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Full Description Traveling Medical Assistant (Full-Time, Contract-to-Hire) Location: Various Counties in New Jersey (Bergen, Essex, Mercer, Monmouth, Morris, Ocean, Union, Sussex) Schedule: Full-Time | 3-4 Days/Week + 1 Saturday/Month Travel Required | Mileage & Toll Reimbursement Provided w3global is seeking a Traveling Medical Assistant for a Contract-to-Hire (Temp-to-Hire) opportunity supporting physicians during medical assessment appointments across multiple New Jersey counties. This position combines clinical support and administrative coordination, ideal for someone who enjoys patient interaction, variety, and a dynamic work environment.

Job DescriptionCompany Description Eataly is the world’s largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to: • EAT authentic Italian food at our restaurants, cafés and to-go counters, • SHOP a selection of high-quality Italian, local and homemade products, • LEARN through our classes and our team’s product knowledgeJob Description Eataly’s bustling marketplaces contain a variety of quick service counters featuring coffee and drinks, pastries and gelato, pizza and focaccia, paninis and grab-and-go meal options. The Quick Service Restaurants (QSR) Lead assists with supervising and running the day-to-day operations of the QSR counters. Reports to the QSR General Manager and the QSR Assistant General Managers; supervises QSR Sales Associates and Baristas. • Maintains a steady leadership presence on the floor, interacting with guests, team members and vendors to ensure Eataly’s operations are running smoothly and high hospitality standards are met, • Trains, motivates, mentors and organizes team members, • Purchases supplies, beverages and equipment per the direction of the QSR General Manager, • Monitors inventory, checks orders and distributes supplies as needed throughout the department, • Manages transactions and ensures accurate accounting, • Records shift notes and assists with administrative duties such as scheduling when needed, • Ensures department complies with all quality, health, safety and sanitation standards, • Documents, investigates and resolves guest incidents, • Performs other duties as required or assigned Hourly Rate: $24.00 Qualifications • High school graduate or equivalent; post-secondary degree preferred, • 2+ years of lead or supervisory experience in food service, • Math skills and ability to handle money accurately, • Strong knowledge of steps of service, • Excellent communication and problem-solving skills, • Knowledge of coffee and coffee production, • Knowledge of Italian cuisine and beverage preferred Job Requirements • Availability to work onsite with a flexible schedule often including evenings, weekends and holidays, • Ability to lift up to 50 pounds, • Ability to exert well-paced mobility for up to 8 hours, including standing, walking, bending and squatting, • Ability to operate equipment such as manual espresso machine, drink blender, juicer and cash register Additional Information • Medical, Dental, Vision Insurance, • Paid Time Off, • Paid Parental Leave, • 401K with match or RRSP, • Free family meal daily, • Discounts at Eataly, • Classes on products and Italian cuisine, • Referral bonus program, • and more!

Job Description At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible. Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world! Working with minimal supervision, the Assistant Store Manager supports the Store Manager in all facets of store operations. Using elements of GameStop's buy, sell, trade, and reservation business model, the Circle of Life, the Assistant Store Manager develops and promotes a sales culture by creating individualized and complete solutions for every guest and providing outstanding guest service experiences through professional conduct and shared passion for gaming. You will be responsible for ensuring that products are easy to see and buy, building sales by sharing product and gaming knowledge with guests, providing a clean, organized environment in which to shop, and growing guest loyalty and repeat business. This position supervises Sales Associates and Retail Keyholders in the absence of the Store Manager. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES • Provide best-in-class guest service: promptly greet guests; respond to guest questions/concerns quickly, effectively, and courteously; assist guests with meeting their video gaming needs; inform guests of special promotions; recommend additional items as appropriate; apply all selling behaviors during every transaction and thank every guest for shopping at GameStop; prioritize guests over tasks and demonstrate that commitment by circulating throughout the store., • Support the total shopping environment, including visual and operational elements, current sales initiatives, and the guest relationships that lead to sales and repeat business., • Promptly and accurately process guest purchases/return transactions using Point‐of‐Sale (POS) computer system via PC keyboard, including making correct changes, placing merchandise in a bag, providing a receipt, and ensuring top notch guest service., • Respond to guest comments or questions in person or on the phone; answer phone calls promptly, courteously, and professionally, using the phone greeting provided by GameStop; when appropriate, escalate customer issues and complaints to the Store Manager in a timely and professional manner., • Promote GameStop’s unique guest benefits, e.g., new title reservations program, trade-in program, and Pro Rewards guest loyalty program., • Assist the Store Manager with setting guest service expectations for store associates and training store associates in all aspects of their job responsibilities, including company/store policies, procedures, practices, and guidelines., • Observe associate performance, provide timely and appropriate feedback to Store Manager, and address unsatisfactory performance as directed, ensuring all store associates are aligned with company and store guest service expectations., • Provide timely and appropriate recognition and feedback to all store associates concerning performance; regularly input written feedback for each store associate into Workday / HR service management system in partnership with the Store Manager., • In partnership with the Store Manager, ensure store associates have completed all onboarding, job training, and compliance training PRIOR to opening or closing a shift on their own. Associates should know all aspects of their jobs, including all company/store policies, inventory control and loss prevention practices including scam awareness, safety best practices, financial protocol, and ethical responsibilities., • Along with the Store Manager, schedule store associates ensuring that the scheduling guidelines are followed, and all breaks and meals are accounted for as required. Supervise staffing levels to achieve optimum guest service at all times and ensure that best‐in‐class guest service is consistently provided., • Approve payroll, enter paid time off e.g. wellness, make time edits, and verify that store associates are paid for all time worked., • Ensure that all areas of the store, including restrooms, are clean, organized, and merchandised per company guidelines and all store fixtures and equipment are in proper working order., • Ensure Omni-Channel orders are fulfilled and shipped daily., • Protect company assets through effective inventory control and loss prevention practices including scam awareness, safety best practices, and delivering bank deposits as required; visually inspect associates' packages and/or belongings at store closing or at the end of a shift as appropriate. Communicate any concerns or issues to the Store Manager., • Support store team in meeting and exceeding sales, profit, and shrink goals and complete required administrative and operational duties., • Perform store inventory counts, stock/restock merchandise on shelves and fixtures, and move products from the stock room to the front of the store to ensure that all products in the store are represented, organized, and alphabetized on the sales floor., • Count, balance, and reconcile daily business transaction totals correctly and accurately in the POS system. Ensure that all closeout paperwork for daily business transactions and bank deposit slips are completed correctly and accurately; ensure store has sufficient cash and change for sales transactions; make bank deposits daily or per established guidelines., • Verify all shipments for discrepancies/shortages and record any discrepancies in the POS system; conduct merchandise counts/inventories and communicate discrepancies to Store Manager/District Manager., • Process defectives/recalls and stock pulls accurately and promptly, ensuring that all boxes are properly labeled and include packing lists., • Maintain awareness of associate and guest safety; identify and immediately address potentially hazardous situations. Report any injuries promptly per company guidelines., • Assist in maintaining store records/files in a neat and organized manner; help ensure that manuals are up to date., • Supervise and delegate tasks to Sales Associates and Retail Keyholders in absence of Store Manager., • Consistently adhere to GameStop policies and procedures, including, but not limited to, all policies and procedures in the Associate Handbook and the Code of Standards, Ethics & Conduct., • Adhere to all opening and closing procedures. QUALIFICATIONS* • Must provide proof of identity and eligibility to legally work in the United States., • Must be at least 18 years old., • High school diploma or equivalent required; associate’s or accredited bachelor’s degree with an emphasis in business, marketing, merchandising, or related field preferred., • At least 6 months of retail management experience preferred., • At least 2 years of retail sales, guest service, and/or management experience preferred., • Video game knowledge preferred. KEY JOB SKILLS AND ABILITIES • Possess an outgoing and welcoming personality with strong people skills., • Provide genuine and individualized assistance to every guest during every visit., • Demonstrate clear verbal and written communication and listening skills, both in person and on the phone, using spoken and written English; bilingual English/Spanish speaking and writing skills preferred., • Achieve objectives in a fast-paced, rapidly changing environment., • Work independently and within a team to perform all tasks as assigned and in a timely manner., • Meet associate performance expectations, including, but not limited to, attendance, personal appearance, safety, and respectful workplace., • Operate Point-of-Sale (POS) computer system., • Possess basic mathematics (addition, subtraction, multiplication, division, currency) and alphabetizing skills., • Complete required paperwork properly., • Carry out instructions furnished in written, oral or diagram form., • Execute financial tasks in strict accordance with company policy., • Work a flexible schedule, including extended hours/days as necessary, including nights, weekends, and some holidays. Minimum of 3 days/week availability., • Constructively manage pressure and adapt to stressful situations without impact on guest interactions; be creative and a problem solver., • Be reliable and trustworthy; always use good judgment., • Able to work alone. Stand and move throughout the store unassisted for up to 12 hours per day., • Bend, stoop, crouch, balance, stretch, reach with arms/hands, climb on ladders, lift merchandise weighing up to 30 lbs. from ground level to minimum height of 4 feet, and utilize other basic fine and gross motor skills., • Possess or acquire during employment onboarding a working understanding of military ranks and related insignia (applies only to positions in stores located on military bases). Job descriptions are subject to change at any time based on business conditions/needs, including changes to the essential job duties, qualifications, and/or key job skills and abilities consistent with the position’s purpose. GameStop provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. GameStop provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. *Certain state-specific exceptions may apply. This position accepts applications on an ongoing basis. Candidates should express their interest by clicking APPLY. Disclaimer: GameStop provides equal employment opportunities to applicants and employees without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. GameStop provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. GameStop and its affiliated businesses reserve the right to change job descriptions at any time based on business conditions/needs, which includes expanding this job’s responsibilities and assigning additional duties consistent with the position’s purpose. Benefits: Full-time store positions at GameStop are eligible to participate in incentive programs, 401(k), paid time off, dental, vision, and health insurance. Positions at GameStop may also be eligible for a bonus and/or other incentives. Pay Range: $18.67-$22.67

Job DescriptionThe Assistant Bakery Operations Manager (ABOM) is a leadership pipeline role designed to develop the next generation of Bakery Operations Managers. ABOMs are expected to operate at near-BOM level, executing bakery operations with urgency, accuracy, and accountability while building the leadership skills needed to run a bakery independently. This role blends hands-on operational excellence with talent development, administrative ownership, and team leadership. ABOMs act as a true extension of the BOM and must be capable of stepping into full bakery ownership when needed. KEY RESPONSIBILITIES: Operational Execution•Execute all core bakery operations including inventory rotation, scheduling support, staffing coordination, and administrative checklists•Maintain strict adherence to product quality, cleanliness, food safety, and guest experience standards•Support ordering, inventory accuracy, and shrink control•Assist in schedule creation and labor execution to meet operational targets Talent & Team Development•Support recruiting, interviewing, onboarding, and training of new staff•Deliver consistent coaching and real-time performance feedback•Hold team members accountable to standards while reinforcing a growth mindset culture•Ensure onboarding and training programs are executed to company standards Leadership & Ownership•Manage bakery operations independently in the absence of the BOM•Model urgency, accountability, and operational discipline•Partner with BOM and Area leadership to identify operational gaps and implement solutions•Maintain continuity of operations during leadership transitions or staffing shortages•Other duties as assigned WHAT SUCCESS LOOKS LIKE:•Able to independently execute all BOM-level administrative and operational tasks•Bakery is fully staffed, trained, and operating at high standards•Strong culture of accountability and consistency•Acts as a reliable operational leader during any coverage scenario•Demonstrates clear readiness and upward mobility toward a BOM role QUALIFICATIONS & EXPERIENCE:•1+ year leadership experience in restaurant, retail, or hospitality operations•Strong operational discipline and attention to detail•Ability to coach and develop hourly team members•Comfortable working in fast-paced, high-volume environments•Ability to perform all bakery roles during peak business periods•Strong communication and problem-solving skills SWEET POSITION PERKS:•Competitive pay + bonus eligibility•Medical, dental, vision & pet insurance•Paid vacation + wellness days•Career development pipeline into BOM leadership•Free cookies every shift •Fun, fast-paced team cultureAbout us:Insomnia Cookies was founded in a college dorm room by then-student, Seth Berkowitz. Fast forward 20 years and so... many....cookies... later, our innovative bakery + delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia’s warm, delicious delivery all day and late into the night. With an expanding footprint of over 300 stores globally, an experiential, “sweet-easy” concept as the brand’s flagship in Philadelphia, Pa. (where Insomnia Cookies is headquartered), and a rapidly-growing nationwide shipping and gifting portfolio... Insomnia Cookies is revolutionizing the cookie game by truly "Imagining What’s Possible"!

