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Site Manager Location: Derby We are looking for an experienced and proactive Site Manager to take ownership of the day‑to‑day management and operational performance of our client's property portfolio. In this role, you will ensure full compliance with Health & Safety standards, deliver exceptional customer service, oversee budgets, and help drive continuous improvement across the site. This is an opportunity for a confident and solutions‑focused professional who thrives in a fast‑paced environment, enjoys building strong stakeholder relationships, and takes pride in maintaining high operational standards. Key Responsibilities Customer & Client Management Build strong, trust‑based relationships with clients and tenants, delivering a best‑in‑class service experience. Attend client meetings and represent the site with professionalism and clarity. Prepare, monitor, and control service agreements in line with client budgets. Track and analyse KPIs, implementing corrective actions to improve performance across all buildings. Act as the primary point of contact for major works and projects on-site. Produce high‑quality management reports for internal and client use. Work with the Building Manager and Procurement teams to ensure all external contracts meet company standards. Oversee FM activities on-site, coordinating subcontractors and service partners. Ensure work orders are created and approved before work begins. Attend regular internal and client meetings (daily/weekly/monthly). Manage daily site-based customer relationships, including Senior Technicians and the Area Manager. Communicate changes to site scope or service requirements to the Contract Manager. Support the preparation of quotes for additional works and process approvals via Web Quote. Coordinate approved extra works (up to £30k in value) with subcontractors. Identify opportunities for operational efficiencies and feed into continuous‑improvement initiatives. Maintain high standards of building fabric and upkeep within agreed budgets. Provide timely solutions to operational issues and support ad‑hoc requests. QHSE & Compliance Lead on all Health & Safety compliance for the site, including oversight of third‑party service providers. Maintain and audit logbooks in accordance with statutory requirements. Keep all mandatory records up to date (e.g., asset register, emergency plans, management information). Plan and execute fire and evacuation drills, ensuring readiness and compliance. Maintain accurate and current emergency plans and site maps. Liaise with local authorities where required. Assess and manage on-site risks, including insurance‑related issues. Work with the on‑site planner to support scheduling, work allocation, and corrective actions. Oversee work order completion through client systems. Manage Avetta compliance for employees and subcontractors. Ensure the site team follows all QHSE processes, including PPE usage and inspection. Complete required documentation (e.g., OP61, OP63) monthly. Conduct dynamic risk assessments for jobs not covered by existing assessments. Escalate work requests outside the agreed scope where needed. Lead monthly toolbox talks and ensure all sign‑offs are uploaded. Ensure submission of weekly hazard reports from all team members. Complete actions from QHSE and AGM audits within defined timeframes. Report all incidents and accidents, producing RCA and "learning from experience" documentation. People Management Lead and support the on-site team, ensuring appropriate coverage at all times. Approve holiday requests, manage sickness reporting, and process parental leave requests. Obtain client approval for Engineer and Facilities Coordinator overtime and ensure recharge accuracy. Authorise timesheets and ensure weekly submissions (by 09:00 Monday), including hazard reports. Act as first point of contact for pay queries, encouraging engineers to self‑check timesheets before escalating. Who We're Looking For A confident people leader with experience managing multi‑disciplinary FM teams. Strong understanding of Health & Safety, compliance, and contractor management. Excellent client‑facing skills with the ability to build strong relationships. Highly organised, proactive, and able to prioritise in a busy environment. Strong problem-solving abilities with a continuous‑improvement mindset

A leading property management firm in Greater London is seeking a Technical Coordinator to provide essential administrative support for its operations.

A prestigious law firm in Greater London is seeking a proactive Night Shift Facilities Coordinator to ensure a high-quality workplace experience outside typical hours. The ideal candidate will have at least 4 years of facilities maintenance experience and strong communication skills. This position o

The Facilities Coordinator will be responsible for the delivery and auditing of all processes and procedures relating to NRF LLP’s facilities management for our UK based properties. The Facilities Coordinator will be responsible for providing oversight, management and delivery of all aspects of fa

We are looking for an experienced Facilities Coordinator, who is client focused, someone who will drive the workplace experience from end to end. A Facilities Coordinator who is dedicated to providing their clients with the best possible workplace experience. Facilities Management or Workplace Servi

A leading staffing agency is seeking an Accommodation Support Officer in Telford.This role involves day-to-day site operations, managing procurement activities, and maintaining communication with suppliers.Ideal candidates will have strong Excel skills, a customer-focused mindset, and a collaborativ

Facilities & Workplace Services Coordinator. This role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support services. The coordinator works closely with internal teams, building management, and external suppliers to ensur

A leading global firm in the UK is seeking a Facilities Coordinator to assist in operational activities including accounting, vendor oversight, and maintenance.

We are looking for a highly organised, proactive, and hands‑on Office & Facilities Coordinator to take ownership of the day‑to‑day running of our London City Centre office. You will act as the go‑to person for all office‑related matters, providing essential on‑site support to employees w

A global real estate firm seeks a dedicated Workplace Coordinator in London.

An experienced Facilities Coordinator in business‑critical operational environments. A Facilities Coordinator plays a key role in ensuring the smooth, safe, and efficient operation of an organisation’s physical workspaces. Conduct daily walks of all assigned locations across the campus, ensuring

We are looking for an experienced Facilities Coordinator to lead and manage a small facilities team who are responsible for all onsite office facilities. Get notified about new Facilities Coordinator jobs in. Facilities Coordinator - Fixed Term Contract (Until December 2025).

Facilities & Maintenance Coordination. Liaise with facilities management providers and contractors. Previous experience in operations, facilities, property management, or similar.

