Executive Assistant
14 days ago
Denver
Job DescriptionPOSITION SUMMARY: This multifaceted role combines responsibilities of an Executive Assistant, Office Manager, and Marketing Lead, requiring exceptional organizational skills, creative vision, and a passion for delivering outstanding experiences for employees, clients, and stakeholders. The EA will work closely with the CEO and leadership team to ensure seamless operations, a welcoming office environment, and a cohesive brand strategy that reflects BYLD’s innovative approach to construction technology. This is an in-office position. PRIMARY JOB RESPONSIBILTIES: This professional act as a strategic extension of executive leadership, managing day-to-day operations and ensuring seamless execution of priorities, oversee office hospitality, as well as shape and elevate the company’s brand presence. JOB DUTIES: • Executive Throughput & Prioritization, • Information Governance, • Operational Reliability, • Internal Communication Cadence, • Workplace Brand Identity & Operations, • Hospitality & Cultural Engagement, • Facility Maintenance & Vendor Management, • Multi-Channel Content Strategy & Execution, • Brand Identity & Creative Collaboration, • Merchandise Lifecycle & Vendor Management JOB RESPONSIBILITIES: Executive Assistant Duties: • Schedule and coordinate meetings, appointments, and conference calls across multiple time zones and stakeholders, ensuring optimal time management and preparation., • Manage CEO calendar and email communications, including scheduling, invites, confirmations, and inbox prioritization, drafting responses, flagging critical items, and ensuring all engagements are accurate, timely, and actioned appropriately., • Arrange domestic and international travel plans across Leadership, including flights, lodging, car rentals, and itineraries, with attention to cost efficiency and comfort, handling last-minute changes quickly and efficiently., • Handle occasional personal tasks, appointments, reservations, and errands for the CEO as needed, maintaining discretion and professionalism., • Prepare and organize documents, presentations, food & beverage, and reports for executive/Leadership meetings and stakeholder engagements., • Support data entry and CRM updates., • Coordinate and facilitate notary services as needed, including preparing documents, ensuring proper execution, and liaising with internal teams or external providers., • Lead and execute special projects as needed, often cross-functional in scope., • Assist with expense tracking and receipt management for multiple team members., • Coordinate Quarterly BYLD Board and BYLD Team meeting logistics including scheduling, calendar holds, location/virtual setup, and attendee communication., • Maintain organized records of Board documents, minutes, and historical materials for easy access and reference., • Capture clear Weekly / Monthly Leadership meeting notes and action items and track follow-ups to ensure completion., • Support internal communication cadence by coordinating updates, reminders, and key announcements across the team., • Represent executives in select meetings, capture key insights, and provide clear, actionable summaries.Office Management Duties:, • Oversee daily office operations, ensuring a clean, organized, and professional workspace that reflects BYLD’s brand identity., • Manage office scheduling, including coordinating events and visitor logistics., • Maintain office aesthetics, including plant care, furnishings, artwork, decor, music, and scent to create an inviting and innovative environment., • Ensure exceptional customer and employee hospitality by curating music, snacks, coffee, drinks, occasional flowers, and holiday décor, to enhance the office experience and team culture and team building., • Oversee cleaning schedules and coordinate with vendors to maintain a pristine office and warehouse spaces., • Develop and execute eBlast campaigns to engage clients, partners, and stakeholders, ensuring consistent messaging and high open rates., • Collaborate with third-party graphic designers to produce visually compelling marketing materials, ensuring alignment with BYLD’s brand standards., • Manage and schedule regular LinkedIn posts to enhance brand visibility, showcase thought leadership and highlight company achievements., • Coordinate photo and video shoots for construction projects across the country, capturing high-quality content for marketing and promotional use., • Oversee website updates, ensuring content is current, and user-friendly., • Monitor and analyze marketing campaign performance, providing reports and recommendations to optimize reach and impact., • Prepare materials, presentations, and briefing documents for internal and external meetings., • Coordinate the design, production, and ordering of branded materials (apparel, signage, marketing collateral) in alignment with brand standards., • Manage branding vendor communication, quotes, timelines, and order tracking to ensure accurate and timely delivery., • Maintain inventory of branded items and proactively reorder as needed to support team, events, and client needs.ESSENTIAL DUTIES:, • Systems Architecture & Process Documentation, • Agile Deadline & Priority Management, • Strategic Resource & Workload Optimization, • Human Capital Analytics & Lifecycle Metrics, • Cross-Functional Leadership Collaboration, • Autonomous Decision-Making & Accountability, • Critical Self-Review & Analytical Problem-Solving, • Bachelor’s degree in Marketing, Business Administration, Communications, or a related field., • 5+ years of experience in executive assistance, office management, or marketing, preferably in a technology or construction-related industry., • Exceptional organizational and multitasking skills, with the ability to prioritize and manage competing demands., • Strong creative vision and experience managing brand identity, marketing campaigns, and visual content creation., • Proficiency in tools like Microsoft Office, email marketing platforms (e.g., Mailchimp), and social media management tools., • Experience coordinating travel, events, and office logistics with a focus on hospitality and professionalism., • Excellent communication skills, both written and verbal, with a knack for crafting compelling brand narratives., • Ability to work independently and collaboratively in a fast-paced, innovative environment., • Executive Scheduling & Time Architecture (Outlook and Gmail), • High-Stakes Communication & Meeting Intelligence (Teams and Attio), • Logistics, Travel & Expense Reporting platforms (Expensify, Concur, Ramp) preferred, • Omnichannel Marketing & Brand Governance (Moo, Vistaprint, Canva, Mailchimp, Inspire, DTLA Print, Yeti, GME Supply, etc.), • Annual Salary (commensurate with experience): $70,000 - $90,000, • Competitive Benefits package: Medical, Dental, and Vision insurance coverages, • 401(k) retirement savings program, • PTO program for optimal work-life balance ABOUT BYLD: BYLD is a construction technology company that provides software and hardware solutions for the design and construction industry. BYLD’s goal is to provide a more efficient and cost-effective framing solution for cold-formed, steel multi-unit structures. BYLD operates in a dynamic environment and strives to support a culture that is collaborative, innovative, and creative. BYLD also offers a flexible work environment. Powered by JazzHR GVWarWZ1pY
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