Job Description At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible. Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world! Working with minimal supervision, the Assistant Store Manager supports the Store Manager in all facets of store operations. Using elements of GameStop's buy, sell, trade, and reservation business model, the Circle of Life, the Assistant Store Manager develops and promotes a sales culture by creating individualized and complete solutions for every guest and providing outstanding guest service experiences through professional conduct and shared passion for gaming. You will be responsible for ensuring that products are easy to see and buy, building sales by sharing product and gaming knowledge with guests, providing a clean, organized environment in which to shop, and growing guest loyalty and repeat business. This position supervises Sales Associates and Retail Keyholders in the absence of the Store Manager. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES • Provide best-in-class guest service: promptly greet guests; respond to guest questions/concerns quickly, effectively, and courteously; assist guests with meeting their video gaming needs; inform guests of special promotions; recommend additional items as appropriate; apply all selling behaviors during every transaction and thank every guest for shopping at GameStop; prioritize guests over tasks and demonstrate that commitment by circulating throughout the store., • Support the total shopping environment, including visual and operational elements, current sales initiatives, and the guest relationships that lead to sales and repeat business., • Promptly and accurately process guest purchases/return transactions using Point‐of‐Sale (POS) computer system via PC keyboard, including making correct changes, placing merchandise in a bag, providing a receipt, and ensuring top notch guest service., • Respond to guest comments or questions in person or on the phone; answer phone calls promptly, courteously, and professionally, using the phone greeting provided by GameStop; when appropriate, escalate customer issues and complaints to the Store Manager in a timely and professional manner., • Promote GameStop’s unique guest benefits, e.g., new title reservations program, trade-in program, and Pro Rewards guest loyalty program., • Assist the Store Manager with setting guest service expectations for store associates and training store associates in all aspects of their job responsibilities, including company/store policies, procedures, practices, and guidelines., • Observe associate performance, provide timely and appropriate feedback to Store Manager, and address unsatisfactory performance as directed, ensuring all store associates are aligned with company and store guest service expectations., • Provide timely and appropriate recognition and feedback to all store associates concerning performance; regularly input written feedback for each store associate into Workday / HR service management system in partnership with the Store Manager., • In partnership with the Store Manager, ensure store associates have completed all onboarding, job training, and compliance training PRIOR to opening or closing a shift on their own. Associates should know all aspects of their jobs, including all company/store policies, inventory control and loss prevention practices including scam awareness, safety best practices, financial protocol, and ethical responsibilities., • Along with the Store Manager, schedule store associates ensuring that the scheduling guidelines are followed, and all breaks and meals are accounted for as required. Supervise staffing levels to achieve optimum guest service at all times and ensure that best‐in‐class guest service is consistently provided., • Approve payroll, enter paid time off e.g. wellness, make time edits, and verify that store associates are paid for all time worked., • Ensure that all areas of the store, including restrooms, are clean, organized, and merchandised per company guidelines and all store fixtures and equipment are in proper working order., • Ensure Omni-Channel orders are fulfilled and shipped daily., • Protect company assets through effective inventory control and loss prevention practices including scam awareness, safety best practices, and delivering bank deposits as required; visually inspect associates' packages and/or belongings at store closing or at the end of a shift as appropriate. Communicate any concerns or issues to the Store Manager., • Support store team in meeting and exceeding sales, profit, and shrink goals and complete required administrative and operational duties., • Perform store inventory counts, stock/restock merchandise on shelves and fixtures, and move products from the stock room to the front of the store to ensure that all products in the store are represented, organized, and alphabetized on the sales floor., • Count, balance, and reconcile daily business transaction totals correctly and accurately in the POS system. Ensure that all closeout paperwork for daily business transactions and bank deposit slips are completed correctly and accurately; ensure store has sufficient cash and change for sales transactions; make bank deposits daily or per established guidelines., • Verify all shipments for discrepancies/shortages and record any discrepancies in the POS system; conduct merchandise counts/inventories and communicate discrepancies to Store Manager/District Manager., • Process defectives/recalls and stock pulls accurately and promptly, ensuring that all boxes are properly labeled and include packing lists., • Maintain awareness of associate and guest safety; identify and immediately address potentially hazardous situations. Report any injuries promptly per company guidelines., • Assist in maintaining store records/files in a neat and organized manner; help ensure that manuals are up to date., • Supervise and delegate tasks to Sales Associates and Retail Keyholders in absence of Store Manager., • Consistently adhere to GameStop policies and procedures, including, but not limited to, all policies and procedures in the Associate Handbook and the Code of Standards, Ethics & Conduct., • Adhere to all opening and closing procedures. QUALIFICATIONS* • Must provide proof of identity and eligibility to legally work in the United States., • Must be at least 18 years old., • High school diploma or equivalent required; associate’s or accredited bachelor’s degree with an emphasis in business, marketing, merchandising, or related field preferred., • At least 6 months of retail management experience preferred., • At least 2 years of retail sales, guest service, and/or management experience preferred., • Video game knowledge preferred. KEY JOB SKILLS AND ABILITIES • Possess an outgoing and welcoming personality with strong people skills., • Provide genuine and individualized assistance to every guest during every visit., • Demonstrate clear verbal and written communication and listening skills, both in person and on the phone, using spoken and written English; bilingual English/Spanish speaking and writing skills preferred., • Achieve objectives in a fast-paced, rapidly changing environment., • Work independently and within a team to perform all tasks as assigned and in a timely manner., • Meet associate performance expectations, including, but not limited to, attendance, personal appearance, safety, and respectful workplace., • Operate Point-of-Sale (POS) computer system., • Possess basic mathematics (addition, subtraction, multiplication, division, currency) and alphabetizing skills., • Complete required paperwork properly., • Carry out instructions furnished in written, oral or diagram form., • Execute financial tasks in strict accordance with company policy., • Work a flexible schedule, including extended hours/days as necessary, including nights, weekends, and some holidays. Minimum of 3 days/week availability., • Constructively manage pressure and adapt to stressful situations without impact on guest interactions; be creative and a problem solver., • Be reliable and trustworthy; always use good judgment., • Able to work alone. Stand and move throughout the store unassisted for up to 12 hours per day., • Bend, stoop, crouch, balance, stretch, reach with arms/hands, climb on ladders, lift merchandise weighing up to 30 lbs. from ground level to minimum height of 4 feet, and utilize other basic fine and gross motor skills., • Possess or acquire during employment onboarding a working understanding of military ranks and related insignia (applies only to positions in stores located on military bases). Job descriptions are subject to change at any time based on business conditions/needs, including changes to the essential job duties, qualifications, and/or key job skills and abilities consistent with the position’s purpose. GameStop provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. GameStop provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. *Certain state-specific exceptions may apply. This position accepts applications on an ongoing basis. Candidates should express their interest by clicking APPLY. Disclaimer: GameStop provides equal employment opportunities to applicants and employees without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. GameStop provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. GameStop and its affiliated businesses reserve the right to change job descriptions at any time based on business conditions/needs, which includes expanding this job’s responsibilities and assigning additional duties consistent with the position’s purpose. Benefits: Full-time store positions at GameStop are eligible to participate in incentive programs, 401(k), paid time off, dental, vision, and health insurance. Positions at GameStop may also be eligible for a bonus and/or other incentives. Pay Range: $18.67-22.67

Job Description A Retail Assistant Manager, or Assistant Store Manager, is responsible for making sure that the daily operations of a retail outlet run smoothly by supporting staff on the sales floor and handling administrative duties. Their duties include inspecting inventory shipments, resolving customer complaints and training new team members. Assist the store manager in realizing or exceeding determined sales plans and target metric objectives Ensure consistent execution of company’s marketing and visual presentation Set up advertising displays and arrange merchandise on counter or tables to promote sales Train staff on how to drive sales through consistent development of product knowledge and customer service standards Ensure compliance to policies and procedures and report concerns to senior management Maintain proper inventory controls, facilitate inventory transaction and bulk count as guided by senior management Ensure the store is secured at closing by checking if the doors are locked, alarms are set and all safes are locked Keep daily records of store sales, damages, deposit log, scheduling, employee discount and new hire paperwork Required Qualifications: • 2 years of demonstrated consistent retail sales/customer service experience (fashion/apparel retail experience preferred), • Experience in an Assistant Store Manager, Store Manager, or Team Supervisor role, • Excellent leadership skills and the ability to work with teams, • Good communication and interpersonal skills towards customers, staff members and store managers, • Open availability (Opening and/or closing shifts, weekends, Holiday seasons), • Must have a reliable mode of transportation upon first date of employment to complete trips to the Bank to submit deposits, • Great attention to detail for purposes of erecting attractive marketing displays, arranging merchandise and maintaining store appearance, • Ability to lift heavy merchandise, walk and stand for long hours

LEGAL ADMINISTRATIVE ASSISTANT (DP SPECIALIST) Archer & Greiner, P.C. seeks a full-time Legal Administrative Assistant (DP Specialist) to work in its Hackensack, NJ office. Hours are Monday through Friday, 9:00 AM to 5:00 PM. At Archer, we are passionate about developing talent and providing hands-on experience across the full spectrum of legal work. The Team in the Hackensack office works with the latest equipment and software and handles legal work from the attorneys in several practice group areas. If you’re looking for an opportunity to expand your legal knowledge and sharpen your computer skills, this is the job for you! Responsibilities: This position includes, without limitation, the following core duties: · Create, revise and format Word, Excel and PowerPoint documents; · Transcribe digital dictation; and · Create and edit PDFs in Kofax. Job Requirements: Qualified candidates must have: · Must have 3-5 years of litigation experience as a Legal Administrative Assistant. · Preferred candidates will have excellent computer skills with a thorough knowledge of MS Word, Excel, PowerPoint, Kofax and Outlook. · Must be a self-starter, detail oriented and able to work in a team environment. Salary and Benefits Archer & Greiner P.C. offers a competitive salary and a comprehensive benefits package. The salary range for this position is $60,000 - $67,000, commensurate with experience. Benefits Include • Medical insurance, • 401(k) plan, • Profit sharing, • Paid time off, • Short-term and long -term disability, • Life insurance, • Parental leave, • Additional benefits, subject to the terms and conditions of each plan. Interested candidates should send resumes to Christine Ronketty, Human Resources Assistant, Archer & Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043, or e-mail recruit@archerlaw.com. Archer & Greiner P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

About Brown, LLC Brown, LLC is an aggressive, methodical plaintiff-side litigation firm led by Jason T. Brown, a former FBI Legal Advisor and Special Agent. The firm handles complex litigation nationwide, including whistleblower matters, class actions, commercial litigation, and labor and employment rights cases. Within that broader practice, Brown’s wage-and-hour team focuses on representing employees in class and collective actions involving unpaid wages, off-the-clock work, improper pay practices, and related workplace violations. Brown’s work is fast-moving, high-stakes, and deeply litigation-focused, and the team is built to move cases forward with discipline, precision, and strong client advocacy. About the Role This is a full-time, in-office role within Brown’s wage-and-hour department. It is a case-operations, administrative, and litigation-support position. It is an in person role at either our Wayne, PA or Jersey City, NJ office location. The role sits at the center of the department’s day-to-day workflow. You will help attorneys and the team move matters forward at multiple stages, including prospective client intake, client onboarding, matter opening, document collection and organization, factual development, routine post-filing support, and deadline tracking. This is not a passive administrative role and not a front-desk position. The right candidate is organized, responsive, detail-oriented, comfortable communicating directly with clients, and able to manage a high volume of tasks without losing accuracy. The role requires someone who follows through, keeps systems current, closes information gaps, and helps prevent cases from stalling. Core Responsibilities • Communicate directly with prospective and current clients to gather information, coordinate next steps, and keep matters moving, • Follow up persistently to obtain records, signatures, and other information needed to advance matters, • Maintain accurate, organized case files and system records in the firm’s core platforms, • Review, organize, and summarize employment records and related client documents for internal use, • Support matter workflow from intake and onboarding through routine post-filing litigation support, • Assist with standardized filings, service workflows, deadline tracking, and calendar maintenance, • Conduct factual and background research relevant to case development and potential defendants, • Handle related administrative support tasks, including document processing, mail, and routine payment coordination What We Are Looking For • Strong attention to detail and organizational discipline, • Excellent follow-up habits and a high level of ownership, • Ability to manage many moving parts at once while maintaining accuracy, • Clear, professional, and confident communication with clients and team members, • Comfort working in a high-volume, deadline-sensitive environment, • Good judgment in handling sensitive information and routine case-related tasks, • Ability to learn and use systems reliably, especially Lead Docket, Clio, and related tools, • Ability to read documents carefully, spot missing information or issues, and prepare accurate summaries, • A practical, steady work style that pushes tasks forward without constant supervision, • Comfort using technology, including AI tools, in a careful and responsible way Preferred Background • Experience in a law firm or other professional office setting, • Experience with plaintiff-side employment litigation, wage-and-hour matters, or class/collective action work is a plus, • Experience with intake, client communication, case management systems, CRM tools, or document-management systems, • Experience handling litigation-support workflows, court filing support, or case-opening processes, • Experience reviewing and organizing records for attorney or case-team use What Success Looks Like • Prospective and current clients receive timely, professional, and organized communication, • Matter information in Lead Docket and Clio is current, accurate, and reliable, • Case files are complete, organized, and easy for attorneys to use, • Documents, signatures, and information are obtained without unnecessary delay, • Routine litigation-support tasks are handled accurately and on time, • Deadlines, calendar entries, and follow-ups are consistently tracked, • Attorneys receive clear, usable summaries and well-organized support, • Matters keep moving because someone is actively managing the operational details NO RECRUITERS - CANDIDATES ONLY

