Communications assistant jobs in Miami, Florida - Page 3Create job alerts

Job DescriptionDescription: Who We Are At Camillus House, our mission is to serve the poor and homeless in South Florida. Guided by the teachings of St. John of God, we provide comprehensive services including housing, healthcare, behavioral health, and supportive programs that restore dignity and hope. Our core values—Hospitality, Respect, Quality, Spirituality, and Responsibility—shape how we serve our community, support one another, and steward the resources entrusted to us. Who You Are You are a compassionate, detail-oriented professional who thrives in a fast-paced, mission-driven environment. You bring strong organizational skills, clear communication, and a dedication to providing excellent support to clients and team members. Dependable and proactive, you can manage multiple responsibilities with accuracy and professionalism, always maintaining confidentiality and treating all individuals with dignity and respect. What You’ll Do As a Program Assistant, you provide critical administrative and operational support to ensure the smooth day-to-day functioning of assigned programs. Reporting to the Program Director or Manager, you collaborate closely with program staff, clients, and internal departments to support service delivery, compliance, and program success. Key responsibilities include: • Client Intake and Documentation: Assist with client intake, maintain accurate client files, and ensure required documentation meets funding and organizational standards., • Communication and Coordination: Act as a point of contact for program inquiries, coordinate meetings, support internal communications, and assist with referrals and follow-up., • Compliance and Record Management: Maintain program documentation in line with regulatory, contractual, and organizational requirements while ensuring confidentiality and secure record-keeping., • Cross-Functional Collaboration: Partner with Finance, People and Culture, Facilities, and other departments to support program needs and organizational goals., • Data Entry and Reporting: Enter client and program data into designated systems, maintain accuracy, and support reporting for internal tracking and external funders., • Operational Support: Manage supplies, track inventory, process purchase requests, and assist with general office coordination to ensure efficient program operations., • Program Administrative Support: Provide scheduling, document preparation, filing, and other administrative assistance to maintain organized program records., • Client Service Support: Deliver professional, respectful assistance to clients, helping connect them to appropriate staff and services., • Ability to maintain confidentiality and handle sensitive information professionally., • Alignment with Camillus House’s mission and values of Hospitality, Respect, Quality, Spirituality, and Responsibility., • Excellent written and verbal communication skills., • Strong attention to detail and commitment to accuracy., • High school diploma required; Associate’s or Bachelor’s degree in social services, nonprofit management, business administration, or related field preferred., • Prior experience in administrative support, nonprofit programs, social services, or a related field preferred., • Proficiency in Microsoft Office and ability to quickly learn database or case management systems., • Strong interpersonal skills with a client-centered, service-oriented approach., • Comprehensive Medical Plans (PPO & HMO options), • Dental & Vision Insurance, • GAP Insurance (employer paid), • Employer-paid Short-Term & Long-Term Disability, • Employer-paid Life Insurance, • Voluntary Life & AD&D, • Accident & Critical Illness Insurance, • Long-Term Care Insurance, • Wellness Program (PHMP), • Employee Assistance Program (EAP), • Pet Insurance, • Paid Vacation & Sick Time Camillus House is an equal opportunity employer and a drug-free workplace. We are committed to creating an inclusive environment for all employees, valuing diversity, and fostering a culture of equity.

Job Description Position Summary The Administrative Assistant provides comprehensive administrative, clerical, and financial support to the condominium management team and the association. This multifaceted role includes managing accounts receivable and payable, assisting with the operations of the rental management program (if applicable), handling resident communications, maintaining records, and ensuring the efficient operation of the administrative office. Essential Duties and Responsibilities • Accounts Receivable (AR):, • Prepare and send out invoices for monthly assessments, special assessments, and other charges to unit owners., • Track and record payments received, ensuring accurate posting to resident accounts., • Manage past due accounts, generate aging reports, and follow up with delinquent owners according to association policies., • Reconcile AR records with bank statements., • Respond to resident inquiries regarding billing and payments., • Accounts Payable (AP):, • Receive, review, and process invoices from vendors and service providers., • Obtain necessary approvals for invoices., • Prepare and issue payments (checks, electronic transfers) in a timely manner., • Maintain accurate AP records and vendor files., • Reconcile AP records with bank statements., • Respond to vendor inquiries regarding payments., • Rental Management Program Support (if applicable):, • Assist with the coordination of the on-site rental program, if offered by the association., • Process rental applications and agreements., • Manage booking schedules and communicate with owners and rental guests., • Coordinate unit preparation for rentals (cleaning, maintenance communication)., • Track rental income and expenses., • Assist with the distribution of rental proceeds to owners., • General Administrative Duties:, • Serve as the first point of contact for phone calls, emails, and in-person inquiries, providing professional and courteous assistance., • Maintain and organize office files, records, and supplies., • Prepare correspondence, memos, reports, and other documents., • Schedule meetings and appointments., • Manage incoming and outgoing mail and deliveries., • Assist with resident communications, including newsletters, notices, and website updates., • Coordinate vendor access and communication as needed., • Assist with the planning and execution of association meetings and events., • Maintain resident contact information and emergency contact lists., • Excellent organizational skills and attention to detail., • Strong written and verbal communication skills., • Ability to prioritize tasks and manage time effectively., • Ability to maintain confidentiality and handle sensitive information., • Excellent customer service and interpersonal skills., • Ability to work independently and as part of a team., • Familiarity with property management software is a plus., • Ability to sit for extended periods., • Ability to use a computer and telephone., • High school diploma or equivalent required; associate's degree in business administration or a related field preferred., • 5 years of administrative experience, preferably in property management, real estate, or similar environment., • Proven experience with basic accounting principles and managing accounts receivable and payable., • Experience with rental management processes is highly desirable if the condominium has a rental program., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Company DescriptionAbout Us Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting Us\nVensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting .

