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Job DescriptionTop Job Located in Farmingdale, NY Salary: $20.00-$25.00 We're searching for an Administrative Assistant who will be responsible for a diverse range of administrative support needs. Must be able to work independently, with limited or no supervision at times. The assistant's daily responsibilities would include -Filing -Customer Service -Spread sheets -Strong Communication -Handling incoming call -Data-entry -Utilizing social media and website for the company's marketing Qualifications: • Type 50+ words per minute, • Ability to manage multiple tasks and prioritize projects • Experience using intermediate functions of Microsoft Office (Word & Excel) #2127OS Express Office: Farmingdale 565 Broadhollow Road Suite 9E Farmingdale, NY 11735

Job Description Job Summary: The Administrative Assistant will support daily office operations and assist with basic accounting tasks. This role is ideal for someone who is organized, proactive, and has a knack for numbers. You’ll work closely with management and our accounting department to ensure the smooth and efficient running of administrative and financial processes. Key Responsibilities: * Provide general administrative support (scheduling, filing, data entry, correspondence) * Assist with basic accounting tasks, including invoicing, expense tracking, and bank reconciliations * Maintain accurate records and filing systems (digital and physical) * Prepare reports and spreadsheets as needed * Handle incoming calls and emails professionally * Support bookkeeping and month-end processes under the direction of the accounting team * Help maintain office supply inventory and place orders as necessary Requirements: * Proven experience as an administrative assistant or in a similar role * Basic understanding of accounting principles and bookkeeping * Proficiency in Microsoft Office (especially Excel); experience with accounting software (e.g., QuickBooks, Xero, or similar) is a plus * Excellent organizational and time-management skills * Strong attention to detail and accuracy * Ability to maintain confidentiality and handle sensitive information * High school diploma or equivalent required; associate’s degree or higher in business, accounting, or related field is a plus

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Provide administrative support to sales and operations team to increase the overall efficiency of a company's daily business operation., • Processing orders, • Perform clerical duties including filing, scanning and emailing., • Prepare and email customer quotations at direction of sales team, • Provides excellent customer service to clients, and maintains positive interaction with peers and supervisors, • Monitor and distribution of general sales email account, • Liaison to multiple departments., • Upload files to appropriate external websites, • Performs additional office management tasks as directed, • Ability to coordinate multiple projects at once., • Ideal candidates will possess strong attention to detail and accuracy, • Strong communication and interpersonal skills and ability to work in a team environment., • Strong analytical and problem-solving skills with ability to multi-task., • Efficiency in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook. Company DescriptionPioneer is a market leader with with nearly 80 years of history and consistent growth. We specialize in providing tailored lifecycle sales and distribution solutions to manufacturing companies serving the military market to support our warfighters around the globe. Pioneer is part of a publicly traded business in the Aerospace & Defense industry with extensive resources.Pioneer is a market leader with with nearly 80 years of history and consistent growth. We specialize in providing tailored lifecycle sales and distribution solutions to manufacturing companies serving the military market to support our warfighters around the globe. Pioneer is part of a publicly traded business in the Aerospace & Defense industry with extensive resources.

Job Description About Us Sprinkl-Rite Irrigation is a family-owned business proudly serving our community for 48 years. We value open communication, a supportive work environment, and exceptional customer service. Our employees are dedicated to providing efficient, friendly, and knowledgeable service to our clients. We are currently seeking an Office Assistant who is highly organized, thrives in a fast-paced environment, communicates well, and brings a positive, can-do attitude to the team. If you enjoy keeping things running smoothly, supporting a team, and making customers happy, we’d love to meet you! What You’ll Do * Schedule appointments and manage client interactions (must be familiar with towns in Nassau and Western Suffolk). * Handle a high volume of incoming and outgoing emails, calls, and text messages—especially during peak seasons (spring and fall). * Input data using CRM software and submit backflow forms to various water departments and districts. * Communicate with field technicians daily. * Assist with marketing projects during downtime (e.g., creating newsletters with MailChimp, sending reminder emails). * Order and manage office/field supplies. * Provide administrative support to management. * Take on additional office tasks as needed. What We’re Looking For * People skills: polite, patient, and attentive. * Highly organized with strong attention to detail. * Emotional intelligence and problem-solving ability. * Multitasking skills to handle peak season demands. * Strong written and verbal communication skills. * Proficiency in Google Docs, Google Sheets, Microsoft Word, PDF handling, and email (Mailbird preferred). * High school diploma or GED equivalent. Preferred Skills * Experience in the service industry. * Knowledge of QuickBooks. Perks & Benefits * Paid training to set you up for success. * Six paid holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas. * 8 paid sick days after 3 months. * Pet-friendly office (dog must be housebroken, non-shedding, friendly, and not overly needy). * Health benefits eligibility after 6 months (company contributes to cost). * Opportunities for growth and advancement based on performance. * Fully stocked office kitchen with snacks, coffee, tea, and hot chocolate. * Referral program. Schedule & Hours * Full-time: Monday–Friday, 9:00 am–5:00 pm. * Saturdays as needed during peak seasons (April–June, October–November), typically 9:00 am–1:00 pm. * Expected hours: 38–46 per week. How to Apply If you’re ready to join a supportive, growing team in the green industry, send us your resume and a brief cover letter telling us why you’d be a great fit. Company DescriptionSprinkl-Rite Irrigation is a family-owned business that has been serving the community for 47 years. We value open communication and a supportive work environment. Our employees are expected to provide efficient and friendly service to our customers.Sprinkl-Rite Irrigation is a family-owned business that has been serving the community for 47 years. We value open communication and a supportive work environment. Our employees are expected to provide efficient and friendly service to our customers.

