Office Coordinator
hace 4 días
Charlotte
Premier Lending is hiring!! • Job Title: Office Coordinator / Administrator, • Department: Operations / Administration, • Company: Premier Lending Inc. (PLI), • Location: Charlotte, North Carolina, USA, • Work Modality: On-Site (100% From Office), • Working Hours: Monday to Friday 8:30 AM – 5:30 PM, • Must be a US Citizen or holder of a valid work permit ABOUT PREMIER LENDING At Premier Lending, Inc., we believe great companies are built by great people. As a mission-driven mortgage lender, we are committed to making a meaningful impact on the lives of our clients and the communities we serve. Our operational teams -from accounting and processing to closing and compliance- play a critical role in delivering exceptional service and maintaining operational excellence. We foster a collaborative culture where teamwork, accountability, and continuous improvement drive success. At Premier Lending, you will find a supportive environment focused on professional growth, learning, and long-term career development. Join us and become part of a purpose-driven organization helping families achieve the dream of homeownership. POSITION SUMMARY Premier Lending Inc. (PLI) is seeking a highly organized, proactive, and dependable Office Coordinator / Administrator to support daily office operations, administrative functions, and cross-department coordination activities. This role is ideal for someone who thrives in a hands-on environment, enjoys multitasking, and can independently manage office logistics, document handling, and operational support while maintaining professionalism, confidentiality, and attention to detail. The Office Coordinator will play a key role in ensuring smooth day-to-day office functionality while supporting departments including HR, Recruiting, Operations, Accounting, IT, and Leadership. KEY RESPONSIBILITIES 1. Office Operations & Administrative Support • Maintain smooth daily office operations and office coverage during business hours, • Manage administrative workflows including document handling, mail coordination, office organization, and workplace readiness, • Support leadership with scheduling coordination, status tracking, follow-ups, travel booking, and operational organization, • Monitor pending items, unanswered emails, and task completion updates that do not require executive decision-making, • Assist with password administration and secure credential handling, • Coordinate administrative errands and operational tasks, • Anticipate operational and executive needs proactively while maintaining professionalism, discretion, and confidentiality, • Ensure proper communication flow by directing inquiries through appropriate management channels before escalating to executive leadership 2. Document Coordination & Compliance Support • Coordinate document preparation, wet signatures, notarizations, e-signature workflows, and execution tracking, • Support administrative processing for compliance-sensitive documentation, lien releases, housing assignments, and operational records, • Maintain organized digital and physical filing systems for confidential records and signed documentation, • Coordinate with internal teams, authorized signers, notary providers, and shipping vendors to ensure timely completion of documentation 3. Project & Cross-Department Coordination • Track project timelines, deadlines, deliverables, and administrative follow-ups across departments, • Coordinate resources and communication between Operations, HR, Accounting, Recruiting, IT, and Leadership teams, • Support special projects, research tasks, and operational process improvements from initiation through completion, • Help ensure projects and deliverables align with company priorities and leadership expectations 4. IT, Recruitment & Employee Support • Coordinating office visits for candidates, employees, and external stakeholders, • Preparing conference rooms and meeting spaces, • Assisting with logistics for recruiting, onboarding sessions, and employee visits, • Coordinating workspace setup, Wi-Fi access, and office readiness for visitors and new hires 5. Leadership & Operational Coordination • serve as a liaison between leadership, internal teams, and external partners, • Assist with meeting coordination, scheduling conflicts, and priority management, • Support operational errands, local travel coordination, and office-related tasks as needed, • Identify and resolve administrative or operational issues proactively before escalation QUALIFICATIONS • Strong Administrative Assistance and Office Equipment management skills, • Bachelor's degree in Business Administration or related field is preferred, • 2-4 years of experience in office administration, coordination, HR support, or operations support, • Notary Public certification preferred or willingness to obtain/maintain notary authorization, • Strong organizational and multitasking abilities, • Excellent communication and interpersonal skills, • Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams), • Ability to handle confidential information with professionalism and discretion, • Comfortable working in a fast-paced and evolving environment, • Strong attention to detail and follow-through, • Valid Driving License PREFERRED QUALIFICATIONS • Experience supporting operational or corporate office environments, • Experience coordinating logistics, scheduling, or administrative workflows, • Exposure to the mortgage, banking, or financial services industry is considered an asset, • Familiarity with Encompass and Monday.com software/platforms, • Flexibility to work weekends and/or evenings occasionally WHAT WE’RE LOOKING FOR We are looking for someone who is: • Highly dependable and responsive, • Organized and execution-focused, • Comfortable taking ownership of tasks independently, • Proactive in problem-solving and follow-up, • Able to create structure and maintain operational consistency WORK ENVIRONMENT • Fully on-site role based in Charlotte, North Carolina, • Collaborative, fast-paced, and hands-on environment, • Opportunity to grow and learn! Submit your application now via LinkedIn!