Administrative assistant jobs in Elmhurst, New York - Page 2Create job alerts

Melrose, NY, United States Department/Unit: Neurosciences & Epilepsy Monitoring Unit (EMU) - D5N Work Shift: Day (United States of America) Salary Range: $86,650.99 - $134,309.04 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. Salary Range: $38.54 - $63.60 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Melrose, NY, United States Department/Unit: Labor & Delivery - D6E Work Shift: Day (United States of America) Salary Range: $86,650.99 - $134,309.04 The Assistant Nurse Manager performs coordination, planning, administrative management, financial and operational duties in collaboration with the Administrative Nursing Supervisor, Nurse Manager and Assistant Vice President of Specialty Nursing Division. The Assistant Nurse Manager mentors professional caregivers in the delivery of patient care and facilitates patient access,communication, and transitions throughout the acute care stay. The Assistant Nurse Manager is visible and provides leadership for direct patient care provided by specialty nursing unit staff on the assigned primary shift of work. S/he assures that competent, compassionate patient care is uniformly provided to customers including referring facilities, hospital staff and patients in the inpatient, ambulatory, and community settings. The Assistant Nurse Manager supports the development, implementation, and evaluation of policies, programs and services consistent with the hospital’s mission and departmental/unit vision and philosophy. Theye provides direction and support to unit-based staff and collaborates with other service and department leaders toward attainment of short- and long-term goals and objectives. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as outlined in the attached annual competency assessment. Where feasible, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job’s essential functions. EDUCATION: A Baccalaureate in nursing degree is required, a Master’s of Nursing Preferred. Must hold current New York State Registered Nurse registration or eligible for licensure in New York State. EXPERIENCE: Management experience preferred. COMMUNICATION SKILLS: Able to communicate effectively at all levels within the organization and with external customers and agencies. Creates a collegial and collaborative environment among all members of the healthcare team. Articulates clear expectations with staff and members of the patient care team. PROFESSIONAL SKILLS: Demonstrates responsibility and accountability for decisions. Utilizes problem-solving and decision making skills. Coaches and mentors staff. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job Description The mission of Jazz at Lincoln Center, Inc. (“JALC”) is to entertain, enrich and expand a global community for jazz through performance, education, and advocacy. From college students to young stars, from working professionals to celebrated masters, we present quality jazz for an ever-increasing audience in an unprecedented range of activities and a variety of venues. We are dedicated to lifting audiences and bringing people together with substance and with integrity. JALC has created a dynamic platform where our key constituents – jazz artists (beginner to grizzled veteran), fans (casual listeners to advanced scholars), educators (local band leaders to leading artist-educators) and advocates (local community advocates to important national promoters) – can meet, engage, learn, and work towards common objectives. The Assistant Director, Events is responsible for leading and managing a portfolio of events in Frederick P. Rose Hall, Dizzy’s Club, private residences, and other venues in support of the Jazz at Lincoln Center Development team. Management includes internal and external communications, drafting and sending invitations, tracking RSVPs, and updating donor records. They are responsible for planning and executing cultivation events in close coordination with multiple stakeholders across the organization. The Assistant Director also works closely with and supports the Director of Events on the annual Gala and other major cultivation events. They interact directly with Jazz at Lincoln Center senior leadership, members of the Board of Directors, and other important donors. Responsibilities • Partner and collaborate with the Director of Events and other Development team members to plan and successfully execute 30+ events annually, managing a portfolio of events and overseeing the Events Manager’s portfolio as well., • Strategize on different fundraising approaches for the Gala to successfully hit the $3M fundraising goal and support the Director of Events on all planning and execution., • Build the primary event calendar each season for all Development-related events and work with the Events Manager to maintain and update all ancillary timelines., • Manage internal communications and tracking for collateral, RSVPs, catering, and production needs with colleagues across the institution including Concerts & Touring, Brand, Sales & Marketing, Frederick P. Rose Hall, Dizzy’s Club, and Great Performances, JALC’s in-house caterer., • Compile and manage invitation lists and record attendance in Tessitura., • Track expenses and manage event budgets., • Ensure consistent high-quality service and execution standards when working with clients and staff., • Coordinate special projects for the Leadership team as assigned., • Oversee Events administrative folders, work with the events team to build Event SOPs, and propose new systems to streamline the event planning process., • Evening and weekend work required; domestic travel as needed. Qualifications Required • Minimum five years of experience in events management, logistics, and/or project management., • Proven track record in the planning and execution of a major fundraising event with at least 600 guests., • Demonstrated success in raising a minimum of $2 million through a single major fundraising event., • Extremely detail-oriented with deep appreciation for the customer experience., • Superior written, oral, and interpersonal communication skills., • Excellent organizational skills and ability to manage multiple projects with frequent and specific deadlines., • Solid problem-solving skills and sound judgment; ability to pivot at a moment’s notice., • Ability to work under pressure with diplomacy, discretion, and tact., • Consistently maintains a calm and focused demeanor in high-stakes environments., • Expertise in list management, including segmentation, tracking, and accuracy., • Must be willing to work a flexible schedule as determined by event needs. Preferred • Bachelor’s degree or an equivalent education certification., • Experience planning nonprofit membership events, particularly in the arts and culture sector., • Advanced knowledge of Microsoft Word and Excel; proficiency with e-mail marketing programs such as Wordfly., • Experience with managing and tracking seating for large-scale dinners and theaters., • Experience with a CRM system; knowledge of Tessitura is ideal., • Ability to take initiative and work independently., • A sense of humor is a plus. If you have a portfolio showcasing your event work, please share a link or attachment in the additional attachments section. If you do not have a formal portfolio, you may instead upload or link to a few examples such as photos, event programs, or other materials that represent events you have managed or contributed to. These samples are not a formal requirement and will not be used as the sole basis for evaluation. They simply help us get a fuller sense of your style, scope of work, and experience. Benefits We offer a comprehensive benefits package including: generous PTO; medical, dental & vision; a defined contribution plan and deferred compensation plans. Work Location Expectations At Jazz at Lincoln Center, we believe the best work happens in person, through collaboration, spontaneous conversation, and the kind of connection that reflects the spirit of jazz itself. While we do not offer formal hybrid arrangements, we approach real life with understanding: when things come up, we are flexible. That said, staff are expected to be on site whenever their role or schedule requires it, whether that is standard hours, evenings, or weekends, so that we can do our best work together. Equal Opportunity Employer Jazz at Lincoln Center is an equal opportunity employer that affords equal opportunities to all applicants, employees, contractors, and other covered persons, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Jazz at Lincoln Center is committed to creating an inclusive, open, and respectful culture that reflects and embraces diversity.

Job DescriptionSalary: $135,000 - $150,000 Lead Clinical Nurse Elevate Patient Care & Leadership Are you a compassionate and experienced nurse ready to take the next step in your career? Join our team as a Lead Clinical Nurse and make a meaningful impact on the lives of patients while leading a dedicated healthcare team. This is your opportunity to step into a leadership role, drive excellence in patient care, and support a dynamic clinical environment. Why You Should Apply • Leadership Opportunity Work closely with the Nurse Manager to oversee and support a skilled multidisciplinary team., • Impactful Work Help shape and improve the quality of nursing care, ensuring the best outcomes for patients., • Professional Growth Engage in policy updates, staff training, and quality assurance initiatives., • Provide supervisory support to the Nurse Manager for clinical nursing, medical assistant, nutrition, child life, unit coordinator, and PACU staff., • Assist with scheduling and patient assignments to ensure smooth workflow., • Develop, update, and implement policies and procedures to maintain high clinical standards., • Train, mentor, and orient new staff to ensure seamless integration into the team., • Conduct patient assessments, measure vital signs, place IVs, and ensure accurate medical record documentation., • Educate patients and caregivers by answering questions clearly and appropriately, referring to physicians when necessary., • Oversee and coordinate with Research Coordinators and Nurses to ensure patient enrollment and compliance with clinical trials., • Participate in Quality Improvement projects focused on enhancing patient care and operational efficiency., • Maintain compliance with HIPAA regulations and all healthcare privacy policies., • Leadership Experience: Prior managerial experience preferred, particularly in Radiation Oncology., • Education & Licensing:, • Graduation from an accredited School of Nursing (required)., • Bachelors Degree in Nursing (required)., • Valid NY Registered Nurse License (required)., • Certifications:, • BLS (required), • PALS & ACLS (preferred), • Certification in Oncology or Specialty Practice Area (preferred), • Technical & Organizational Skills:, • Proficiency in Microsoft Office and data management tools., • Experience with electronic medical record systems (Oncology Information System, ARIA experience preferred)., • Ability to multi-task, manage multiple priorities, and adapt to a fast-paced environment., • Interpersonal Skills:, • High integrity and ability to maintain confidential patient information., • Strong communication skills with the ability to interact with patients, caregivers, and healthcare teams. If youre looking for a rewarding leadership role where you can make a tangible impact in patient care, we want to hear from you! Apply today to become a Lead Clinical Nurse and help us set the standard for compassionate, high-quality healthcare.

Job Description TITLE: Care Management Coordinator SAGE is the world’s largest and oldest organization dedicated to improving the lives of lesbian, gay, bisexual and transgender (LGBTQ+) older adults. Founded in 1978 and headquartered in New York City, SAGE is a national organization that offers supportive services and consumer resources for LGBTQ+ older adults and their caregivers, advocates for public policy changes that address the needs of LGBTQ+ older people, and provides cultural competency training for aging providers and LGBTQ+ organizations, largely through its National Resource Center on LGBTQ+ Aging and its growing social enterprise SAGECare. Summary: The Care Management Coordinator provides essential administrative and clinical support within the Care Management department, with responsibilities split between program operations support and direct service delivery to participants. Responsibilities: Administrative Support • Provide administrative support to the Care Management department, including the Director and Assistant Directors. · Enter units of services rendered into care management systems, quality-check the information provided by other department staff, and generate monthly and quarterly reports. · Assist in client assignments to members of the Care Management team. · Receive, track, and process departmental vendor invoices for financial reimbursement, and collaborate with the Finance Department to insure timely payments and quality control. · Compile and submit funder/internal reports, including all pertinent documentation for quality assurance purposes. Client Service Delivery • Provide case management, information, referrals, and advocacy to SAGE clients and participants., • Open cases, assess ongoing client needs, develop care plan strategies, conduct home visits, and accompany clients to scheduled appointments., • Conduct department intakes and registrations, complete phone screenings, and assist with mental health surveys., • Administer benefit and entitlement eligibility assessments, and assist clients with public benefits applications and other entitlement programs and opportunities., • Collect and enter all client service unit data and client notes in databases thoroughly and in a timely manner in accordance with organizational policies and regulatory mandates, as well as fulfilling all other reporting requirements., • Attend program events, organization meetings, funder trainings, and community outreach events., • Perform other tasks and duties as assigned. Preferred Qualifications: • B.A. in social work or a related field, or sufficient professional experience in a similar role, • Demonstrated work experience in similar position involving equivalently complex data management, departmental compliance, and other pertinent administrative tasks, • Knowledge of electronic records systems and Salesforce strongly preferred, • Familiarity with LGBTQ+ communities, • Spanish fluency strongly preferred, • Strong written, proofreading and verbal communication skills, • Computer-literate, with fluency in MS Office Suite, with particular emphasis on Excel (must be at least an intermediate user), • Self-starter with good organizational and time management skills, • Ability to work independently and as a member of a team, • Support for SAGE Mission and Core Values.