Job Description Job Title: Legal Assistant / Office Assistant Location: Suffolk County, NY (Multiple Office Locations) Job Type: Full-Time Schedule: Monday – Thursday, 9:00 AM – 5:00 PM; Fridays, 9:00 AM – 1:00 PM Salary: $60,000 – $70,000 (Based on Experience) About Us: Top elder law and estate planning firm serving clients across Suffolk County. Our mission is to provide compassionate, high-quality legal services to individuals and families planning for the future. We are seeking a dependable and professional Legal Assistant/Office Assistant to join our dedicated team. Position Overview: The Legal Assistant/Receptionist plays a critical front-line role in supporting our legal team and ensuring a positive client experience. This position involves a combination of administrative and clerical duties in a dynamic and client-focused environment. Responsibilities: • Greet and assist clients and visitors in a professional and courteous manner, • Answer and manage multi-line phone system, • Schedule and confirm client appointments, • Record deeds and manage related documentation, • Print and organize legal documents for client signature, • Perform general clerical duties including data entry, filing, scanning, and mail handling, • Support attorneys and staff with administrative tasks as needed, • Minimum of 2 years of professional office experience (Required), • Strong computer proficiency, including MS Office Suite and legal practice software, • Excellent phone and interpersonal communication skills, • Highly organized with attention to detail and the ability to multitask, • Reliable transportation and willingness to work in more than one office location, • Competitive salary based on experience, • 401(k) plan with employer match, • Health and dental insurance, • Flexible spending account (FSA), • Paid time off (PTO), • Early Fridays (Office closes at 1 PM)Company DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include making phone calls, attending meetings, and processing orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Maintain a calendar, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Processing orders on a daily basisQualifications, • Previous experience as an Administrative Assistant or in a similar position is preferred, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Microsoft Excel, and Google Docs,, • Highly organized with excellent time management skills and the ability to prioritize projects, • Light Accounting skills are a plus.

Job Description LHH Recruitment Solutions is seeking a detail-oriented and proactive Office Assistant to support daily administrative operations. The ideal candidate will have at least one year of professional experience or relevant internship experience in an office setting. This role requires excellent communication skills, organizational abilities, and a strong sense of responsibility. Responsibilities: * Manage and respond to emails in a timely and professional manner * Perform accurate data entry and maintain records * Update internal systems and databases as needed * Answer and direct phone calls courteously * Organize and file documents (physical and digital) * Assist with scheduling and calendar management * Support general administrative tasks and office operations * Collaborate with team members to ensure smooth workflow Qualifications: * Minimum 1 year of office experience or internship in a similar role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Strong written and verbal communication skills * Ability to multitask and prioritize effectively * Attention to detail and high level of accuracy * Professional demeanor and customer service orientation Hours: * 8:30am-5:00pm * Monday through Friday Worksite Type: * In office, one day remote after training Employment Type: * Direct Hire At LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $50,000.00 to $55,000.00 per year Search managed by: Coral Dunn Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Full Service Real Estate and Property Management experience seeking a Real Estate Administrative Assisant to join their team! QUALIFICATIONS: • 2+ Administrative Assistant experience, • Experience out of Real Estate, • Experience with condo/co-op highly preferred, • FULLY IN OFFICE