Job Description Position Overview: The Financial Aid Advisor provides excellent customer service and guidance to financial aid applicants and their families throughout the financial aid application process and determines eligibility within the parameters of institutional, state and federal requirements. Key Responsibilities: • Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally., • Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities., • University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies., • Special Projects: Execute special projects assigned by the President or supervisor., • Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules, and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations., • Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: • Provides advice throughout the financial aid process to prospective, new, and current students and their families., • Ensures students and their families receive the best possible student-focused support and service., • Must have a thorough knowledge of available types of financial aid, scholarships, and general student eligibility criteria., • Exercises independent judgment in the management of operational details of financial aid process including but not limited to:, • Reviews incoming financial aid application and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA. This requires knowledge of not only federal financial aid regulations but IRS tax laws relate to federal student financial aid., • Completes assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions., • Exercises great attention to detail when completing assignments as error in judgment or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility., • Has the authority to recalculate and make adjustments to financial aid awards when student’s eligibility changes., • Maintains knowledge of policies of other departments (admission, registrar, student account, etc.) and understand the impact of them on a student’s financial aid eligibility., • Must utilize conflict resolution skill set to pacify disgruntled students and parents, helping them to understand the situation and identify potential solutions to issues., • Maintains student confidentiality in accordance with FERPA regulations., • Attends and completes financial aid webinars, courses, conferences assigned by the FA Director/Assistant/Officer., • Keeps up to date with the FSA handbook; electronic announcements, and Dear Colleagues letters at IFAP website., • Reads, interprets, and ensures compliance with federal and state regulations, deadlines, and school policies as they apply to federal, state, and institutional student aid., • Attends and participates in the Financial Aid Annual Meeting. Department of Defense Responsibilities: • Guide service member students through the federal funds application process, ensuring a clear understanding of FAFSA procedures and eligibility criteria., • Provide comprehensive financial counseling to address budgetary constraints, exploring options beyond military benefits to support the student’s educational journey., • Stay abreast of changes in military educational policies, ensuring institutional compliance with relevant regulations affecting active-duty students., • Develop workshops aimed at empowering military students to navigate and maximize non-traditional financial aid, such as military benefits (e.g., GI Bill, Tuition Assistance)., • High School - associate degree preferred., • Financial Aid experience, • English / Spanish Key Competencies • Numerical, literacy, organization, and planning skills, • Work management and prioritizing skills, • Verbal and written communication skills, • Problem solving ability, attention to detail., • Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm, • *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm) Job Type Full-time

Job DescriptionSalary: 25 Job Title: Billing Department Assistant Location:Corporate Office (On-site) Work Hours:Monday to Friday, 9:00 AM 5:00 PM As a Billing Department Assistant at TaxLeaf, you will support the Billing and Collections Department by handling various tasks related to invoicing, accounts reconciliation, and customer communication. You will work closely with the Billing Department Manager and use Leafnet to manage client services for franchises and licensees. Key Responsibilities: * • Perform daily reconciliation of accounts and process payments., • Review and resolve discrepancies in customer accounts., • Prepare and send invoices to customers in a timely manner., • Monitor and follow up on outstanding customer balances., • Assist in month-end closing activities for accounts receivable and payable., • Provide excellent customer service, including phone etiquette, when interacting with customers., • Collaborate with other departments to resolve billing and payment inquiries., • Maintain accurate records of all transactions and communications with customers., • Assist the Billing Manager with special projects and feedback., • Operate office equipment and follow up on actions and services in Leafnet., • Maintain confidentiality of company and client information according to established policies., • Perform additional duties as required by the department head. Skills & Qualifications: * • Bachelors degree or equivalent., • Minimum one year of experience in a financial or accounting-related role., • Strong verbal and written communication skills in both Spanish and English., • Proficient in Microsoft Office and Teams., • High proficiency in Microsoft Excel., • Strong analytical skills with attention to detail., • Ability to multitask and work independently with minimal supervision., • Ability to prepare complex reports and manage multiple tasks., • Highly organized and resourceful. Required Languages: • Spanish:Required, • English:Required If you meet the qualifications and are ready to join a dynamic team, apply today! We look forward to hearing from you.