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. Homelessness Prevention Initiative (HomeBase) is a CAMBA program that provides case management and essential services to 600 at-risk individuals and families in Bedford-Stuyvesant to prevent homelessness. Individuals and families receive services that help them overcome problems with public benefits, housing, education, health care and other issues that could impede their ability to maintain stable households. Position: Program Supervisor Reports To: Assistant Program Manager Locations: 120 Stuyvesant Place, Staten Island, NY 10301 209 Bay Street, Staten Island, NY 10301 What the Program Supervisor Does: * • Communicate effectively with clients, direct reporting staff, peers, supervisors, and funders regarding best program practices., • Has input into and understanding of, Case Management aspects of contract requirements and communicates this understanding to staff., • Ensure that all client files and program files are kept in compliance with funder’s standards and implement CAMBA internal Quality Assurance protocol., • Analyze case management program and demographic data to make programmatic improvements., • Supervise, coach, motivate and counsel direct reporting staff to excel., • Plan and organize program activities to maximize program contract's goals and performance targets., • Improve teamwork among direct reporting staff as well as among peers., • Troubleshoot and make decisions within the boundaries of authority level, in accordance with program policies, procedures, and protocols., • Work with direct reporting staff to improve work performance through client feedback, training, and other appropriate mechanisms., • Overcome resistance to change from clients, direct reporting staff, and supervisors/funders., • Administer constructive discipline to direct reporting staff, as needed., • Assist in recruiting of program eligible clients., • Confer with CAMBA’s Management staff as needed regarding programmatic and personnel issues., • Manage own time effectively and coordinate program activities to maximize time of direct reporting staff., • Monitor and review clients' progress weekly by conducting case conferences with staff., • Review all documentation related to clients' progress for accuracy, completeness, and clarity., • Participate in administrative and staff meetings as requested., • Provide all required information for weekly/monthly/quarterly/semester/annual reports to CAMBA management and/or to funders., • Prepare marketing materials for the program., • Reach out and market the program to the community in order to recruit clients., • Prescreen clients over the telephone for eligibility and may schedule intake appointments., • May have direct client service/program responsibilities in addition to the above. When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR GEhcuGdxkL

Executive Assistant – Contract (6 months, Full-Time, Onsite) We are seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to senior leadership within a leading global financial services firm. Qualifications: 3+ years of experience as an Exec

Job Title: Property Management Administrative Assistant Job location: 2516 Grand Avenue Department: All Geel Properties FLSA : Non-Exempt / Professional Reports to: Director of Property Management and Development, DPMD Function: Provides administrative support for the DPMD Hours: 35 Hours per week P

High-profile hedge fund located in Midtown, Manhattan is seeking to hire a Temporary (possible TTP) Executive Assistant to join a close-knit, collaborative team.This is truly a "dream" EA opportunity-supporting a group of investment professionals with day-to-day operational and administrative needs.

Responsibilities: * Greet and register guests, manage reception, arrange conference rooms, and coordinate catering * Maintain office and pantry supplies, ensuring a professional and welcoming environment * Provide recruiting coordination support to the Human Capital Director, including heavy schedul

Job Description Description: Ready to bring your energy, skill, and compassion to a practice that truly values people? Join our team! We're a patient-centered dental practice in Brooklyn looking for a dedicated and experienced Dental Assistant to help us deliver exceptional care. If you're passionate about dentistry, love working closely with patients, and thrive in a collaborative environment—this opportunity is for you. As a Dental Assistant, you'll play a critical role in ensuring a smooth, safe, and comfortable experience for every patient. From preparing treatment rooms and assisting with procedures to maintaining sterilization protocols and providing post-treatment guidance, your work will make a meaningful difference each day. You'll support our dentists and hygienists chair-side and contribute to both clinical and administrative operations. What You'll Do: • Prepare patients and treatment rooms with care and professionalism, • Assist during procedures with suction, retraction, and dental material prep, • Record accurate patient data, vitals, and treatment details, • Capture digital X-rays and ensure proper infection control protocols, • Provide post-op instructions and help patients feel informed and supported, • High school diploma or GED, • Graduate of an accredited Dental Assistant program, • Minimum 2 years of dental assisting experience, • Computer literate and comfortable in a fast-paced environment, • Bilingual in Spanish or Creole is a plus, • A positive, team-first attitude and commitment to patient care Join a supportive team that celebrates quality care, teamwork, and professional growth. If you're ready to grow your dental career in a place where patients and staff feel truly valued, apply today! Because here, your skills help smiles—and lives—shine brighter. Requirements: Compensation details: 19.23-20.32 Hourly Wage PI6afc1834ef0d-25405-38220494

Job Description The NYS Public Employees Federation (PEF) is a diverse and powerful New York State labor union committed to creating a better life for our members. We represent over 55,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles. Position Summary: Under the direction of the Statewide Field Services Director, the Nurse Coordinator will be responsible for aiding internal membership campaigns intended to empower PEF nurses and HCPs to work together to ensure that their professional goals can be realized. Responsible for identifying, investigating, recommending, and implementing a course of action intended to resolve the workplace matters of great concern to PEF's nurses and HCPs. Serves as the lead for the Protest of Assignment database. The plan will include a Labor/Management, Legislative, Contract, Legal and Educational component working with the field reps assigned to the facility. Lead in the development of the communication network between HCPs and nurse members, field staff, any applicable departments within PEF to insure and enhance the internal flow and exchange of information. Keep appropriate staff informed of hot topics in a timely manner. The position is a mix of travel across New York State and office-based work (office location is based in Albany, NY or New York City). Job Responsibilities: • Reads all Protest of assignment submissions and forwards to the appropriate council leader and field representative. Calling said resources when issue is time sensitive., • Assists the Statewide Nurses Committee with the development and implementation of short- and long-term goals., • Acts as liaison between the Nurses Committee and Article 44 committee with the departments and resources of PEF., • Assists the Statewide Nursing committee with Convention activities such as nurses’ luncheon and the nurse’s booth., • Assists the Statewide Nursing committee with education and lobby day., • Attend statewide labor management meetings for facilities who employ Nurse and HCPs., • Tracks proposed nursing and healthcare related Federal and State Legislation and changes in rules, regulations and agency policy and analyzes for their impact on nursing membership., • Provides organizational development assistance to nurse and HCP members in conjunction with elected leaders, field, and organizing staff as needed., • Supports efforts to address specific organizational issues affecting nurses and HCPs in collaboration with field staff., • Provide organizational assistance to Divisions with a high level of turmoil amongst their nurses and or HCPs. in conjunction with the Regional Coordinator., • Initiates and improves information exchange between nurses/HCPs and PEF., • Acts as an informational resource to non-Division "pockets" of PEF members., • Assists in the development of local, regional, and statewide L/M nurses and HCPs committees., • Assists in the dissemination of technical and policy decisions made by the Administration., • Attend staff and Executive Board meetings., • Files reports and memos, as requested., • Keeps him or herself informed on the general policies and purposes of PEF and informed on the general developments in the field of public employee labor relations with particular emphasis on laws, decisions, and developments affecting nurses and HCPs., • Acts as a resource person for stewards, Executive Board members and officers concerning nurse and HCPs issues., • Communicates, publicizes, and encourages the purposes, policies, and goals of PEF in person or via zoom meetings., • Keeps the Director informed of all worksite issues in assigned responsibilities in a timely manner., • Attends training programs, workshops, and seminars as required., • Perform assignments on an "as needed" basis to specific sites or situations during crisis periods at the direction of the Director or Assistant Director., • Other duties as assigned., • Consistent and reliable attendance. Qualifications: • Must be a Registered Nurse (licensed through NY State)., • Experience as a union official and/or staff representative who is skilled in grievance handling, organizing, Taylor Law procedures, and the negotiations process., • Ability and willingness to work flexible hours and travel to worksites across the state and stay overnight when the need arises., • A driver’s license and access to a vehicle is required. Successful candidate must demonstrate: • Strong interpersonal skills and ability to effectively communicate (both written and verbal) with staff, union members, our executive team, and elected union officials., • Proficient in public speaking/presenting in small and large groups., • Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint)., • Ability to work independently and collaborate with various team members., • Strong organizational skills including time management and attention to detail. Salary and Benefits: Salary Range – Albany: $70,391.00 (minimum) - $100,912.00 (maximum). Salary Range – NYC: $75,748.00 (minimum) - $106,269.00 (maximum). • The salary listed above includes the downstate adjustment for NYC * In addition, a transportation allowance is provided for this position: $290/bi-weekly (Albany) or $306/bi-weekly (NYC). Under a collective bargaining agreement, PEF offers excellent benefits, such as: • Health insurance with Health Reimbursement (HRA), • Employer paid dental and vision insurance, • Flexible Spending Plan (FSA), • Employer paid life and long-term disability insurance, • 401-k with safe harbor contribution, • Pension plan through SEIU, • Paid holidays, vacation, sick, and personal time, • Tuition reimbursement and on-going professional developmentCompany DescriptionWe are a diverse and powerful New York State labor union committed to creating a better life for our members. If you believe in justice and equality, then a career in the labor movement may be right for you. When working people come together, they make things better for everyone. Unions enable workers to negotiate for higher wages and benefits and improve conditions in the workplace. There are millions of union members in America from all walks of life and they have one thing in common: They know that by acting together, they can accomplish more than they can on their own. At PEF, we represent the PS&T bargaining unit of New York State employees. Our 50,000 members across the state work at more than 3,000 professional, scientific and technical jobs — from nurses to engineers to parole officers to attorneys — and from Buffalo to Long Island. Our employees (PEF staff) work in various departments in collaboration with PEF’s elected union leadership to serve members. Some of our departments include: Communications, Education & Training, Field Services, Finance, Health & Safety, Legal, Legislative and Organizing. Many of the professional and administrative staff who work at PEF are represented by their own union, the United Steelworkers, or USW.We are a diverse and powerful New York State labor union committed to creating a better life for our members. If you believe in justice and equality, then a career in the labor movement may be right for you. When working people come together, they make things better for everyone. Unions enable workers to negotiate for higher wages and benefits and improve conditions in the workplace. There are millions of union members in America from all walks of life and they have one thing in common: They know that by acting together, they can accomplish more than they can on their own.\r\n\r\nAt PEF, we represent the PS&T bargaining unit of New York State employees. Our 50,000 members across the state work at more than 3,000 professional, scientific and technical jobs — from nurses to engineers to parole officers to attorneys — and from Buffalo to Long Island. Our employees (PEF staff) work in various departments in collaboration with PEF’s elected union leadership to serve members. Some of our departments include: Communications, Education & Training, Field Services, Finance, Health & Safety, Legal, Legislative and Organizing. Many of the professional and administrative staff who work at PEF are represented by their own union, the United Steelworkers, or USW.