Job Description We are seeking an experienced, Administrative Assistant for full-time position. Our ideal candidate is motivated, has strong computer skills, is dependable with positive and professional disposition and is detail oriented. We offer a benefit package, long term, stable employment in an amicable, busy along office located in Farmingdale, NY. If this sounds like a good fit for you we invite you to apply today! A plus for candidates with Engineering, Construction industry or related experience. Will train providing qualifications listed are met. Qualifications for Administrative Assistant: • Minimum 1 year experience as Administrative Assistant/Support Office Experience or related position, • Associate or bachelor’s degree or equivalent work experience., • Proficient in Microsoft Suite, Outlook with knowledge of Excel, • Essential be reliable, have positive attitude and professional demeanor., • Ability to learn quickly, multi-task with attention to details., • Self-motivated, ability to work independently and still be part of a team., • Excellent written and verbal communication skills., • Liaison with Field Engineers for obtaining reports and general information., • Updating & auditing tracking logs and spreadsheets for Engineer Reports, • Preparing inspection reports via typing/data entry, • Communication and follow up with our Field Engineers, clients, and vendors., • Review Engineer Reports for quality control., • Salary based on knowledge, experience (Range $19 - $24/hourly), • Growth available for motivated individuals, • 401k Retirement with company Match, • Paid vacation, and sick time., • Paid observed Holidays. We are an Equal Opportunity Employer and welcome all resumes. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Company DescriptionIf you are looking to join of a highly regarded Engineering firm with long term career goals - then we are the right company for you! Special Testing is a stable company with 19 years in business providing employees an inclusive, amicable and busy environment. We offer competitive salaries are based on each person's experience and knowledge. Our full benefits package includes, 401k retirement with company match; paid time off for vacation, sick, personal; paid company observed holidays; medical with several options to choose from as well as options for dental, vision, life insurance, disability, hospital and more! Special Testing & Consulting, LLC was founded by Sam Sette, P.E and Bobby Bora who have earned a highly regarded reputation in the New York City construction industry for professionalism, technical knowledge and responsiveness to clients’ needs. Visioning the future of the industry with technological advances in communication and the need for speed in responsiveness, the company was formed to address these changing client needs. Both owners are proud to be actively involved in each project and remain available to their clients as well as their employees. The Company’s mission is not only to provide high standards of quality service to our clients, but just as importantly, to communicate the findings and results to our clients with clear concise reports and speed that our clients depend on Special Testing & Consulting, LLC has a full service in-house testing laboratory that is licensed by the New York City Building Department and successfully assessed by the Cement and Concrete Reference Laboratory (CCRL). It is operated under the supervision of a New York State Licensed Professional Engineer and all testing is performed by American Concrete Institute (ACI) and/or International Code Council (ICC) certified inspectors. Our laboratory includes a state of the art moisture controlled curing room and work stations for concrete testing and for soil testing; all with new equipment furnished in each station. As our company name suggests, we are fully equipped to provide Specialty Testing Services. The Company owns equipment including concrete coring equipment, rebar finders (pachometer), windsor probe and pin equipment, hydraulic jacks and steel test fixtures for pull testing, etc. so that we can service any special needs of a project. To learn more about our company, visit our website: . We are an equal opportunity employer and invite all resumes. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.If you are looking to join of a highly regarded Engineering firm with long term career goals - then we are the right company for you! Special Testing is a stable company with 19 years in business providing employees an inclusive, amicable and busy environment. We offer competitive salaries are based on each person's experience and knowledge. Our full benefits package includes, 401k retirement with company match; paid time off for vacation, sick, personal; paid company observed holidays; medical with several options to choose from as well as options for dental, vision, life insurance, disability, hospital and more! \r\n\r\nSpecial Testing & Consulting, LLC was founded by Sam Sette, P.E and Bobby Bora who have earned a highly regarded reputation in the New York City construction industry for professionalism, technical knowledge and responsiveness to clients’ needs. Visioning the future of the industry with technological advances in communication and the need for speed in responsiveness, the company was formed to address these changing client needs. Both owners are proud to be actively involved in each project and remain available to their clients as well as their employees.\r\n\r\nThe Company’s mission is not only to provide high standards of quality service to our clients, but just as importantly, to communicate the findings and results to our clients with clear concise reports and speed that our clients depend on\r\n\r\nSpecial Testing & Consulting, LLC has a full service in-house testing laboratory that is licensed by the New York City Building Department and successfully assessed by the Cement and Concrete Reference Laboratory (CCRL). It is operated under the supervision of a New York State Licensed Professional Engineer and all testing is performed by American Concrete Institute (ACI) and/or International Code Council (ICC) certified inspectors. Our laboratory includes a state of the art moisture controlled curing room and work stations for concrete testing and for soil testing; all with new equipment furnished in each station. \r\n\r\nAs our company name suggests, we are fully equipped to provide Specialty Testing Services. The Company owns equipment including concrete coring equipment, rebar finders (pachometer), windsor probe and pin equipment, hydraulic jacks and steel test fixtures for pull testing, etc. so that we can service any special needs of a project.\r\n\r\nTo learn more about our company, visit our website: . \r\n\r\nWe are an equal opportunity employer and invite all resumes. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description The candidate for this role will need to assist the firm by helping run the day to day internal operations which will include organizing and ensuring proper completion of all client paperwork, as well as timely follow-up on client service issues, and performing various tasks as needed. There is a lot of upward mobility due to the fact that this is a growing Financial Planning Firm. The job responsibilities include: • Attention to detail, • Tenacity and Persistency, • Communicating to clients on phone and via email to address service issues as well as identify opportunities to help the firm grow, • Correspond with clients to complete new accounts, asset transfers, and other forms., • Communicate with the back office and other agencies to complete new business and client requests in a timely manner., • Prepare and ensure new business paperwork is successfully completed. The necessary paperwork includes preparing forms, obtaining appropriate signatures, prepare and send documents and tracking new business. The ideal candidate should possess the following work experience: • Experience in the competitive Financial Advisor Industry preferred, • Experience processing Life Insurance applications, • Proficiency in Social Media communication for purposes of firm branding, • Proficiency in Salesforce, Microsoft Excel, PowerPoint and Word for the purpose of client communication and marketing presentations Starting salary is around $45,000 for no experience.

JobID: REQ_659998 [Office Assistant / Receptionist] As an Admin Support Team Member at Macy's, you'll: Organize the Store Management Office, execute operational administrative functions, and oversee scheduling maintenance; Keep the vault and other cash functions balanced daily; Distribute reports fr

Administrative Assistant / Remote] - Anywhere in U. Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointmen

NYSIF is seeking an Assistant Insurance Fund Services Representative to perform administrative tasks for the Claims Investigations unit as directed and overseen by an Investigator 3. This includes special focus on current and prospective employees with the most significant disabilities, such as the

PrideStaff - 566941 [Administrative Assistant / Receptionist] As an Office Assistant at PrideStaff, you'll: Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports; Schedule and coordinate meetings; Make executive decisions, hold meetings, and provide account

As the Executive Assistant, New York Operations, you will be responsible for administrative and clerical tasks assigned by our Executive Officers. Performs all other duties as assigned by executive management. Act as a leader within the company.

OfficeTeam - JobID: 02930-0013319096-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Administrative Assistant / Remote] - Anywhere in U.Medical, dental & vision / 401k match / PTO - As an Administrative Support Associate at First Help Financial, you will: Review reports and photos of vehicles to assess damage and overall condition; Input and track Sales information in Leapfrog; Upda

The Offsite Medical Assistant I provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care.

