Accounts payable manager jobs in Buffalo, New YorkCreate job alerts

Job Description Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Accounting Clerk for The Richardson Hotel in Buffalo, NY. Job Purpose: The Accounting Clerk is primarily involved with the hotels daily accounting functions to run actively and effectively. The areas of responsibility included are accounts payable, accounts receivable, general cashier, daily reporting and month end. • Audit daily cash drops, maintain cash reconciliation and update deposits in M3., • Provide support for night audits monitoring of invoices, replying to vendor inquiries and reconciling account statements., • Reconcile vendor statements and research discrepancies., • Process high volume weekly check runs for hotel and distribute checks by mail or delivery service., • Post monthly Hilton Honors reimbursements, • Verify credit cards have been properly authorized for upcoming groups/functions, group bills verification and respond to all chargebacks., • Processing direct bill applications, ensure all direct bills are current and in good standing., • Submitting month end documentation according to financial close deadlines., • Assist with compiling month end accruals, • Maintain monthly A/P invoice list, verify all monthly invoices are entered. Qualifications and Requirements: High School diploma /Secondary qualification or equivalent. Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards. This job requires the ability to perform the following: • Well organized, detail oriented, commitment to accuracy and ability to work independently., • Proficient in Microsoft suite with strong emphasis in Excel., • Working knowledge of M3 Accounting, Sage or Peachtree software, • Willingness to learn new processes, best practices and personal development., • Can perform in a busy environment moving from task to task with little notice., • Team player, professional and lead with integrity., • Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)., • Engaged, authentic, and prepared to positively impact performance for a "best in class" hotel! Other: • Being passionate about people and service., • Strong communication skills are essential when interacting with guests and employees., • Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc., • Basic math skills are used frequently when handling cash or credit., • Problem-solving, reasoning, motivating, and training abilities are often used., • Have the ability to work a flexible schedule including nights, weekends and/or holidays. Amazing Benefits At A Glance: • Hourly Rate between $22-$25 per hour based on experience, • Team Driven and Values Based Culture, • Medical/Dental/Vision, • Vacation & Holiday Pay, • Same-day pay available, • Employee Assistance Program, • Career Growth Opportunities/ Manager Training Program, • Reduced Room Rates throughout the portfolio, • Third Party Perks (Movie Tickets, Attractions, Other), • 401(k), • Employee assistance program, • Employee discount, • Flexible schedule, • Flexible spending account, • Life insurance, • Parental leave, • Referral program

Job Description Job Overview Job Opening: Office Manager - Magavern Magavern Grimm, LLP Location: Downtown Buffalo, New York Employment Type: Full-Time Salary: $75,000-95,000, based on experience. About Us: Magavern Magavern Grimm, LLP is a long-established Western New York law firm. We are a mid-sized, client-focused firm dedicated to providing high-quality legal services with integrity and professionalism. Our team values collaboration, efficiency, and a supportive work environment. We are currently seeking a highly organized and proactive Office Manager to oversee daily operations of the firm. Position Summary: The Office Manager will play a key role in ensuring the smooth functioning of the firm's administrative, financial, and human resources operations. This position requires a detail-oriented individual with strong accounting and HR skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities: Accounting & Finance • Manage accounts payable and receivable, • Handle payroll processing and employee benefits, • Prepare monthly financial reports and assist with budgeting, • Coordinate with external accountants for tax filings and audits, • Maintain employee records and ensure compliance with labor laws, • Assist with recruitment, onboarding, and performance reviews, • Handle employee relations and support a positive workplace culture, • Supervise administrative staff and manage office supplies, • Maintain client records and ensure confidentiality, • Implement and improve office procedures and systems, • Proven experience as an office manager, preferably in a legal or professional services setting, • Strong knowledge of accounting principles and HR practices, • Proficiency in accounting software, • Familiarity with payroll platforms, • Excellent organizational and multitasking skills, • Strong interpersonal and communication abilities, • Bachelor's degree in Business Administration, Accounting, Human Resources, or related field preferred Benefits: Health insurance with options for vision/dental Flexible Spending Account plan Paid time off and holidays Retirement plan options Supportive and collegial work environment Job Type: Full-time Pay: $75,000.00 - $95,000.00 per year Benefits: • 401(k), • Dental insurance, • Flexible spending account, • Health insurance, • Paid time off, • Retirement plan