Job Description Looking to hire a C-Suite Executive/Personal Assistant to work for the CEO in New York. The role will include a mix of professional and personal tasks. He/She will provide executive support in a one-on-one working relationship and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including liaising with the board of directors and senior management teams. He/She must possess a high level of professionalism, be extremely organized, have an entrepreneurial mindset, and enjoy working within a fast-paced, results driven financial services environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She must be able to work under pressure with the ability to handle a wide variety of activities  Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.   Demonstrated proactive approaches to problem-solving with strong decision-making capability.  Emotional maturity.  Highly resourceful team-player, with the ability to also be extremely effective independently.  Proven ability to handle confidential information with utmost discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism and response.  Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Candidate Profile The ideal candidate will have/be:  Bachelor's degree.  A minimum of five years of experience - and working with high level executives. Base Salary plus Bonus  Company DescriptionInvestment Boutique - MidtownInvestment Boutique - Midtown

The Assistant Data Analyst will report to the Assistant Director of the Research and Analysis Unit and be responsible for developing and running routine and ad hoc data reports. Provide administrative and research support to the Director of Research and Analysis, including completing administrative

Job Description Our Company: Originally founded in 1975, BCI has continually evolved to become a leader in the women's fashion industry. Launching initially with CHAUS and private label lines and then expanding into a multi-brand platform business, we have been at the forefront of market trends and the changing retail environment. Our brands, including CeCe, Vince Camuto, Ted Baker, 1.State and Parker, each serve unique customer demographics but are united in their commitment to quality and style. As we expand our presence, BCI remains dedicated to innovation, excellence, and women's empowerment through fashion. We are seeking a Fit Coordinator Assistant to support our technical design team. This role is primarily administrative and focuses on data entry, organization, and sample tracking—no fashion background required. Responsibilities: • Assist with fit schedules, racks, and sample preparation., • Maintain logs, Excel and Word workbooks., • Track and process outgoing samples., • Support cross-team communication with production, sales, and design., • Minimum 2+ years of data entry or office work experience, • Must be efficient and quick thinking, • Strong organizational and time management skills., • Detail-oriented with accurate data entry skills., • Proficiency in Excel and basic reporting., • Clear communication skills., • Positive, proactive attitude and ability to multitask. The salary range for this full-time position is $55,000. Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned. BCI is an Equal Opportunity Employer Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or as a qualified individual with a disability or any other characteristic in accordance with applicable law. Benefits • Health Benefits (Medical, Dental & Vision), • Life Insurance, • Flexible Spending Account, • 401k Program, • Paid Time Off, • Robust Holiday Schedule, • Training & Development, • Growth Opportunities!

Job Description Rainbow USA Inc, is a specialty retailer based in Brooklyn, New York with locations throughout the US and Caribbean. We are currently looking for a Merchandising Administrative Assistant for our corporate office to assist the GMM. Primary Responsibilities: Arranges, manages and coordinates all aspects of the specific needs of Corporate General Merchandising Manager. An Administrative Assistant works – often times under pressure - with many different departments and varied clientele necessitating excellent interpersonal skills Detail oriented and works with a high degree of accuracy. Assist in jobs and duties for office staff as needed Schedules appointments and meetings for executives. Ability to multitask and meet changing deadlines Be self directed and able to complete projects with limited supervision Maintains staff confidentiality Working knowledge of email, scheduling, spreadsheets and presentation software; and have the ability to type 50 words per minute Other administrative and clerical duties Job Requirements: Highly organized and flexible Excellent computer skills including MS-Excel, Word Ability to adapt to changing demands and priorities Excellent oral and written communication skills 2-3 years or more related experience Minimum: High School Diploma Company DescriptionOur company offers competitive pay with opportunity for benefits and growth with our company.Our company offers competitive pay with opportunity for benefits and growth with our company.

Job DescriptionAgency Overview: Commonpoint is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family, and communal life throughout New York City, offering services to people of all ages, ability levels, stages of life, and backgrounds. They strive to meet the evolving needs of their community of over 100,000 members, ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance, to name a few. Commonpoint has grown tremendously in the last five years and now has a mission-driven staff of 3,000 and over 80 sites in the five boroughs. MINIMUM DESCRIPTION: The HVAC Technician, under the supervision of the Assistant Vice President of Facilities, is responsible for the general upkeep and repair of HVAC and other air quality systems of Commonpoint sites and related facilities. The technician must be able to install, maintain and repair heating, cooling and refrigeration systems. The specific responsibilities of this full-time exempt position include: Maintenance: • Keep equipment clean, fixed and maintained., • Create daily, weekly, schedules and checklist for service and repair., • Create and implement a preventative maintenance plan for all units., • Work in a hands-on capacity to repair and maintain all units., • Locate any potential dangerous features., • Responsible to respond to emergency calls quickly and promptly., • Must have the technical knowledge needed to diagnose issues., • Order all materials necessary for appropriate repair., • Assist in setting goals, preparing and monitoring budgets for all HVAC systems of the agency., • Maintain records., • Purchase supplies, equipment, etc., • Participation in staff meetings and staff training sessions., • Regular supervisory conferences with AVP of Facilities., • Annual job performance evaluation by AVP of Facilities., • High school Diploma Required; Associates degree preferred., • 5-10 years of experience preferably in a similar role with appropriate certifications (EPA 608, NATE, OSHA 10/30 hour), • Possess outstanding social skills and emotional maturity., • Possess incredible attention to detail., • Proficient in Excel and PowerPoint and the G-suite including Gmail, Google Calendar and the Google Drive including the ability to live-edit documents., • Demonstrate professionalism at all times and remain positive/upbeat when interacting with/responding to staff and constituents., • Must be comfortable making repairs, speaking to staff, dealing with vendors and contractors., • Must be detail oriented and well organized with the ability to follow up on all facility related issues., • Must be flexible and able to handle multiple projects at the same time., • Ability to exercise good judgment in a variety of situations., • Strong written and verbal communication, administrative and organizational skills., • Ability to maintain a realistic balance among multiple priorities., • Ability to work independently on projects, from conception to completion., • Must be able to work under pressure., • Comfortable working within a fast-paced, demanding work environment., • Ability to handle a wide variety of activities and confidential matters with discretion., • Must be able to drive and be willing to travel between multiple agency sites and within the NY Metro area. Occasional weekend and evening hours will be necessary. To Apply: Please submit a cover letter and resume, as a Word or PDF document only, to David Slotnick at . Please indicate “HVAC Technician” in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted. Commonpoint reserves the right to revise or change job duties and responsibilities as the need arises. Commonpoint is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

The HR Assistant provides administrative support to our HR department, administering and coordinating key day-to-day HR tasks and assisting with recruitment activities for Maxime’s and Birley Bakery. General HR knowledge preferred. Provides administrative support to the HR & Payroll Manager.

Position Summary: Plaza del Sol Family Health Center is located in the heart of Corona, Queens. In preparation for an upcoming expansion of the site, we are seeking a full-time Director of Nursing to join the leadership within our second largest family medicine practice at the Urban Health Plan. The Director of Nursing (DON) works hand in hand with our Medical Director and Operations Director of Plaza del Sol and under the clinical supervision of our Chief Nursing Officer CNO in order to engage in the planning, direction, and evaluation of nursing services within the center. The DON upholds the department's philosophy and goals, standards for nursing practice and the management and development of nursing personnel inclusive of the direct supervision of Registered Nurses and LPNs. Provides clinical troubleshooting, guidance, training, and assesses competencies of Medical Assistants. While administrative, training, and compliance duties are essential to this role- We are seeking a hands-on nurse leader who can prepare for an audit, but will jump in just as readily to administer a vaccine if they see their nurses are swamped that day. Key Duties: • Participates in the development of overall direction and policies of the health center., • Collaborate with Administrative staff and other personnel in planning services for the patients., • Direct supervision of nurses, including hiring, onboarding, 1-1 meetings, training, performance management, employee relations, managing payroll/time off., • Communicate with CNO and leadership to provide input and guidance on nursing needs in the center., • Provide direct supervision to Nursing personnel including RN, LPN, MA and HCSR., • Participate in determining resources and support needed or Nursing Dept. and daily operations., • Collaborates with the site leadership to promote quality patient care and effective staff relations., • Oversight of estimated needs including supplies and equipment ' and determination as well as communication of all employees, • Participates in the preparation of the emergency contingency plan by specifying the responses of the nursing staff in case of internal or external disaster, • Participates in policy decisions that affect patient care services, • Provide Quality Management direction and oversight for nursing and ancillary activities, • Oversee and controls supplies that directly impact patient care (e.g., ordering and charging of stock medications, medical supplies and patient care equipment and/or supplies), • Actively participates in Quality Management Committee (QMC) and Nursing team meeting, and ensures that regular monitors are conducted and reported on Minimum Qualifications: • Bachelors in Nursing required., • 5 years experience in clinical nursing; 3 to 5 years experience in administrative/Supervisory capacity., • Bilingual English/Spanish strongly preferred.., • Exemplary communication skills., • Fundamental understanding of primary care/ambulatory nursing. Work Environment Type, Location, and Schedule: Onsite, Corona, Queens, NY, Monday to Friday 8:00am-5:00pm As a full time associate at Urban Health Plan, you'll enjoy: • Fully funded Health Insurance for you/ 73.5% funded Health Insurance for your family, • Dental, Vision, and Prescription Coverage, • 401(k) Retirement Savings (including 3% annual employer contribution), • Comprehensive time off including paid vacation, personal time, sick time, and paid holidays (including your birthday!), • Flex Spending Accounts (Health care, Dependent Care, and Commuter Benefits), • Entertainment Discount Programs, • Employee Assistant Program, • Eligibility to apply for Public Service Loan Forgiveness Program (PSLF), • Fitness Discounts and Perks through our medical plan. At Urban Health Plan (UHP) our mission is to continuously improve the health of communities and the quality of life of the people we serve by providing affordable, comprehensive, quality, primary and specialty health care and by assuring the performance and advancement of innovative best practices. At UHP, our commitment to provide patient-centered, holistic, quality health care, is part of a tradition started by our founder, Dr. Richard Izquierdo, more than 50 years ago. That tradition continues today by promoting excellence in everything that we do. UHP is an equal opportunity employer. M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, national origin/ancestry, citizenship status, disability, age, marital or family status, and military or veteran status.

