute with precision will be essential. The role is based in Central London with an expectation of five days in the office, alongside flexibility when the CEO is travelling. You will sit at the centre of a global organisation, partnering closely with the CEO and senior leadership team. Key elements include: • Heavy and exceptionally complex international diary arrangement across multiple time zones, • Acting as a highly trusted gatekeeper, protecting the CEO’s time and focus, • Supporting board-level activity with an understanding of governance and committee structures, • Operating confidently with senior global stakeholders across multiple regions, • Creating structure, momentum and follow-through across strategic priorities, • Representing the CEO and organisation with professionalism, judgement and gravitas, • This role requires an EA who thrives in complexity, understands stakeholder nuance and enjoys operating as a genuine strategic business partner. THE SUCCESSFUL EA WILL DEMONSTRATE • Extensive Executive Assistant experience supporting CEO or C-suite leadership within a FTSE100 or similarly complex global organisation, • Strong board-level exposure, including governance and committee understanding, • Exceptional stakeholder management skills with the confidence to operate at senior executive level, • Proven experience managing heavy, highly complex international diaries and global logistics, • The ability to remain calm, solutions-focused and commercially aware within a fast-paced environment, • A proactive, highly discreet and emotionally intelligent approach to gatekeeping and partnership PACKAGE & REWARD This opportunity offers a salary of £80,000–£90,000 alongside a highly competitive benefits package. This is a rare opportunity for a career Executive Assistant seeking a true strategic partnership role within a globally recognised organisation. ABOUT STRATEGIC PA RECRUITMENT We are an award-winning boutique recruitment consultancy specialising in Executive Assistants, Personal Assistants, Chiefs of Staff and senior business support roles. We offer a high-touch, confidential and values-led recruitment experience for both clients and candidates. Integrity sits at the heart of everything we do.

Our client is a boutique financial services firm seeking a very experienced Executive Assistant to support their CEO and CIO on a 12 month FTC covering maternity leave. This is an opportunity to work at the very centre of a high-performing, fast moving business - alongside two very dynamic executives. The role This is a dual executive support role, split roughly across two focus areas: 80% Business support: Ensuring meetings start on time with prep materials ready in advance. Optimising diary and travel schedules. Tracking priorities, projects and actions. Managing inboxes. Acting as the trusted bridge between both executives and their stakeholders. 20% Personal support: Discreetly managing personal appointments, scheduling and ad hoc personal tasks as needed. Requirements • Must have experience within private equity, • Available to start in mid-June, • Experience supporting at C Suite level, • An exceptional communicator, • Low ego, high EQ - you build rapport quickly and flex your style to different people, • A natural problem solver who creates structure, • Someone who genuinely loves diary management

Pacific International is a globally recognised retained executive search firm partnering with Fortune 500, FTSE 100, and high‑growth organisations. As we continue our international growth, we are seeking an experienced Executive Assistant to support our senior leadership team. This role provides Executive Assistant support to four Directors across the UK, Germany, and the US, with approximately 50% of the role dedicated to supporting the Group CEO, and the remainder supporting the wider leadership team. Alongside EA responsibilities, the role also includes office management across the UK, with remote support for Germany as required. It is a varied, visible role within a fast‑paced executive search environment. The role: The Executive Assistant plays a key part in enabling the effectiveness of senior leadership, acting as a trusted partner to the Group CEO and Directors. You will manage complex schedules and communications across time zones, work closely with other senior direct reports, and support the coordination of leadership activity across the three offices. In parallel, you will oversee office management for our UK and German offices, (where possible) ensuring both locations operate smoothly, professionally, and in line with statutory requirements. This role suits someone highly organised, proactive, and comfortable balancing senior‑level EA support with hands‑on office coordination. Key responsibilities: • Provide high‑level Executive Assistant support to four Directors, with a primary focus on supporting the Group CEO., • Manage complex diaries, meetings, and scheduling across multiple time zones., • Work closely with the Group CEO’s other direct reports to ensure effective coordination and follow‑up., • Coordinate international travel, detailed itineraries, and logistics., • Support the preparation of reports, presentations, and leadership documentation using Microsoft Office 365., • Act as a key liaison between Directors, internal teams, and external stakeholders., • Oversee office management for the UK and Germany, (where possible) including suppliers, landlords, and compliance requirements., • Coordinate office maintenance, repairs, and general upkeep., • Support leadership meetings, internal events, and ad‑hoc business activities as required. Experience: • Proven experience in an Executive Assistant role, ideally within a professional services environment., • Highly organised, with the ability to manage multiple priorities and work proactively., • Strong communication and stakeholder management skills., • Confident and professional in written and verbal English., • Comfortable using Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, Teams)., • Willingness to travel occasionally to other offices (Germany and Philadelphia). Why us? • You’ll be joining a growing, international executive search firm where the Executive Assistant role is valued as a trusted partner to senior leadership., • The role offers responsibility, variety, and close exposure to decision‑making at Group level. Diversity Statement At Pacific International, diversity, equity, and inclusion are at the core of who we are and what we do. Our commitment to these values is unwavering and we proudly champion diversity on behalf of our clients in every Executive Search mandate we undertake. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law. In pursuit of these objectives, we actively encourage applications from individuals of all backgrounds and identities.