Job description The ideal candidate loves talking to people and proactively solving issues and working in a team environment . • Responsibilities, • Communicate with customers via phone, email and chat, • Provide knowledgeable answers to questions about product, pricing and availability, • Work with internal departments to meet customer's needs, • Data entry in various platforms, • Order entry, • Filing, • Other office tasks, • Willing to jump in for other tasks when needed. Could be different department., • Being a team player, showing up to work on time, ability to pivot and take directions, • Pay $20-$21 hour, • Hours 8:30-5:00 M-F, no overtime, • Spanish fluency is a plus

Purpose of Role: We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This is a full-time, in-person role supporting Partners and attorneys within our Elder Law and Trusts & Estates practice, handling estate and probate litigation, guardianship proceedings, general equity matters, and related civil litigation. This role is well suited for someone comfortable working across diverse types of matters, including sensitive situations involving families, fiduciary appointments, and court proceedings. You will help keep cases organized and move efficiently in a fast-paced, deadline-driven environment. Responsibilities: • Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines., • Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence., • Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines., • Assist with guardianship and probate litigation matters, including assembling filings, coordinating supporting documentation, and tracking court requirements, • Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER., • Assist attorneys with discovery management, document productions, exhibit preparation, and trial support, • Maintain organized case files (physical and electronic) across probate, general equity, and civil litigation matters (e.g., guardianship hearings, estate disputes), • Communicate with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Support matters involving fiduciary roles (Executor, Trustee, Guardian Ad Litem), including tracking deadlines and required actions, • Enter attorney time, assist with billing coordination, and support overall matter management, • Coordinate travel, meetings, and other administrative support as needed, • Support multiple attorneys and manage competing priorities effectively, • Flexibility to work overtime as needed to meet litigation deadlines and business needs. Qualifications: • Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment., • Experience with probate litigation, guardianships, estate administration, or general civil/equity litigation preferred, • Bachelor’s degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems, New York and Connecticut experience is a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred., • Strong organizational and time-management skills, with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • High level of discretion and ability to manage sensitive information, • Ability to work independently while collaborating with a team

About Tokio Marine: Tokio Marine has been conducting business in the U.S. market for over a century and we are licensed in all states, Puerto Rico and the District of Columbia, and write all major lines of Commercial Property and Casualty Insurance. We provide unique insurance and risk management tools from our experienced staff of account executives, underwriters and loss prevention engineers and fair and timely claim settlement from a skilled team of claim professionals. We work with major brokers and leading independent insurance agents throughout the United States to serve the world's largest and most distinguished organizations. We are committed to creating value for our customers by providing ANSHIN (safety, security and peace of mind). We strive to be creative and passionate as we work towards our long-term success. Tokio Marine Holdings is Japan's oldest, and one of the largest property and casualty insurers. Founded in 1879, TMNF operates worldwide in 47 countries. With annual revenues of approximately $50 billion and an A.M. Best rating of A++, one of the highest in the industry, we are one of the top 20 insurance providers worldwide. Job Summary This position will be responsible for coordinating with Tokio Marine Head Office (“HO”) and overall support and coordination to Tokio Marine America operations in North America. The main focus of the HO-related role will be serving as a liaison supporting the development and implementation of global program operations for the large Japanese clients, including regulatory research, fronting network management, operational process improvement, provision of professional advice, and responding to inquiries. The primary function in supporting Tokio Marine America will be to provide assistance for administrative work including but not limited to communications with external parties (e.g. brokers). The role is also expected to conduct facilitation/logistics support for various committees/conferences/projects and setting the schedule for customer engagement. Essential Job Function Serve as a liaison with HO regarding Global Program operations Global Program Operations Coordination • Coordinate insurance coverage surveys, loss surveys, underwriting related activities, • Coordinate issuance instructions including follow-ups, • Respond to and coordinate inquiries from Group Companies involved in Global Program operations, • Provide professional advice and guidance to Producing Offices and Local Offices related to Global Program operations Development and Maintenance of the Fronting Network • Coordinate the execution and implementation of fronting service agreements and reinsurance agreements, • Coordinate the registration of reinsurers in each country, • Support the development and maintenance of the fronting network, • Monitor service levels Collection, Dissemination, and Management of Country-Specific Insurance Regulations • Collect, review, and consolidate regulatory information across multiple jurisdictions, • Maintain and update regulatory information for each country Coordination and Administration of Global Program-related IT Systems • G-Cabinet roll-out and maintenance, system security, and ID registration, etc., • Coordinate user access management and system security procedures for Global Program related systems, • Provide guidance to internal users on the operation of systems supporting Global Program operations, • Identify opportunities to improve systems and operational processes. Support/Assistant to Tokio Marine America Assistant for Account Executive Officer (“AEO”)’ marketing activity: • Act as assistant for the AEOs in Eastern Region; arrange meetings, travel arrangements, etc., • Greet guests and customers in traditional Japanese manner if necessary., • Assist members of Eastern Region with administrative duties including e-mailing, copying, faxing, processing mail, escorting visitors., • Help communications with third parties (e.g. brokers), • Support AEO's in coordinating accounts and reviewing new business and follow-up renewals., • Analyze and summarize various types of data mainly using Microsoft Excel, including but are not limited to: new market opportunities, monthly branch report, list of bookings by account, broker, etc., • Prepare presentation materials, including Microsoft PowerPoint presentations under the direction of the AEO., • Assist AEO with preparing expense reports including usage of SAP Concur system., • Propose and create new reports in order to analyze business needs. Facilitation/logistics support • Conduct facilitation/logistics support for various committees/conferences/projects and setting schedule for customer engagement. (e.g. internal meetings including meetings with HO, Anniversary event, etc) Qualifications • Bachelor's degree in finance or accounting preferred, • Strong verbal and written communication skills, • Bilingual communication skills preferred, with business‑level proficiency in reading, writing, and speaking English and Japanese., • Three+ years of property/casualty insurance industry experience preferred, • Knowledge and experience in marketing, IT, business process, project management preferred, • Working proficiency of Microsoft Office, and knowledge/skills in Microsoft Word/Excel/PPT preferred, • Strong analytical ability with the capability to determine the root cause of problems and issues and provide solutions, • Superior attention to detail and accuracy, • Ability to work independently and effectively as part of a team Salary range $60,000 to $70,000. Ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base. TMA believes the perfect candidate is more than just a resume. If you don't meet every single requirement, but are still interested in the job, we encourage you to apply. Benefits: We offer a comprehensive benefit package, which includes a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. EEO Statement Tokio Marine Management is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, or sexual orientation.

Pay: $75,000.00 - $90,000.00 per year WHY THIS IS A GREAT OPPORTUNITY • Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people, • Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice, • A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings, • Be part of a team where legal assistants are valued contributors, not just administrative support, • Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases, • Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs, • A firm that takes work-life balance seriously and actively invests in the professional growth of its staff Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture. Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered. ABOUT US We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer. JOB DESCRIPTION • Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence, • Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements, • Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines, • Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines, • Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout, • Assist with discovery management, document productions, exhibit preparation, and trial support, • Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, • Enter attorney time, assist with billing coordination, and support overall matter management, • Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment QUALIFICATIONS • 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required, • Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred, • Bachelor's degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred, • Strong organizational and time-management skills with the ability to juggle multiple priorities, • Excellent written and verbal communication skills, • High level of discretion in handling sensitive client and family matters, • Ability to work independently while collaborating effectively with a team WHY YOU WILL LOVE WORKING HERE This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it. JPC-1214 Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

About Tokio Marine: Tokio Marine has been conducting business in the U.S. market for over a century and we are licensed in all states, Puerto Rico and the District of Columbia, and write all major lines of Commercial Property and Casualty Insurance. We provide unique insurance and risk management tools from our experienced staff of account executives, underwriters and loss prevention engineers and fair and timely claim settlement from a skilled team of claim professionals. We work with major brokers and leading independent insurance agents throughout the United States to serve the world's largest and most distinguished organizations. We are committed to creating value for our customers by providing ANSHIN (safety, security and peace of mind). We strive to be creative and passionate as we work towards our long-term success. Tokio Marine Holdings is Japan's oldest, and one of the largest property and casualty insurers. Founded in 1879, TMNF operates worldwide in 47 countries. With annual revenues of approximately $50 billion and an A.M. Best rating of A++, one of the highest in the industry, we are one of the top 20 insurance providers worldwide. Job Summary Lead the Corporate Underwriting Property Product team in managing and updating as needed a comprehensive business strategy that positions Tokio Marine to achieve our corporate profit and return on risk objectives. Accountabilities include developing and implementing property products and underwriting guidelines to meet client's needs, risk appetite, regulatory guidelines, increase company revenues. Essential Job Functions: In connection with Property and Related Lines: • Includes monoline or package Commercial Property, Equipment Breakdown, Inland Marine, and Crime lines of business., • Develops and implements underwriting strategy including underwriting principles, guidelines, procedures, price levels, limits and coverage scope in accordance with the Company's risk appetite and Global guidelines., • Leads property product staff including Product Manager(s), Specialists and Assistant Specialist(s). Provides leadership and oversight around all aspects of human resources including staffing, training, development and performance management., • Monitors underwriting results, develops and implements underwriting guidelines and procedures to achieve corporate objectives., • Develops and implements a filing strategy. Monitors rate adequacy and oversee the rate review and filing process to achieve corporate objectives., • Works with company Senior Executive Management, Business Segment Leaders, and other areas of the organization to identify product development needs. Manages the development, maintenance of policy, endorsements and new coverages with associated pricing, rules and internal underwriting tools., • Monitors legal, competitive and regulatory climate to identify trends and develop appropriate strategies., • Implements underwriting reviews and evaluation to ensure compliance with corporate standards and regulatory requirements., • Provides technical consulting and training to Field Underwriting staff and expertise to the Company overall., • Supports treaty reinsurance strategies and purchase., • Oversees operational process of staff and directs efforts to improve accuracy and/or increase efficiency., • Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities. Qualifications • College Degree preferred, • CPCU or equivalent Professional designation preferred, • Minimum of 10+ Years in the Property business preferred,, • Management experience preferred, • 10+ Years experience in Underwriting including experience in Product Line Management preferred, • Knowledge of ISO, AAIS and independent state bureau requirements, • Proven track record with Compliance related issues., • Experience with Internal Audits and State Market Conducts preferred, • Strong Personal Computer skills, • Excellent verbal and written Communication skills, • Positive team participation and attributes preferred Salary range $175,000 to $215,000. Ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base. TMA believes the perfect candidate is more than just a resume. If you don't meet every single requirement, but are still interested in the job, we encourage you to apply. Benefits: We offer a comprehensive benefit package, which includes a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. EEO Statement Tokio Marine Management is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, or sexual orientation.

Assistant Coordinator – Pharma Event Planning Location: Traveling to Office (In NJ) 3 days a week (Tues-Thurs) Hours: 7.5hrs/day General Purpose/Summary of Job: The Assistant Coordinator will be responsible for executing the post event reconciliation process for medical education events and ensuring that commitments are met on-schedule and within compliance standards. In addition, Assistant Coordinators are also responsible for: • Performing a variety of intricate QC processing of audience management, processing and reviewing speaker expenses. Running daily reports in Microsoft Excel. Managing shared inboxes. Following up with our speakers regarding multiple different tasks. Operating alongside the program coordinator team assisting where possible. Primary Duties and Responsibilities: • Database management - manage promotional educational programs within the proprietary events management platform, • Audience Management – review and process customers attendance roster, • Virtual Attendee Management – review and upload attendee reports, • Adhere to HIPPA guidelines for patient events, • Speaker Expense - Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each Customers Travel & Expense Guidelines., • Manage and monitor shared inboxes with volumes of 50 to 75 total emails per day throughout all inboxes., • Run daily reports for distribution of tasks for the day/week., • Manage outstanding speaker payments, • Frequent daily communication with sales representatives and speakers as needed, • Ensure all program documents are complete and accurate, • Work closely with other team members to ensure successful execution of meetings, • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property), • Effectively manage various tasks with high volumes while also responding to emails and phone calls, • Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator, in their time zone) Competency Requirements: • Positive attitude at all times and the ability to work with a team and maintain a, • “Whatever it Takes” attitude, • Ability to take constructive feedback and adjust in order to progress forward, • Ability to communicate clearly with management via email or in person, • Excellent interpersonal, customer service and organizational skills, • Exceptional attention to detail, • Professional and clear oral and written communication AND etiquette skills to, • successfully manage high phone and email volume, • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities, • Ability to take on additional ad hoc tasks as needed to support the team without, • complaint, • Ability to work flexible schedules and/or extended hours to meet clients’ business, • needs, • Ability to maintain productivity while performing repetitive planning tasks every day, • Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables,, • VLOOKUP’s) and Gmail preferred, • Basic Math and Spelling proficiency, • Ability to work and thrive in a team atmosphere Education/Skills Experience Desired: • High School or equivalent or College Degree Preferred, • 1-2 years’ experience in field or related area preferred but not required, • Great for individuals with a Sales, Hospitality, or Customer Service background, • Must be a go getter and very personable at the same having patience with the process, • Possess strong analytical and problem-solving skills