Job Title: Administrative Assistant Department: Employee Health Location: New York, NY 10029 Shift: Days • Hours per Week: 37.5, • Hours per Day: 7.5, • Days per Week: 5 Duties and Responsibilities • Act as liaison between supervisor and departmental staff by transmitting requests, messages, and instructions., • Assist in budget preparation, expense monitoring, and variance reporting., • Coordinate planning and logistics for meetings, forums, conferences, and office activities., • Draft, edit, and format informational materials such as brochures, flyers, announcements, letters, and reports., • Prepare meeting agendas, minutes, correspondence, statistical reports, and transcribe dictation as required., • Manage purchase orders, check requests, petty cash vouchers, tuition reimbursements, and other financial documentation., • Arrange travel, accommodations, and prepare expense reports and reimbursements., • Screen and prioritize incoming mail and telephone calls, responding or redirecting appropriately., • Schedule patient appointments, referrals, and maintain patient billing records (if applicable)., • Maintain employee and patient files., • Assist with payroll processing and managing Paid Time Off (PTO) systems., • Track professional licensure expiration dates and notify staff to prevent suspension., • Perform other related duties as assigned. Required Skills and Qualifications • 2-3 years of administrative or medical office experience required., • Proficient with MS Office Suite (Intermediate level)., • Adaptability to changes in work environment and responsibilities., • Strong communication skills with the ability to engage and inform diverse audiences., • Ability to build productive customer and strategic work relationships., • Effective decision-making and problem-solving skills., • Proactive with a strong initiative to accomplish goals., • Time management and organizational skills to efficiently manage workload.

Job Posting: Director, Nursing – Behavioral Health Location: Brooklyn, NY Shift: 8:00 AM – 4:00 PM Type: Contract to Hire About the Role: Seeking an experienced and visionary Director of Nursing for Behavioral Health to lead and elevate nursing standards and patient care delivery. Reporting directly to the Sr. Vice President of Patient Care Services/CNO, this leadership position will oversee behavioral health nursing operations and ensure compliance, quality care, and staff development across departments. Key Responsibilities: • Develop and uphold nursing standards aligned with the organization's mission., • Manage and optimize staffing levels to ensure safe, effective care delivery., • Supervise Assistant Directors, Nurse Managers, and Admin Coordinators., • Collaborate with interdepartmental teams and physicians on performance improvement and compliance., • Lead quality initiatives using data-driven methods, TQM, CQI, and root cause analysis., • Participate in budgeting, policy-making, and strategic planning with executive leadership. Required Qualifications: • Education: Master’s degree in Nursing or a related field, • (OR at least 10 years of relevant administrative/supervisory experience), • Licensure: Current NYS Registered Nurse License, • Certifications: BLS, ACLS Preferred: Doctorate in Nursing or related field #NurseLeadership #DirectorOfNursing #BehavioralHealthJobs #BrooklynJobs #HealthcareLeadership #HospitalJobs #NYNursingJobs #RNLeadership #HealthcareManagement #BHMCJobs #NursingDirector #MentalHealthNursing #NurseJobsBrooklyn #NurseExecutive #CNOTrack Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto ,home insurance, pet insurance, and employee discounts with preferred vendors.

A private organization in New York City is currently seeking a licensed Physician, with a Family and/or Internal Medicine background, to join their team as their new Assistant Medical Director About the Opportunity: • Setting: Outpatient, • Schedule: Monday to Friday, standard business hours, • Functions: Mix of clinical and administrative responsibilities, • Perform history and physical assessments as indicated by his/her specialty area, • Provide services in accordance with generally acceptable standards of medical practice, • Develop a plan of treatment/care for the patient that also includes education and follow-up visits, • Make referrals, as indicated by the needs of the patient, • Communicate with other healthcare providers related to diagnosis, treatment and plan for the patient either verbally and/or through documentation in the medical record, • Physician licensed to practice Medicine in the New York State, • Primary Care and/or Outpatient background

Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Job Description SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES: • Partners in the identification and development of transformational initiatives and opportunities consistent with the mission and strategic direction of the Health System under the direction of Senior Leadership., • Serves as resident clinical operations expert for the Business Operations team and supports additional teams across the Health System as appropriate., • Mentors team members on their development and performance improvement techniques including assisting with strategic planning of initiatives focused on Health System priorities., • Leads teams, attends high level administrative meetings, provides expertise in process improvement and transformation, in support of system wide projects related to the evolution of operations within New York City Health + Hospital facilities under direction of the Assistant Vice President., • Provides direction and support to the transformation/process improvement and operations teams ensuring the teams are informed of all necessary analytics and ongoing initiative stages or details., • Establishes and maintains collaborative relationships within the system in order to obtain information and content from providers and colleagues to foster successful project completion., • Stays current with advancements in processes and technology which could benefit the Health System. Leverages this knowledge to assess potential transformation within our business and shares insights with leadership., • Oversees and leads teams to execute multiple projects across the Health System, as needed., • Coordinates project site monitoring activities, and may participate in site monitoring associated with initiation, interim, close out, and audit visits as required., • Serves as the liaison by understanding and interpreting business requirements, mapping process models, designing technical solutions to satisfy requirements, and completing formal system piloting., • Supports the Assistant Vice President to achieve initiative goals for submission and approvals, facility initiation, source document verification, data monitoring, ownership and accountability, and facility/site closure. Minimum Qualifications 1. Graduation from an approved School of Medicine and completion of an approved residency and Board eligible; and,, 2. N.Y. State license; and,, 3. Five years of full-time paid experience in a responsible medical and clinical administrative and/or managerial capacity; or,, 4. A Master's Degree from an accredited college or university in Hospital Administration, Health Care Planning, Public Health, Administrative Medicine, Business Administration, Public Administration or approved related program; and,, 5. Eight years of progressively responsible experience in health and medical services administration, of which at least four years must have been in a managerial or administrative capacity. Department Preferences • Knowledgeable in Clinical Operations, • Epic EHR, • Has the ability to travel up to 20%, based on project needs., • Has proficiency with Microsoft Visio, Project, Excel, Word and standard computer programs required., • Is a highly-motivated, meticulous, and innovative individual with excellent problem-solving and communication skills to join a fast-paced, growth-oriented work environment in a cutting-edge field of business transformation, • Has a minimum of 5 years of clinical operations and/or project management experience as well as experience leading and managing teams., • Has excellent planning and problem-solving skills., • Has excellent communication skills and ability to communicate effectively with all levels of the organization. How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

Job title: Certified Medical Assistant Shift: Day 9 to 5:30 pm Location: Queens, NY Pay: $20/hr to $26/hr Contract: 3-month assignment (possible extension) Skills: -Required: Phlebotomy and EKG. Skills Certifications: CMA (Certified Medical Assistant ) BLS from the American Heart Association • ✅ Required:, • High School Diploma or GED, • Flexibility for some weekends/holidays We're seeking a Medical Assistant fluent in Spanish and English to support patient care in a fast-paced, community-based clinical setting. You’ll be a key part of a compassionate care team assisting with patient intake, vitals, scheduling, and communication. What You’ll Do: • Greet and prepare patients for exams, • Take vitals and update medical histories, • Support physicians and nursing staff, • Assist with administrative duties as needed #MedicalAssistant #CertifiedMedicalAssistant #CMAJobs #HealthcareJobs #MedicalJobs #PatientCare #Phlebotomy #EKG #ClinicalSupport #HealthcareProfessionals #BLSCertified #BilingualHealthcare #HealthcareStaffing #ContractJob #TempToHire #BrooklynJobs #NYHealthcareJobs #NowHiring #JoinOurTeam #MedicalCareers #ClinicJobs #DayShiftJobs #TeamOriented #CompassionateCare #FastPacedEnvironment #MedicalSupport #WeekendAvailability #HealthcareOpportunities#BilingualJobs #CantoneseSpeaking #MandarinSpeaking #FluentInCantonese #FluentInMandarin #ChineseSpeakingJobs #MultilingualJobs #LanguageSkills #CantoneseMandarin #LanguageRequired

Medical Office Assistant – Contract (Full-Time) Staten Island, NY 💲 $20-$21/hour | 🕒 Mon–Fri, 9 AM–5 PM About the Role We are seeking an experienced Medical Office Assistant to support physicians and patients in a busy outpatient clinic on a full-time contract basis. This role combines clinical support and administrative duties to ensure smooth, efficient, and compassionate care delivery. Key Responsibilities • Assist with patient care: vitals, EKGs, venipuncture, exam prep, • Support physicians during procedures and exams, • Perform clerical tasks: manage charts, forms, records, and EMRs, • Handle prescription refill requests and order entry in EMR, • Maintain exam rooms, supplies, sterilization, and inventory logs, • Schedule appointments, surgeries, and verify insurance/pre-certs, • Communicate instructions to patients and families, • Ensure compliance with infection control and safety protocols What You Need ✅ High School Diploma or GED ✅ Medical Assistant Certification (from an approved school) ✅ 3+ years of medical assistant experience ✅ Basic proficiency in MS Office Suite ✅ Effective communication and organizational skills Phlebotomy experience and familiarity with EMRs are a plus! Thanks & Regards, Mayank Gusain Senior Associate, EST 929-220-3646 420 Lexington Ave, 30th FL. • New York, NY 10170

Hands-on eye-care experience in NYC—ideal for gap-year students & career professionals Search & apply: Ophthalmic Technician/Medical Scribe/Assistant - Gap Year Students & Career Professionals - Forest Hills, NY | Full-time Schedule: Full-time (40 hrs/week) | <5 min walk from E/F subway & LIRR Pay: $21-$28/hr (DOE) – benefits below Join EyenamicsNY's cutting-edge MD/OD collaborative practice for top ophthalmic technician jobs NYC! Work alongside experienced optometrists and an ophthalmologist with fellowship-trained neuro-ophthalmology/glaucoma specialist Dr. Robert Rothstein. Multiple positions available: • Ophthalmic Technicians (hands-on diagnostics & patient care), • Medical Scribes (real-time documentation), • Assistant to the doctor(s) (administrative & clinical support), • Comprehensive training with on-the-job didactics for valuable clinical experience, • Expert mentorship from fellowship-trained specialist, • Hands-on experience with cutting-edge equipment, • Diverse patient population in specialty practice, • Operate advanced imaging (OCT, ERG, UBM, B-scan, widefield fundus photography), • Conduct diagnostic tests (autorefraction, lensometry, visual acuity, visual fields, aberrometry, corneal topography, biometry, specular microscopy), • Take comprehensive patient histories, • Document patient encounters in real-time for medical scribe jobs NYC, • Assist with pre/post-operative care for surgical patients, • Provide administrative & clinical support to doctors (assistant roles), • Work authorization in the US, • Patient-focused attitude and eagerness to learn, • Previous healthcare experience, • Bilingual abilities (Spanish, Mandarin, other languages), • $21-$28/hr (DOE) – benefits above, • Convenient location: steps from E/F subway & LIRR Please mention: • Which role interests you (technician, scribe, assistant, or hybrid), • Gap year or long-term opportunity #GapYear #Ophthalmology #HealthcareCareers

JOB TITLE (#1024): Primary Care Physician Assistant - Bronx, NY Thinking of joining a forward thinking healthcare company where employees stay, develop and grow? Whether you are a new graduate or an experienced medical professional, this established multi-specialty group offers rewarding career opportunities. Serving multiple communities in the New York City area, this premiere healthcare group is seeking a Primary Care Physician Assistant to join the growing team in one of their Outpatient centers, Urgent Care sites, Nursing home locations or Administrative offices. Join an organization today that is proud to provide quality of care to patients from all backgrounds and we encourage applications from all ages, ethnicities, genders and backgrounds. Compensation and Benefits for the Primary Care Physician Assistant: • This is a Full-time, Part-time or Per Diem position, • Competitive wages and comprehensive benefits package, • Medical, Dental and Vision insurance, • Flexible Spending Account, • Paid Time Off, • Retirement Savings, • Commuter Benefits program, • Visa Sponsorship opportunities, • Malpractice insurance coverage, • Loan repayment, • Flexible schedules, • Stable Employment, • Exclusive 20% Discount Tuition Reduction with local College Requirements of the Primary Care Physician Assistant: • Must have an active New York State License, • New Graduates are welcome Responsibilities of the Primary Care Physician Assistant: • Record patient medical history and symptoms., • Create patient care plans and contribute to existing plans., • Perform physical exams and patient observations., • Protects patients and employees by adhering to infection-control policies and protocols., • Educating and counseling patients and their families. Greenlife Healthcare Staffing is a nationwide recruitment agency, matching both new grads and advanced practitioners to hospitals, clinics, nursing homes, multi-specialty groups, and private practices. If you would like to learn more about other opportunities we offer, please call our office: (800) 608-4025 or submit your Resume/CV to us.

