Administrative assistant jobs in Bloomfield, New JerseyCreate job alerts

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. Maint

Job Description We are seeking a detail-oriented and proactive Principal Time Management Coordinator to join our Structural & Mechanical Maintenance Unit. Under the direct supervision of the Chief Maintenance Supervisor and Supervising Office Assistant, you will be responsible for managing a variety of administrative duties with a primary focus on timekeeping and payroll support. Key Responsibilities · Maintain timekeeping records, complete data entry, and corrections in PeopleSoft. · Manage employee schedules and static group updates. · Enter work orders and corresponding hours in Maximo. · Generate time, labor, overtime, and comp time reports. · Track and enter annual leave accruals, personal and vacation day balances. · Monitor sick leave usage and process sick bank conversions in accordance with union guidelines. · Submit temporary staff leave plan enrollments to Human Resources monthly. · Review and process petty cash vouchers for staff. · Track reimbursements for safety shoes and eyewear purchases. · Process maintenance invoices using SAP and VIM systems. · Provide cross-coverage and administrative support to other clerical staff within the unit as needed. Minimum Qualifications · A minimum of two (2) years of full-time administrative work experience, including experience with timekeeping and payroll systems. · Proficiency in Microsoft Office 365 (Word, Excel, Outlook). · Strong organizational and multitasking skills with attention to detail. · Ability to work independently and prioritize tasks in a fast-paced environment. Preferred Qualifications · Familiarity with PeopleSoft, , and SAP · Experience supporting unionized staff and applying timekeeping policies. · Knowledge of administrative operations in a maintenance or facilities environment. · Effective interpersonal and communication skills, with the ability to interact across departments and organizational levels. Company DescriptionNon-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. This is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. \r\n\r\n\r\nThis is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.

