Recruiting Coordinator
hace 3 días
Charlotte
Job Description Work Location: Hybrid remote in Charlotte, NC 28262 About the Role We're looking for an organized, detail-driven Recruiting Coordinator to support our resource management department. This role owns the full onboarding process, job postings and advertising budgets, and timesheet processing — acting as the go-to subject matter expert across all of it. You'll be the driving force behind a smooth, professional experience for hiring managers, candidates, and new hires alike, while constantly looking for ways to make the process better. What You'll Do Talent Acquisition & Onboarding • Support the recruiting team in finding, hiring, retaining, and offboarding talent across diverse roles, • Own the entire onboarding process — creating offer letters, preparing paperwork, scheduling drug screens and background checks, and coordinating required training, • Create and distribute LMS trainings to contingent employees, ensuring completion before their contract start date, • Identify and implement process improvements to enhance the candidate experience and operational efficiency, • Maintain clear, proactive communication with candidates, using sound judgment to resolve onboarding-related questions and challenges Contractor & Timesheet Management • Maintain an up-to-date roster of contractors and contingent staff, including confidential data such as customer name, project ID, bill rate, pay rate, weekly hours, revenue, and gross profit, • Submit contractor and contingent staff hours to clients weekly, partnering with account management, recruiters, and clients to resolve discrepancies and secure timely approvals for invoicing Recruitment Marketing & Vendor Management • Post jobs across talent marketplaces, job boards, and professional networks, managing the associated budget and recommending cost-saving opportunities, • Leverage social media and digital advertising to maximize visibility and attract qualified candidates, • Write concise, engaging job descriptions that attract top talent, • Manage vendor relationships — job boards, certification providers, background screening companies — including contract negotiation and ensuring services align with business needs and budget Reporting, Systems & Process Ownership • Collect, analyze, and report recruiting metrics daily, weekly, and monthly, using insights to inform strategic decisions, • Use NetSuite, Ceipal ATS, and Microsoft Office (including Teams) to manage candidate recruiting, onboarding, and contractor activities, • Take full ownership of the employee referral program — developing strategies, driving participation, and managing all related logistics, • Lead initiatives to improve the ATS, streamline processes, and enhance the candidate experience, • Manage a broad range of administrative tasks with autonomy, supporting the Sr. Manager of Recruiting and the wider team as needed What You Bring • Associate's degree in Business or a related field, or equivalent experience, • 2+ years of experience in a fast-paced, high-volume environment handling confidential information, • 2+ years of office administration experience, • Advanced knowledge of Microsoft Office, especially Outlook, Excel, and Teams, • Working knowledge of recruiting processes, applicant tracking systems, and HR compliance, • Familiarity with job boards, talent marketplaces, and social media (Indeed, LinkedIn, Dice, Instagram, etc.) Preferred Skills & Experience • Prior experience with NetSuite, • 2+ years of administrative experience at a staffing firm, • Advanced expertise with job boards, talent marketplaces, and social media recruiting, • Strong knowledge of recruiting processes, ATS platforms, and HR compliance, • Natural curiosity and ability to quickly learn new technology and digital tools, • Ability to work independently with minimal supervision, • Excellent interpersonal and communication skills, • Strong time management and organizational skills, with the ability to consistently meet deadlines, • A problem-solving mindset, with the initiative to identify and implement improvements Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This role operates in a professional office environment and routinely uses standard office equipment (computer, phone, printer/scanner). Employees are regularly required to talk and hear, both in person and by phone/headset, and frequently required to sit, stand, walk, and use hands for typing and other tasks. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Retirement plan, • Vision insurance \nCompany Description About KCI: KCI offers Legacy Network Care and Support, Professional Network Optimization, Transformation and Deployment Services; and Technical Staffing Resources for Telecommunications Service Providers and OEMs. About KCI:\r\nKCI offers Legacy Network Care and Support, Professional Network Optimization, Transformation and Deployment Services; and Technical Staffing Resources for Telecommunications Service Providers and OEMs.