Our client is looking for an Administrative Assistant to add to their growing support staff. This person will support day‑to‑day office and operational needs for a established and growing real estate company. This role ensures smooth communication, organized workflows, and consistent administrative support for property and corporate teams. Key Responsibilities: • Serve as the first point of contact for calls, emails, and visitors; provide professional customer service to residents and vendors., • Maintain organized files, calendars, reports, and office supplies., • Assist with leasing and resident paperwork, move‑ins/outs, notices, and communication., • Update trackers for work orders, renewals, compliance documents, and portfolio‑wide reporting., • Coordinate schedules, meetings, events, and property logistics., • Ensure accurate recordkeeping and support compliance/audit preparation. Qualifications: • Strong organization, multitasking, and communication skills., • Customer‑service oriented with excellent follow‑through and attention to detail. Benefits • Medical, dental, and vision insurance, • Retirement plan with profit sharing, • Standard vacation and sick time

Job Description Partnership for Children of Essex is currently seeking a full-time Executive Assistant. We are seeking a highly organized, proactive, and trusted Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer, ensuring seamless day-to-day operations and advancing organizational priorities. This role serves as a key partner to the CEO, acting as a central point of coordination across senior leadership, the Board of Trustees, and external stakeholders. The Executive Assistant will manage complex schedules, handle sensitive and confidential information with discretion, and support strategic initiatives that have a direct impact on the organization’s mission and operations Executive Support • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing mileage reimbursement reports; composing and preparing correspondence that is sometimes confidential., • Plans, coordinates and ensures the CEO’s schedule is followed and respected., • Communicates directly, and on behalf of the CEO, with Board members, the Department of Child and Families, and others, on matters related to CEO’s programmatic initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response., • Provides a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with Senior Management staff., • Works closely and effectively with and keeps the CEO well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated., • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects most of which may have an organizational impact., • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, prioritizing emails, and other tasks that facilitate the CEO’s ability to effectively lead the company., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries., • Maintains agency confidence and protects operations by keeping information confidential., • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions., • Participates in Management Meetings, assigned Committees, Ad Hoc Committees and maintains minutes for all meetings., • All other duties as assigned. Board Support and Liaison • Serves as the administrative liaison to PCE’s Board of Trustees., • Maintains discretion and confidentiality in relationships with all board members., • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meeting in electronic/paper format., • Attends Trustee meetings as requested., • Attendance at all Board Sub Committee meetings. Senior Management Liaison • Participates as an adjunct member of the Senior Management Team including assisting in scheduling meetings and attending all meetings., • Assists in coordinating the agenda of Senior Management Team meetings and off-sites, and all-staff meetings. Communications, Partnerships, and Outreach • Edits and completes first drafts for written communications to external stakeholders. Strategic Initiatives • Works to further the Strategic plan in coordinating the CEO’s outreach activities., • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships., • Edits all, and creates acknowledgements letters from the CEO., • Manages all Strategic Plan activities needing Board of Trustee or CEO oversight. Executive Assistant Standards • Utilizes a long-term perspective of the CSOC and PCE as a guiding principle of decision making., • Maintains a strength based approach that promotes team building, enhances staff morale and cultivates collaborations and growth within PCE., • Maintains strong ethical standards., • Maintains a productive work climate for all departments by motivating and coaching employees., • Monitors and evaluates department for performance, effectiveness and quality., • Use basic human resource skill in the management of personnel., • Contributes to the development, implementation and continuance of agency performance standards., • Leads and participates in workgroups & committees., • Demonstrates analytical thinking to all for effective, efficient and streamlined work processes., • Complies with all of the organization’s policies & procedures, Strategic Plan and Operational Plan., • Timely and effective communication with Chief Executive Officer., • Represents the Chief Executive Officer during internal and external meetings as requested., • Represents the agency in high regards within the community, maintains relationships with community stakeholders, and promotes the mission of the agency., • Demonstrates appropriate respect and professionalism to supervisors, co-workers and families., • Works collectively with all departments. Agency Standards • Must have and maintain a valid driver's license in satisfactory standing, maintain automobile insurance coverage and have a vehicle., • Attends and participates in mandatory staff meetings and trainings on time and to their entirety., • Attends all required in-house and outside trainings and meetings., • Professional licenses and certifications are active and maintained up to date., • Adheres to HIPAA standards and maintains client confidentiality., • Completes incident/accident reports within 24 hours of the incident/accident and notifies all appropriate parties., • Participates in workgroups/committees., • Complies with all of the organization’s policies, practices and procedures., • Collaborates with the community to promote the mission of the agency., • Completes performance evaluations in a timely, satisfactory manner., • Embraces the mission, philosophy & values of Partnership for Children of Essex and is personally committed to work in accordance with the Children’s System of Care values and principles., • Attends supervision as scheduled, but no less than twice monthly, prepared with an agenda and ready to participate., • Is tactful with working with others regardless of level or status., • Is approachable, respectful and courteous., • Works well with others to facilitate cooperation., • Highly flexible in response to changing circumstance., • Thoroughly analyzes facts and situations before initiating actions., • Offers assistance and support to coworkers., • Works collectively with all departments., • Arrives to work on time., • Arrives to all meetings on time., • Handles internal and external conflict appropriately. Education/Experience Requirements Bachelor’s Degree required. Strong work tenure: five to ten years of experience supporting a high level Executive, preferably in a non-profit setting. Experience and interest in internal and external communications, and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and AI-powered tools). Preferred Skills Oral & written communication skills, reading skills, customer relations, math aptitude, organization, computer literacy, alpha/numeric keyboard skills, time management, basic technical competence, customer service, professionalism. Work Environment While performing the duties of this position, the employee works in an office setting and also travels by automobile. Travel is primarily local during the business day, although some out-of-area travel may occur as needed. The employee may be exposed to various weather conditions during travels. Travels and is exposed to community settings, including but not limited to: youth/family residence, court, schools, and residential facilities. The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job Description POSITION PURPOSE: The Office Administrator/Executive Assistant plays a critical role in ensuring the efficient and smooth operation of the office and providing high-level administrative support to the CEO and other Executives. This position requires strong organizational skills, leadership qualities, and the ability to achieve the highest level of productivity and professionalism. This role is responsible for managing office procedures, establishing, and implementing efficient workflow processes, and fostering a positive work environment. ESSENTIAL FUNCTIONS: Executive Support -Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts. -Arrange complex and detailed travel itineraries, including flights, accommodations, and transportation. -Prepare, review, and submit the CEO’s monthly expense reports accurately and on time. -Manage confidential information with discretion and professionalism. -Function as a central point of contact for the CEO, the Executive Team and NEP. -Provide high level administrative support to the CEO as needed. -Provide support to the VP of Global Sales in the organization and coordination of the National Sales Meeting and High Point Market participation (Fall & Spring). -Coordinate and prepare the presentation slides for the Quarterly Townhall Meetings held by the CEO, ensuring that all contributors complete their slides timely. Office Administration -Serve as the main point of contact for general office operations and administrative needs. -Greet all guests and direct/escort them to the right place. -Manage the booking/scheduling/use of the Boardroom and the Training Room. -Manage and supervise corporate rate agreements for the company. -Maintain office supplies, equipment, and vendor relationships to ensure an organized and efficient workspace. -Streamline office operations to improve efficiency and reduce operational costs. -Identify and recommend technology and tools to enhance office productivity. -Ensure a safe and clean working environment. -Oversee office maintenance, repairs, and security. -Manage incoming calls on the main line and route them to the relevant staff and departments. -Manage and distribute incoming mail. -Support communication and coordination across departments as needed. -Assist with document preparation, correspondence, and other administrative tasks. POSITION TITLE: Office Administrator / Executive Assistant DEPARTMENT/DIVISION: Executive Office REPORTS TO: Directly: Chief Executive Officer Indirectly: Director of Human Resources FLSA DESIGNATION: Exempt DATE WRITTEN/REVISED: October 2025 SUPERVISES: N/A Employee Engagement & Events -Partners with the Human Resources team to plan, organize, and execute office events such as the Cancer Awareness Bake Sale, holiday and seasonal celebrations, employee appreciation activities, and quarterly birthday gatherings. -Collaborate with team members to promote participation and build a sense of community. -Manage event logistics, including budgeting, setup, decorations, and communications. -Support company initiatives related to wellness, charitable giving, and employee recognition. -Foster a positive office culture and employee engagement. Other: -This is an on-site position that requires daily presence in the office to support leadership and coordinate office activities. -Occasional early arrivals or extended hours may be required for special events or meetings. -Travel will be required when coordinating for High Point Market and the Annual National Sales Meeting. -Perform other duties as assigned. QUALIFICATION REQUIREMENTS: -Bachelor's degree in business administration or related field preferred; or a combination of education and experience. -3+ years of experience as an office administrator in an executive support role. -Demonstrated leadership and team management skills. -Proficiency in Microsoft Office Suite and office management software. -Knowledge of human resources and financial principles a plus. -Demonstrated ability to multitask and prioritize. -High level of discretion and confidence. -Proficiency in maintaining highly confidential and detailed information and records. -Exceptional organizational, analytical, and critical thinking skills. -Effective communication and people skills, with the ability to collaborate and interact with various departments and vendors. Essential functions listed in this job description are not all inclusive. Additional duties and responsibilities may be assigned as needed. Benefits: Comprehensive health insurance package including medical, dental, vision, life insurance, LTD, STD, critical illness, commuter benefits, 401(k) match, employee discount program, etc. Salary range: $70K-$80K per year

Legal Administrative Assistant/Paralegal (National Law Firm).The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates.Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc.Resp

LHH Recruitment Solutions, in partnership with a law firm in Roseland, NJ is seeking an experienced Litigation Legal Assistant to join their team. This position is fully onsite. Responsibilities: • Drafting legal documents and correspondence, • Maintaining files, • Electronically filing documents with State and Federal courts including NJ, NY, and CT, • Managing calendars, • Scheduling meetings and depositions, • Preparing trial documents, • Corresponding with clients, • Providing general administrative support Requirements: • 4+ years of recent litigation assistant experience, • Experience with probate litigation preferred, • Bachelor’s Degree and/or Paralegal Certificate preferred, • E-filing experience in NJ required; NY and CT is a plus, • Strong MS Office knowledge, • Excellent communication skills, • Very organized, • Ability to work in a fast-paced environment Compensation The anticipated salary range for this position is $75,000-$90,000 per year depending on experience, education, and other job-related factors. Benefits This position offers a comprehensive benefits package, including: • Medical, dental, and vision insurance, • Life and disability insurance, • 401(k) retirement plan, • Paid time off, • Additional voluntary benefits Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

🚨 Now Hiring: Practice Assistant | Boston (Hybrid) 🚨 Ready to join one of the most elite law firms in the world? We are looking for a Practice Assistant to support a high-performing team of attorneys in their Boston office. If you thrive in a fast-paced, detail-driven environment and love being the backbone of a successful team—this is your move. 💼 What You’ll Do: You’ll be the go-to administrative partner ensuring attorneys operate at peak performance: ✔️ Prepare, format & finalize legal documents, presentations & correspondence ✔️ Manage calendars, travel, expenses & time entries ✔️ Coordinate meetings, conference calls & firmwide collaboration ✔️ Support document management, filings & research ✔️ Partner cross-functionally with Accounting, IT, and operations teams ✔️ Anticipate needs and deliver top-tier client service 🎯 What They’re Looking For: ✔️ 5+ years of legal admin/support experience ✔️ Strong Microsoft Office skills (Word, Outlook, Excel; PowerPoint/Adobe a plus) ✔️ Highly organized with exceptional attention to detail ✔️ Professional, proactive, and team-oriented mindset ✔️ Strong communication skills and a “no task too small” attitude 💰 Compensation & Perks: 💲 $66K – $107.5K base (Boston) 🏢 Hybrid schedule – 3 days in-office ✨ Top-tier benefits, PTO, and career development at a globally recognized firm This is an incredible opportunity to get your foot in the door (or level up) at a firm known for excellence, innovation, and career growth.

