Finance & Operations Director
20 days ago
Oakland
Job DescriptionDescription: MISSSEY, works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once they’ve exited, we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization, we value healing, youth voice, integrity, and relationships. Our service model is focused on healing through trauma-informed, survivor-centered, and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader, encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive. Department: Administration / Operations Reports to: Executive Director Supervises: Human Resources Generalist, Bookkeeper/Finance Staff, Administrative/Operations Staff Status: Full-Time, Exempt Classification: In-Person; occasional evenings/weekends with advance notice Compensation: $120,000–$135,000 annually Position Summary MISSSEY seeks an experienced Finance & Operations Director to provide enterprise-level leadership over the organization’s financial management, human resources systems, and operational infrastructure. Reporting directly to the Executive Director and serving as a core member of the senior leadership team, this role exercises independent judgment, policy interpretation, and decision-making authority to ensure organizational sustainability, regulatory compliance, and operational excellence. This position is comparable in scope to a senior public-sector management classification, overseeing complex systems, supervising professional staff, and serving as the primary advisor to executive leadership on finance, people systems, and organizational risk. The Finance & Operations Director leads through both strategy and execution, ensuring that systems operated by internal staff and external partners meet high standards of accuracy, accountability, and continuous improvement. The role partners closely with the Executive Director, Programs Director, Board Treasurer, funders, and government agencies to align infrastructure with MISSSEY’s mission and long-term growth. Core Responsibilities1. Financial Management & Fiscal Oversight (40%) • Serve as the organization’s chief internal authority on financial systems, internal controls, and fiscal compliance., • Oversee the maintenance of official records and documentation, ensuring compliance with federal, state, and local regulations., • Oversee day-to-day financial operations performed by staff and external accounting partners, including accounts payable/receivable, payroll, and general ledger functions., • Ensure that all financial transactions, including federal grant funding, restricted and unrestricted donations, and operating revenue are properly tracked and recorded by members of the finance team., • Plan, coordinate, and manage the annual financial audit, federal Single Audit, and Form 990 preparation processes in partnership with external auditors and tax professionals, including preparation and review of reconciliations, financial schedules, supporting documentation, process narratives, and responses to auditor inquiries and ad hoc requests., • Supervise all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles (GAAP), regulatory requirements, and audit requirements., • Collaborate with the Executive Director in the development of grant application budgets, organizational operating budgets, and financial reports for funders and the MISSSEY Board of Directors., • Ensure timely, accurate monthly, quarterly, and year-end financial reporting., • Lead the development, monitoring, and refinement of organizational budgets in partnership with executive leadership., • Prepare and present financial analyses, forecasts, and risk assessments to the Executive Director and Board of Directors., • Monitor cash flow, reserves, and funding pipelines; proactively identify risks and recommend mitigation strategies., • Oversee contract and vendor financial management., • Lead audit preparation, fiscal monitoring visits, and funder financial reporting., • Ensure compliance with federal, state, county, city, and funder fiscal requirements., • Partner with the Programs Director to ensure alignment between program operations, budgets, and reporting obligations., • Exercise independent judgment and discretion on matters of financial policy, compliance interpretation, and operational controls.2. Human Resources Oversight & People Systems (25%), • Provide senior oversight and quality assurance for HR functions carried out by the Human Resources Generalist., • Ensure HR policies, procedures, and practices remain current, legally compliant, and consistently implemented., • Advise executive leadership and managers on performance management, employee relations, and corrective action processes., • Monitor compliance with employment law and coordinate with legal counsel as needed., • Support the development of equitable, trauma-informed, and values-aligned workplace systems., • Serve as a strategic advisor on people systems, workforce planning, and organizational culture.3. Operations, Infrastructure & Risk Management (20%), • Provide executive oversight of administrative and operations staff responsible for facilities, IT coordination, invoicing, and internal systems., • Establish and maintain strong internal workflows, documentation standards, and cross-department coordination., • Oversee facilities, leases, insurance coverage, and organizational risk management practices., • Maintain emergency preparedness plans and safety protocols., • Lead technology and data management strategy in coordination with consultants as needed., • Drive continuous improvement of operational systems to support organizational growth and program expansion.4. Organizational Leadership & External Relations (15%), • Serve as a senior member of MISSSEY’s leadership team, contributing to organizational strategy and long-range planning., • Partner with the Executive Director on infrastructure planning, budgeting strategy, and organizational sustainability., • Act as MISSSEY’s primary operational representative with City, County, State, and Federal agencies., • Represent the organization in external meetings related to finance, operations, and compliance., • Collaborate closely with the Programs Director to ensure program delivery systems meet contractual and regulatory standards., • Model MISSSEY’s values internally and externally., • Stay updated on nonprofit regulations and governance standardsRequired Qualifications, • Bachelor’s degree required; Master’s degree in nonprofit management, business, finance, or related field preferred., • Minimum of five (5) years of progressive experience in nonprofit finance, operations, and/or administration., • Experience creating and strengthening organizational systems and internal controls., • Experience and familiarity with work environments that serve Black girls, gender-expansive youth, and youth of color impacted by violence, exploitation, and homelessness.Skills & Competencies, • Advanced financial and analytical acumen, • Ability to interpret and apply policy with discretion, • Strong executive communication and advisory skills, • Proven experience managing complex systems and cross-functional teams, • High degree of professional judgment, confidentiality, and accountability, • Comfort operating with autonomy in a fast-paced, mission-driven environmentTechnology Skills, • Proficiency with Sage Intaact or comparable accounting software., • Google Workspace, Microsoft Office Suite, Dropbox or similar platforms., • Excellent verbal, written and interpersonal communication skills, • Sensitivity, confidentiality and responsiveness to needs of staff and constituents, • High level of organization, ability to multi-task and strong project management skills, • Proven ability to take ownership of the work and see projects through within designated deadlines (i.e., solid time management skills are a must), • Ability to take initiative, work independently and collaboratively as needed, • Ability to establish and maintain relationships with staff, consultants, board members, volunteers, community, donors, funders and governmental constituencies, • Ability to work in a youth friendly, collaborative environment., • Ability to give and receive direct and honest feedback. Strong problem resolution, mediation and negotiation skills. The physical demands described below are representative of those required to successfully perform the essential functions of the position, with or without reasonable accommodation. • Occasional lifting of up to 50 lbs, • Requires computer use each day, including typing for many hours per day, • Requires ability to use a keyboard, monitor, cell phone, and calculator, • Requires the ability to communicate verbally, both in person and on the telephone, • Occasional outdoor activities, • Current driver's license, reliable vehicle, proof of liability insurance coverage, and a clean driving record required, • A criminal background check including fingerprint clearance Classification: Full-time, Exempt, In Person, Occasional evenings and weekends, based on organizational needs, with advance notice whenever possible Compensation: $120,000-135,000 annually Benefits: • Employer pays 100% of Medical/Dental/Optometry, • LTD & Disability Term Life Insurance, • Voluntary Life Term Insurance, • Coverage of work-related travel, mileage, and parking, • PTO (paid time off), • EAP (employee assistance program), • Family and pet bereavement, • Employee retirement and employee match (SIMPLE IRA), • Generous Holiday Calendar Including: To apply for this position, please visit our website Job Opportunities - MISSSEY and apply through the Job Announcement link. Due to the volume of candidates, we will be unable to contact each candidate individually. If you are being considered for the position, you will be contacted. We are unable to accept phone calls or walk-ins. MISSSEY is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, veteran status, or any other status protected by law Requirements:
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