A leading legal firm based in London is seeking a Facilities Assistant for a full‑time position.

Purchasing and Facilities Coordinator. Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities. Previous purchasing or facilities management experience.

This key role includes managing daily office facilities, coordinating maintenance, ensuring health & safety compliance, and handling office supplies. Career Legal in the United Kingdom seeks a proactive Facilities Assistant to support office operations.

As a Facilities Coordinator at JLL, you will provide support for, monitor the performance and coordinate a small team of multi‑skilled operatives while developing close working relationships with key client stakeholders, landlords, managing agents and all facilities vendors to ensure seamless faci

A healthcare facilities management organization is looking for an ID and Car Parking Administrator to join their Estates & Facilities teams.

A leading facilities management firm in Greater London is seeking a Facilities Coordinator to support the operations at the Sky Osterley campus.

A well-established financial firm in London is seeking an experienced Facilities & Maintenance Co-ordinator. The role involves daily facilities management, contractor coordination, and ensuring health and safety compliance. The ideal candidate will possess strong customer service skills and previous

A leading entertainment venue in Greater London is seeking a facility maintenance worker responsible for performing inspections, monitoring supplies, and ensuring safety.The ideal candidate should possess basic maintenance knowledge and strong organizational skills.Experience in a similar role is a

A facilities management company in the United Kingdom seeks a Site Administrator to support operations on a Ministry of Defence site.

A leading facilities management company in London seeks a Facilities Coordinator to ensure efficient office operations.

To follow Group and company policies and procedures at all times.Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment.Where appropriate, use all work equipment and personal PPE properl

A leading firm in Facilities Management is seeking an experienced Facilities Coordinator to enhance workplace experiences. The successful candidate will oversee customer service, manage facilities activities, and ensure compliance with health and safety standards. Must possess strong problem-solving

A leading facilities management company is seeking a Facilities Coordinator in Greater London. Ideal candidates are experienced in high-end facilities management and proficient with MS Office.

A recruitment agency specializing in business support seeks a Team Leader in London to manage new contract implementations.The role requires coordination with multiple teams, ensuring compliance with client requirements and legislative standards.Ideal candidates will have experience in contract mana

Ideal candidates will have experience in facilities management, strong organisational skills, and the ability to improve workplace processes. A prominent workforce solutions provider is seeking a Workplace Experience Coordinator based in London. The role requires overseeing day-to-day management of

A legal and professional services firm in Greater London seeks a Facilities Assistant to support daily operations in the London office.

A growing dynamic business in the United Kingdom is seeking an Office Coordinator to support senior leadership with day-to-day operations. This role involves providing administrative support to the COO, coordinating office facilities, and managing various office tasks.

A leading international law firm in Greater London seeks a Facilities Helpdesk Operator to enhance their Facilities team. Ideal candidates should have experience in Facilities Management, strong interpersonal and problem-solving skills, as well as proficiency in Microsoft Office and CAFM systems.

Bis Recruit is looking for a Facilities Assistant to join their Facilities team in London. Candidates should have at least 6 months of experience in facilities within a law firm, exceptional attention to detail, and strong client service skills.

A leading facilities management company in Greater London is seeking a Facilities Assistant to work in their office.

Savills Company in the United Kingdom is seeking a Facilities Helpdesk Coordinator to support the delivery of facilities services. The ideal candidate will possess strong organizational skills, experience in facilities management, and knowledge of helpdesk systems.

A global shipping company is seeking a Facilities Assistant to support day-to-day office operations in London.

Engineering Services and Facilities Services.

We are currently recruiting for an Assistant Property & Facilities Manager to join our property team on a full-time, permanent basis. As an Assistant Property & Facilities Manager, you will support the Property department with the development, design, and maintenance of the Group Portfolio, includin

A well-established organization in building services is seeking a Procurement Coordinator in the Liverpool City Region.

A leading law firm in London is seeking a Facilities Helpdesk Operator to deliver high-quality customer service in their office. The role requires strong interpersonal and IT skills, and experience in Facilities Management is preferred.

A facilities management company in the United Kingdom is looking for a proactive Site Administrator to support services at a Ministry of Defence site in Donnington.

Facilities Coordinator to manage daily operations of offices Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard. We are seeking a highly organized and service-foc

A successful private investment firm is seeking an Office Assistant to support their team in the West End of London.This varied role includes reception duties, managing supplies, overseeing office presentation, and assisting with onboarding new employees.The ideal candidate will have some experience

Cobalt Recruitment is partnering with a well‑established UK property consultancy to appoint a Facilities Coordinator supporting a multi‑site commercial portfolio. Applicants should have prior experience within a facilities or property management environment, ideally across commercial assets an

Our client, a top London law firm in the heart of the city, requires a hard-working and motivated individual to join their team as a facilities assistant working under the guidance of their facilities manager. Experience in a law firm is not necessary but you must have previously worked in an office

A leading solutions provider in real estate and technology seeks a dedicated professional to manage client interactions and oversee service operations.Responsibilities include administration, report generation, contract management, and support for project delivery.The ideal candidate possesses stron

A British retail company in Greater London is seeking a proactive Office & Facilities Coordinator to manage their London office operations.

Job Title: Office & Facilities Coordinator (Part-Time). The opportunity: Office and Facilities Coordinator (Part-Time). We are now seeking an Office and Facilities Coordinator to join our Operators team to help ensure the smooth and efficient daily running of the BGC office.

A leading global real estate firm in London seeks a Workplace Coordinator to provide operational support in finance and facility management.