Aramark - JobID: 603079 [Office Assistant / Receptionist] As an Administrative Support Worker at Aramark, you'll: Perform administrative functions such as distributing mail, ordering and stocking supplies, answering phones, and greeting visitors; Assist unit management with clerical tasks in relatio

Administrative Assistant / Remote] - Anywhere in U.Up to $52K per year / Comprehensive benefits - As an Administrative Services Coordinator you'll: Coordinate and schedule company-wide travel arrangements for staff and clients at all levels of the organization; Process expense reports for staff (inc

Our client, a quickly growing value-based healthcare organization, is seeking an experienced and highly organized remote Executive Assistant to provide top-tier administrative and project support to the CEO and Co-Founder. Comfortable operating autonomously in a remote environment. This role is remo

Administrative Assistant 1, Grade 11.The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1, Grade 11, position in the Long Island Field Office located in West Brentwood, New York.The incumbent will be responsible for essential administrative functions i

With over 40 years of experiences in Real Estate Law, McCabe, Weisberg and Conway has an immediate opening for a full- time entry level administrative assistant in our Melville, NY office!. We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial In

Data entry or administrative assistant experience is not needed but can be a bonus. Join Our Team as a Work-From-Home Data Entry Research Panelist!. Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds

Description We are looking for a skilled Administrative Assistant to join our team in Melville, New York. Responsibilities: - Manage daily administrative tasks to support the team and ensure efficient office operations. Provide support for special projects and other duties as assigned high volume

Job DescriptionSalary: Starting at $23/hr DOE Opening for Summer 2025 Season & 2025-2026 Season Dance Teachers (all levels and styles) Dance Connection is seeking to expand its faculty for its classes for upcoming seasons. Our performing arts schools have an emphasis on excellence and love for the art of dance with a large student base of dancers aged 2 to adult. With locations in Islip and Bay Shore, we serve dancers throughout both Suffolk and Nassau counties. We pride ourselves on fostering a sense of teamwork among our teachers, operating with a professionally managed office and administrative staff, and offering many opportunities for growth to all the artists that work for us. Dance Connection is seeking teachers for the following styles: • Toddler & Preschool Classes, • Ballet, • Tap, • Jazz, • Hip Hop, • Pointe, • Contemporary/Lyrical, • Acro, • Technique & Enrichment Classes, • Performance Company & Competition Availability: For our Summer 2025 season, classes are scheduled to run between July 22-August 14. Possible class times include Monday thru Friday between 4:30 and 9:00pm. The 2025-2025 season will run September 2025 thru June 2026. Possible class times include Monday thru Friday between 4:00 and 10:00pm and Saturdays between 9:00am and 3:00pm. Requirements: • A love of teaching children and teenagers and a dedication to arts education., • Extensive experience as a dance teacher., • Effective classroom management skills, of both students and assistant teachers., • Written and verbal communication skills., • Professional, organized, proactive, and friendly attitude., • Ability to utilize the internet and email., • While our teachers are free to hold employment elsewhere, we require an exclusivity from dance studios within a 10-mile radius of our location, unless otherwise approved., • A high school diploma or G.E.D. is required., • A B.A. or B.F.A. in Dance is a plus, but not required.

Job Description Job Title: Full-Time Medical Assistant – Wound Care & Rehabilitation Locations in Brightwaters and Patchogue, NY Employment Type: Full-Time Practice: Physical Medicine and Rehabilitation of Long Island About Us: We are a thriving and patient-centered wound care and rehabilitation practice dedicated to providing high-quality, compassionate care. Our multidisciplinary team focuses on innovative treatments and collaborative care to support optimal healing and recovery for our patients. Position Overview: We are seeking a dedicated and detail-oriented Medical Assistant to join our growing team. The ideal candidate will have a genuine interest in both clinical and administrative responsibilities and a desire to grow within a dynamic medical environment. You will play a critical role in supporting our providers and ensuring a seamless experience for our patients. Key Responsibilities: • Prepare and maintain exam rooms for clinical procedures, • Assist physicians with medical and wound care procedures, including orthopedic injections and wound debridements, • Take and record patient vitals and medical history, • Perform patient intake and provide basic education on wound care and treatment plans, • Schedule patient appointments and manage follow-up communications, • Maintain and monitor office and medical inventory, ensuring all supplies are stocked and organized, • Support administrative operations and contribute to ongoing practice improvements Qualifications: • Medical Assistant certification or equivalent experience preferred, • Previous experience in wound care, orthopedics, or rehabilitation a plus, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills, • Ability to multitask and thrive in a fast-paced environment, • Eagerness to learn and take initiative in practice operations What We Offer: • Competitive compensation, • Supportive team environment, • Opportunities for professional development and growth, • A meaningful role in a patient-focused practice To Apply: Please send your resume and a brief cover letter outlining your interest in the role to . We look forward to hearing from you!

Job DescriptionFast paced, family oriented personal injury law firm seeks Bilingual (SPANISH) Receptionist / Administrative Assistant for a FULL-TIME position. Duties include greeting clients and visitors; answering and routing telephone calls; scheduling client appointments and legal diaries; scanning, photocopying, faxing, and e-mailing documents; drafting correspondence; and providing Spanish translation. The position will split job duties between reception tasks and administrative tasks, supporting our legal secretaries and office manager. The ideal candidate should be interested in growing from this entry level position into an assistant office manager. Applicants must be able to multitask; be punctual, hardworking, and detail oriented; have excellent communication skills; working knowledge of Microsoft Office and Google application (G-Mail, Calendar, Drive); and competent computer literacy. Will provide training for the right candidate. Hourly pay rate is adjusted 6 months after the start date to ensure compensation is fair to the new hire and commensurate with the duties and responsibilities they have taken on. Hourly pay rate is reviewed again 1 year from their start date to ensure compensation is fair to the new hire as they take on more duties and responsibilities. After 1 year, 401k with matching is provided. Interested candidates should email resume together with start-date availability.