Executive Assistant to COO (Degree essential) Location: West End, London- office based Salary: £120,000- £150,000 + market-leading benefits & discretionary bonus Love Success is exclusively partnering with a global leader in the investment sector to appoint a first-class Executive Assistant to support their highly engaged, intellectually astute COO. This is a rare opportunity to join a world-class financial institution. The COO plays a hands-on role with investors, partners, and the broader leadership team—requiring a commercially astute, emotionally intelligent EA who can provide seamless, proactive support across all business activities. You’ll be at the centre of operations, managing an ever-changing schedule, coordinating international travel across multiple time zones, and acting as a trusted liaison across the firm's global offices. Key Responsibilities: • Provide high-level strategic and logistical support to the COO, • Manage a complex and frequently changing diary, prioritising time effectively, • Coordinate global travel and itineraries, often at short notice, • Liaise with internal and external stakeholders, including investors and senior leadership, • Exercise sound judgement and discretion in managing confidential matters, • Anticipate needs and act decisively in the COO’s absence, • Extensive experience supporting a C-suite executive within finance, private equity, asset management, or a similarly high-performance environment, • Degree-educated, with a strong grasp of financial terminology and business context, • Exceptional communication and interpersonal skills with the gravitas to influence at senior levels, • Highly organised, adaptable, and calm under pressure, • Ability to make decisions and manage priorities with minimal supervision

Inside IR35 Contract 6-12 months Hybrid - London DV Cleared* We are seeking an experienced, highly organised DV‑cleared Executive Assistant to provide trusted support to a Director within a fast‑paced national security environment. This role is central to enabling effective decision‑making, ensuring smooth information flow, and coordinating activity across a complex organisation. About the Role This role is central to enabling effective decision‑making, ensuring smooth information flow, and coordinating activity across a complex national security organisation. The individual must be digitally proficient, with experience using collaboration and AI‑enabled tools. Responsibilities • Manage the Director’s diary, inbox and workflow, ensuring priorities are understood and acted on quickly., • Coordinate programme‑wide commissions and responses, ensuring high‑quality material is delivered on time., • Support the planning and administration of all Director‑level meetings, including secure meetings, ensuring materials, notes and actions are handled appropriately., • Maintain oversight of risks, opportunities and programme performance across the directorate., • Use modern digital and collaboration tools to streamline communication and join up teams across the enterprise., • Build strong working relationships with senior stakeholders across government and partner organisations., • Manage administrative processes including expenses, purchase orders and registers. Must have • Active DV clearance (mandatory) or current SC clearance with lapsed DV* Required Experience • Strong experience supporting senior leaders in high‑pressure environments., • Excellent diary, inbox and meeting management skills., • Confident communicator able to give direction and manage competing priorities., • Highly organised, discreet and comfortable handling sensitive information., • Digitally proficient, with experience using collaboration and AI‑enabled tools., • Experience within National Security, Defence or secure government settings., • Experience coordinating events or senior engagements. We are committed to diversity and inclusivity.