Job Description Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO Effective Date: 2/21/2025 Company Overview: DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: • Provide direct support to the CSO, assisting with all aspects of daily business tasks., • Act as a liaison between the CSO and internal/external parties., • Manage complex calendars and schedules., • Maintain and refine internal processes to improve workflows., • Oversee expense management and reporting., • Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting., • Provide administrative support for inter-departmental projects and events., • Oversee high-priority project management tasks., • Manage multiple lines of incoming and outgoing communication., • Coordinate travel arrangements, itineraries, and related logistics., • Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel., • Complete personal tasks as directed. Required Skills/Abilities: • Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities., • Ability to multitask effectively in a fast-paced environment., • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana)., • Maintain a professional appearance and demeanor at all times., • Demonstrated commitment to confidentiality and discretion. Education and Experience: • Minimum of 3 years of experience in a similar role., • Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: • Availability to travel to other cities/states as needed., • Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Job Description NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT CONFIDENTIAL SPECIAL ASSISTANT – INSTRUCTIONAL (Pending availability of funds and Superintendent’s approval) The Superintendent invites qualified and interested individuals to apply for the position of CONFIDENTIAL SPECIAL ASSISTANT – INSTRUCTIONAL supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant - Instructional will serve as a liaison, point of contact and primary support individual between the School Leadership Team (“SLT”) and the designated schools served by the SLT to ensure that students receive outstanding instructional support and services. RESPONSIBILITIES: The Confidential Special Assistant - Instructional will support the work of the SLT by: * Implementing strategic initiatives in alignment with the District’s vision for instructional practices, consisting of a minimum of 75% of worktime at SLT schools supporting, coaching and mentoring school administrators. * Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. * Working with school administrators to establish specific and targeted student performance goals and metrics. * Supporting school administrators with implication and management of required panels and committees under the NTU labor agreement (e.g., School Improvement Panel, Curriculum Committee, Framework Evaluation Committee, School Leadership Council, Professional Learning Community, etc.). * Designing and delivering professional development opportunities for SLT school administrators to enhance knowledge and skills in instructional leadership and evaluation of teacher quality. * Provides technical assistance to school administrators and teachers. * Conducting regular formal and informal classroom walk-throughs aligned to student achievement and strategic goals. * Evaluation of teaching staff, as necessary. * Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. * Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. * Performs other duties as assigned by the Assistant Superintendent of the SLT. KNOWLEDGE AND ABILITIES: * Strong knowledge of instructional best practices and the ability to lead others to implement these practices consistently across multiple schools and classrooms. * Knowledge of standard and innovative teacher training practice and considerable knowledge of the principles, practices and coordination methods as they apply to education program management. * Deep understanding of pedagogy and experience in using data to drive results. * Ability to establish and maintain effective working relationships with school administrators, teachers and other school site personnel. * Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. * Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint). QUALIFICATIONS AND REQUIREMENTS: * Master’s degree from an accredited college or university. * Five (5) years of teaching experience, plus three (3) years of administrative experience. * Principal Standard Certificate or Certificate of Eligibility. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: Commensurate with background and experience Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Job Description NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT CONFIDENTIAL SPECIAL ASSISTANT OF OPERATIONS (Pending availability of funds and Superintendent’s approval) The Superintendent invites qualified and interested individuals to apply for the position of Confidential Special Assistant of Operations supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant of Operations will serve as a liaison between the Central Office, Principals, and their School Leadership Team as well as other Department Leaders to ensure that students receive outstanding non-instructional support and services in their school. RESPONSIBILITIES: The Confidential Special Assistant of Operations will support the work of the School Leadership Team by: * Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. * Serves as a primary point of contact for parents, students, and staff regarding district issues. * Responding to inquiries, resolving school-based issues, and providing summaries of information as requested by the School Leadership Team. * Spending a minimum of 75% of work time in schools supporting School Leadership Teams with financial, managerial and operational needs. * Troubleshoots operational issues by identifying solutions and implementing corrective actions as needed. * Supports school leaders to maintain accurate data and up-to-date records, including student information, attendance, and disciplinary data for the schools in assigned School Leadership Team. * Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. * Supports the implementation of district-based policies, procedures, and protocols. * Leads or participates in special projects and initiatives as directed by leaders. * Facilitates the acquisition of resources for schools related to district initiatives, and ensuring alignment with budgetary goals. * Assisting in planning and managing the implementation of the district’s summer school programs for the summer season. * Resolves all assigned SLT and/or Department level issues. * Supports school leaders in ensuring proper staffing for schools, including monitoring staff attendance, substitute deployment, and filling vacancies. * Assists in planning and implementing staff development and transferring skills to principals, teachers, and other district staff. * Provides technical assistance to staff. * Communicates information between schools and school leadership teams. * Facilitates obtaining resources from Central Office. * Working with school administrators to establish specific and targeted student performance goals and metrics. * Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. * Perform other duties and tasks assigned by Assistant Superintendent. KNOWLEDGE AND ABILITIES: The ideal candidate will demonstrate the following: * Knowledge of the principles, practices, and theories of education and school operations. * Knowledge of principles, practices and coordination methods as they apply to education program and school management. * Ability to establish and maintain effective working relationships with administrative and school site personnel. * Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. * Personal accountability for serving all students and ensuring their success. * Exceptional communication and interpersonal skills. * Strong goal orientation and a focus on results, thriving in achievement-oriented and fast-paced environments. * Outstanding critical thinking skills, with the ability to analyze data, identify trends, and develop innovative solutions. * Excellent project management and execution skills, with the ability to balance strategic goals with detailed action steps. * Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) and Google Workspaces. MINIMUM QUALIFICATIONS: * Master’s degree from an accredited college or university * Five (5) years of teaching experience plus three (3) years of administrative experience preferred or equivalent other relevant experience. * Principal Standard Certificate or Certificate of Eligibility preferred. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: Commensurate with background and experience Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Offit Kurman, an AmLaw 200 law firm, is seeking a Legal Administrative Assistant to join our Litigation & Family Law team in Hackensack, NJ. This role provides direct support to attorneys handling complex litigation and family law matters, including divorce cases, in both New Jersey and New York. Responsibilities • Manage attorney schedules, including meetings, court appearances, and deadlines, • Draft, proofread, and format litigation and family law documents, including pleadings, motions, and agreements related to divorce matters, • Maintain client and case files, both electronic and physical, • Coordinate trial preparation and assist with case management throughout the litigation process, • Handle client communications with professionalism and discretion, • Support financial processes, including billing and expense reports, • Provide backup reception support as needed Qualifications • Bachelor’s degree or equivalent experience., • 3+ years of experience in family law/divorce law required, specifically litigation experience, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and client management systems. Compensation based on experience. Apply now for consideration. EEO Statement: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce. Disclaimer: This job description is not a contract, and the firm reserves the right to modify duties and responsibilities as needed with or without notice.