Overview: This is a high-impact leadership opportunity for a seasoned nursing executive to shape emergency case delivery at one of Brooklyn’s busiest trauma centers. The Director of Nursing will lead a multidisciplinary team in a fast-paced, high-acuity environment, driving innovation, quality, and operational excellence. This leadership role is located at Brookdale Hospital Medical Center, part of One Brooklyn Health. As a certified Level II Trauma Center, Brookdale is dedicated to providing comprehensive and definitive trauma care to our community. Our commitment extends to robust quality assessment and continuing education programs for our staff. Reporting to the Chief Nursing Officer (CNO), the Director is responsible for identifying, implementing, monitoring and evaluating nursing standards of practice and operational quality improvement activities; including all Human Resource and Educational activities. Responsibilities: • Participates with the CNO for Patient Care Services and other members of the nursing staff in establishing philosophy and goals of the Nursing Department., • Monitors planning of staffing to ensure safe patient care., • Ensures that all areas have appropriate staffing plans, and recruitment, hiring & retention practices to retain qualified staff for positions. Monitors staffing effectiveness regularly., • Provides direct supervision of Assistant Directors of Nursing, Nurse Managers and Administrative Nursing Coordinators., • Demonstrates working knowledge of legal, regulatory and union requirements. In addition provide clinical leadership to adhere to enforcement of state nursing practices., • Provides effective, timely response and communication with superiors, peers, staff, other departments/disciplines, and Medical staff. Meets regularly with Chairperson of Service for joint planning., • Plans data-driven Performance Improvement activities which fit into the organization-wide plan and makes quantifiable improvements in the services provided., • Participates with CNO for Patient Care Services in establishing standards/guidelines/policies which ensure efficient, safe and effective patient care., • Participates with CNO for Patient Care Services in planning the portion of nursing Department’s budget, table of organization for the division and control of the divisional budget., • Provides opportunities for professional growth and development of staff based on clinical and professional standards of clinical care and of professional practice., • Monitors the counseling and discipline of nursing personnel., • Provides consultation in the area of clinical expertise., • Represents the Department of Nursing on selected committees through participation or representation., • Participates in the system of continuing education to increase administrative and clinical knowledge and skills., • Innovative and implements best practices in care., • Assumes other responsibilities as assigned by the CNO for Patient Care Services., • Compliance with regulatory requirements., • HCAPS: Development with team and service:, • outcome and improvement, • communication plan, • Gives and accepts feedback among coworkers and management to enhance team relations., • Develops a positive rapport with team members by encouraging constructive relationships; respect, appreciates and supports the diversity of ideas, and demonstrates team effectiveness skills by acting for the good of the team., • Provides clear communication to staff regarding the hospital and department’s mission, vision and goals., • Conducts regular departmental meetings and addresses items of concern, etc., • Role models and fosters effective professional relationships with other departments and members of the health care team., • Plans data-driven Performance Improvement activities which fit into the organization-wide plan and makes quantifiable improvements in the services provided., • Develops effective working relationships with ancillary and support services that result in improved patient care and/or departmental functioning., • Establishes and monitors customer service improvement goals, which focus on priority aspects of patient satisfaction., • Directs the nursing component of PI initiatives including the collection of data, analysis of data and formulation of recommendations to improve nursing practice or patient outcomes., • CAUTI’s, CLABSI, Pressure Injury, Falls, Restraints, and Elopements - Supports and empowers staff to improve the quality of care and/or service., • Collaborates with PI Department in performance improvement., • Complies with department performance improvement processes, including timely submission of data., • All other duties as requested. Requirements: Education: • Graduate of accredited Nursing school BSN., • Master’s degree in nursing or related field or minimum of ten (10) years of relevant Administrative/ Supervisory experience., • Doctorate preferred. Experience: • Minimum ten (10) years of nursing experience, required., • Minimum five (5) year's experience in a leadership role within the emergency department. Knowledge and Skills: • Critical thinking, math, and computer skills – Excel & Word., • Effective application of TQM teams, quality measures, clinical guidelines and process management initiatives., • Monitors and facilitates the meeting of requirements of NYSDOH, JCAHO and other regulators., • Capable of producing trends and evaluation data and documentation., • Knowledge of quality improvement philosophy models, processes and tools and their use in health care integrated settings., • Maintains currency with state of the art and regulatory trends., • Knowledge of methods for CQI, and Root Cause Analysis., • Works effectively in an integrated structure by establishing effective working relationships with all departments and levels of staff., • Demonstrates competence in leadership and administrative skills., • Works as a team player., • Demonstrates respect and professionalism in all interactions., • Excellent oral and communication skills., • Decision making and problem-solving skills., • Able to see, hear, read and write English. Licenses, Certifications: • Current New York State RN License, • Basic Life Support (BLS), • Advance Cardiac Life Support (ACLS), • Pediatric Advanced Life Support (PALS), • Pediatric Care After Resuscitation (PCAR), • Trauma Care After Resuscitation (TCAR), • Trauma Nursing Core Course (TNCC), • Certified in Emergency Nursing (CEN), • Certified in Pediatric Emergency Nursing (CPEN), • Neonatal Resuscitation Program Certification (NRP), • Sexual Assault Forensic Examiner (SAFE), • Sexual Assault Nurse Examiner (SANE), • Emergency Nursing Pediatric Course (ENPC) Physical Requirements: • Physically demanding, high-stress environment., • Occasional exposure to blood and body fluids, communicable diseases, chemicals, radiation, and repetitive motions., • Full range of body motion including handling and lifting patients., • Manual and finger dexterity., • Hand and eye coordination., • Sitting, standing, and walking for extensive periods of time., • Lifting and carrying items weighing up to 35 pounds., • Corrected vision and hearing to within normal range., • Frequently sitting at desk working on computer., • Ability to flex working hours., • On call The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and can be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., site, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of One Brooklyn Health (OBH). OBH is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.

Are you a highly motivated Executive and Personal Assistant who possesses the ability and desire to support a highly successful entrepreneur whose achievements have generated the need to hire a talented professional to assist with a variety of administrative and other related tasks? Would an opportunity offering a flexible working arrangement where you would build and own a newly created position appeal to you? If so, then this Personal Assistant role could be for you. What are people saying about the company? • “The senior management team is top shelf!”, • “Great opportunity to build something unique and lasting!”, • “Positive culture, great people to work with!” Title: Executive and Personal Assistant - Hybrid Salary: $140,000 to $200,000 Location: New York, NY The successful individual will likley be based in the NYC area and available to work in-office when needed. Additionally, the individual will be willing to be on call after hours to problem solve as needed. This is a ground-floor opportunity to assist with creating a lasting professional collaboration. Responsibilities: • Responsibilities for the Executive and Personal Assistant will include assisting with personal affairs including personal appointments, running errands, home renovations, home services for principal and family., • Managing calendars, including scheduling meetings, proactively addressing conflicts, and prioritizing requests., • Arranging complex travel logistics, including booking flights, ground transportation, and accommodations on short notice., • Researching and creating travel itineraries for principal and travel companions for both business and personal needs., • Coordinating internal meetings and events as well as high-profile client-facing events with attention to detail., • Managing relationships with external contacts, including coordinating meetings and researching and recommending new service providers for both business and personal needs., • Ensuring procurement of necessary supplies for both home and office spaces., • Performing ad hoc projects as assigned, liaising between principal and other stakeholders to complete tasks, and performing other administrative functions, tasks, and responsibilities as needed. Requirements: • Bachelor’s degree with 7 plus years of experience, preferably in tech or high-profile startups, supporting VPs or higher. Experience working with UHNW individuals a must., • Excellent organizational skills to help prioritize and execute a high volume of projects., • Professional work ethic, proactive, and excellent communication, problem solving, and interpersonal skills., • Strongly value the confidentiality and safety of principal in the highest regard., • Proficiency in Microsoft Office Suite, Google Workspace, Calendly, and Slack., • Flexibility to answer messages in the evenings and on weekends as necessary.

Explain the function(s) to be performed by the requested staff member: • The Secretary (Transcriptionist) will be assigned to a CM Borough and will attend job progress meetings held for any in-house projects., • The assignee will take and prepare minutes for each job progress meeting, enter the minutes into CM13 and Kahua, and maintain a record of the information entered., • The assignee will be required to travel between job sites as necessary at least 2-3 times a week while reporting to SCA Headquarters., • Must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes., • Must maintain a professional demeanor and appearance., • Construction background desired and/or is helpful., • High School diploma or equivalent.

The Executive Assistant will provide high-level administrative and operational support to the CEO, ensuring the office of the CEO runs smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner to the CEO, handling communications, scheduling, special projects, and liaison responsibilities with professionalism and confidentiality. Key Responsibilities • Manage the CEO’s complex calendar, including scheduling meetings, coordinating travel, and prioritizing appointments to optimize time management., • Serve as the primary point of contact for internal and external stakeholders, screening and managing communications with professionalism and discretion., • Prepare and organize documents, reports, presentations, and meeting materials for the CEO., • Coordinate board and leadership team meetings, including agenda preparation, logistics, and follow-up on action items., • Assist with special projects and strategic initiatives as directed by the CEO, conducting research and compiling information to support decision-making., • Maintain accurate records, files, and correspondence, ensuring confidentiality and data security., • Support expense reporting, budgeting, and vendor coordination related to the CEO’s office., • Anticipate the CEO’s needs and proactively resolve operational or scheduling challenges., • Foster strong relationships across the organization and represent the CEO’s office with professionalism, diplomacy, and integrity. Qualifications • Bachelor’s degree preferred or equivalent professional experience., • 5+ years of executive support experience, preferably supporting a C-level executive., • Exceptional organizational and time management skills with the ability to prioritize effectively., • Strong written and verbal communication skills with keen attention to detail., • High level of professionalism, discretion, and judgment in handling sensitive information., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools (e.g., Zoom, Slack, Teams)., • Ability to thrive in a fast-paced, dynamic environment and adapt quickly to shifting priorities.