Urban Revivo is an international fashion brand with flagship retail stores in London and New York. As the business continues to expand across global markets, we are seeking a highly capable Executive Assistant to support senior leadership across international operations. This is a high-trust, high-responsibility role offering direct exposure to global business decision-making. The Role Working closely with senior leadership, you will ensure seamless coordination across international markets, supporting strategic priorities and managing complex schedules across multiple time zones. This role requires discretion, intellectual sharpness, adaptability and strong organisational judgement. Key Responsibilities • Managing complex international diaries and shifting priorities, • Coordinating global travel, itineraries and logistics, • Acting as a key liaison between leadership and internal/external stakeholders, • Preparing briefings, reports and meeting materials, • Supporting cross-border communication and time-sensitive matters, • Handling confidential information with professionalism, • Assisting with ad hoc strategic initiatives Ideal Profile • Educated to degree level, with a strong academic track record, • Demonstrates rigorous analytical thinking and intellectual curiosity, • Exceptionally organised, with the ability to prioritise effectively in a fast-moving environment, • Commercially aware, with a genuine interest in fashion and international retail, • Calm, adaptable and solutions-focused under pressure, • Clear and confident communicator, both written and verbal, • Exercises sound judgement and discretion, with the ability to work independently, • Professional fluency in both English and Mandarin Chinese, with the ability to translate accurately in business settings

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Commercial Real Estate team. The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team. This is a full-time, permanent role with hybrid working and great benefits. Working hours of 9.30 am to 5.30 pm. Key Responsibilities Partner & Stakeholder Support • Act as a professional, client-focused ambassador for partners both internally and externally, • Build highly effective working relationships with multiple partners, • Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals, • Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities, • Attend meetings, take minutes where required, and proactively follow up on actions Diary & Inbox Management • Take full ownership of complex and demanding partner diaries, • Proactively manage conflicts, queries, and last-minute changes, • Ensure partners are fully prepared for meetings and commitments, • Manage inboxes on behalf of partners, including:, • Drafting and sending emails, • Highlighting urgent or sensitive correspondence, • Redirecting client-critical emails to relevant fee earners or team members Financial, Billing & Matter Management • Demonstrate strong commercial and financial awareness, • Coordinate billing processes on behalf of partners, • Proactively organise WIP and financial review meetings, • Work closely with finance teams and client administrators to meet billing deadlines, • Take ownership of financial and matter management processes, including chasing unpaid bills, • Handle complex compliance and billing-related matters Business Development & Marketing Support • Liaise with Marketing and Business Development teams, • Coordinate BD activities for the team, • Play a key role in organising client events, seminars, and conferences Travel & Logistics • Arrange complex travel end-to-end, including:, • Flights, accommodation, visas, and currency, • Manage arrangements in line with individual preferences, • Ensure diaries are fully updated with all travel details Process Improvement & Leadership • Introduce and implement best practice operational processes, • Act as a role model and change agent within the support function, • Work closely with the Secretarial Team Leader to improve ways of working, • Take full ownership of tasks, managing workload against deadlines and business needs Working Environment • Collaborative, inclusive, and high-performing culture, • Hybrid working model, balancing office presence with flexibility, • Central London office location, • Strong emphasis on wellbeing, teamwork, and professional growth Candidate Profile Essential Skills & Experience • Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm, • Exceptional diary and inbox management skills, • Strong commercial and financial awareness, • Highly organised, proactive, and detail-focused, • Confident communicator with strong stakeholder-management skills, • Comfortable working at pace and handling competing priorities For more information, please apply directly or contact Jess at AJ Chambers.

Executive Assistant - Investor Relations (18-month FTC) PR/029754 We’re working on an 18‑month fixed‑term Executive Assistant opportunity within Investor Relations at a highly regarded private equity firm. This is a high‑profile, IR‑focused role at an active and exciting point for the business, offering meaningful exposure, learning and ownership within a top‑tier Investor Relations function. The role sits at the centre of investor activity and goes well beyond traditional EA support. You’ll support the Head of Investor Relations (Partner level) alongside an MD and Associate, working closely with another EA in a collaborative, low‑turnover environment. There is a structured handover from a strong incumbent, ensuring support and continuity from the outset. Role scope includes: • Complex diary management for senior stakeholders, • Coordination of global roadshows and travel, • Involvement in AGM planning and delivery, • Scheduling investor meetings and committee calls, • Liaison with investors and internal teams, • CRM management and investor communications, • Senior‑level coordination, expenses and fundraising support This role suits an EA who wants depth, exposure and development, with the opportunity to build judgement and credibility in an investor‑facing environment. With a fund launch on the horizon, it’s a strong time to join and gain experience across a full fund cycle. Key details • 18‑month FTC (maternity cover), starting May / June, • Salary: £75,000, • Office‑based, with some flexibility when senior stakeholders are travelling Candidates with experience in private equity or alternative investments are strongly preferred. This is a rare FTC with real substance, ideal for an EA looking to learn, grow and operate close to senior leadership.