Position: Administrative Assistant Compensation: $55,000-$65,000 Location: Fully Onsite Duration: Perm Professional Dress A professional services organization is seeking a polished, reliable, and highly organized Administrative Assistant to provide direct support to the President. This role is ideal for a proactive individual who thrives in a fast-paced environment and values collaboration and discretion. The Administrative Assistant will work closely with another on-site administrative professional to ensure consistent coverage and operational efficiency. Coordination with a part-time remote assistant will also be required to maintain continuity of tasks. Key Responsibilities: * • Provide comprehensive administrative support to the President, including calendar management, email correspondence, and document preparation., • Partner with a second Administrative Assistant to divide responsibilities, support each other, and ensure seamless daily workflow., • Coordinate with the President's part-time remote assistant to align on priorities and follow-ups., • Organize meetings, prepare materials, manage logistics, and ensure timely follow-through on action items., • Handle general administrative functions such as travel arrangements, expense reports, filing, and internal communications., • Previous experience in an administrative support role within a professional business environment is required., • Exceptional organizational skills with the ability to manage competing priorities and adapt to changing needs., • Strong written and verbal communication skills, with a professional and courteous demeanor., • A collaborative, team-oriented mindset with flexibility and a proactive approach to problem-solving., • Reliable transportation and the ability to commute daily to Hoboken, NJ; occasional schedule adjustments may be required., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office tools.

Job Description “Lodi CML Cooperative LLC is looking for a self-motivated administrative assistant/ entry level accountant to join our financial management department. Duties and Responsibilities; • Reconciling the company’s bank statements and bookkeeping ledgers, • Completing analysis of the employee expenditures, • Managing income and expenditure accounts- Managing an Accounts Receivable ledger and Accounts Receivable files, • Initiating and managing financial and accounting software (Online QuickBooks) used by the company, • Calculating, recording, inputting or processing financial data., • Preparing customer invoices based on accounting procedures., • Researching and investigating discrepancies in invoices to determine the accuracy of charges., • Matching payments to invoice numbers or sales orders., • Handling customer inquiries regarding billing issues, • Collecting payments (ACH), • Maintaining customer accounts, • Administrative support, Customer service when needed Skills and Qualifications; Online QB Experience required • 2-3years of experience with Online QuickBooks and data entry, • Entry level of understanding of accounting rules and procedures, including the Generally Accepted Accounting Principles (GAAP), • Intermediate level of knowledge and experience with spreadsheets - Knowledge of accounting online QBs and continuously strive to further their knowledge of different software to complete their job efficiently. • Ability to work independently - Well-organized to keep track of important financial documents for future analysis and reporting, • Analytical skills - Excellent attention to detail, able to identify errors and make corrections accordingly We are Central Manufacturer Location of Dunkin' & Baskin Robbins in Lodi NJ. We supply donuts and baked goods to about 400 Dunkin' retail stores currently