Job Description We are a successful, bustling information firm that has served clientele for more than 25 years, and, as we continue to grow, we are pleased to welcome motivated, spirited individuals to join us. Our mission is to provide our customers with the highest standard of service while giving our team an opportunity to benefit from our achievements. Benefits for our staff include a 401(k) plan with company contributions, health plan options, and expansion possibilities. Compensation: $45,000 Responsibilities: • Typing, • Preparing documents, • Data EntryQualifications:, • Proficient typing and computer skills, • Ability to manage multiple tasks, • Ability to learn new typing software, • High level of accuracy in completing tasks, • Maintains a keen attention to detailAbout Company We are a title research company, providing tax and municipal reports throughout New York State.

Job Description We seek a Customer Service Representative / Administrative Assistant to join our team! You will be responsible for helping customers by providing product and service information and resolving technical issues. Responsibilities: • Handle customer updates inquiries and concerns, • Check-in customers vehicles, • Answer phones, • Opening, Responding, and storing emails, • Provide information about the products and services, • Troubleshoot and resolve product issues and concerns, • Document and update customer records based on interactions, • Develop and maintain a knowledge base of the services, • Previous experience in customer service, sales, and/or Automotive experience is a plus, • Ability to build rapport with clients, • Maintain a professional experience with a friendly demeanor, • Ability to prioritize and multitask, • Positive and professional demeanor, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office, especially Excel and OutlookCompany DescriptionIn business for over 30 years with a reputation for quality work and excellent customer service. Continued growth is a large part of our business.In business for over 30 years with a reputation for quality work and excellent customer service. Continued growth is a large part of our business.

Job Description Bestcare Inc. is an established Home Health Care Agency and DOH Approved CDPAP Sub-Contractor/Facilitator to the appointed single statewide CDPAP FI, Public Partnerships LLC (PPL). We are seeking a Bilingual CDPAP Administrative Support Assistant who will be responsible for assisting CDPAP Consumers and their Personal Assistants with program enrollment and their ongoing support needs over the phone and online. Responsibilities: • Educate and assist CDPAP Consumers and their Personal Assistants with the enrollment process., • Troubleshoot and follow up on enrollment/application processing issues, • Provide education on CDPAP eligibility for prospective Consumers and Personal Assistants., • Previous experience providing administrative support to CDPAP Consumers and their Personal Assistants, • Excellent verbal and written communication skills, • Ability to multitask while maintaining attention to detail, • Fluent English/Russian/Ukrainian, • Proficient in the use of computerized systems., • Proficient in Microsoft OfficeCompany DescriptionEstablished in 1981, Bestcare is a licensed home health care organization that provides comprehensive home care services to the patients we serve. We provide quality services to residents in all 5 boroughs of New York City as well as Nassau, Suffolk, and Westchester counties through our NYS Department of Health (DOH) approved program. Bestcare is JCAHO accredited.Established in 1981, Bestcare is a licensed home health care organization that provides comprehensive home care services to the patients we serve. We provide quality services to residents in all 5 boroughs of New York City as well as Nassau, Suffolk, and Westchester counties through our NYS Department of Health (DOH) approved program. Bestcare is JCAHO accredited.

Job Description Full job description About Us: L&J Plumbing & Heating Co., Inc. — established in 1954 — is a family-owned and operated full-service plumbing contractor proudly serving Long Island and the 5 Boroughs of New York. Job Brief: We are seeking a responsible and organized Administrative Assistant to perform a variety of administrative and clerical tasks. This position involves supporting our fieldworkers and customers, as well as assisting with daily office operations and general administrative duties. The ideal candidate will be comfortable using tools such as MS Excel, Word, and Outlook. Experience as a Secretary, Receptionist, or Administrative Assistant is preferred but not required. Local candidates are encouraged to apply. Responsibilities: • Answer and direct phone calls (heavy call volume), • Type and enter service calls, • Assist with dispatch of fieldworkers, • Maintain spreadsheets detailing fieldworker locations, • Organize and schedule service appointments, • Handle invoicing and data entry, • Write and distribute emails, correspondence memos, letters, faxes, and forms, • Maintain contact lists, • Provide general support to customers Salary: Range-Based on Experience On-Call Requirement (Additional Pay): After proper training, candidates are required to participate in an on-call rotation. • On-call shifts are remote, • Occur one night per week (5:00 PM – 7:30 AM), • Include one weekend (Saturday & Sunday) every 4–6 weeks, • Answering pages as they come in, • Entering emergency service calls Please include a cover sheet answering the following questions: • Are you able to be “on-call” one night per week and one weekend every 4–6 weeks (in addition to your regular Mon–Fri hours)?, • Why are you interested in this job?, • If you could have any fictional character as a best friend, who would it be?, • Tell me something that is not on your resume For over 70 years, we’ve continued to uphold those same principles, now in our fourth generation of family ownership. Our reputation is rooted not only in the quality of our plumbing services but also in the professionalism and dedication of our office team, who keep our operations running smoothly every day. As an Administrative Assistant, you’ll be joining a company that values reliability, teamwork, and attention to detail. Our office plays a vital role in supporting field operations, coordinating service calls, managing communications, and ensuring our customers receive the prompt, professional care that defines L&J Plumbing. We take pride in our long-standing relationships—with our customers and our employees alike. At L&J, you’re not just part of a company; you’re part of a legacy that continues to grow—yesterday, today, and for generations to come.About Us\r\nEstablished in 1954 by brothers Lenny and Jerry Garraffa as a small plumbing shop, L&J Plumbing & Heating Co., Inc. has grown into a trusted name across Long Island and the five boroughs—built on hard work, integrity, and strong family values.\r\n\r\nFor over 70 years, we’ve continued to uphold those same principles, now in our fourth generation of family ownership. Our reputation is rooted not only in the quality of our plumbing services but also in the professionalism and dedication of our office team, who keep our operations running smoothly every day.\r\n\r\nAs an Administrative Assistant, you’ll be joining a company that values reliability, teamwork, and attention to detail. Our office plays a vital role in supporting field operations, coordinating service calls, managing communications, and ensuring our customers receive the prompt, professional care that defines L&J Plumbing.\r\n\r\nWe take pride in our long-standing relationships—with our customers and our employees alike. At L&J, you’re not just part of a company; you’re part of a legacy that continues to grow—yesterday, today, and for generations to come.