A fantastic and rarely available role for an Executive Assistant with a strong track record of supporting high-volume international meeting and travel arrangements within financial services / investment sector. Working for a tight knit Investor Relations team (and alongside two other administrative professionals), you will support two Partner-level executives directly with additional responsibilities for a couple of Associates: Duties: • High volume calendar management: calls, VCs and in-person investor meetings with attendant document printing and preparation, • Comprehensive international travel itinerary planning and expenses, • Updating investor CRM (Dealcloud) with new contacts, meeting events and interactions, • Supporting IR Coordinator with larger projects (AGM, Webinars, PR activity) Experiences and Skills required: • Minimum two years of experience in fast-paced, sales/client development area of banking, investments, professional services, • Very strong MS Office skills (Outlook, Word, Excel, PowerPoint), • Knowledge of DealCloud (or similar IR/Sales CRM), • Ideally exposure to supporting IR activity, • Ability to embrace innovative working practices (AI/automation tools) What's on offer: • Fantastic central London location, state of the art offices, fantastic perks, • Hybrid working, • Strong team culture and values inside a very international business, • Training and development opportunities for those keen to develop down the IR pathway

Executive Assistant Manager PR/029677 We’re partnering with a global alternative investment firm on a EA Manager role. This is a high‑trust position for someone who enjoys operating at a strategic level and genuinely cares about elevating the EA function. The remit centres on mentoring and advocating for EAs, embedding best practice, and putting thoughtful frameworks in place to support development and long term growth. You’ll be someone who can influence with confidence and warmth at all levels of seniority, acting as a visible advocate for the EA community while strengthening a sense of collective identity and collaboration. A key part of the role is bringing clarity and oversight to how the EA function operates, optimising ways of working so the team can deliver a consistently high‑touch, 7‑star service without friction. This role will suit an experienced people manager who has been an EA themselves and truly understands the role end‑to‑end. Someone who cares deeply about how EAs are supported, developed and retained, and who enjoys shaping ways of working and creating an environment where top EA talent can thrive. We’re looking for a true culture carrier. A leader who wants to mentor, champion and elevate the EA function, rather than simply run it. If this resonates, I’d welcome a confidential conversation.

Personal Assistant Life at The IN Group Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships. We’re very proud of our six brands: • Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe, • Definia - Defining, designing, and delivering technology, transformation, and cultural change…, • BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service, • InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams…, • Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development, • Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap What will you be responsible for? We’ve achieved strong growth through both organic expansion and strategic acquisitions, and we’re just getting started. As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO) and our Executive Assistant. Reporting into our Executive Assistant to the Executive Leadership Team, this role sits at the heart of a fast-paced, high-growth business and will play a critical role in ensuring both executives are organised, prioritised, and able to operate effectively across multiple brands and stakeholders. You’ll be a true right-hand support, helping manage busy schedules, coordinate meetings and events, and keep day-to-day operations running smoothly. Your headline responsibilities will be: Diary Management • Provide high-level administrative and organisational support to the CFO, CPO and EA., • Manage complex and ever-changing diaries, ensuring priorities are effectively coordinated, • Schedule meetings across multiple stakeholders, time zones, and business functions, • Proactively identify scheduling conflicts and resolve issues before they arise, • Coordinate travel arrangements, accommodation, and itineraries where required, • Act as a key point of contact for internal and external stakeholders, • Build strong relationships across the business and maintain professionalism and confidentiality at all times, • Support communication flow between leadership teams, departments, and external partners, • Support the planning and coordination of leadership meetings, team events, offsites, and internal people initiatives, • Assist with logistics for company events, workshops, and culture activities, • Coordinate venues, catering, travel, materials, and attendee communications, • Support with document management, reporting, and general administration, • Help manage priorities and deadlines across a busy executive workload, • Maintain accurate records and ensure information is handled sensitively and confidentially, • Proven experience as a Personal Assistant supporting senior leaders or executives, • Exceptional diary management and organisational skills, • Ability to thrive in a fast-paced, constantly evolving environment, • Strong communication and stakeholder management skills, • Highly proactive, dependable, and solutions-focused approach, • Strong attention to detail and ability to manage multiple priorities simultaneously, • Experience coordinating meetings, travel, and events, • Professional, discreet, and able to handle confidential information appropriately, • Strong Microsoft Office skills