Our client is seeking an Executive Assistant with a knowledge and passion for music. The individual will provide music licensing support, along with content production management responsibilities across social / digital platforms and regional offices. This position is responsible for coordinating the day-to-day workflow of music clearances (e.g., research songs and identify publishers, writers, and labels), cue sheet submissions, and department-wide administrative tasks. Additionally, the role will serve as support for all operational tasks across the following groups: International Programming, International Operations, Social and Digital Content creation, and Next Gen content. Employees are offered medical, dental, vision, 401(k), and commuter benefits. • Pay rate: $28 per hour, • Hours: 9:00AM-5:00PM, • Hybrid work model: 3 days in office, 2 days remote, • On-site location: Secaucus, NJ, • Support conversion of current physical filing system (e.g., agreements and correspondences) into the digital tracking system that will be updated and maintained going forward, including sharing relevant information with key stakeholders (e.g., expiration dates tracking contracts, invoices, spend, # of requests)., • Music clearance research and preparation of formal music clearance request submission, • Review and submission of quarterly cue sheets, • Serve as Production Management liaison. Duties may include maintaining end-to-end workflow of projects for Social and Digital Content and Int’l Prog teams (e.g., tentpole events, in-season and off-season deliverables), managing production request from regional offices to ensure each client is following due diligence, working closely with internal teams (Assignment Desk, Int’l Programming, regional content leads) to handle crews for onsite shoots, location scheduling, budget estimates and opening new projects, processing invoices and work with Legal on contracts for domestic and international 3rd party production, tentpole events, crews and vendors, using Xytech system to create PO’s, WO’s, approve timesheets, open and close approved fiscal year business planning projects, providing frequent project estimates and YTD tracking across project spend, coordinating with cross-functional stakeholders, regional content leads and department head on fiscal year business planning budget projections, updating and maintaining project forecast, communicating deadlines and updates as provided by finance team, working with Social/Digital and Content Business Operations teams on tracking, updating and communicating PE shifts across teams, and creating monthly PE shift schedules, tracking request for days off and communicating updates to daily shifts and changes in schedule, • Complete corporate, meeting and BTA card templates. Submit monthly supporting documentation, • This role will require a detail-oriented person who is ideally familiar with best practices of music licensing/publishing landscape and/or budget and project management, • Comfort in an autonomous work environment. Ability to take direction but primarily think outside of the box and deduce what additional steps need to take place to drive toward the end goal, • Ability to communicate (both written and verbal) effectively, adhere to deadlines and to set expectations with all stakeholders., • Ability to multitask within a high-pressure environment while meeting strict deadlines The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn. Opportunity Awaits.

Legal Assistant – Real Estate/Tax Appeals (3+ years’ experience) One of New Jersey’s Top Ranked Law Firms seeks a full-time Legal Assistant to provide support to the real estate/tax appeals department. Candidate will be carrying out various administrative duties. The ideal candidate will have a minimum of 3 years of experience in a law firm. Candidate must possess a strong work ethic, excellent oral and written communication skills, exceptional document drafting skills, and ability to interact effectively with attorneys and clients. Qualifications and Skills Required: • Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF., • Ability to coordinate work assignments, prepare legal correspondence and documents, transcribe digital dictation, organize and maintain files and records.

Job Title: Sales and Marketing Assistant Location: Remote or Hybrid | Paterson, NJ Department: Sales & Marketing Reports to: Director of Strategy Job Type: Full-time About Us: We are a family-owned leading supplier of authentic Flatbreads and Mediterranean food products, dedicated to bringing quality and flavor to our customers. Our team is passionate about our products and committed to delivering exceptional service to our customers. Job Summary: We are looking for a proactive and organized Sales and Marketing Assistant to support our sales and marketing teams in daily administrative and coordination tasks. The ideal candidate is detail-oriented, creative, and eager to grow in a fast-paced environment. This role plays a key part in helping us attract new customers, maintain client relationships, and execute marketing campaigns efficiently. Key Responsibilities: • Provide administrative support to the sales and marketing teams., • Assist in preparing sales presentations, reports, proposals, and contracts., • Help coordinate marketing campaigns, including email, social media, and events., • Maintain and update customer databases and CRM systems., • Track and report on sales and marketing performance metrics., • Respond to customer inquiries and follow up on leads., • Assist with content creation and proofreading for marketing materials (e.g., newsletters, social posts, website updates)., • Organize and support trade shows, webinars, and promotional events., • Bachelor’s degree in Marketing, Business, Communications, or a related field (or equivalent experience)., • 1–2 years of experience in a sales, marketing, or administrative support role (internships included)., • Strong communication and interpersonal skills., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using digital tools., • Familiarity with CRM and email marketing platforms (e.g., Salesforce, HubSpot, Mailchimp) is a plus., • Well-organized, detail-oriented, and able to multitask effectively., • Experience with social media management tools or basic graphic design (e.g., Canva, Adobe Creative Suite)., • Competitive salary and benefits, • Opportunities for training and career advancement, • A collaborative, creative, and supportive work environment, • Exposure to both sales and marketing functions