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry, is seeking a legal assistant with prior law office experience to assist attorneys in all phases of litigation. This role is based in our Roseland, NJ office and requires four days a week in office and one day remote, following a minimum of six weeks in-office training. Candidates must be eager to learn, organized and able to multitask in a fast-paced environment. Experience in insurance defense litigation is a plus but not mandatory. Experience Requirements: • 3+ years’ prior legal assistant experience in a law office, • Computer proficiency in MS Word, Outlook, Excel & Adobe Acrobat, • Highly proficient in typing with excellent grammatical accuracy, • Exceptional verbal and written communication, knowledge and understanding of legal terminology and procedures, • Skilled in preparing, reviewing, and finalizing legal documents with meticulous attention to accuracy, formatting, and compliance with filing and service procedures, • Proficiency with electronic filings in the State and Federal Courts Primary job duties include but are not limited to the following: • Operate phone system to screen, prioritize, and route calls., • Scan, sort and distribute incoming mail in-office and electronically., • Assist with opening and closing of files., • Maintain and update service lists., • Draft correspondence, legal documents including pleadings (answers, deposition notices, orders, certifications to change track), and discovery demands., • Proficiency editing legal documents and ensuring accuracy. Finalize and serve legal documents including pleadings, discovery documents, notices, stipulations, briefs, motions, affidavits, RJI's, etc., • Preparation of reports for insurance carriers., • Assist with document productions and redactions., • Assist with preparation of witness/exhibit lists and trial binders., • Assist with retention of expert witnesses, preparation of expert indexes, production of records., • Preparation of mediation binders., • Communicate with clients and coordinate with support services, opposing law firms and courts to confirm appearances., • FOIA/OPRA Requests., • E-filing & E-Service (NJ eCourts, NYSCEF and NJ District Court)., • Case management and calendar management for assigned caseload, • Organizing and maintaining case files, including electronic files and document management systems., • Entering and managing information in databases and spreadsheets., • Updating attorney case lists., • Scanning and processing incoming authorizations directly from providers and through outside vendors., • Navigate websites for processing of medical records through required portals., • Maintain records chart tracking incoming and outstanding records and maintaining notes., • Assist vendor department with tracking invoices. Maintain spreadsheet of vendor invoices., • Receipt and organization of incoming supplies., • Additional administrative duties. Summary As a Legal Assistant, you will support attorneys in managing case files and ensuring the smooth operation of the law office. Your core skills in litigation, document review, and legal administrative tasks will be essential for preparing legal documents and maintaining case management systems. Proficiency in Microsoft Office, particularly Word and Excel, will aid in your daily responsibilities. With your attention to detail and organizational skills, you will contribute significantly to the efficiency of the legal team and the overall success of our practice. MMP&S Benefits Include: Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance *Salary Commensurate with Experience

A mission-driven legal initiative is seeking a Part-Time Paralegal to support its litigation and client intake efforts within a growing nonprofit focused on reproductive justice. This role blends traditional paralegal responsibilities with operational and administrative support, working closely with a small, high-impact legal team. Role: Part-Time Paralegal Location: Remote – Maplewood, NJ (must be within ~30 minutes for ocassional travel to Maplewood) Hours: Part-time (10–20 hours per week) Compensation: $25–30/hour (commensurate with experience) Key Responsibilities Litigation & Legal Support • Assist attorneys with case preparation, file organization, and record maintenance, • Prepare, format, and file legal documents in state and federal courts (electronic and physical), • Support discovery processes, including document collection, review, and organization, • Draft and track requests for medical records (including HIPAA releases and affidavits), • Conduct basic legal and factual research and review court filing requirements, • Prepare basic filings such as pro hac vice motions Document Management & Client Intake • Manage intake and organization of client records and materials, • Collect, scan, and upload physical documents into document management systems, • Handle sensitive legal materials, including pickup from local P.O. box, • Maintain accurate digital and physical filing systems with strict confidentiality Operations & Administrative Support • Track case deadlines, calendars, and court schedules, • Coordinate meetings, filings, and case-related logistics, • Support internal workflows across legal and program teams, • Assist with administrative tasks including travel coordination, expense tracking, and basic IT troubleshooting, • Maintain tracking systems for cases, clients, and documentation Ideal Background • 1–3 years of experience in a paralegal, legal assistant, or similar role, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Excellent written and verbal communication skills, • Proficiency in Google Workspace, Microsoft Office, and document management systems, • Experience handling confidential and sensitive information with discretion, • Must be located within ~30 minutes of Maplewood, NJ and able to support in-person document handling Preferred: • Experience in a law firm, litigation setting, or nonprofit legal organization, • Familiarity with court filing systems (state and/or federal), • Exposure to medical records, personal injury, or civil rights work, • Interest in reproductive justice or impact litigation

Trustpoint.One is pleased to partner with a respected organization in its search for a Legal Administrative Assistant to support its in-house Legal Department in Wilmington, Delaware. This is an excellent opportunity for a highly organized administrative professional who thrives in a fast-paced, professional environment supporting attorneys, paralegals, and legal operations personnel and who is wanting to go in-house! This long-term temp position is expected to begin ASAP and is anticipated to last approximately 9–12 months, pending performance and client needs. Position Details • Hybrid schedule: 3 days onsite / 2 remote, • Location: Wilmington, DE a, • Pay Rate: Approximately $25/hour, • Duration: Approximately 9–12 month assignment Key Responsibilities • Coordinate and obtain signatures for legal documents, • Monitor and replenish United States Patent and Trademark Office (USPTO) deposit account funds, • Schedule and coordinate meetings for legal staff, • Order and maintain office supplies and equipment, • Sort, screen, and distribute incoming mail, • Generate purchase requisitions in accordance with company procedures, • Coordinate occasional travel arrangements, • Prepare expense and reimbursement reports, • Assist with special projects, deadline tracking, and additional administrative support tasks, • Prepare, edit, and format documents, reports, and presentations utilizing Microsoft Office tools Qualifications • Minimum of 3 years of administrative experience within a professional or legal environment, • Excellent written and verbal communication skills, • Strong organizational skills and attention to detail, • Ability to manage multiple priorities in a deadline-driven environment, • Experience handling confidential information with professionalism and discretion, • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, • Ability to work collaboratively across multiple functions within a Legal Department Why Apply This is a strong opportunity for an administrative professional seeking exposure within a collaborative corporate legal environment while supporting a dynamic and highly professional legal team. Qualified candidates are encouraged to submit a current resume for immediate consideration. Key Details • Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations, • Work is generally performed sitting, talking, hearing, and typing, • This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings, • Visual acuity required for computer use, data analysis, and extended reading, • Prolonged periods of sitting at a desk and working on a computer, • Frequent use of hands and fingers for typing and document handling, • Occasional standing, walking, bending, and reaching, • Ability to lift and carry items weighting up to 30 pounds Remote Work & Information Security Requirements Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements. • To support these obligations, individuals in this role should be able to:Maintain a secure and reliable internet connection capable of supporting required systems and applications, • Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection), • Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials, • Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company, • Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols Workplace Monitoring & Data Use Notice To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law. In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices. Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate. Client Specific Requirements Notice Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws. Pay Transparency Notice Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs. Equal Employment Opportunity Statement Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law

Legal secretary assistant - job responsibilities • E-Filing in NJ Court System, Federal Court, Appellate Court, NY Courts, • Compile, proofread and revise drafts of legal documents and reports, • Marking briefs and preparation of Table of Contents, • Daily record keeping with electronic and hard copy filing of documents, • Obtain relevant information from organizations or agencies, • Create and organize information and generate reference tools for easy use by the office, • Transcribing, preparation and formatting of legal documents, • Entering time entries in billing system, • Maintain and update databases and tracking systems, including calendars, • Respond to all case-related queries, • Ensure efficient and effective administrative information and assistance Requirements • Prior experience as a legal assistant, supporting litigation is preferred, • Candidate must have experience with NJ Court Rules, E-filing, marking of briefs, and must possess competency in legal support duties, calendar maintenance, answering phones, client interactions and filing, • Proficient in Microsoft Office Suite, • 3+ years' experience in a legal environment, • Analytical thinker with detailed research proficiencies, • Ability to grasp and interpret legal documents, • Systematic knowledge of databases and tracking systems, • Organizational skills and detail-oriented, • Ability to work under pressure and meet deadlines, • Ability to work independently and as part of a team, • Possess written and verbal communication skills

Litigation Legal Assistant | Roseland, NJ | $75,000–$90,000 A well-established law firm in Roseland, NJ is seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within its litigation practice. This is a full-time, in-person role supporting Partners and attorneys handling estate and probate litigation, guardianship proceedings, general equity matters, and related civil litigation. This opportunity is well suited for someone who is comfortable working across sensitive and complex matters involving families, fiduciary appointments, court proceedings, and litigation deadlines. The ideal candidate will be someone who can keep cases organized, manage competing priorities, and support attorneys in a fast-paced, deadline-driven law firm environment. Responsibilities: • Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines., • Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence., • Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines., • Assist with guardianship and probate litigation matters, including assembling filings, coordinating supporting documentation, and tracking court requirements., • Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER., • Assist attorneys with discovery management, document productions, exhibit preparation, and trial support., • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, including guardianship hearings and estate disputes., • Communicate with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status., • Support matters involving fiduciary roles, including Executor, Trustee, and Guardian Ad Litem matters, by tracking deadlines and required actions., • Enter attorney time, assist with billing coordination, and support overall matter management., • Coordinate travel, meetings, and other administrative support as needed., • Support multiple attorneys and manage competing priorities effectively., • Work overtime as needed to meet litigation deadlines and business needs. Qualifications: • Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment., • Experience with probate litigation, guardianships, estate administration, or general civil/equity litigation is preferred., • Bachelor’s degree, paralegal certificate, or equivalent experience preferred., • Strong knowledge of New Jersey court procedures and e-filing systems required., • Experience with New York and/or Connecticut court procedures is a plus., • Proficiency in Microsoft Office, including Word, Outlook, and Excel., • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred., • Strong organizational and time-management skills, with the ability to manage multiple priorities., • Excellent written and verbal communication skills., • High level of discretion and ability to handle sensitive and confidential information., • Ability to work independently while collaborating with a team.

Position: Legal Administrative Assistant/Paralegal Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff

About the Company Top NJ Law Firm/Newark NJ. About the Role Litigation Legal Assistant for Top NJ Law Firm. Location: Newark NJ Responsibilities • Confidential secretarial work and routine administrative duties for attorneys and performs related duties as required., • Must be a team player, highly organized, pro-active and able to multi-task in an extremely fast paced environment., • Transcribe real time dictation, correspondence, letters, and confidential memorandum. BigHand a plus for this position., • Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed., • Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills., • Handles Court E-Filings; able to retrieve and distribute court filings from docket to appropriate attorneys on case., • Able to handle high level client contact, handle calls for senior partner; able to direct message to the appropriate person in a timely manner., • Prepares, maintains and confirms daily work calendars and schedule meetings, depositions., • Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals., • Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines., • Maintain attorneys’ legal confidential and administrative file., • Provide administrative support to lawyer., • Handle communication with clients., • Locate and develop case relevant information. Qualifications Must have legal/litigation experience. • Bachelor's degree or equivalent experience., • Experience in legal assistance., • Familiarity with law, legal procedures, and protocols. Required Skills • Strong proofreading skills., • Knowledge of MS Office, Word, Outlook, Excel, PowerPoint, • Ability to multi-task in a fast-paced environment., • Proficient in handling confidential information. Preferred Skills • Experience with BigHand., • Familiarity with iManage. Pay range and compensation package Compensation details not provided. Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices.

No administrative assistant experience required.

Job Description Position: Litigation Legal Assistant Location: Roseland, NJ Salary: $75,000.00 - $90,000.00 Annually Schedule: Full-time About Our Client: People Placers Staffing is partnering with a highly respected and established law firm in Roseland, NJ. Our client is renowned for its detail-oriented approach to legal services and a strong commitment to fostering a positive, collaborative, and supportive team environment. This firm prides itself on its expertise and dedication to its clients within the Elder Law and Trusts and Estates practices. They offer a dynamic and fast-paced setting where professionalism and teamwork are highly valued. Job Description: Our client is seeking a highly skilled and detail-oriented Litigation Legal Assistant to join their busy Elder Law and Trusts and Estates practices. This full-time role will involve providing essential support to attorneys, primarily focusing on probate and estate litigation matters within a demanding, deadline-driven environment. The ideal candidate will be a proactive and organized professional who thrives in a collaborative setting and is eager to contribute to the success of a thriving legal team. Day-to-Day Responsibilities: • Preparing and finalizing a variety of legal documents, including pleadings, motions, and other court filings., • Maintaining and managing attorney calendars, ensuring strict adherence to court deadlines and scheduling., • Electronically filing documents with precision in both state and federal courts., • Assisting attorneys with all phases of discovery management, including document production and organization., • Providing comprehensive trial support, including organizing exhibits, witness preparation materials, and trial binders., • Communicating professionally with clients, court personnel, and other legal professionals., • Performing general administrative tasks as needed to support the legal team. Qualifications and Requirements: • Proven experience as a Legal Assistant, preferably with exposure to litigation, Elder Law, or Trusts and Estates., • Strong understanding of legal procedures, court rules, and electronic filing protocols in New Jersey state and federal courts., • Exceptional organizational skills and meticulous attention to detail., • Excellent written and verbal communication abilities., • Proficiency in legal research software and Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)., • Ability to manage multiple priorities, work effectively under pressure, and meet tight deadlines., • A proactive and collaborative team player with a positive attitude., • High level of professionalism and discretion. Why This Opportunity Is Attractive: This is an outstanding opportunity for a dedicated Litigation Legal Assistant to elevate their career within a highly reputable law firm that genuinely values its employees. You will be an integral part of a supportive and collaborative team, working on intellectually stimulating cases in a specialized and growing area of law. Our client offers a challenging yet rewarding environment where your contributions are recognized and your professional growth is encouraged. If you are looking to join a firm where your detail-oriented approach and organizational skills will be truly appreciated, and where you can thrive in a positive atmosphere, this is the role for you. To Apply: Please submit your resume and a cover letter outlining your relevant experience.