Executive Assistant Full Time | Mon - Fri THE BEST CAREERS. RIGHT HERE @ BROOKLYN’S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree’s philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children’s Hospital, Brooklyn’s only children’s hospital and only pediatric trauma center. Maimonides’ clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. Maimonides is currently seeking a full-time Executive Assistant to support the SVP. In this highly visible role, you will handle a variety of administrative and secretarial tasks, including maintaining and coordinating schedules, meetings, and ensuring the smooth flow of the day-to-day functions. Specifically, you will: • Maintain SVP calendar and schedule meetings with facilities/catering. • Open and route incoming mail, distribute correspondence and other materials to the Senior Vice President. • Prepare check requests and expense reports. • Monitor Vice President’s business credit card and provide documentation to Executive Office on monthly basis. We require: • HS Diploma or equivalent a must; Bachelor’s Degree is preferred. • Minimum 2-3 years of administrative assistant or secretarial experience is essential; C-suite assistant experience preferred. • Good interpersonal and English verbal/written communication skills. • Excellent computer proficiency with MS Office Excel and PowerPoint. Typing wpm (tested). Salary: $70,000-75,000/yr. We offer comprehensive benefits including a 403 (b) retirement plan. Executive Assistant, for immediate consideration, please apply now! Maimonides Medical Center (MMC) is an equal opportunity employer.

A leading global investment management company in New York is currently seeking an Executive Assistant to join their growing dynamic Private Equity team. About the Opportunity: • Schedule: Monday to Friday, • Hours: 8-8:30am to 6-6:30pm, • Greet visitors, accompany them to the appropriate meeting room, and notify internal staff of such visitors' arrivals, • Manage calendars; organize meetings, luncheons, etc., • Organize travel arrangements involving flights, hotel reservations, visa requirements, and local transportation, • Process and reconcile all expenses, • Handle confidential communications with all due sensitivity and discretion, • Read and route incoming mail; prioritize such mail in order of urgency, • Screen telephone calls; listen to voicemail and follow up accordingly, • Create and maintain files for correspondence and deal-related material, • Maintain an up-to-date client contact list on the company database., • Provide secretarial coverage for other Executives and visitors when needed, • Perform clerical duties, including producing documents such as memoranda, letters, and reports using Word., • 2+ years of related Administrative work, • Associate's and/or Bachelor's Degree, • Experience in managing calendars, expenses, travel arrangements, and detailed schedules, • Proficiency in Microsoft Word, PowerPoint, and Excel, • Strong organizational skills and the ability to manage multiple tasks simultaneously, • Excellent communication skills, both written and verbal, • Ability to handle confidential information with discretion, • Attention to detail and accuracy in processing expenses and invoices We have a current opportunity for a Executive Assistant on a contract basis. The position will be based in New York. For further information about this position please apply.

Job #2222 We are seeking an Executive Assistant & Office Manager, to support the executive leadership team of an education tech startup. This dual-role provides high-level administrative support to the founders while ensuring smooth day-to-day operations of the company’s NYC office. The ideal candidate thrives in fast-paced environments, is proactive in anticipating needs, and brings structure to a dynamic team. Key Responsibilities: • Provide direct administrative support to the co-founding executive team, including calendar management, meeting coordination, and document preparation, • Coordinate internal and external meetings, including booking rooms, preparing agendas, and ensuring follow-ups, • Manage logistics for sales team and company-wide travel (flight and hotel booking, itineraries, etc.), • Plan and coordinate company events and team offsites, • Oversee daily operations of the NYC office, including vendor relationships, inventory, and basic facilities upkeep, • Serve as a welcoming point of contact for on-site guests and candidates during in-office interviews, • Assist with light ad hoc operational tasks that support broader team efficiency, • Proactively identify ways to reduce friction and improve executive and team efficiency, • Adapt easily to a startup environment and wear multiple hats as needed, • Communicate clearly and effectively with both in-person and remote team members, • Foster a professional, welcoming, and inclusive environment in the office Requirements: • 5+ years of experience in executive support, office management, or operations within high-growth or startup environments, • Ability to manage complex schedules, navigate multiple priorities, and collaborate with leadership; strong judgment and discretion expected, • Highly organized and detail-oriented, • Self-starter who thrives in ambiguity and builds processes from the ground up, • Personable and confident communicator who can interact with senior leadership and team members alike Salary: Up to $120,000/yearly & comprehensive health coverage Location: New York City, NY. Full-time, hybrid work setting

Position: Administrative Assistant Compensation: $55,000-$65,000 Location: Fully Onsite Duration: Perm Professional Dress A professional services organization is seeking a polished, reliable, and highly organized Administrative Assistant to provide direct support to the President. This role is ideal for a proactive individual who thrives in a fast-paced environment and values collaboration and discretion. The Administrative Assistant will work closely with another on-site administrative professional to ensure consistent coverage and operational efficiency. Coordination with a part-time remote assistant will also be required to maintain continuity of tasks. Key Responsibilities: * • Provide comprehensive administrative support to the President, including calendar management, email correspondence, and document preparation., • Partner with a second Administrative Assistant to divide responsibilities, support each other, and ensure seamless daily workflow., • Coordinate with the President's part-time remote assistant to align on priorities and follow-ups., • Organize meetings, prepare materials, manage logistics, and ensure timely follow-through on action items., • Handle general administrative functions such as travel arrangements, expense reports, filing, and internal communications., • Previous experience in an administrative support role within a professional business environment is required., • Exceptional organizational skills with the ability to manage competing priorities and adapt to changing needs., • Strong written and verbal communication skills, with a professional and courteous demeanor., • A collaborative, team-oriented mindset with flexibility and a proactive approach to problem-solving., • Reliable transportation and the ability to commute daily to Hoboken, NJ; occasional schedule adjustments may be required., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office tools.

Job Description Overview We are seeking a proactive and detail-oriented Administrative & Accounting Assistant to support our Financial Controller and the company President. This role is crucial in maintaining daily operations, ensuring timely and accurate financial processes, and supporting the executive team in staying organized. Responsibilities • Organize and maintain digital and physical filing systems, • Prepare and send invoices on time, • Manage and update spreadsheets in Google Sheets, • Run payroll using ADP Workforce Now (training will be provided), • Support the President with ad-hoc administrative and project tasks, • Experience in administrative or accounting roles, • Proficient in Google Sheets and Microsoft Office, • Experience with ADP payroll system (preferred, but not required; training will be given), • Excellent organizational skills and attention to detail, • Strong communication skills Please send your resume and a brief introduction to . Applications accepted until 08/18/2025 Join us as an Accounting Assistant, where you will have the opportunity to develop your skills in a supportive environment while contributing to our financial success!

Position: Administrative Assistant Location: New York, NY (On-site 5 days / week) Reports to: Managing Director, Tax and Legal About Wafra: Wafra is a global alternative investment manager with over $28 billion of assets under management across a range of alternative assets, including strategic partnerships, alternative and traditional real estate, and real assets. Wafra is headquartered in New York and has offices in London and Bermuda. We have over 180 professionals globally. Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support the firm’s Legal and Tax functions. This role requires exceptional organizational skills, discretion, and a proactive mindset to manage complex schedules and communications in a dynamic, fast-paced environment. The ideal candidate will be forward-thinking, adaptable to shifting priorities, and capable of representing the firm with the utmost professionalism. Duties and Responsibilities: • Handle photocopying, printing, mail, and document distribution, etc., • Coordinate meeting schedules, prepare and finalize all necessary meeting arrangements, • Assist Legal and Tax staff where possible, including but not limited to expenses, booking travel, booking conferences, meeting logistics and bookings, coordinating presentation material, • Assists or prepares correspondence, as needed, • Screen team members calls, takes messages or fields/answers all routine and non-routine questions, • Manage sensitive and confidential information with discretion and professionalism, • Communicate clearly and professionally both verbally and in writing, • Provide support on ad hoc projects and initiatives as needed Requirements: • Bachelor’s degree preferred, • Exceptional organizational and time management skills; able to manage competing priorities effectively, • Strong attention to detail with the ability to see the bigger picture, • Poised, professional, and able to maintain composure under pressure, • Excellent verbal and written communication skills, • Proficient in Microsoft Office Suite (PowerPoint, Excel a plus) and common calendar/email systems (e.g., Outlook, Google Workspace), • Demonstrated ability to exercise sound judgment, discretion, and confidentiality, • Relevant experience in tax administration and legal/compliance support within the financial services or investment management industry a plus Benefits/Compensation: • The anticipated base salary for this role is $90,000. The compensation range for this role is specific to New York City and actual base salary will be determined by several components including but not limited to an individual’s experience, skill set and qualifications., • Wafra is committed to the wellbeing of all employees, and the hired candidate will be offered our comprehensive benefits package, including but not limited to, retirement benefits, health insurance, life insurance, paid holidays and time off and various wellness benefits.

Legal Assistant Location: New York, NY (Hybrid – 4 Days In Office) Department: Legal Salary Range: $90,000 – $115,000 Experience Required: 3–8 years Industry Background: Financial Services and/or Legal Position Overview We are seeking a highly capable and experienced Legal Assistant to join our dynamic legal team. This individual will play a critical role in supporting legal operations and assisting with high-priority deal work in a fast-paced financial services environment. The ideal candidate has 3–8 years of relevant experience, a strong background in either financial services or legal environments (ideally both), and thrives in a detail-heavy, deadline-driven role. This position is based in our New York City office and requires 4 days per week onsite. Key Responsibilities 🔹 Deal & Transaction Support • Assist with closing processes for corporate and financial transactions., • Coordinate signatures and execution of legal and transactional documents., • Prepare and organize closing binders and deal books post-closing., • Draft, edit, and format legal documents to meet internal standards (MS Word proficiency required)., • Manage redlines, bracketed content, and final formatting for execution-ready documents., • Monitor the legal team’s shared inbox to route messages appropriately and ensure timely responses., • Track legal invoices and manage the approval and submission process., • Route NDAs for review and execution., • Maintain and update NDA tracking database., • Assist in preparing board materials and taking meeting minutes., • Help prioritize and assign incoming legal tasks within the team., • Triaging vague or incomplete requests for clarification., • Maintain internal legal task tracker and status reports. Requirements & Qualifications • 3–8 years of experience as a Legal Assistant, Legal Coordinator, or Paralegal in a financial services or law firm environment., • Strong knowledge of legal workflows related to deals, transactions, and closings., • High proficiency in Microsoft Word, Adobe Acrobat, and document formatting tools., • Excellent organizational skills with keen attention to detail and accuracy., • Able to manage multiple priorities, follow through, and meet deadlines with minimal oversight., • Professional, articulate, and capable of representing the legal team in both internal and external communications., • Experience with legal invoice tracking, service provider oversight, and basic contract lifecycle support., • Flexible, proactive, and adaptable to changing priorities in a fast-moving environment., • Bachelor’s degree preferred. Work Environment & Schedule • Hybrid role: 4 days in office, 1 day remote (subject to change based on team needs)., • Collaborative, professional environment within a small legal team (4 people) supporting a larger financial services organization., • Competitive compensation and benefits package.