We are a well-established construction firm of approximately 60 employees, recognized for delivering high-quality public projects including municipal, educational, and infrastructure developments. Our team is committed to excellence, safety, and long-term partnerships with our clients and communities. We are currently hiring a Senior Project Manager and an Associate Project Manager. Position Overview: The Project Managers will take a leadership role in overseeing all phases of complex public construction projects, ensuring they are completed safely, on schedule, and within budget. This individual will manage project teams, coordinate with public agencies, and serve as the primary point of contact for clients. The role requires strong technical knowledge of public works construction, exceptional organizational skills, and the ability to lead multiple projects simultaneously. Key Responsibilities: • Direct and oversee the planning, scheduling, and execution of public construction projects from pre-construction through closeout., • Manage budgets, contracts, change orders, and cost controls to achieve financial goals., • Ensure compliance with public bidding laws, prevailing wage requirements, and all applicable regulations., • Collaborate with architects, engineers, subcontractors, and government representatives to resolve issues and keep projects on track., • Lead project teams, including superintendents, assistant project managers, and administrative staff, fostering a culture of accountability and safety., • Prepare and present progress reports, schedules, and financial updates to ownership and clients., • Drive continuous improvement by identifying risks, implementing solutions, and developing best practices for project delivery., • Bachelor’s degree in Construction Management, Engineering, or related field (preferred)., • 5–10+ years of progressive project management experience in construction, with significant experience in public works projects., • Proven ability to manage multimillion-dollar projects from start to finish., • Strong knowledge of construction contracts, change order processes, and cost management., • Exceptional leadership, communication, and problem-solving skills., • Proficiency in project management software (e.g., Procore, MS Project, or similar) and Microsoft Office Suite., • OSHA certification or commitment to obtain.

SUMMARY We are seeking a proactive and detail-driven Loss Control Assistant to support our team in preparing and managing critical documentation. This position plays a key role in ensuring accuracy, consistency, and compliance within reports and presentations. It’s an excellent opportunity for someone who thrives in a professional office environment, enjoys working with data and documents, and is motivated by contributing to the efficiency and success of the department. RESPONSIBILITIES • Review, edit, and finalize insurance-related documents and reports using Microsoft Word and PowerPoint, • Proofread and format reports, ensuring accuracy and consistency before distribution, • Coordinate with team members to communicate required changes and corrections, • Assist with editing and distribution of engineering reports to internal teams and clients, • Perform administrative support tasks related to property and utility reports, • Maintain organized document files to support compliance and operational efficiency QUALIFICATIONS • 2–3 years of professional experience in proofreading or document editing, • Proficiency in Microsoft Word and Excel; PowerPoint skills preferred, • Strong attention to detail with the ability to identify errors quickly, • Excellent organizational skills with the ability to prioritize multiple tasks, • Clear written and verbal communication abilities

A Personnel celebrates its 38th Anniversary in the staffing industry in 2025! We have successfully been placing qualified candidates with top corporations, from entry to C-Level, in New Jersey and New York.We would like to thank our client companies and outstanding candidates for their major contrib

Northern Hospital Sites Include: Clara Maass Medical Center- Belleville, NJ; Newark Beth Israel Medical Center- Newark, NJ; Jersey City Medical Center, Jersey City, NJ; Cooperman Barnabas Medical Center, Livingston, NJ; Trinitas Regional Medical Center, Elizabeth, NJ. This is a great opportunity for

Executive Assistant To The CEO. The Executive Assistant to the CEO will provide high-level administrative support and act as a liaison with other departments and outside agencies, including high-level staff such as vice presidents and directors, handle confidential and non-routine information and ex

We are seeking a dedicated and organized Office Assistant to join our dynamic team. Proven experience as an office assistant or in a similar administrative role.