Job Description We are looking for an experienced (2+ yrs) Spanish-Bilingual Legal Assistant to support a busy legal team FULLY ON-SITE in Hackensack, New Jersey. This Contract position is ideal for someone with experience assisting attorneys in personal injury and malpractice matters while communicating confidently with Spanish-speaking clients. The role involves administrative and case support duties, including document handling, correspondence, and court-related filings. Candidates should be organized, responsive, and comfortable managing a fast-paced legal support workload. Start Date: June 2026 Schedule: Monday - Friday | 9AM - 5PM Responsibilities: • Draft routine legal and administrative correspondence, including letters, checks, and related support documents., • Submit court documents through electronic filing systems and assist with timely filing of motions and other case paperwork., • Handle incoming calls and client intake for attorneys, gathering key case details in both English and Spanish., • Prepare, organize, scan, and route legal documents into the appropriate electronic and physical case files., • Communicate with insurance representatives, clients, and other external contacts to support ongoing legal matters., • Maintain attorney schedules, track deadlines, and help ensure important litigation dates are properly managed., • Provide day-to-day secretarial and administrative support for matters related to personal injury and malpractice cases., • At least 2 years of experience in a Legal Assistant or legal secretarial role, supporting civil litigation matters such as Personal Injury or Malpractice law., • Bilingual fluency in Spanish and English is required, including strong verbal communication with Spanish-speaking clients., • Proficiency with e-filing and court filing procedures., • Strong organizational skills with the ability to manage documents, deadlines, and multiple priorities., • Experience handling client intake, administrative correspondence, and general legal office support tasks., • Familiarity with calendar management in a legal environment.

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to: NIadeluca@copsmonitoring.com

Job DescriptionExecutive Summary The Associate Medical Director (AMD) is the primary architect of clinical quality and provider success at Mindify Wellenss and care This is not just an administrative role; it is a Master Clinician position. The AMD is responsible for the "clinical lifecycle" of our Psychiatrists and APNs—from their first day of onboarding to their daily complex case consultations. You are the guardian of our clinical standards, ensuring every provider delivers care that is evidence-based, compassionate, and compliant. The "Core Pillars" of the RoleI. Clinical Onboarding & "Mastery" Training The First 90 Days: Own the clinical integration of all new Psychiatrists and APNs. You will lead "bootcamp" sessions on company protocols, prescribing philosophy, and documentation standards. Shadowing & Proctoring: Conduct initial direct observations of new providers to verify clinical acumen and bedside manner before they transition to full autonomy. Curriculum Development: Create a library of clinical resources, "cheat sheets" for common comorbidities, and updated protocols for high-risk medications (e.g., Clozapine, LAIs). II. The "Clinical Hotline" (Real-Time Support) Primary Consultant: Serve as the immediate point of contact for providers facing diagnostic dilemmas, medication side-effect management, or "difficult patient" scenarios. Open-Door Mentorship: Hold weekly "Office Hours" or "Grand Rounds" where providers can present cases for group learning and peer support. Question Resolution: Be the final word on clinical questions, ensuring no provider ever feels they are practicing in a vacuum. III. Quality Assurance & Service Integrity Performance Metrics: Monitor "Clinical KPIs" (e.g., proper use of rating scales, metabolic monitoring for antipsychotics, and follow-up intervals). Documentation Integrity: Ensure that "providing the service" translates to "documenting the service." Review charts to ensure they meet the highest medical necessity standards. Risk Mitigation: Lead the clinical response to adverse events, ensuring proper reporting and implementing corrective training to prevent recurrence. Target Candidate Profile The Educator: You don’t just know the answer; you enjoy teaching why it’s the answer. The Stabilizer: You remain calm during psychiatric crises and provide clear, decisive guidance to junior staff. The Diplomat: You can provide critical feedback to a peer (Psychiatrist or APN) in a way that inspires improvement rather than defensiveness. Requirements & Credentials Board Certification: Psychiatry (ABPN) is required. Experience: At least 5–7 years of post-residency clinical experience, with at least 2 years in a teaching or supervisory capacity (e.g., Chief Resident, Assistant Professor, or Medical Director). Regulatory Knowledge: Deep understanding of state-specific scope of practice for APNs and collaborative practice agreement requirements. Key Performance Indicators (Success Metrics) Provider Retention: Reducing turnover by ensuring new hires feel supported and competent. Clinical Accuracy: Achieving >95% pass rate on internal clinical audits. Speed to Competency: Reducing the time it takes for a new hire to reach full productivity while maintaining quality. Powered by JazzHR UqTduECJvu

Job Description Partnership for Children of Essex is currently seeking a full-time Office Manager. We are looking for an exceptional individual that will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. The ideal candidate is a professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks, and able to work independently with little or no supervision. This individual is also well-organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Responsibilities: • Point person for maintenance, mailing, shipping, supplies, equipment, and errands, • Organize and schedule meetings and appointments, • Organize office operations and procedures, • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time, • Manage contract and price negotiations with office vendors and service providers, • Provide general support to visitors, • Responsible for creating PowerPoint slides and making presentations when necessary, • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed, • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers, • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems, • Perform review and analysis of special projects and keep the management properly informed, • Determine current trends and provide a review to management to act on, • Remain updated on technical and professional knowledge, • Participate actively in the planning and execution of company events, • Collaborate with HR in organizing orientation and training of new staff members, • Oversee agency vehicles including registration, maintenance, and cleanliness, • Ensure filing systems are maintained and current, • Establish and monitor procedures for record keeping, • Ensure security, integrity and confidentiality of data, • Oversee adherence to office policies and procedures, • Coordinate schedules, appointments and bookings, • Monitor and maintain office supplies inventory, • Maintain a safe and secure working environment Requirements: • Proven office management, administrative or assistant experience (at least five years experience), • Knowledge of office management responsibilities, systems and procedures, • Excellent time management skills and ability to multi-task and prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational and planning skills, • Proficient in MS Office, • Computer skills and knowledge of office software packages, • Honest, professional and respectful attitude to everyone at ALL times., • A motivated self-starter with a positive outlook and attitude., • Maintain a clean and well-kept appearance and work area., • Have and maintain valid driver’s license with a clean and safe driving record. Job Type: Full-time The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job DescriptionCome join a leader in foot and ankle care in New Jersey! As a Medical Assistant, you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. Join us for an exciting career at Foot and Ankle Specialists of New Jersey. Responsibilities: • Interviewing patients and document basic medical history., • Organizing and scheduling appointments into EMR (Athena)., • Taking vitals as part of patient intake., • Assisting with basic office procedures, injections., • Ensure that all instruments are processed and labeled correctly., • Produce and distribute correspondence memos, letters, faxes and forms., • Accurately complete requisition forms and lab/imaging forms., • Prepare and clean treatment rooms and medical instruments. Requirements: • Preferred prior experience however no experience required., • Excellent time management skills and ability to multi-task and prioritize work., • Social perceptiveness and service oriented., • Excellent written and verbal communication skills., • Strong organizational and planning skills., • Proficiency in MS Office and patient management software, such as Athena is a plus.

Job Description Join Our Dynamic Real Estate Team! A leading regional real estate management firm is seeking an energetic and driven Leasing Specialist to join our New Jersey division. This is an excellent opportunity to be part of a collaborative team, contributing to the company’s success by managing the leasing and marketing process while maintaining exceptional resident relations and delivering top-tier customer service. In this role, you’ll work closely with a team of professionals and report directly to the Assistant Property Manager. Key Responsibilities • Proactively generate and track leads, prospects, and applicants to maintain 100% occupancy and establish a three-month waiting list., • Conduct property tours and provide prospective residents with detailed leasing information., • Maintain and update all marketing materials and online listings., • Follow up with prospects to ensure timely application submission., • Review applications for qualifying criteria (excluding credit reports)., • Coordinate lease agreements for approved applicants, ensuring completion within 48 hours., • Prepare and distribute move-in materials in a timely manner., • Conduct pre-move-in inspections and ensure apartments meet move-in ready standards., • Foster positive relationships with current and prospective residents., • Address resident inquiries and assist with any leasing-related concerns., • Monitor property curb appeal and report any issues to maintain company standards., • Maintain accurate records of leads, applications, and resident communications., • Generate and submit daily leasing reports., • Complete routine administrative tasks, including correspondence, scheduling, and document management., • Participate in special projects as assigned. Qualifications & Requirements • High school diploma or GED required., • Valid driver’s license., • Prior experience in sales, leasing, or real estate preferred., • Strong communication, customer service, and organizational skills., • Availability to work varied hours, including weekends, based on property needs. If you are a motivated professional with a passion for real estate and customer service, we’d love to hear from you! Apply today and become a valued member of our team.

Job DescriptionDescription: 40 hours per week. Tech and Scribe experience preferred. $1000 Sign on Bonus Join Our Growing Ophthalmology Team as an Ophthalmic Technician! Why Join ReFocus? • Career Development & Growth Opportunities: At ReFocus, we are committed to helping you build a long-term career in ophthalmology—whether you’re an experienced technician or brand new to the field., • Certification Support & Reimbursement: We fully support your professional development and will reimburse the cost of approved ophthalmic certifications, including COA, COT, and COMT. We also provide study resources, mentorship, and paid time for testing when applicable., • Clear Career Pathways: ReFocus offers multiple career paths so you can shape a future that matches your interests and strengths. Our established multi-specialty Ophthalmology group is seeking a skilled professional to join our friendly and dedicated team. If you're passionate about providing exceptional patient care and eager to grow in a supportive environment, we want to hear from you! Your Impact: • Elevate patient care: Work closely with our ophthalmologists to gather comprehensive patient information, ensuring accurate diagnoses and personalized treatment plans., • Master ophthalmic testing: Conduct thorough preliminary examinations, including visual acuity, pupillary responses, and more., • Perform advanced diagnostics: Administer a range of diagnostic tests, such as OCT, perimetry, and ophthalmic photography., • Assist in surgical procedures: Support ophthalmologists during minor surgeries, laser procedures, and crosslinking., • Streamline patient flow: Efficiently manage patient flow in clinic and imaging rooms, collaborating with clinical staff., • Administer eye drops: (Certification Required), • Contribute to clinic efficiency: Perform clinical and administrative tasks, ensuring a smooth and organized workflow. What You'll Bring/Requirements: • A passion for patient care and a commitment to excellence., • Exceptional attention to detail and strong organizational skills., • Excellent communication and interpersonal abilities., • Ability to thrive in a fast-paced, team-oriented environment., • Proven experience as an Ophthalmic Technician., • Knowledge of medical office procedures., • Ability to perform indirect activities, administrative tasks and any other assigned duties that contribute to the efficient & high-quality performance of the medical practice., • High School Diploma or equivalent. Bonus Points: • Certified Ophthalmic Assistant (COA) Certification. Key Skills: • Reliability and a strong work ethic., • Ability to work collaboratively with a diverse team., • Proficiency in data entry and typing., • Outstanding customer service skills. We Care: We prioritize patients, colleagues, and families with compassionate, leading care and treat all with dignity and respect. We Collaborate: We work together with patients, seeking diverse input to share and grow innovative ideas. We Elevate: Committed to excellence, we exceed expectations by delivering leading eye care research, innovation, education, and outreach. Refocus is an equal opportunity employer and we value diversity. #CL1 Requirements:

Job Description The Assistant Property Manager supports the day‐to‐day operations of the property and assists the Property Manager with administrative, financial, resident and an association related responsibilities. This role serves as a key point of contact for homeowners, vendors, and board members, ensuring efficient operations and high levels of customer service. Regular responsibilities will include but not limited to: Administrative & Operations • Assist with daily property operations and office administration, • Respond to homeowner inquiries and requests in a professional and timely manner, • Coordinate maintenance requests, • Assist with move‐ins, move‐outs, and inspections, • Maintain property records, files, and databases, • Assist with Design and implementation of business systems Board & Community Support • Assist with preparing board packets and meeting materials, • Attend board meetings when required, • Enforce community rules and policies consistently and professionally, • Maintain and update planner tasks Vendor & Contract Management • Communicate with vendors regarding work orders and service contracts, • Track insurance certificates and vendor compliance, • Assist with contract renewals and documentation, • Collect bids and compose bid comparisons Company DescriptionWe are committed to promoting from within and helping employees develop skills that support long‐term career growth. We offer hands‐on training and clear opportunities for advancement. We strive to foster a supportive work environment that enables our team to thrive while delivering an exceptional experience for our residents and unit owners.We are committed to promoting from within and helping employees develop skills that support long‐term career growth. We offer hands‐on training and clear opportunities for advancement. We strive to foster a supportive work environment that enables our team to thrive while delivering an exceptional experience for our residents and unit owners.