Job Description Glendale Communities is a local multi-family property management company based in WNY that develops, acquires, invests in, and manages a wide range of multifamily properties. Our mission is to provide first-rate resident living experience and a people-first work environment for our team members. Glendale's professional staff is committed to providing the highest quality management services and housing options with over 4,500 apartments in great locations throughout WNY, Rochester and the Southeast. We are always looking for true team-players who want to work for a company that allows for growth and development. We seek individuals who want to learn and advance in the industry. Every employee plays a vital role at Glendale, so with your desire to succeed and our training and resources, opportunities at Glendale are more than just jobs. Glendale Communities offers exceptional career paths, and joining our team can lead to an exciting and fast-paced career. We provide an atmosphere that fosters a healthy work life balance, and our comprehensive benefits package provides health care, retirement planning, paid time off, and much more to help with your needs today and build for your future tomorrow. We provide our team members with an exceptional company culture. We value diversity and are committed to equal opportunity in employment. We offer a safe, healthy work environment for employees through a commitment to maintaining a drug-free workplace. At Glendale, success is about more than having a healthy bottom line. We are committed to making Glendale Communities an amazing and unique place to work for each member of our team. APPLY NOW - GOOD TALENT IS ALWAYS WANTED! We are always accepting applications and resumes from those interested in and qualified for any of our positions. So, if you do not see a current opening you are interested in but would like to submit a resume, please feel free to do so here. Below is a listing of positions: • Property Manager, • Assistant Property Manager, • Leasing Agent, • Administrative Assistant, • Receptionist, • General Labor, • Maintenance Technician I, II, & III, • Maintenance Assistant Supervisors, • Cleaners, • Accounts Payable or submit application/resume via Indeed. Benefits: • Competitive Pay, • PTO, • Paid Holiday, • Annual Increase, • Holiday Bonus, • 401(k), • 401(k) matching, • Dental insurance, • Employee discount, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Professional development assistance, • Referral program, • Tuition reimbursement

Job DescriptionJob Summary The Office Clerk will provide essential administrative support to ensure the smooth operation of Root Neal & Companys office. This role includes responsibilities in Accounts Receivable (AR) and Accounts Payable (AP), along with general clerical duties. The ideal candidate is organized, proactive, and capable of handling multiple tasks with accuracy and professionalism. This position starts as part-time with the potential to transition to full-time based on performance and business needs. Key Responsibilities • Administrative Support:, • Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments., • Maintain organized filing systems (both digital and physical) for office documents, invoices, and records., • Schedule appointments, meetings, and manage office calendars., • Assist with data entry, document preparation, and report generation as needed., • Order and maintain office supplies, ensuring inventory is adequately stocked., • Accounts Receivable (AR):, • Process customer invoices and ensure timely delivery to clients., • Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts., • Record and reconcile payments received in the accounting system., • Assist in preparing AR aging reports for management review., • Accounts Payable (AP):, • Review and process vendor invoices for payment, ensuring accuracy and proper authorization., • Enter AP transactions into the accounting system and maintain accurate records., • Assist with vendor inquiries and resolve discrepancies in billing., • Prepare payment runs (e.g., checks, ACH transfers) for approval by the Office Manager., • Additional Duties:, • Support monthly account reconciliation and assist with financial reporting., • Collaborate with team members to streamline office processes and improve efficiency., • Provide backup support for other administrative tasks as needed., • Maintain confidentiality of sensitive financial and company information. Qualifications • High school diploma or equivalent; associates degree in business, accounting, or related field preferred., • 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Sage, or similar)., • Strong organizational skills and attention to detail., • Excellent communication skills, both written and verbal., • Ability to prioritize tasks and manage time effectively in a fast-paced environment., • Basic understanding of accounting principles related to AR and AP., • Team player with a positive attitude and willingness to learn. Physical Requirements • Ability to sit for extended periods and perform repetitive tasks such as data entry., • Occasional lifting of office supplies or files up to 20 pounds. Benefits • Competitive salary based on experience., • Flexible Schedule, • Health, dental, and vision insurance (for full-time employees)., • Paid time off and holidays (pro-rated for part-time)., • Opportunities for professional development and growth, with potential to transition to full-time.

