Administrative assistant remote jobs in Los Angeles, California - Page 3Create job alerts

Job Description CreativeTime Solutions is seeking a highly self-motivated, detail-oriented, and enthusiastic Independent Remote Assistant to join our team. The ideal candidate will have exceptional communication skills, advanced organizational abilities, and a high degree of personal initiative. You will report directly to the Director and will work closely with all levels of our organization. The ability to work efficiently and independently, manage high volume workload, and adapt to changing priorities, is crucial. Key Responsibilities: • Support senior management in executing a variety of tasks including, but not limited to, scheduling, planning, and coordinating meetings., • Provide effective and efficient administrative support on a daily basis. This includes managing correspondence, updating contact databases, and keeping track of documents., • Prepare detailed reports and presentations for internal use, ensuring accuracy and consistency in data., • Effectively collaborate with various departments for project coordination, and carry out relevant research as required by the team., • Maintain and manage digital files securely using cloud-based systems, keeping all information up to date and easily accessible., • Exhibit professionalism while corresponding with clients and colleagues; troubleshoot any communication or scheduling conflicts in a timely and respectful manner. Qualifications: • A minimum of 3 years experience in a similar role. Experience working in a remote role is highly desirable., • Bachelor’s degree in Business Administration or related fields. Equivalent work experience will also be considered., • Superior communication skills, both written and oral. Fluency in English is a must., • Proficient with using digital productivity tools (Google Suite, Slack, CRM software etc.), along with remote communication technology., • Strong organizational and time-management skills with an ability to prioritize tasks., • Aptitude for problem-solving, showing resourcefulness and the ability to work independently., • Attention to detail, professionalism, and the ability to maintain confidentiality at all times. Benefits: • Opportunity to work with a dynamic, diverse, and growing team., • Flexible scheduling with the ability to manage your work week, leading to a healthy work-life balance., • Training opportunities for professional development and upskilling., • An environment that values continuous learning and high performance. This role is suited to a flexible and motivated professional who excels in diverse, fast-paced, and remote environments. If you believe you possess the skills, experience, and attitude required for this job, we'd love to hear from you!

Job Description Position: Program Assistant Union Grade 10-A / Non-Exempt Department: Community Engagement Union 10a Grade Salary Range: $49,120 to $72,241 Budgeted Salary Range: $54,000- $56,000 Summary Description of Position: Reporting to the VP: Community Relations, this position serves as Program Assistant for the community engagement’s range of programming, providing administrative and program support primarily for civic engagement programs, community service, civic partnerships and leadership programs Principal Duties • Provide support to program staff in all aspects of program operation., • Support Community Service programs by coordinating volunteers and outreach., • Manage the Community Engagement database, providing assistance with tracking program budgets., • Work with program staff to manage and coordinate event details for both in-person and zoom programs., • Assist Program staff in program communications including creating written program materials, social media, email marketing and web copy., • Responsible for maintaining Community Engagement files, supplies and materials., • Develop and maintain various office, department and recordkeeping procedures., • Update the Donor Information Management System database with committees and meeting attendance. Be available to supervisor for additional assignments, as required, including assisting with the Campaign. Education & Experience Required For Position • BA or equivalent preferred. 2 years of responsible program related experience., • Must have excellent interpersonal and communications skills, both verbal and written., • Be detail oriented, proficient in Microsoft Word, Excel, Outlook, Publisher, e-mail marketing software, Facebook, Instagram, and database programs., • Must be able to work well in a very busy fast paced environment., • Knowledge of Judaism, the diverse Los Angeles Jewish Community and local civic issues is preferred., • A hybrid work model will be implemented for certain positions . This position must report to worksite on non-remote workdays, as determined by the Federation.

Job Description The Opportunity We're seeking a Legal Assistant / Office Administrator who can confidently manage both legal and administrative responsibilities with care and precision. You'll work directly with our attorneys on filings, scheduling, and client communication while keeping office operations organized and running smoothly. This role is perfect for an experienced legal professional who thrives in a structured, calm, and professional environment where your contributions truly matter. What You'll Do Legal Support • Draft, proofread, and format legal pleadings, discovery documents, and correspondence with precision and attention to detail, • File documents via state e-filing systems, ensuring accuracy and timely submission, • Maintain case files (both digital and physical) and track all critical deadlines to keep cases moving forward, • Manage firm and court calendars, coordinating hearings, depositions, and attorney schedules, • Handle payroll submissions, invoices, and light bookkeeping (QuickBooks experience a plus), • Renew annual insurance and maintain compliance records to keep the firm in good standing, • Coordinate vendors, supplies, and IT support to ensure smooth daily operations Required Qualifications • 2+ years of experience in a law firm or legal administrative role, • Typing speed of at least 50 WPM with accuracy, • Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat, • Experience with legal software such as Clio, Relativity, MyCase, or similar case management platforms, • Strong grammar, proofreading skills, and attention to detail that catches errors before they happen, • Excellent organizational abilities and consistent follow-through on tasks and deadlines, • Professional communication and client-service skills that reflect well on the firm, • Background in employment law or civil litigation, • Familiarity with Smokeball or Everchron practice management software, • Experience with QuickBooks or HR/payroll coordination Hourly Rate: $28-$35 per hour, depending on experience Schedule: Part-time to Full-time (20-40 hours per week, flexible based on candidate availability and firm needs) Work Environment: Currently remote; transitioning to hybrid schedule Benefits: • Paid holidays and PTO (for full-time employees), • Flexible hours that support work-life balance, • Supportive, collaborative culture with opportunities to grow your skills and career