Performs functions related to the efficient running of the unit including oversight of the environment, completion of maintenance work orders, addresses products, supplies and equipment, oversight of equipment rentals, and coordination of interdepartmental activities.Functions as administrative supp

Fortune 100 financial services organization that is the leading retirement provider for people who work in the academic, research, medical, and cultural fields.We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey.This positio

The Executive Assistant provides administrative support exclusively for the President of Pantone. Participate as a partner to the President, assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending ex

Administrative And Project Assistant.Cali School of Music seeks a dynamic, highly organized Administrative and Project Assistant to support the Director of the School and help coordinate our innovative Immersive Residency Program.This flexible, part-time temporary position is ideal for someone with

We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey.

Job Description Lisbon Cleaning, Inc. is looking for the newest member of our team. This administrative executive assistant role would require the following: • Proficient in Microsoft office, • Good communication skills, • Answer telephone calls and take messages, • Online scheduling, • Organize meetings, • Must have a valid driver's license, • Timely & Punctual, • Attention to details, • Good collaboration skills Company DescriptionLisbon Cleaning, Inc. is looking for the newest member of our corporate office team.Lisbon Cleaning, Inc. is looking for the newest member of our corporate office team.

Job DescriptionBenefits: • Employee discounts, • Flexible schedule ISI Elite Training offers 50-minute, low-impact, high-intensity strength-based workouts led by certified coaches, providing one-on-one attention within a team setting. Our focus is on simple yet dynamic movements to help you burn fat, build muscle, and gain confidence and strength. Every session is designed to deliver measurable results through functional movements. Our mission is to build communities that challenge and sharpen each other with integrity, grit, energy, and determination. We adhere to core values such as bringing energy, doing the right thing, embracing change, earning results, and rising as one. Role Description This is a part-time on-site role, located in Englewood, NJ, for a Sales Assistant. The Sales Assistant will be responsible for supporting the sales team with customer service, maintaining organized records, and assisting with daily operations. Tasks include greeting customers, handling inquiries, scheduling appointments, and performing administrative duties as needed to support sales activities. Qualifications • Interpersonal Skills and Customer Service skills, • Strong Communication and Sales skills, • Excellent Organization Skills, • Ability to work independently and as part of a team, • Previous experience in a sales or customer service role