Company Description The Design Showroom by LUXE Decor is a premier destination for luxury interiors and boutique retail design. Driven by a passion for impeccable craftsmanship, the showroom blends creativity and precision to bring sophisticated designs to life. We are dedicated to cultivating an inspiring environment for clients and professionals alike. Guided by the philosophy that great design begins with imagination and is realized through intention, we are committed to excellence in every detail. Role Description This is a full-time, on-site role based in the London Area, United Kingdom, for an Admin Assistant at The Design Showroom. The Admin Assistant will perform day-to-day administrative tasks, including managing schedules, handling correspondence, providing support for executive-level tasks, and maintaining organized documentation. The role also involves answering phone calls professionally, liaising with clients, vendors, and partner organizations, as well as maintaining a polished and supportive presence in the showroom environment. Qualifications • Administrative Assistance and Clerical Skills to ensure efficient management of tasks, records, and day-to-day operations, • Phone Etiquette and Communication skills to handle correspondence and client interactions with professionalism, • Executive Administrative Assistance experience, with the ability to support senior team members effectively, • Strong organizational skills and attention to detail, • Proficiency in relevant office software, such as Microsoft Office Suite, • Ability to work independently under minimal supervision, • Experience in or passion for interior design or boutique retail is considered an asset

German-speaking Executive Assistant Temporary (ongoing) ASAP Start Up to £34 per hour, plus holiday West End Hybrid, Fridays WFH 7-gEA/NCW The Client: An established international investment firm are seeking an experienced German-speaking Executive Assistant to support a Germany-based team. This is a hybrid role offering WFH on Fridays. The Executive Assistant Role: EA duties will include but are not limited to: • Extensive diary management., • Arranging complex international travel., • Scheduling meetings., • Processing expenses., • Ad hoc administrative work as needed. The Successful EA must: • Be fluent in German., • Be happy to support a team of professionals., • Have prior financial services industry experience (desirable)., • Be highly organised with great attention to detail., • Have excellent verbal and written communication skills., • Be happy to work from the London office but potentially happy to cover German hours. The Details and Benefits: • Up to £34 per hour plus holiday, depending on experience, • Standard hours 9am-6pm (potentially 8am-5pm), • WFH 1 day per week - Fridays, • The opportunity to work for a leading global investment firm! Please apply today if you are interested in this fantastic opportunity and have the relevant Executive Assistant experience and German language skills!

A high-end boutique travel company is searching for a bright, forward-thinking Executive Assistant who’s ready for their next long-term challenge. This is a truly global role, split between the London office and Palma de Mallorca, so flexibility and a love of travel are essential. You’ll be happy spending extended periods in Palma (up to a month at a time) and thriving in a fast-paced, international environment. The Role Supporting two Directors at the heart of the business, you’ll play a key role in shaping how the company operates as it continues to grow. This is more than diary management — you’ll be involved in building processes, streamlining systems, and keeping a 25+ person team aligned across offices in London, Miami, Palma and Dubai. Key responsibilities include: • Complex diary management and ever-changing schedules, • Coordinating international travel and events, • Implementing and improving office processes This is a dynamic, ambitious company that offers flexible working between home and office. Core hours are 9am–6pm, but you’ll need to be comfortable staying online for urgent matters when required About You You’ll be: • Highly organised, adaptable and unflappable, • A natural problem-solver who enjoys thinking outside the box, • Confident managing complex logistics and last-minute changes, • Minimum 3–4 years’ experience as an EA (or similar), • Proven experience supporting senior executives and managing demanding diaries, • If you’re looking for a long-term role with travel, responsibility and real influence, this is an outstanding opportunity.