Job DescriptionMedical Receptionist We are one of the leading independent Family Practice facilities in New York, Long Island region seeking a friendly and motivated Medical Receptionist to join our healthcare team. If you are an upbeat, confident professional with remarkable communication and interpersonal skills, able to work comfortably under pressure while multi-tasking in a fast-paced environment, then this is the position for you. Requirements and Qualifications • High School Diploma or equivalent, • 1+ years of experience working as an administrative assistant or a relevant role (medical office preferred), • Remarkable customer service skills, • Excellent organizational and time management abilities, • Meticulous attention to detail with multitasking capability, • Familiar with medical terminology, • Data Entry – 50 wpm, • Basic knowledge of patient registration, verifying health insurance, scheduling appointments, answering high volume phone calls, collecting copays, and filing/ organizing patient documents, • Bilingual – English, Spanish a plus, • Both Full-Time and Part-Time positions available

Job Description Position Summary We are seeking a motivated and detail oriented HR Assistant to support tour Human Resources department in key administrative and operational tasks. The ideal candidate will have a bachelors degree and some hands-on experience in HR functions such as onboarding, recruitment, compliance and benefits administration. This is an excellent opportunity to grow your HR career in a supportive and fast-paced environment. Responsibilities • Assist with new hire onboarding, including preparing offer letters, collecting documentation and coordinating orientation schedules, • Support recruiting efforts by posting job ads, screening resumes, scheduling interviews and communicating with candidates, • Maintain accurate and up-to-date employee records in compliance with internal policies and legal requirements, • Help administer employee benefits programs, including enrollment, changes and responding to employee inquiries, • Support compliance efforts related to labor laws, company policies and internal audits, • Coordinate employee communications related to HR programs, events or updates, • Assist in planning HR initiatives such as training sessions or employee engagement events, • Perform other administrative tasks and special projects as assigned by the HR Manager Qualifications • Bachelors degree in Human Resources, Business Administration or a related field, • 1 to 2 years of experience in an HR support role preferred, • Familiarity with core HR functions including onboarding, recruiting, compliance and benefits, • Excellent organization skills and attention to detail, • Strong written and verbal communication skills, • Proficient in Microsoft Office, experience with HRIS systems a plus, • Ability to handle confidential information with integrity and professionalism, • Team oriented with a proactive and flexible approach to work

Job Description Qualifications: * Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable * 2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce) * Experience processing and maintaining accurate financial and client records is a plus * Experience coordinating events, travel, or trade shows is strongly preferred * Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued) * Reliable transportation to and from the workplace. (required) * Computer skills including, but not limited to, typing * Organizational skills * Experience using eBay (preferred) What we are looking for in a candidate: * Exceptional attention to detail and follow-through * Dependable, self-motivated, and able to operate with minimal supervision * Discreet and trustworthy when handling confidential business or financial information * Eager to learn, proactive in improving systems, and invested in the success of the business * Ability to adapt to changing priorities and deadlines in a fast-paced environment Roles & Responsibilities: * Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries). * Maintain and update business records: invoices, receipts, consignor balances, and client communications. * Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc. * Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly). * Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections. * Maintain organized purchasing records, including invoices, receipts, and appraisal notes. * Handle customer service emails and messages (eBay, website, social media). * Track consignments, payments, and outstanding balances. * Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets. * Maintains employee handbook, with all policies and protocols. * Improve company brand recognition, website traffic and marketing via social media and other outlets. * Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation). * Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses. * Willingness to travel occasionally for shows or buying trips. * Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows). Compensation: $20-$25/hour Company DescriptionWe are an online retailer with accounts on eBay, and our own web store. We are constantly looking to grow even further and would like you to be a part of it. We are looking for an individual to assist in upscaling our management staff and assist in maintaining our company's organizational growth.We are an online retailer with accounts on eBay, and our own web store. We are constantly looking to grow even further and would like you to be a part of it. We are looking for an individual to assist in upscaling our management staff and assist in maintaining our company's organizational growth.

Job Description Our company is currently seeking an Assistant Bookkeeper / Office Admin. to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: • Obtain primary financial data for accounting records, • Compute and record numerical data, • Check the accuracy of business transactions, • Previous experience in accounting, finance, or other related fields in the construction industry., • Fundamental knowledge of GAAP, • Ability to prioritize and multitask, • Strong organizational skills, • Deadline and detail-orientedCompany DescriptionDicor Construction, Inc. is a leading Long Island based subcontractor specializing in providing Excavation/Foundation, Sitework and Demolition services. Dicor is a growing company with 20 plus years of experience in the Commercial, Industrial and Residential markets, providing quality services to clients in Long Island and the five Boroughs of New York City.Dicor Construction, Inc. is a leading Long Island based subcontractor specializing in providing Excavation/Foundation, Sitework and Demolition services. Dicor is a growing company with 20 plus years of experience in the Commercial, Industrial and Residential markets, providing quality services to clients in Long Island and the five Boroughs of New York City.