Job Description POSITION: CSI Assistant Director of Training EXEMPT DEPARTMENT: Community Security Initiative NON-UNION SALARY RANGE: $80,000 – $85,000 TIME LIMITED: 12/31/2026 (extension depending upon 3-year grant funding) SUMMARY DESCRIPTION OF POSITION The Assistant Director of Training will report to and work with the Director of Training to support CSI security training programs. PRINCIPAL DUTIES • Train a wide range of community groups on security best practices for preventing and reacting to violent situations such as advanced situational awareness, target hardening, suspicious activity reporting, active shooter mitigation, etc., • Continuous research to identify latest trends, tactics, and threats targeting the Jewish community., • Assist with periodic updates to security training curricula and the development of new training modules, programs, and strategic initiatives., • Work with CSI Director of Training and CSI Operations Manager to include scheduling and logistics of courses and events., • Assess, identify, and designate optimal lockdown options for students and deploy lockdown kits for school classrooms., • Frequent travel throughout the Greater Los Angeles region and neighboring counties to conduct security trainings or assessments., • Coordinate with CSI Director of Training and CSI Administrative Assistant to log, maintain, and update training records., • Collaborate with CSI Director of Training and CSI Operations Manager to manage inventory of training supplies and CSI program deliverables., • Ensure appropriate security training certifications are completed by all CSI staff and maintain training folders (schedule annual training)., • Assist with CSI Site Visits/Vulnerability Assessments of Jewish institutions throughout catchment area and provide security assessment reports., • Liaise with regional law enforcement and government agencies (SAR Reporting, LE Contacts)., • Stand duty as off hours CSI Duty Analyst as assigned, taking incident reports into the CSI database, monitoring/investigating incidents., • Law enforcement, military, corporate security, government, or related homeland security experience., • Experience with Hostile Environment Awareness Trainings (HEAT), Learning & Development (L&D), Stress Inoculation Training (SIT)., • CPP, PSP, APP, PCI, CTM, ESRM, or other equivalent security and risk management certifications., • Certifications in Tactical Combat Casualty Care (TCCC), Emergency Medical Technician/Services (EMT/ EMS), Combat Life Saver (CLS), Stop the Bleed (STB) licensed instructor, Wilderness & Remote First Aid Instructor or similar equivalents., • Excellent presentation skills and ability to understand and connect with diverse audiences., • Broad based knowledge of physical security standards, investigative processes, anti-terrorism mitigation measures and emergency management., • Comfortable instructing people of varied levels of experience and from various backgrounds on safety and security industry best practices., • Blend of strategic, tactical, and diplomatic acumen., • Dynamic results-oriented individual with the highest degree of personal integrity., • Strong interpersonal skills with track record of success in handling people and problems., • Able to effectively manage time and multiple projects with competing priorities., • Ability to develop curricula and track training programs., • A hybrid work model will be implemented for certain positions. This position must report to worksite on non-remote workdays, as determined by the Federation.

Job DescriptionWinnCompanies is searching for an Administrative Assistant to join our team at Kings Village, a 313-unit residential community located in Pasadena, CA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $23.00-$25.00 per hour dependent on experience.Responsibilities • Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping., • Support team members with accurate, timely expense reports and detailed travel arrangements., • Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.), • Manage building access, employee badges, and onboarding support for new team members (both in-office and remote)., • Obtain work orders from residents and documenting the work orders appropriately., • Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms., • Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome., • Complete special projects as needed.Requirements, • Less than 1 year of relevant work experience., • Basic familiarity with computer systems and web-based applications., • Strong organizational and multitasking skills., • Excellent written and verbal communication skills., • Experience with travel coordination and expense reporting., • A welcoming, can-do attitude and a professional presence.Preferred Qualifications, • High school diploma or GED equivalent.