Industry: Global Broadcast & Digital Media Location: London – Hybrid (Tue, Wed, Thu) Contract: 12-Month Maternity Cover Rate: Competitive Rate with paid holidays The Role A leading global media organization is seeking a high-energy TV/Digital Advertising Sales Executive Planner to join their EMEA advertising sales division. You will be within the operational heartbeat of one of the largest global portfolios having the opportunity to be truly international including EMEA, Africa, Asia and other regions. This role is a unique mix of strategic media planning and detailed financial administration. You will be responsible for the end-to-end campaign lifecycle, from the initial brief and client proposal to the final invoicing and reporting. The Ideal Candidate Profile We are looking for an entry to mid-level professional. You must be comfortable working independently while also guiding a junior assistant. Core Requirements: • Industry Experience: Must have 1–2 years of experience within a Media Agency or Publisher environment., • Channel Expertise: Proven experience in Digital advertising is essential, and experience in TV/Broadcast is highly preferred (or a strong willingness to learn it quickly)., • Media Planning: Hands-on experience taking a client brief and building a full media schedule/proposal., • Technical Mastery (PowerPoint): Ability to create high-quality, client-ready pitch decks and presentations., • Technical Mastery (Excel): Exceptional Excel skills for managing budget splits, tracking metrics, and campaign "numerical upkeep"., • Post-Sale Management: Experience managing the administrative side of campaigns, including contracts, billing, and invoicing., • Attention to Detail: Absolute accuracy is a must; your CV should demonstrate a flawless eye for detail., • Develop tailored media plans and supporting documents for specific international territories., • Oversee campaign management from start to finish, ensuring all materials align with client expectations., • Manage all administrative tasks related to contracting, invoicing, and tracking payments., • Guide and mentor the team’s Sales Assistant to ensure efficient workflow. Marina Economidou Executive Solutions Consultant

Industry: Global Broadcast & Digital Media Location: London – Hybrid (Tue, Wed, Thu) Contract: 12-Month Maternity Cover Rate: Competitive Rate with paid holidays The Role A leading global media organization is seeking a high-energy TV/Digital Advertising Sales Executive Planner to join their EMEA advertising sales division. You will be within the operational heartbeat of one of the largest global portfolios having the opportunity to be truly international including EMEA, Africa, Asia and other regions. This role is a unique mix of strategic media planning and detailed financial administration. You will be responsible for the end-to-end campaign lifecycle, from the initial brief and client proposal to the final invoicing and reporting. The Ideal Candidate Profile We are looking for an entry to mid-level professional. You must be comfortable working independently while also guiding a junior assistant. Core Requirements: • Industry Experience: Must have 1–2 years of experience within a Media Agency or Publisher environment., • Channel Expertise: Proven experience in Digital advertising is essential, and experience in TV/Broadcast is highly preferred (or a strong willingness to learn it quickly)., • Media Planning: Hands-on experience taking a client brief and building a full media schedule/proposal., • Technical Mastery (PowerPoint): Ability to create high-quality, client-ready pitch decks and presentations., • Technical Mastery (Excel): Exceptional Excel skills for managing budget splits, tracking metrics, and campaign "numerical upkeep"., • Post-Sale Management: Experience managing the administrative side of campaigns, including contracts, billing, and invoicing., • Attention to Detail: Absolute accuracy is a must; your CV should demonstrate a flawless eye for detail., • Develop tailored media plans and supporting documents for specific international territories., • Oversee campaign management from start to finish, ensuring all materials align with client expectations., • Manage all administrative tasks related to contracting, invoicing, and tracking payments., • Guide and mentor the team’s Sales Assistant to ensure efficient workflow. Marina Economidou Executive Solutions Consultant

Temp Legal Executive Assistant / Legal EA Top US Law Firm- Tax Team Greater London An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. • 8 weeks initially, • 4 days in the office, • 9am-5pm, • Overtime: time and a half for first four hours; double time after, • Competitive salary The Firm A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner in their tax team. The Role • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills The firm really value diversity and inclusion and encourage applications from a range of backgrounds. Lunaria Partners are advertising this administrator role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.