Office Manager
hace 3 días
Redford
Job DescriptionThe Office Manager provides high level support for the CEO and assigned staff. The Office Manager manages complex records and data, coordinates a variety of activities at all levels of the organization, and is responsible for assigned projects that support the CEO. The Office Manager will maintain a high level of confidentiality, be engaging and professional, and be organized and pay high attention to detail. DUTIES & ESSENTIAL JOB FUNCTIONSAdministrative • Complete meeting minutes for CEO, as needed, • Schedule in person and virtual meetings as needed for CEO, • Assist with special projects and activities as needed, • Set up and organize leadership meetings, as assigned by CEO, • Assist with travel arrangements for CEO and any other staff member, as assigned by CEOEmployee Experience, • Coordinate with Director of HR and CEO on managing MCHS Swag items, • Collaborate, plan, and facilitate special events for departments and agency-wide, including coordinating staff gifts at holidays and throughout the year, • Chair Spirit Committee and support other committees, as assigned by CEO, • Maintain GroupMe text system, • Oversee MCHS Digital Information Boards, • conference room schedules in administration building, • maintains relationship with vendors as assigned, • Ordering food/refreshments for meetings, • Refreshment and snack inventory for conference rooms, • Maintain cleanliness of administration public spaces, including kitchen, conference room, welcoming space, lobby, etc.Operations, • Assist with obtaining vendor quotes/meetings, • Maintain office locations, • Manage central purchasing systemDevelopment, • Support the team with volunteer engagement, special events, and donation drop off support as needed, • Support CEO in social media posts, as neededBASIC COMPETENCIESEducation and Experience, • Bachelor’s degree from an accredited college or university and/or at least five (5) years of experience in a social services agency., • Hospitality and customer service experience a plus, • Social media experience a plus, • Must meet the State’s Moral Character standard.Knowledge Requirements:, • Computer and software applications (Windows, MS Office, internet applications, etc.)., • Tactical planning.Skills and Abilities Needed:, • Action oriented., • Effectively communicate verbally and in writing with agency staff and volunteers and government officials., • Demonstrate integrity., • Manage time and multiple priorities; meet deadlines., • Establish and maintain effective working relationships with employees, other agencies and the public., • Handle sensitive and confidential situations and documentation., • Be collaborative and flexible, with a strong service mentality., • Attend agency required training as necessary and occasional travel offsite for meetings and seminars., • Possess a high degree of personal accountability, responsibility, and independent decision-making abilities with the skills to plan, organize, develop, implement and interpret programs, goals, objectives, policies and procedures of the organization., • Demonstrate commitment to the social sector with a passion for MCHS’s mission and vision., • Work flexible hours, when needed, which may include some evenings and weekends. Powered by JazzHR piXZyDBG9E