Job Description We are looking for a diligent staff accountant to join our accounting department. The staff accountant's responsibilities include maintaining financial records and reports, performing account reconciliations, assisting with budget and close processes, conducting internal audits, and maintaining accounts payable documentation. You will also be assisting the accounting manager as needed and respond to information requests by management and for auditing purposes. Responsibilities: • Maintaining financial reports, records, and general ledger accounts., • Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes., • Contributing to the development and review of annual operating budgets and performance projections., • Maintaining documentation for accounts payable, purchasing, and treasury and conducting internal audits., • Performing monthly balance sheet reconciliations., • Meeting processing and reporting deadlines., • Responding to information requests, reviewing financial statements, and assisting with audits., • Ensuring compliance with GAAP., • Bachelor's degree in accounting or finance required., • 2+ years of accounting experience., • Excellent communication skills, both written and verbal., • Working knowledge of GAAP., • Strong numeracy and analytical skills., • Good problem-solving and time management skills., • Highly organized and detail-oriented.

Job Description RemX is looking for a versatile and dependable Office Manager / Bookkeeper to join a local organization located in downtown Buffalo, NY. In this position, you will keep the operations running smoothly. This role is ideal for someone who is equally comfortable balancing books as they are juggling office logistics. You’ll oversee day-to-day financial tasks, ensure our administrative processes run efficiently, and help maintain our digital presence. Location: downtown Buffalo- parking provided Hours: Day shift, 8:30-4:30 Monday-Friday (37.5 hour work week) Duration: Temporary to hire Responsibilities: • Manage accounts payable and receivable using QuickBooks Online, • Generate and send client invoices, apply payments, and maintain accurate records, • Perform monthly reconciliations for bank accounts, credit cards, and online transactions, • Oversee payroll processing and ensure accurate general ledger entries, • Maintain up-to-date financial data for active projects and contracts, • Serve as the first point of contact for incoming calls and general inquiries, • Keep the office calendar updated with meetings, events, and deadlines, • Assist in preparing documents, reports, and materials for meetings, • Organize physical and digital files, and handle mail and correspondence, • Support large mailings and document prep using tools like Microsoft Word, • Assist with basic updates to company websites using HTML or WordPress, • Update and manage content for social media platforms and email newsletters, • Help coordinate responses to proposals, RFQs, and RFPs by maintaining templates and documentation Qualifications: • Associates degree is accounting or similar, • Strong knowledge of QuickBooks Online and proficiency with Microsoft Office (Word, Excel, Outlook), • Well-organized and comfortable managing multiple projects simultaneously, • Excellent communication skills and attention to detail, • Self-motivated and flexible with the ability to adapt to changing priorities, • Prior experience in a small office setting preferred, • Experience with basic website or email marketing platforms is a plus

Job Description Supervisor, Accounts Payable General Summary Oversee accounts payable processing for Property Management and Utilities. This role will review invoices to ensure accurate coding of expenses, in addition to resolving any discrepancies or issues that may arise. The Supervisor will assist with managing a team of AP Analysts. Relationships Report to Manager, Accounts Payable Property Management. Continuous contact with: • Property managers and property manager administrators, • Billing department personnel, regarding tenant and property billing information and charge backs, • Vendors Principle Duties and Responsibilities • Review invoices after processing payment. This includes but not limited to verification of GL coding, applicable tax/capital improvements and accurate PO application., • Retrieve and review leases for common area maintenance (CAM) and non-CAM verification and to make tenant charge back decisions., • Discuss questions with head of AP Property Management and property managers to ensure accuracy in pricing and coding., • Provide support to the Property Management Group in reviewing pricing, costs, budgets, expenditures, and projections., • Provide for the development, training, and evaluation of department staff. Oversee work of other employees and assist in completion of daily tasks., • Review procedures and efficiency and implement processes to make these better., • Assist in pursuing rebates and/or refunds from vendors or utility providers where applicable. Contracting utility commodities where and when applicable. Knowledge, Skills and Abilities • At least five years’ experience in all aspects of accounts payable., • Knowledge and experience with property management., • Excellent math and computer skills, experienced in excel., • Experience with a workflow system., • Two-year accounting/business degree preferred., • Excellent communication and interpersonal skills; proven ability to work closely with management., • Experience in training and managing other accounts payable personnel., • Experience with multi-state sales tax rates and accruing sales tax. Including understanding the qualifications of capital improvements., • Experience in reading and comprehending lease language. Pay Range: $70,000 - $100,000 Annually Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.