Job Description Position: Legal Administrative Assistant/Paralegal (National Law Firm) Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff Powered by JazzHR l9iruZrM7G

Job DescriptionThe IIC Provider Engagement Director is a strategic, full-time hybrid role responsible for two critical functions: maintaining high-quality Intensive In-Community (IIC) clinical services within a personal caseload and actively leading the expansion of the agency's clinical network through the recruitment, screening, and engagement of Clinician and Behavioral Assistants (BAs) throughout New Jersey. Clinical Duties: Provide Direct Services: Manage an active caseload of 12 hours, delivering Intensive In-Community (IIC) to youth and families in the home/community setting. Documentation: Complete all required clinical documentation, including assessments, Individualized Service Plans (ISPs), and progress notes, ensuring compliance. Collaboration: Actively participate in Child Family Team (CFT) meetings and coordinate care with CMO Care Managers, schools, and other community providers. Clinical Integrity: Maintain and apply the highest ethical and professional standards of clinical practice and continuous professional development. Engagement & Recruiting Duties: Develop Strategy: Design and execute a comprehensive strategy for the recruitment and retention of IIC and Behavioral Assistant (BA) providers. Sourcing: Proactively source candidates using diverse channels, including job boards, clinical professional networks, universities, and social media. Screening & Interviewing: Conduct initial professional screenings and comprehensive clinical interviews to assess licensure, experience, and fit with the agency culture. Onboarding: Manage the provider pipeline through the Applicant Tracking System (ATS), coordinate background checks, verification of licensure, and preliminary credentialing paperwork. Networking: Represent the agency at local job fairs, clinical conferences, and professional networking events to build talent pipelines. Administrative: Internal Liaison: Serve as the primary point of contact between newly onboarded clinicians and the Clinical Director/HR team during the initial integration phase. Reporting: Track and report on key recruitment metrics, including candidate pipeline status, time-to-hire, and new hire retention rates. Team Participation: Attend and contribute to weekly clinical and administrative team meetings. Supervision: Participate in clinical supervision sessions as required to maintain the integrity of the clinical services provided. Why Choose CoxPHIT? At CoxPHIT, we believe in the power of community and the importance of family support. Our team is dedicated to providing high-quality, compassionate care to those in need. As apart of our family, you will have the opportunity to make a direct impact in the lives of children and families while enjoying flexible work hours and competitive pay. Ready to Make a Difference? Apply today and join a team that’s committed to empowering families and individuals in your community! Visit www.coxphit.com to learn more about our mission and services.

Job DescriptionDescription: Up to 40 hours a week. Join Our Growing Ophthalmology Team as an Ophthalmic Technician! Our established multi-specialty Ophthalmology group is seeking a skilled professional to join our friendly and dedicated team. If you're passionate about providing exceptional patient care and eager to grow in a supportive environment, we want to hear from you! Cross trained in Belleville. Responsible for tech/scribe needs but will also liaise for multi-site appointments, prior authorizations, and ensuring injectables are ordered. Supports Dr Arnett practices within North NJ. Sites are Woodland Park, Jersey City, Ridgewood/Paramus, Belleville and possibly Union. General ophthalmology/retina required. We are growing our Retina schedule in Woodland Park and need someone who can establish venous access (venipuncture) and prepare patients for fluorescein dye injection. Why Join ReFocus? • Career Development & Growth Opportunities: At ReFocus, we are committed to helping you build a long-term career in ophthalmology—whether you’re an experienced technician or brand new to the field., • Certification Support & Reimbursement: We fully support your professional development and will reimburse the cost of approved ophthalmic certifications, including COA, COT, and COMT. We also provide study resources, mentorship, and paid time for testing when applicable., • Clear Career Pathways: ReFocus offers multiple career paths so you can shape a future that matches your interests and strengths. Technicians can advance within the Clinical Tech track or explore roles across other job families. Your Impact: • Elevate patient care: Work closely with our ophthalmologists to gather comprehensive patient information, ensuring accurate diagnoses and personalized treatment plans., • Master ophthalmic testing: Conduct thorough preliminary examinations, including visual acuity, pupillary responses, and more., • Perform advanced diagnostics: Administer a range of diagnostic tests, such as OCT, perimetry, and ophthalmic photography., • Assist in surgical procedures: Support ophthalmologists during minor surgeries, laser procedures, and crosslinking., • Streamline patient flow: Efficiently manage patient flow in clinic and imaging rooms, collaborating with clinical staff., • Administer eye drops: (Certification Required), • Contribute to clinic efficiency: Perform clinical and administrative tasks, ensuring a smooth and organized workflow. What You'll Bring/Requirements: • A passion for patient care and a commitment to excellence., • Exceptional attention to detail and strong organizational skills., • Excellent communication and interpersonal abilities., • Ability to thrive in a fast-paced, team-oriented environment., • Proven experience as an Ophthalmic Technician., • Knowledge of medical office procedures., • Ability to perform indirect activities, administrative tasks and any other assigned duties that contribute to the efficient & high-quality performance of the medical practice., • High School Diploma or equivalent. Bonus Points: • Certified Ophthalmic Assistant (COA) Certification. Key Skills: • Reliability and a strong work ethic., • Ability to work collaboratively with a diverse team., • Proficiency in data entry and typing., • Outstanding customer service skills. Hours: We Care: We prioritize patients, colleagues, and families with compassionate, leading care and treat all with dignity and respect. We Collaborate: We work together with patients, seeking diverse input to share and grow innovative ideas. We Elevate: Committed to excellence, we exceed expectations by delivering leading eye care research, innovation, education, and outreach. Refocus is an equal opportunity employer and we value diversity. #PR1 Requirements:

Job Description Job Posting: Pediatric Dental Assistant at Sweet Tooth Pediatric Dentistry Job Description We are excited to announce an opening at Sweet Tooth Pediatric Dentistry for a dedicated Pediatric Dental Assistant. This position offers a unique opportunity to be part of a vibrant and caring environment, focused on providing top-quality dental care to our young patients. Our state-of-the-art practice is renowned for a child-friendly setting, designed to make dental visits a positive experience for children. This is a part-time or full-time (4-5 days) position located at our practice. As a Pediatric Dental Assistant, you will be an integral member of our dental care team, working directly under the supervision of our pediatric dentist to ensure the delivery of effective dental treatments and exceptional patient care. Duties and Responsibilities • Assist the pediatric dentist during a variety of treatment procedures., • Set up and break down operatory post-treatment., • Take, develop and mount dental radiographs (x-rays)., • Manage dental office infection control protocol and ensure that all treatment areas are sterilized., • Interact positively with children and parents while providing information and educational resources on oral hygiene., • Maintain dental supplies inventory by checking stock to determine inventory level; anticipating needed supplies., • Document dental care services by charting in patient records in compliance with HIPAA regulations., • Provide support with office administrative tasks when necessary., • Ensure operation of dental equipment by completing preventive maintenance requirements, following manufacturer's instructions, and troubleshooting malfunctions., • Engage in professional development opportunities to stay informed of new dental products and techniques for pediatric care.Requirements, • Must possess a valid New Jersey dental assistant license., • Current dental X-ray license is compulsory., • Strong teamwork and collaboration skills to effectively work with others., • Excellent organizational skills to manage multiple tasks efficiently., • Keen attention to detail for accurate record-keeping and dental procedure assistance., • Ability to maintain a calm, friendly demeanor in a fast-paced pediatric dental office environment., • Experience working with children and comfortable managing young patients in a medical setting., • Good communication skills are required for effective interaction with children, parents, and coworkers.

Job Description MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery. We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services. MHA is seeking a Full time Administrative Assistant/ Billing Clerk to join our Community Support Services program, operating out of Essex County! Be a part of the team that makes a difference in the lives of our consumers. HOURS Monday through Friday – 9 AM to 5 PM Benefits of working at the Mental Health Association: • Joining the staff of supportive and team-oriented individuals., • Excellent benefits package available., • Retention Incentive provided after completion of 6-month anniversary. QUALIFICATIONS • Minimum of a high school, business school or GED diploma, • Minimum of two years of experience in general office procedures., • Experience in Billing is preferred., • Must be able to initiate and manage multiple tasks in a timely and accurate manner., • Must have Computer literacy with some knowledge and experience in Medicaid billing, data entry, electronic medical records and Microsoft Office., • Must be well organized, accurate, have good interpersonal skills and welcomes new ideas, • Must be able to clearly communicate verbally and in writing. RESPONSIBILITIES • Process weekly billing for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance in a timely manner., • Responsible for ensuring the accuracy of billing invoices and contact logs., • Process all back billing and rebilling for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance., • Maintain spreadsheets for rebills and the associated status., • Process all voids, • Responsible for managing the Environment of Care to ensure a safe, tidy and hazard free workspace for staff and consumers, • Responsible for entering CSS consumer’s current insurance information into the electronic billing system (AWARDS)., • Responsible for maintaining data spreadsheets for all billing information and notifying the Finance Department on a weekly basis., • Responsible for entering prior authorization numbers accurately and in a timely manner., • Maintains neat, orderly and organized billing files., • Responsible for any additional billing related issues or functions, as needed., • Responsible for completing and submitting Shelter Plus Care match forms to proper entities in a timely manner., • Screening of all incoming calls., • General filing and maintenance of filing system. Sorting and processing incoming and outgoing mail. Sending, receiving and distributing fax transmissions., • Inputting USTFs into the State Portal., • Maintaining office supplies and complete work orders as needed., • Participating in billing meetings and other agency meetings., • Attending trainings as required., • Performing other duties as assigned by the Program Director. Reports to Program Director Annual Base Rate: $40K #H Fully paid medical coverage for eligible staff. Generous 401(k) match. Plentiful Paid Holidays, Vacation, Personal and Sick time. MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law. EEO/AA M/F/M/V/D Employee Rights under the FMLA Powered by JazzHR nFPVNGYFg8

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. If you’re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associate’s Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job DescriptionProgram Operations Coordinator (Part-Time, 20 Hours+/Week)American Medical and Trade Institute (AMTI) Competitive Hourly Rate Flexible Schedule Ideal for School-Based Professionals American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites. This role is especially well-suited for candidates with experience working in a principals office, school main office, guidance department, or district administrative environment. Key Responsibilities School Program Coordination • Serve as the primary point of contact for AMTI instructors across multiple high school locations, • Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time, • Communicate professionally with principals, administrators, and school staff, • Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards Operational & Administrative Support • Maintain all program records, rosters, and compliance-related documentation, • Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs, • Prepare weekly program summaries and help manage the operational flow of programs, • Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking Accountability & Leadership • Hold instructors accountable for deadlines and program expectations, • Identify issues early and escalate to leadership as needed, • Represent AMTI professionally in all communications Ideal Background We strongly encourage candidates with experience in: • Principals Office Administration, • Assistant to a Principal or Vice Principal, • School Main Office Support, • Guidance Office Coordination, • District Program Support / Student Services, • CTE or vocational program administration Your familiarity with K12 workflows is a major advantage in this role. Required Qualifications • Strong communication skills and confidence in interacting with school administrators, • Highly organized with excellent follow-through, • Experience coordinating staff, programs, or operations across multiple locations, • Ability to work independently, prioritize tasks, and meet deadlines, • Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms Preferred Qualifications • Experience in Allied Health, CTE, or school-based program support, • Bilingual (English/Spanish), • Familiarity with compliance documentation and high-school administrative processes Schedule & Compensation • Part-Time, 20 Hours+/Week with flexible scheduling, • Primarily remote with occasional school visits, • Competitive hourly rate based on experience Who Thrives in This Role Youll be successful here if you: • Stay organized in fast-paced, multi-site environments, • Are assertive and professional when following up with instructors, • Communicate clearly with school administrators, • Enjoy supporting programs that impact students directly