About Venn Venn is revolutionizing how businesses enable BYOD workforces, removing the burden of buying and securing laptops or dealing with virtual desktops. Our patented technology provides companies with a new approach to securing remote employees and contractors working on unmanaged computers. With Venn’s Blue Border™ software, work lives in a company-controlled Secure Enclave installed on the user’s computer, enabling IT teams to secure company data while ensuring end-user privacy. Over 700 organizations, including Fidelity, Guardian, and Voya, trust Venn to meet FINRA, SEC, NAIC, and SOC 2 standards. Your Role and Impact Venn is seeking a seasoned, highly organized, and forward-thinking Executive Assistant to serve as the trusted right hand to our CEO. This role is pivotal in advancing Venn’s mission by ensuring the CEO can focus on driving company strategy, growth, and long-term vision. While the Executive Assistant will primarily support the CEO, they may also provide assistance to other members of the Executive Leadership Team as needed to keep the organization running smoothly. The Executive Assistant will operate at the intersection of administrative excellence and strategic partnership, combining traditional EA responsibilities with high-impact project work across multiple teams. What You Will Do: • Serve as the CEO's "right hand" by managing day to day priorities, acting as gatekeeping, and ensuring seamless execution of demanding and fluid schedule, • Prepare, review, and coordinate high level communication including emails, reports, and presentations that reflect the CEO's voice and the company's brand, • Own logistics for executive meetings, board meetings, travel, and events, ensuring all details are managed with precision and efficiency, • Partner closely with the Executive Committee and cross functional teams to drive key initiatives and ensure alignment across the business, • Provide occasional support to other members of the Executive Team to advance strategic priorities, • Anticipate needs and proactively solve problems before they arise, enabling the CEO to operate at maximum effectiveness, • Handle sensitive and confidential information with the utmost discretion and professionalism, • Support occasional personal tasks and other ad hoc projects as assigned What You Will Bring: • At least 5+ years supporting C-level executives in dynamic, high-demand environments., • Exceptional written and verbal communication skills; polished, concise, and adaptable across audiences., • Ability to pivot seamlessly, manage multiple competing priorities, and thrive in a fast-paced, ever-evolving environment., • Meticulous attention to detail, strong organizational skills, and a proactive problem-solving mindset., • Proficiency in Microsoft Office Suite, with bonus points for experience in tools like Confluence, Trello, or other productivity platforms., • Prior experience in a high-growth start-up or technology company strongly preferred., • Bachelor’s degree preferred

✨ Now Hiring: Administrative Assistant ✨ 📍 Location: 19 E 98th St, New York, NY 10029 🕒 Schedule: Variable shifts, 5 days a week ✅ What You’ll Bring: • HS Diploma/GED required; 2+ years of related administrative or office experience (medical office experience preferred), • 2–3 years working in administrative/clerical roles, • Proficiency in MS Office Suite (Intermediate level), • Strong communication, multitasking, and organizational skills 📌 What You’ll Do: Administrative & Operational Support – Assist supervisors with routine personnel, budget, and operational tasks; serve as a liaison between leadership and staff by communicating requests, instructions, and updates. Financial & Records Management – Support budget preparation, track expenses for variance reporting, process purchase orders, reimbursements, and maintain accurate records, including payroll and PTO tracking. Meeting & Event Coordination – Plan and organize meetings, office activities, forums, and conferences; prepare agendas, minutes, correspondence, and other documentation as needed. Communication & Documentation – Draft, edit, and format departmental materials (brochures, flyers, announcements, reports, letters); manage incoming mail, phone calls, and routine inquiries. Additional Departmental Support – Coordinate travel arrangements and expense reports, maintain employee/patient files, schedule appointments/referrals, and ensure compliance by tracking staff licensure renewals. 🌟 About Talent4Health, Talent4Health a certified MBE and Joint Commission-accredited provider of healthcare staffing, is the most candidate-centric agency in the industry. Whether you are looking for the next travel assignment, or prefer something local, our highly experienced recruitment staff take the utmost pride in finding you a position that not only matches your skills but is in line with the needs and wants of your career path and personal life. We strive to build a strong and meaningful relationship so that we are there to meet your short-term and long-term career goals. We UNDERSTAND healthcare. 👉 Apply today and take the next step in your career journey with us! 📩 Recruiter Contact Name: Anjali Sinha Email: Internal ID: 16960352

COMPANY: Consulting Advisory Firm POSITION: Executive Assistant LOCATION: New York, NY - Mostly remote but in office a few times per month HOURS: 9:00AM - 6:00PM with some flex for OT as needed COMPENSATION: $100-120K DOE + Bonus Eligible + Benefits BACHELOR’S DEGREE: Required Our client, a New York advisory firm, is looking for an Executive Assistant to support the client-delivery team and clients. This team member will be a trusted partner ensuring seamless operations, proactive problem-solving, and exceptional client service. The ideal candidate thrives in a fast-paced, dynamic environment, brings sound judgement and discretion, and is energized by supporting others to perform at their best. They will balance critical thinking with flawless execution, handle sensitive information with care, and adapt seamlessly across shifting priorities and time zones. Candidates must be able to commute to New York City once per week and/or as required to support in-person meetings. Responsibilities of the EA: Calendar and Meeting Management -Own complex scheduling across multiple calendars and time zones anticipating conflicts and proactively resolving them. -Ensure internal and external stakeholders are fully prepared for meetings through agenda planning, background research, and briefing materials. -Drive efficiency by strategically prioritizing competing demands and aligning calendars to achieve short-and long-term objectives. Project and Operational Management -Partner with client-delivery team to manage and track priorities, projects, and action items to completion. -Support data capture and management in Salesforce, ensuring records, contact lists, and tasks remain current and accurate. -Ability to visualize entire projects from start to finish, rather than focusing on individual tasks, ensuring that all components of a project are aligned and contribute to the overall goals. Travel and Expense Management -Plan and manage travel arrangements and itineraries with precision, adapting quickly to real-time changes. -Prepare and submit timely, accurate expense reports in alignment with firm policies. Team and Firm Collaboration -Build effective relationships throughout the firm and externally; foster a collaborative and supportive culture. -Serve as backup support for other EAs, ensuring uninterrupted coverage and continuity for client-delivery team and other stakeholders. -Actively contribute to team meetings, sharing best practice and streamlining processes. Ad Hoc and Special Projects -Partner with client-delivery and Operations Team on initiatives and ad hoc projects that drive the firm’s impact. -Support onboarding new team members to ensure smooth integration into the firm. Requirements of the EA: -Bachelor’s Degree is required. -Proven experience (3+ years) as an Executive Assistant or Administrative Business Partner, or similar role in a fast-paced professional environment. -Exceptional organizational and prioritization skills with the ability to manage multiple shifting demands across different stakeholders and time zones. -Effective interpersonal and communication skills able to build trust and credibility with internal stakeholders, clients, and external partners. -Demonstrated judgement and discretion particularly in handling sensitive or confidential information. -Proactive problem-solving approach anticipating needs and taking initiative to remove obstacles before they arise. -Adaptability and resilience thriving in a dynamic, evolving environment with competing priorities. -Technical proficiency in Microsoft Suite, Zoom/Teams, and experience with Salesforce and Concur (or demonstrated ability to quickly learn new systems). -Collaborative mindset, with experience working effectively in distributed/remote teams.

Who We Are: Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail. Saks Global Properties & Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets. Role Summary: As the Executive Assistant to the Chief Technology Officer (CTO), you'll be the central point of contact for a range of administrative and operational activities. While your primary responsibility is to the CTO, you'll also partner with the broader Tech leadership team for key projects and events. The CTO is based in New York City, and the leadership team operates in a hybrid, multi-time zone environment, with both in-person and remote members. This role involves a wide variety of administrative services, from routine tasks to complex, high-impact projects, all of which are essential to the efficient operation of the office. Key Qualifications: • Bachelor's degree or equivalent combination of education and experience., • Minimum of 5 years of relevant experience working with and supporting an executive office team, • You get things done by engaging in high level teamwork and flexing your interpersonal skills., • You are organized and able to handle multiple tasks with a sense of urgency., • A natural problem-solver, who is also intuitively analytical and creative., • Ability to work in a fast-paced work environment., • Ensures confidentiality, diplomacy, and tact at all times., • Intermediate to expert level competence with MS Office, Google Suite, expense management systems, communication and presentation tools., • Extremely organized with exceptional time management skills and able to prioritize efficiently, • Can handle sensitive information and maintain strict confidentiality, • Strong attention to detail., • Excellent problem solving ability., • Strong oral and written communication skills., • Comfortable with ambiguity and passionate about working in a fast paced, dynamic environment. Role Description: • Manage complex calendars - prioritizing appointments and proactively resolving scheduling conflicts., • Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions., • Organizes and manages cost estimates for the Technology team’s engagement and travel calendar., • Responds to phone, email and in-person inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel., • Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required., • Conceptualizes and executes a variety of special events and projects for the leader's office and a large-scale organization. This includes overseeing existing engagements, such as monthly town halls and team offsites, as well as proposing and developing new ideas that promote team connectivity and engagement. Responsibilities range from managing invitations and communications to coordinating facilities and catering arrangements., • Provides support to various meetings the leader chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes., • Completes and submits travel and expense claims., • Maintains records and oversight of special project and event expenditures for cost center, • Maintains calendar for time off for leadership team, • Prepares the leader’s calendar and maintains a tracker with relevant and pertinent meeting material as identified by the leader., • Manages email distribution lists for the organization, • Be in-person In the office 4 days a week, • Proactively identifies and takes on opportunities to expand scope, such as maintaining the team's Confluence homepage, drafting communications for team updates, or leading ad-hoc projects to improve team operations. Your Life and Career at Saks: • Exposure to rewarding career advancement opportunities, • A culture that promotes a healthy, fulfilling work/life balance, • Benefits package for all eligible full-time employees (including medical, vision and dental)., • An amazing employee discount Thank you for your interest in Saks Global. We look forward to reviewing your application. Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Company Description vdiscovery is the only digital forensics, eDiscovery, and AI consultant with over 50 years supporting corporations and law firms in their document and discovery needs. Our team combines technical expertise with legal knowledge to deliver exceptional client service to top litigation clients in a fast-paced environment - all while remaining the close knit and fun group that, for many here, feels like family. Role Description This is a full-time hybrid role for an Executive Assistant with CRM knowledge and Inside Sales chops at vdiscovery. The role will be located in Manhattan, NY, with some work from home flexibility. This is not a traditional EA role - you'll be empowered to implement strategic improvements that directly impact company growth. What Makes this Role Different • Strategic Partner: You'll be directly involved in business growth initiatives, not just administrative tasks, • Revenue Impact: Your work managing our CRM and implementing follow-up systems will directly contribute to our company revenue goals, • Industry Exposure: Gain valuable experience in the growing eDiscovery and legal technology sectors, • Career Development: Opportunity to grow into leadership position in based on interest and performance, • Unique Industry: ediscovery is at the crossroads of Law (especially FRCP and litigation caselaw) with two areas at the very cutting edge of tech: Big Data and Artificial Intelligence (Ai) - we develop and offer top solutions in Ai to address Big Data problems where human expertise is still very much in demand, • Company: vdiscovery is a company with an incredible 50+ year history that is on the cutting edge of legal technology service and development - with a stable and tight knit group that works together seamlessly and creates an environment that is productive, excellent, and...wait for it...FUN! Executive Support (40%) • Manage complex calendar scheduling and prioritization, • Coordinate client meetings and prepare relevant materials, • Handle travel arrangements and expense reporting, • Support with special projects and client-facing documentation, • Anticipate needs and proactively suggest process improvements CRM Management & Inside Sales (40%) • Maintain and optimize our database of existing clients, contacts, and leads, • Develop and implement a consistent system for tracking and nurturing relationships, • Assist with developing sales materials for new offerings, • Support outreach initiatives to clients and potential partners, • Help track sales pipeline and identify growth opportunities Client Support (20%) • Serve as a secondary point of contact for key clients, • Ensure client requests receive prompt attention, • Assist with meeting preparation and follow-up, • Help monitor project status and client satisfaction Qualifications Must Have • Exceptional organization skills with ability to manage competing priorities, • Excellence in leveraging latest technologies including, but not limited to, Ai, • Detail-oriented with consistent follow-through, • Self starter that anticipates needs, taking needed actions based on experience and instinct, • Professional demeanor side by side with sense of humor and charm, • Strong written and verbal communication abilities, • Proficiency with Microsoft Office suite (especially Outlook, Excel, and PowerPoint), • Experience in an executive assistant, customer service, or administrative role, • OR, if newly graduated, strong evidence that you possess the required skill sets in spades Nice to Have • Experience with CRM systems (Salesforce, HubSpot, or similar), • Background in ediscovery, legal services, technology, or professional services, • Experience supporting sales or business development teams, • Demonstrated project management capabilities Why You'll Love Working Here • Make an Impact: Your work will directly contribute to company growth, • Ownership: You'll have the authority to implement improvements and own key processes, • Professional Growth: Learn about the legal technology industry from experienced leaders, • Work-Life Balance: Reasonable hours with flexibility when needed, • Compensation: Competitive base salary plus performance-based incentives