Job DescriptionJoin Our Team at Merrick Jeep! Merrick Jeep, a proud member of the VIP Automotive Group of Long Island, is renowned for its exceptional leadership and customer-focused culture. We offer a professional work environment, continuous training, and the opportunity to grow within one of Long Island's most successful automotive groups. At VIP, our purpose is to deliver exceptional value and memorable experiences for every customer. Our mission is to lead the automotive sales and service industry by empowering our team members to provide outstanding service. Enjoy a positive workplace with opportunities for career growth, advancement, and professional development. ???? Learn more about VIP Automotive Group Position: Automotive Receptionist * Employment Type: Full-Time * Schedule: Monday - Friday with weekend availability open schedule during showroom hours * Pay: $18.00 - $20.00 per hour based on experience Job Responsibilities: * Greet showroom customers, assess their needs, and determine the purpose of their visit. * Input customer demographic information into the dealership's sales control system. * Provide brochures and relevant information to customers. * Address basic inquiries and direct complex questions to appropriate team members. * Guide customers to the correct department and notify the appropriate salesperson. * Manage incoming calls as the telephone operator. * Provide clerical support when needed. * Maintain a polished, professional appearance. * Perform vehicle stocking in CDK. * Create key tags and ensure accurate key management. Qualifications: To excel in this role, candidates should confidently perform all essential duties. Strong communication, customer service, and organizational skills are necessary. Reasonable accommodations will be made for qualified individuals with disabilities. * Proven experience as a receptionist, administrative assistant, or in a similar customer-facing role. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills. * Ability to manage a multi-line phone system. * Strong organizational and time management abilities. * Attention to detail and problem-solving skills. * Ability to multitask and prioritize tasks in a fast-paced environment. * Professional appearance and demeanor. * Experience with administrative support duties such as scheduling, data entry, and filing. * Familiarity with office equipment such as printers, copiers, and scanners. Benefits We Offer: * Medical and Dental Insurance * 401(k) Retirement Plan * Employee Discounts on Vehicles, Parts, and Services * Paid Time Off * Supplemental Benefits (Short-Term & Long-Term Disability, Supplemental Life Insurance) * Employee Recognition Programs * Career Advancement Opportunities * Professional Development Assistance

Job DescriptionBenefits: • Flexible schedule About Advanced Counseling Associates Advanced Counseling Associates is a client-centered, inclusive mental health practice dedicated to supporting individuals (adults, children, and adolescents), couples, and families through one-on-one counseling. Position Summary: We are seeking a reliable and detail-oriented Administrative Assistant to act as our Front Office Coordinator to join our mental health practice. The ideal candidate will have prior experience working in a mental health or behavioral health office and be comfortable managing both administrative and client-facing responsibilities. Key responsibilities: • Manage scheduling for clinicians and clients, • Collecting copays, deductibles, and payment for missed appointments, • Maintain accurate and organized client and billing records, • Communicate professionally with clients, clinicians, and staff, • Support general office operations as needed Required Qualifications: • Previous experience in a mental health office or similar healthcare setting (required), • Strong organizational and communication skills, • Ability to multitask and maintain professionalism in a confidential environment, follow HIPAA guidelines, • Comfortable with electronic health record (EHR) systems and payment processing Schedule & Compensation: • Approximately 20-25 hours per week, • Flexible schedule available, • Hourly rate based on experience

Job Description Job Summary: Assisting supporting departments on maintaining cases and providers. Promoting awareness and understanding of the services provided by Achieve Beyond to both the general public and professionals. Responsible for onboarding and staffing ABA/RS cases for insurance and private pay based on therapist availability. Essential Duties and Responsibilities: • Assists with onboarding new providers, • Uploading documentation into EMR system for providers and cases, • Following up with doctors offices to request missing information, • Obtaining authorization for services, • Responsible for outreaching and targeting assigned areas, • Complete weekly visits to community settings/referral sources, • Establish relationships with referral sources local to our varying service locations, • Conduct regular outreach phone calls and distribute informational materials to prospective partners and families, • Represent organization through presentations, workshops, community meetings, and health fairs, • Monitor site visits and track incoming referrals to assess outreach effectiveness, • Utilize databases and applications for data entry, reporting, and tracking outreach metrics, • Identify, organize and attend community events and networking opportunities, • Meet weekly goals of outreach calls to referral sources, • Explain programs that Achieve Beyond offers to families, community personnel, referral sources and etc., • Onboarding new families to receive pediatric therapy services, • Maintaining therapist schedules, • Working closely with providers and families in various aspects to ensure quality of services and customer service excellence, • Assisting program director, as needed At Achieve Beyond: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together. Qualifications and Other Requirements: • Office experience preferred, • Bachelor's degree preferred, • Excellent verbal, written, and interpersonal communication skills, • Strong organizational, time-management, and analytical skills, • Proficient in Microsoft Office (Word, Excel, Outlook), • Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events., • Occasionally moving and/or lifting objects at work weighing up to 20 pounds such as files or copy paper., • Must be able to remain in a stationary position for prolonged periods of time up to 90% of the work day working on a computer/electronic device., • The ability to observe details at close range (within a few feet of the observer)., • The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations., • Comprehensive medical, dental, and vision coverage, and 401 with employer match, • Short- and long-term disability coverage as well as life, flex spending, and commuter benefits, • Paid time off, sick time, and holiday pay, • Various Employee Discounts on Entertainment and Equipment, • Educational reimbursement and referral bonuses, • Structured initial training., • Monthly administrative events and so much more!, • Compensation: Full-time hourly non-exempt $20-23 per hour, • Hours: Monday-Friday 9:00am-5:30pm. Occasionally change of work schedule will be 11:00AM-7:30PM. Must be willing to work overtime and weekends as needed. This position is in office. Job Description is Subject to Change.