Job DescriptionPosition: Advanced Practice Provider (NP/PA) Monogram Health is seeking compassionate and skilled Advanced Practice Providers (Nurse Practitioners) to deliver high‑quality in‑home care to patients living with multiple chronic conditions, including diabetes, hypertension, chronic kidney disease, heart failure, COPD, depression, and other complex health needs. This role works within an integrated multidisciplinary care team (Clinical, Behavioral Health, Pharmacy, Administrative), establishing long-term patient relationships and providing continuity of care to complex patients in their homes and via telehealth. The Advanced Practice Provider has the opportunity to be part of a value-based, patient-centered care model, providing quality driven managed care with a population health focus. Highlights • Competitive W‑2 salary with performance and anniversary bonuses, • Multi‑specialty training program for complex patient care, • Visits scheduled Monday–Friday, 8am–5pm, • No on‑call, overnights, weekends, including paid company holidays, • Average 4–6 completed visits per day, • 30–90 minute visit lengths, • PTO and reimbursement for approved CEUs are provided based on company policy *Subject to change based on business needs and performance At Monogram Health, you’re empowered to earn more, grow your expertise, and invest in your future through a robust compensation and incentive program: • Earn a competitive base salary - $125,000 - $165,000 with final compensation dependent on experience and qualification, • Grow your clinical skillset and earn $2,500 for every core and specialty competency you complete, • Invest in your longevity with a $5,000 annual anniversary bonus, • Maximize your income potential with up to 15% in additional bonuses, including:, • Quarterly bonuses for quality, patient experience, and chronic condition outcomes, • Annual bonuses for visit cadence, wellness performance, and patient engagement, • A company‑wide 5% annual kicker bonus, • Start earning bonuses sooner — eligibility begins after just 3 months Roles and Responsibilities • Provide evidence‑based, patient‑focused care that reduces avoidable hospitalizations and improves quality of life directly in the patient’s home, • Perform comprehensive assessments, including initial evaluations, annual wellness exams, follow‑ups, and post‑discharge visits, • Educate patients and caregivers on disease management, preventive care, medications, and diagnostic testing, • Participate in recurring virtual integrated care team meetings, • Coordinate care with PCPs, specialists, and ancillary services, • Complete documentation accurately and in a timely manner Requirements • Active and unrestricted RN and NP license, or Physician Assistant license, • Board certification (NP: ANCC/AANP | PA: NCCPA), • Current and unrestricted DEA certificate, or eligibility to obtain, • Minimum 2 years of direct patient care experience, • Field‑based role requiring travel to patient homes, reliable transportation, valid driver’s license, and auto insurance, • BLS certification (supported during onboarding), • Demonstrated initiative and independent, critical thinking, and decision making skills, • Knowledge of and compliance with federal/state regulations (HIPAA, OSHA), • Previous experience conducting annual wellness or comprehensive visits preferred, • Prior experience with EHR systems (Athena, Salesforce) preferred, • Background in managed care, population health, or value‑based care preferred Benefits • Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer-paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts, • Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial wellness resources, • Time Off & Leave – Paid holidays, flexible vacation time/PSSL, and paid parental leave, • Wellness & Growth – Work life assistance resources, physical wellness perks, mental health support, employee referral program, and BenefitHub for employee discounts About Monogram Health Monogram Health is a leading multispecialty provider of in‑home, evidence‑based care for patients with complex chronic conditions. Our personalized model addresses the full spectrum of patient needs—clinical, behavioral, social, and environmental. Supported by a multidisciplinary team across nephrology, cardiology, endocrinology, pulmonology, behavioral health, and palliative care, we deliver comprehensive care that improves outcomes, enhances quality of life, and reduces healthcare costs. #LI-GK1

Job Description Litigation Legal Assistant, Insurance Defense Harwood Lloyd, LLP is a boutique law firm based in Hackensack, NJ, with a growing New Jersey and New York practice. We are looking to hire a full-time Litigation Legal Assistant to join us in our Insurance Defense Department. ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally. LITIGATION LEGAL ASSISTANT, INSURANCE DEFENSE As a Legal Assistant for our Insurance Defense practice, you work hand-in-hand with our attorneys to provide daily administrative support by composing discovery letters and pleadings, filing motions and organizing exhibits, and opening, maintaining, and organizing client files. Whether it's monitoring attorneys' calendars and answering client calls with professional telephone etiquette, or scheduling Zoom meetings, your accuracy, thoroughness, and attention to detail ensure that things are done right the first time. RESPONSIBILITIES • Provide administrative and litigation support to attorneys handling insurance defense matters, • Prepare, revise, proofread, and finalize legal documents, correspondence, pleadings, motions, and discovery materials, • File documents electronically in state and federal courts, • Manage attorney calendars, court deadlines, depositions, hearings, mediations, and trial schedules, • Coordinate the service of pleadings and discovery documents, • Organize, maintain, and update physical and electronic case files, • Communicate professionally with clients, courts, opposing counsel, experts, vendors, and insurance carriers through emails or phone calls., • Assist with the preparation of trial binders, exhibits, subpoenas, and hearing materials, • Review incoming emails, mail, and filings, and calendar all applicable deadlines, • Support attorneys with document production, medical records, and litigation-related materials Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with clients, the courts, and colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm that prioritizes customer service. QUALIFICATIONS FOR A LEGAL ASSISTANT • At least 2 years of litigation legal assistant experience working for a law firm, • Insurance Defense strongly preferred, • Experience with state court filings and court procedures for NY and NJ courts., • E-filling experience with NYSCEF and/or JEDS, • Excellent organizational skills with the ability to multitask and manage time, • Strong knowledge of Microsoft Office, • Familiar with document management systems (NetDocs, or similar)., • Ability to work independently and as a team member, • The urgency to provide above-and-beyond customer service and problem-solving, • Professionalism and attention to detail, • Ability to maintain confidentiality and sensitive information Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you might just be perfect for this Legal Assistant position! WORK SCHEDULE This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. Must be willing to work ONSITE (Monday-Friday) READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this Legal Assistant position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Job Description Job Title: Director of Facilities & Operations Reports To: Regional Vice President Location: The Heights at Montclair State University, Montclair, NJ Compensation: $92,000.00-$98,000.00 per year and a comprehensive benefits package FLSA Status: Exempt Company Information Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university. Summary The primary responsibility of the Director of Facilities & Operations is the overall maintenance and custodial of The Heights at Montclair State University in Montclair, NJ. Areas of responsibility include, but are not limited to, fiscal oversight, hiring/training/supervision of maintenance and custodial team members, capital planning, development/implementation and oversight of all maintenance, cleaning, and preventive maintenance plans, and close collaboration with campus partners to create and maintain a satisfactory housing experience for residents in the community. Primary Responsibilities: • Seamless Assimilation: Provide leadership, development and program management for residential community integrating it into the institutional culture, • Point Person: Represent and provide communication about the residential community to University, owner, auditors, state/county/city housing stakeholders, and corporate staff., • Client Relations: On site coordination, communication and liaison with the University; more specifically, Residential Education and Services, Student Affairs, Finance and Treasury, University Facilities, Auxiliary Services/Dining Services, Fire Safety, University Police, Parking Services, University and Community Relations, etc., • Accountability: Assume accountability for the management and administrative operation of the residential community including office management, staff supervision, and facility management., • Supervision: Directly supervise one Assistant Director for Facilities and one Maintenance Supervisor. Oversee supervision of subordinate employees in the areas of Maintenance and Operations; responsible for the overall direction, coordination, and evaluation of these units. Carry out supervisory responsibilities in accordance with the organization's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; maintaining personnel documentation and process bi-weekly payroll employees., • Human Resources: Oversee human resource functions such as benefits, workers compensation claims, payroll processing, hiring, training and evaluating for direct and indirect reporting staff., • Emergency Response: Available for emergency response at all times (unless arrangements are made with supervisor); Support of after-hours duty staff, which may include response expectations at site., • Reporting: Distribute regular status reports about the residential community including a weekly operations report, weekly licensing report, and collaborative reporting with the University for collections, occupancy, and subordinated expenses; also includes bi-annual furniture, fixture, and equipment report and tracking; providing prompt and thorough documentation for incidents that may create liability., • Budgets: Manage operating and capital budgets. Includes developing annual budget proposals, presenting budgets to University and Owner for approval, ensuring all expenditures fall within budget expectations, planning for unexpected expenses, tracking and approving expenditures, accounts payable functions, submitting monthly budget variance explanations, and communicating with corporate accountant., • Accounts Payable: Provide oversight of the accounts payable area including processing invoices for payment, tracking expenditures, containing costs and providing reports regarding expenditures., • Contracts: Manage vendor/contractor relationships including negotiating for the most cost effective and high quality services and monitoring vendor activities for contract compliance., • Facilities’ Programs: Oversee facility management program including an active preventive maintenance program, promoting a culture of sustainability, a responsive maintenance ticket system with low call back volume, a well-regulated housekeeping and grounds-keeping program, inventory control and asset management, and ongoing quality improvement efforts., • Turn(s): Manage annual “turn” of apartments between contracts including assisting institution in conducting an efficient and student friendly move in/move out processes., • Service Delivery: Design and implement effective systems and processes so excellent customer service is provided., • Other duties as assigned. Supervisory Responsibilities Manages subordinate supervisors who supervise employees in the areas of Maintenance, Custodial and Operations. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Qualifications An ideal candidate will have strong experience in financial reporting, facilities management/maintenance and capital planning, marketing (print, online, social media and events), managing housing contracts/assignments, accounts receivables/payables and feels comfortable and is fluid in social media platforms. Has excellent verbal and written communication skills to interact with campus partners, students, staff, families, and community members are needed. Effective time management, attention to detail, and the ability to manage competing priorities will be necessary for success too. Required Minimum Qualifications: • Bachelor’s degree., • 7+ years in student housing operations, property management, facilities management., • Previous experience in operations including budget, personnel, analyzing data, report generation, business administration processes, facilities management, and budget management., • Strong communication and interpersonal skills with the ability to collaborate effectively with students, staff, and campus partners., • Proficiency with Microsoft Office, student housing management software and work order management systems., • Ability to operate standard office equipment (e.g., copier, computer, telephone)., • Experience supervising full-time staff., • Strong attention to detail and organizational skills., • Ability to manage multiple tasks and competing priorities in a dynamic environment., • Ability to lift and/or move up to 35 pounds. Preferred Qualifications: • Master’s degree preferred in higher education, student personnel, business administration, facilities, project management or a related field., • Knowledge of building systems such as chilled water HVAC systems, fan coil units, building automation control systems, rooftop outside air units, etc., • Experience in the implementation of capital projects, development of maintenance reports and presentation of results to constituents, and experience in student or multi-family housing or in a higher education environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level in the work environment is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not employment contract. Salary commensurate on experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Job DescriptionSalary: $75,000-$95,000 Company Overview Montana Construction Inc. is a family-owned heavy construction company specializing in sewer, water, bridge, and emergency services for municipalities, utility authorities, and private entities across New Jersey, New York, and Pennsylvania. We pride ourselves on delivering efficient, dependable, and quality service to every client. The Executive Administrative Assistant is a cornerstone of our executive office keeping four senior leaders organized, supported, and operating at their best every day. Job Summary The Executive Administrative Assistant provides comprehensive, high-level administrative support to Montana Constructions executive leadership team. This is a full-time, in-office role requiring a polished professional who can seamlessly manage competing demands across four executives simultaneously balancing calendar coordination, communication management, document preparation, and event support with equal attention and professionalism. The ideal candidate brings 5 or more years of executive-level administrative experience, a college degree, strong computer proficiency, and the discretion to handle sensitive information in a fast-paced construction environment. Key Responsibilities Calendar & Schedule Management • Manage and coordinate the calendars of all four members of the executive leadership team, scheduling meetings, appointments, and travel arrangements while proactively identifying and resolving conflicts., • Anticipate scheduling needs across the executive team and keep each leader informed of daily priorities and upcoming commitments., • Coordinate meeting logistics including room setup, video conferencing, catering, agenda preparation, and participant communication., • Maintain visibility across all four executive schedules to facilitate cross-team coordination and joint meetings. Communication & Correspondence • Monitor, prioritize, and manage incoming emails, calls, and correspondence for the executive team, ensuring timely responses and follow-up on open items., • Draft, proofread, and distribute professional correspondence, memos, and communications on behalf of the executive team., • Serve as the primary liaison between the executive leadership team and internal departments, project teams, and external stakeholders, maintaining professionalism and confidentiality in every interaction., • Screen and direct inquiries to the appropriate executive or team member, protecting leaderships time and ensuring nothing falls through the cracks. Document Preparation & Reporting • Prepare, format, and edit high-quality documents, presentations, spreadsheets, and reports for internal and external distribution on behalf of the executive team., • Compile data, conduct research, and organize information as requested to support executive decision-making and project initiatives., • Maintain organized electronic and physical filing systems for executive documents, contracts, correspondence, and records., • Attend meetings with or on behalf of executives, take concise and accurate notes, and distribute clear summaries and action items to participants promptly. Event & Meeting Coordination • Assist in the planning, coordination, and execution of executive meetings, leadership offsites, client events, and company-wide special events., • Manage all event logistics including venue coordination, catering, invitations, materials preparation, and on-site support as needed., • Coordinate travel arrangements for the executive team including flights, accommodations, ground transportation, and detailed itinerary preparation. Confidentiality & Special Projects • Handle all sensitive and confidential information with absolute discretion and integrity, including personnel matters, financial data, legal documents, and business strategy., • Assist with special projects, research assignments, and strategic initiatives as directed by any member of the executive team., • Serve as a calm, professional, and reliable point of contact for the executive office in all internal and external interactions., • Support cross-executive coordination, ensuring that shared priorities and deliverables across the leadership team are tracked and followed through., • Perform additional duties and special projects as assigned by the executive leadership team. Required Qualifications • Bachelors degree required; Business Administration, Communications, or a related field preferred., • Minimum of 5 years of proven experience as an Executive Assistant or senior administrative support professional., • Demonstrated experience supporting multiple executives or a leadership team simultaneously., • Experience in the construction, engineering, or professional services industry preferred., • Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook; strong computer skills required across all platforms., • Exceptional organizational skills with the ability to manage competing demands across multiple executives without losing accuracy or professionalism., • Outstanding written and verbal communication skills with the ability to interact professionally at all organizational levels., • Demonstrated ability to handle sensitive and confidential information with discretion, sound judgment, and integrity., • Flexibility and adaptability to shifting priorities, urgent requests, and changing deadlines across a multi-executive environment.