Job Title: Executive Assistant to Dr. Jonathann Kuo Location: New York City (Hybrid – remote and in-person) Reports To: Dr. Jonathann Kuo, MD Company: Extension Health Position Overview: Dr. Jonathann Kuo, physician entrepreneur and founder of Extension Health, is seeking a highly capable, resourceful, and proactive Executive Assistant (EA) to support his dynamic and fast-paced personal and professional life. This unique role is ideal for someone who thrives in a high-performance environment, anticipates needs before they arise, and operates with a mindset of excellence, discretion, and initiative. You will be instrumental in streamlining Dr. Kuo’s day-to-day responsibilities—ranging from calendar and travel management to supporting personal errands, social media coordination, and event planning—ultimately saving him time and maximizing efficiency across all facets of life. The core principle: preserve time, elevate impact, and simplify complexity. Key Responsibilities: 1. Calendar & Scheduling Management • Coordinate personal and professional calendars, meetings, and appointments, • Anticipate and prevent scheduling conflicts, • Assist with organizing business dinners, social gatherings, and internal/external events 2. Administrative Support • Handle day-to-day administrative tasks: correspondence, document organization, light project coordination, • Interface professionally with key stakeholders and collaborators 3. Travel & Logistics • Arrange complex domestic and international travel, • Prepare detailed itineraries and ensure all documentation (visas, tickets, accommodations) is complete and up to date, • Occasionally accompany Dr. Kuo on trips to ensure seamless execution 4. Personal Errands & Lifestyle Management • Grocery shopping, dry cleaning, personal appointments, vendor coordination, etc., • Liaise with household staff and external services (e.g., TaskRabbit, delivery companies, repair technicians) 5. Event Planning • Support in planning high-touch work and family events, private dinners, milestone celebrations, and health retreats 6. Social Media & Digital Presence (Support Role) • Collaborate with the internal social media manager to support ad hoc content capture, DMs, and community engagement, • Occasional content posting or scheduling on behalf of Dr. Kuo 7. Miscellaneous & Special Projects • Provide creative solutions to improve workflow and optimize efficiency, • Take initiative to identify and implement time-saving systems or resources, • Handle occasional research, reservations, and bespoke concierge-style requests Qualifications: • 3+ years experience in an Executive Assistant, Personal Assistant, or Chief of Staff-type role, • Ultra-organized with exceptional attention to detail and time management, • Tech-savvy; comfortable with scheduling tools, content apps, and digital workflows, • Emotionally intelligent, trustworthy, and discreet, • Flexible and adaptable to evolving priorities, • Comfortable working both independently and collaboratively, • Prior experience in a health, wellness, luxury lifestyle, or startup environment is a plus Working Style & Expectations: • Hybrid schedule: primarily remote, with in-person responsibilities in NYC as needed, • Occasional evening and weekend flexibility required, • Willingness to travel occasionally for personal or professional engagements, • Must be based in or near NYC and authorized to work in the U.S. Compensation: • Competitive salary commensurate with experience, • Opportunity to work closely with a visionary leader in health and wellness, • Dynamic, mission-driven team environment To Apply: Please send your resume, a brief cover letter, and a portfolio or example of an event or lifestyle execution you’ve led to .

FlexStaff is seeking an Office Assistant with experience in Healthcare Insurance Verification and Authorization for our Client, a Prosthetics and Orthotics Lab. Schedule: Monday- Friday, 8:30am-5:30pm. This is Temp-to-Hire role. In this role you will be responsible for providing clerical support, answering phone calls and obtain accurate insurance information, verification, and pre-authorization The ideal candidate would have at least 3 (three) years of healthcare billing/collections experience. 1. Front Desk Management: • Greet and welcome patients as they arrive., • Check in patients and schedule appointments. 2. Appointment Scheduling: • Manage and coordinate appointment scheduling for multiple healthcare providers., • Reschedule or cancel appointments as necessary. 3. Patient Registration: • Collect patient information, insurance details, and relevant medical history., • Ensure all necessary paperwork is completed accurately. 4. Telephone Communication: • Answer phone calls promptly and professionally., • Respond to inquiries from patients, family members, and other healthcare staff., • Relay messages to appropriate staff and follow up on patient calls. 5. Record Keeping: • Maintain and update patient records using electronic health record (EHR) systems or paper files., • Ensure confidentiality and compliance with HIPAA regulations. 6. Billing and Insurance: • Verify patient insurance eligibility and benefits., • Collect co-pays and payments from patients., • Assist patients with billing questions or concerns. 7. Medical Correspondence: • Prepare and send out correspondence, such as appointment reminders and follow-up letters., • Ensure the efficient handling of incoming and outgoing medical records and correspondence. 8. Office Management: • Maintain a clean and organized reception area., • Order and manage office supplies as needed., • Collaborate with other staff to ensure smooth office operations. 9. Support Healthcare Providers: • Assist medical professionals with administrative tasks as needed., • Prepare charts for daily appointments and ensure all necessary documents are available. 10. Customer Service: • Provide exceptional customer service to patients and their families., • Address patient concerns and complaints with professionalism and empathy.

Administrative Assistant (Bilingual Spanish/English) Schedule: Mon–Fri, 7:00am–3:30pm · On-site · Far Rockaway, Queens Company: Fast Action Body Repair — commercial truck body repair & paint Why this role We keep NYC’s commercial trucks on the road. You’ll be the coordinator who makes everything run smoothly—customer updates, paperwork, parts/vendors, and light support on the shop floor. We lead with respect, pride, and high standards. What you’ll do • Answer phones, greet customers, provide clear repair/status updates, • Create/organize work orders, estimates & insurance claim documents, • File photos and keep digital/physical records tidy (Word/Excel/Outlook), • Coordinate parts and track deliveries, • Walk the floor for photos, tags, and quick assists (occasional light lifting up to ~20 lbs), • Follow safety guidelines; we provide gear when neededWhat you bring, • Bilingual (Spanish/English) with excellent phone and in-person communication, • Detail-oriented, organized, and dependable; strong clerical skills, • Comfortable with Microsoft Office (Word, Excel, Outlook), • Customer-service mindset; shop experience is a plus (we’ll train)Schedule, pay & growth, • Hours: Mon–Fri, 7:00–3:30 (no late nights), • Pay: $22–$28/hour, • Perks: PTO Apply: Send resume or summary or text/call (718) 844-1213. Location: 4915 Rockaway Beach Blvd, Far Rockaway, NY 11691 Fast Action Body Repair is an Equal Opportunity Employer. Women candidates encouraged to apply.

Job Title: Administrative Coordinator 📍 Location: Madison Ave, New York, NY 10029 🕒 Schedule: Monday–Friday, 9 AM–5 PM 💵 Pay: $19–$20/hr Job Summary: The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 1–2 administrative staff. This role supports department leadership and ensures smooth day-to-day operations. Key Responsibilities: • Respond to inquiries and route as needed, • Handle payroll and HR-related transactions, • Monitor department budgets and grants, • Manage office supplies and vendor contracts, • Plan logistics for meetings, events, and conferences, • Prepare reports, minutes, and communications, • Train and supervise admin support staff Requirements: • Bachelor’s degree or equivalent experience, • 5+ years of administrative/business experience, • Supervisory experience preferred, • Proficient in MS Office Suite, • Strong communication, time management, and problem-solving skills

Executive Assistant Location: New York City (Hybrid) Compensation: $100,000 – $120,000 base + bonus Experience: 2–7 years About the Firm Our client is a confidential, highly prestigious private equity firm based in New York City. Known for its excellence and long-term success in the financial markets, the firm prides itself on a culture of professionalism, collaboration, and discretion. Position Overview Our client is seeking a proactive and detail-oriented Executive Assistant to support a group of Managing Directors and Vice Presidents. The ideal candidate will bring prior experience in asset management, private equity, or financial services, with the ability to thrive in a fast-paced, high-demand environment. This role offers hybrid flexibility (in-office and remote work). Key Responsibilities • Provide seamless administrative support to senior executives, including calendar management, travel coordination, and meeting preparation., • Act as a gatekeeper, managing communications with discretion and professionalism., • Assist with expense reporting, invoice processing, and other financial administration tasks., • Coordinate internal and external meetings, investor events, and conference logistics., • Prepare and edit correspondence, presentations, and documents., • Anticipate executives’ needs, ensuring priorities are managed effectively., • Build strong relationships with internal teams, clients, and external stakeholders. Qualifications • 2–7 years of executive assistant experience, ideally supporting senior leadership within financial services, asset management, or private equity., • Bachelor’s degree preferred., • Exceptional organizational skills with strong attention to detail., • Ability to handle sensitive information with discretion and confidentiality., • Strong communication skills (written and verbal)., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Proven ability to prioritize and manage multiple tasks in a deadline-driven environment. Compensation & Benefits • Base salary: $100,000 – $120,000, commensurate with experience., • Annual performance-based bonus., • Comprehensive benefits package., • Hybrid work flexibility (in-office + remote).