Description: Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Sup, Path Asst/Autopsy Services supervises the operations/systems for the performance of anatomic Pathology procedures to ensure the timely processing and reporting of anatomic specimens, including supervision of the Pathologist Assistants and Autopsy Services. Develops, implements, and maintains all departmental policies and workflows under the guidance of administrative leadership and the Director of Anatomic Pathology. Responsibilties: A day in the life of a Supervisor, Pathology Assistant - Autopsy Services at Hackensack Meridian Health includes: • Works with the Department Chair, Director of Anatomic Pathology and the Administrative Director in the planning and implementation of objectives for the Section., • Ensures the smooth operation of the anatomic Pathology grossing process; including the proper receipt, accessioning, examination and result reporting of surgical specimens., • Responsible for the quality of work of the employees assigned to the section, including, but not limited to, assessment of standards of dictation, tissue dissection, tissue fixation and photography., • Prepares the section for on-site inspections and completes inspection accreditation reports for pertinent agencies., • Plans and organizes work to provide an organized and efficient workload. Ensures that the work performed in the department is completed in a timely manner., • Prepares daily, weekend, holiday, vacation, and on-call schedules for the area. Arranges per diem Pathologist Assistant coverage when necessary. Maintains and approves time and attendance through Peoplesoft scheduling., • Implements and enforces Departmental and Hospital policies. Conducts meetings with the Pathologist Assistants to communicate pertinent information., • Supervises the orientation and in-service education of new and existing personnel assigned to the section, and appraises and counsels employees assigned to the section to improve overall job performance in conjunction with laboratory administration., • Works closely with Histotechnicians, Pathologists, clerks and transcribers to ensure the timely and accurate reporting of all Anatomic Pathology specimens., • Responsible for the care and function and maintenance of the equipment in the grossing rooms and frozen section/tissue procurement areas, including adequate availability of supplies and cleanliness needed in the performance of gross anatomic dissection., • Performs, under the supervision of the Pathologists, gross description and dissection of surgical specimens. Responsible for updating grossing templates, as needed, with assistance from Pathologist., • Arranges and collates clinical data for autopsy/surgical specimens, including such items as radiological information, operating reports, etc. to assist the Pathologists in preparing the preliminary anatomic diagnoses. The Pathologist who signs the official document subjects the diagnosis to final review., • Interfaces with the HUMC clinical and research departments to handle request for tissue and interfaces with laboratory clerical personnel in call clerical duties related to tissue procurement and required protocols, • Provides Pathologists and Pathologist assistants with procurement protocols relevant to specific cases, and tissue types., • Prepares and procures tissue samples according to protocol requirements and accepted tissue procurement technique and maintains appropriate records of all procured tissue., • Coordinates and trains Pathologist assistants in proper tissue procurement techniques, record keeping and shipping., • Assists the Pathologist at the performance of the prosection, including external examination, in situ inspection, evisceration, dissection, recording of data, dictation of descriptive information, and any such material relating to gross autopsy findings., • Assists the Pathologist in procuring autopsy material for tumor banking/tissue procurement and such bioanalytic procedures as microbiological cultures, blood and serum analysis, chemical and toxicological testing, etc., • Assists proper restoration of body for release to the funeral director, including notification of such biological hazards as contagious disease or radioactivity., • Assists the Pathologists in examining and preparing surgical specimens, including assuring correct logging and numbering of surgical specimens and cassettes., • Assists, under the supervision of the Pathologist, in selection and preparation of tissue blocks and sections for intraoperative cytologic touch preparations and histologic examination, including frozen and permanent sections., • Photographs, as directed by the Pathologist, the body, individual organs, or other such items are pertinent to obtaining complete and useful records of gross autopsy and surgical Pathology findings., • Assists, initiates, institutes, and accomplishes other related duties and procedures as may be designated by the supervising Pathologist., • Maintains tissue grossing and procurement areas in a safe, clean and orderly condition., • Attends continuing education programs when possible., • Lifts a minimum of 30lbs., pushes and pulls a minimum of 70lbs and stands a minimum of 5 hours a day. Will rotate weekends, holidays, days, evenings, and nights as required. May have exposure to diseased organs, tissue, noxious odors from diseased bodies and penetrating odors of preservative chemicals., • Performs other duties of the department as requested up to and including working on the bench during staffing shortages., • Formal PA training/degree or equivalent., • Minimum of 5 years of experience as a hospital-based Pathology Assistant and experience in tissue banking/procurement demonstrating increasing levels of responsibility., • Excellent written and verbal communication skills., • Proficient computer skills that may include but are not limited to Microsoft Office and/or Google Suite platforms.Education, Knowledge, Skills and Abilities Preferred:, • Masters of Science in Pathologists¿ Assistant.Working Conditions:, • Lifts a minimum of 30lbs., pushes and pulls a minimum of 70lbs and stands a minimum of 5 hours a day. Wil, • l rotate weekends, holidays, days, evenings, and nights as required.

Job Description We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects. Responsibilities: • Manage and coordinate complex executive calendars, including scheduling meetings and appointments., • Prepare and refine correspondence, reports, presentations, and other well-crafted documents., • Act as the primary liaison between executives and internal or external stakeholders., • Maintain confidentiality while handling sensitive information with professionalism., • Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed., • Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion., • Process expense reports, invoices, and support budget-related tasks., • Organize and maintain office systems, files, and records to ensure efficient workflow., • Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role., • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint., • Strong written and verbal communication skills, with attention to detail., • Ability to multitask effectively and prioritize tasks., • High level of integrity and discretion in managing confidential information., • Familiarity with calendar management tools and travel coordination., • Bachelor’s degree preferred but not mandatory

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Job Description We are seeking an assertive Administrative Assistant / Strong And Assertive to join our team! You will perform clerical and administrative functions in order to drive company success. We need someone with exceptional follow though skills Full Time / Part Time and flexible hours Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • strong phone skills Company DescriptionFamily feel reliable and stableFamily feel reliable and stable

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