Job Description Administrative Associate (Choice Distribution Inc., an affiliate of Kimball Midwest – W. Babylon, NY) Choice Distribution is searching for an Administrative Associate for its W. Babylon, NY location. Choice Distribution is a 30-year-old family-owned business committed to serving the Maintenance Industry by providing over 23,000 consumable MRO items in a carefully planned inventory system. We are proud to say that many of our employees have been with us for over a decade and are dedicated to grow our business. We are growing and are searching for an individual that is enthusiastic, self-motivated and hard working to be part of our team! As a valuable member of the CHOICE team, job duties will include: • Data entry, speed and accuracy is a must., • Ability to multitask utilizing organizational and prioritization skills., • Answer phones, route calls to the appropriate person & maintain positive customer relations., • Accomplish general clerical and administrative support utilizing knowledge of our office procedures and systems., • A working knowledge of Word & Excel., • Ability to work independently and with a team., • Administrative Experience (1 – 2yrs.), • Excellent organizational and time management skills, • Exceptional problem solving skills, • Excellent Customer Service, • High School Diploma Kimball Midwest is an equal opportunity employer that is committed to a program of recruitment of females, minority group members, individuals with disabilities, qualifying veterans and any other classification that is protected by federal, state, or local law. We Participate in E-Verify. Participamos en E-Verify.

Job Description Company Information: Since 1964, we have been the world’s largest supplier of fudge making equipment, ingredients, and marketing expertise. If you ever go on vacation (and we hope you do!), you’ve probably seen and maybe purchased our fudge. Since our fudge is always made fresh in each retail store (and sold under the retailer’s own name), we are the best kept secret in retail confectionary. With a strong presence in numerous countries and a vast network of retailers, including well-known establishments in the tourism sector, we are committed to delivering outstanding products and services. Our company culture fosters growth and embodies the "Hungry, Humble, Smart" philosophy. We seek individuals who are driven, self-motivated, and always eager to learn and do more. Being humble, our team members prioritize the team over self and lack excessive ego or concerns about status. Additionally, they possess strong interpersonal skills, enabling them to work effectively with others. We value a strong work ethic and a positive & vibrant work environment. Job Summary: We are looking for a detail-oriented, organized, and energetic Administrative Assistant to join our team. This role provides essential support across multiple departments, ensuring the smooth operation of daily business activities. As the backbone of our office operations, you will be responsible for managing communications, maintaining records, coordinating meetings, and supporting various administrative functions—all while contributing to our positive and people-focused culture. Responsibilities: • Greet visitors and create a welcoming environment at the front desk., • Provide scheduling support for meetings, appointments, and company events., • Prepare new hire paperwork and other documents to support the People and Culture department., • Assist with internal communications and coordination across departments., • Maintain office supply closet, manage inventory, and place weekly orders., • Manage and respond to incoming emails and physical mail., • Scheduling meetings and entering them into the Outlook Calendar., • Scheduling phone screens and interviews with hiring managers for posted jobs., • Assist in the planning and execution of employee engagement activities and company events., • High school diploma or equivalent required; associate or bachelor’s degree preferred., • Minimum 2 years of administrative or office support experience preferred., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Proficiency with Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint)., • Familiarity with office equipment and tools (e.g., printers, fax machines, laminating machine)., • Competitive Salary, • Paid Time Off Plan and Paid Holidays, • Medical, Dental & Vision Insurance, • Company Paid Long Term Disability Insurance, • Flexible Spending Accounts (FSA) for Health and/or Dependent Care Expenses, • Length of Service Awards, • Employee Assistance Program (employee benefit program that assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being)., • 401(k) Plan, • Ice Cream Fridays during fair weather months., • On-Site Gym including free fitness classes and personal training with a professional trainer., • Flu Shot Clinic held annually on-site., • Birthday & Holiday Celebrations held to foster fun and team interaction., • Employee Appreciation Events with great food, fun and team building for all team members and their families., • Charity Drives held throughout the year to give all Calico team members an opportunity to support our local community., • Sporting Event ticket raffles to NY Islanders Hockey and US Tennis Open. We have season tickets to both! Want to make your world a little sweeter? Come join the Calico Cottage, Inc. team! Job Type: Full-time/Hourly Work Location: Amityville, NY Travel: None Salary: $19.00 - $22.00/hour Calico Cottage, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Administrative Assistant – Insurance Department Location: Plainview, NY | Employment Type: Full-Time, Onsite About EW Howell Construction Group: For more than 130 years, EW Howell has provided best-in-class Construction Management and General Contracting Services across the New York Metro and Long Island region. Our diverse portfolio includes projects in Education, Healthcare, Commercial, Public Works, and Arts & Culture. Position Summary: EW Howell Construction Group is seeking a detail-oriented Administrative Assistant to support our Insurance Department. This role is responsible for data entry, tracking insurance documentation, maintaining compliance records, and assisting with various administrative functions. Qualifications: * Previous administrative or office experience required (construction or insurance background a plus) * Strong attention to detail, organization, and communication skills * Proficiency with Microsoft Office Suite * Ability to work onsite full-time in Plainview, NY Join a company where employees are valued, collaboration is key, and career growth is encouraged.

Job DescriptionDescription: Position Overview The Academy Charter School Bilingual Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Bilingual Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Bilingual Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Bilingual Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Requirements: Responsibilities & Duties: Front Desk Support • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.), • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.), • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.), • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area, • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.), • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.), • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines., • Manage the collection of all funds for school trips and all student activities., • Manage the disbursement and the reconciliation of petty cash., • Responsible for the collection of funds for all staff meals., • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed., • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required., • Assist other personnel for the purpose of supporting them in the completion of their work activities The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law. Requirements Work experience & Skills • Minimum of 2 or 3 year office experience, • Bilingual (English/Spanish), • Experience working in schools and/or urban communities preferred, • Strong written, grammatical, presentation, and verbal communication skills, • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)., • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators