Events Coordinator / Communications Assistant
hace 1 día
Baton Rouge
Job Description The Carpenter Health Network is seeking an organized, creative, and detail-oriented Event Coordinator / Communications Assistant to join our team! This individual will play an important role in planning and executing company events while providing hands-on support with marketing and communications initiatives. Key Responsibilities Event Planning & Coordination (55–65%) • Plan, coordinate, and execute internal events and network sponsorships, • Develop event timelines, budgets, checklists, and run-of-show documents, • Select and manage venues, vendors, caterers, and rental companies, • Manage registration, RSVPs, and attendee communication, • Coordinate speakers, guests, sponsors, and volunteers, • Oversee setup, on-site operations, and teardown, • Evaluate events through debriefs, attendance tracking, and feedback Communications Support (35–45%) • Assist the communications department with projects as needed, including graphic design, social media, video recording & editing, website editing, blog posts, etc., • Proofread and format materials for accuracy and brand consistency, • Photograph events and organize images in the asset library, • Manage distribution lists and event-related databases, • Maintain department calendars, files, and branded supplies, • Provide general administrative support to the department as neededRequired Qualifications, • Bachelor’s degree in communications, marketing, or a related field, or equivalent experience, • 2-4 years of experience in event planning, communications, or a related role, • Strong organizational and time-management skills, with the ability to manage several projects at once, • Excellent written and verbal communication skills, • Comfort working with budgets and vendors, • Proficiency with Microsoft Office or Google Workspace, • Ability to work some evenings and weekends for events, • Ability to lift up to 25-30 pounds and be on your feet for extended periods during events Preferred Qualifications • Experience in event planning/coordinating, • Experience in public relations/communications, • Familiarity with social media scheduling and various platforms (Facebook, LinkedIn, X, etc.), • Basic photography skills, • Graphic design experience (Adobe Suite, Canva, etc.), • Experience in healthcare and corporate settings is a plus Full-Time Benefits: • Employee Stock Ownership Plan (ESOP) – company-paid ownership benefit, • Competitive pay with increased earning potential, • Health, dental, vision & life insurance, • Short-term & long-term disability coverage, • 401(k) retirement plan, • Generous paid time off (PTO), • Cell phone allowance, • Mileage reimbursement (adjusted for fuel price changes), • Career advancement opportunities All inquiries will remain confidential. Join a team where creativity, organization, and meaningful connections make a difference!