Trains developmental specialists in the performance of flight data and data communications system functional responsibilities. Provides flight data processing and communications service for the air traffic control system, and operates and maintains a variety of air traffic operational computer syste

Serves as an Air Traffic Assistant/Flight Data Communications Specialist (FDCS) at an Air Traffic Terminal or Air Route Traffic Control Center (ARTCC) and is responsible for providing flight data processing and communications service for the National Airspace System (NAS). Air Traffic Assistant/Flig

Are you a Certified Nurse Practitioner or Certified Physician Assistant with your own clinic or office space looking for a fulfilling role? Provisions Health is seeking skilled NP/ PAs to conduct medical evaluations for veterans throughout the US?no treatment, no prescriptions, just impactful assess

Part-Time Administrative Assistant I, Culinary Arts. The Part-Time Administrative Assistant I assists the supervisor and faculty with the development and implementation of the School program.

Project Manager – Clinical Operations & Informatics.Remote – North Miami to Palm Beach area(costs will be expensed) come in quarterly.Market‐competitive (dependent on experience).Contract on going - likely to end September 2027.Healthcare project management experience supporting.Experience sup

No administrative assistant experience required.

Agency Sales Managers are responsible for agency selection through identification of qualified agency partnerships for our non-standard auto and powersports Personal Lines Insurance.If you are in the greater Miami, FL area, are bilingual (English/Spanish), have the passion to unleash your talent, th

Our client, a Leading Real Estate brokerage firm seeks to hire a Temp Reception/Admin for their Miami Beach, Florida office.Position starts March/early April 2026.The temp duration is typically 4-6 weeks+.This position will provide general administrative support to the Senior Managing Director, Offi

Private Client Division is currently seeking an Administrative Assistant for our Miami Branch office.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Administrative Support Position at Seaboard Marine.Long-term employment with opportunities for growth.We offer excellent benefits including:.K) Retirement Saving Plan w/ Employer Match.Low-Cost Health, Dental & Vision insurance (Starting DAY ONE).Tuition & Certification Reimbursement.Paid Time Off

Administrative Assistant (Respiratory).

Onsite Administrative Assistant (The Elser). Role: Onsite Administrative Assistant. The Onsite Administrative Assistant assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level

Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment.

Checking patients in for scheduled appointments.Answering phones and maintaining databases.Keeping track of medical records and charts.

Serve as liaison between faculty and students, receiving and answering student questions, relaying faculty and student communications verbally or via email, and setting appointments with faculty. Serves as a primary information resource regarding assigned faculty; plan, prepare and coordinate materi

We presently have an employment opportunity for an Administrative Assistant in our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.

Accounting Administrative Assistant. We are looking for a reliable and detail-oriented Accounting Administrative Assistant to support daily financial and office operations.

Our purpose is to provide help and inspire confidence in our clients and communities everywhere.Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future.Our connected culture is who we are and how we work together to achieve our strategie

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually.Our mission is simple "To provide the aviation industry with consis

Staff in this category also may have the title of department assistant, coordinator, or associate.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or documents using a computer, mail, or facsimile machine.Operate standard office equipment other than co

Location: Miami, FL Industry: Private Equity Reporting To: Office Manager / Executive Team Overview: Phoenix Pro Connect is supporting the search for a detail-oriented and organized Administrative Assistant to join a dynamic private equity office based in Miami.

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. Prepare Letters, contracts and other communications.

Warehouse Administrative Assistant / Logistics Clerk. We are seeking a detail-oriented and reliable Warehouse Administrative Assistant / Logistics Clerk to support daily warehouse and shipping operations.

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timelin

C&C Productions & Services seeks an HR Administrative Assistant in Miami Lakes with 3+ years' experience to manage hours, invoicing, contractor coordination, training, and collaborate with management.

Legal Administrative Assistant. Our client is seeking a Legal Administrative Assistant for its Miami office. Provide support to other assistants and attorneys as needed.

Remote Medical Administrative Assistant / Patient Support Specialist. About the job Remote Medical Administrative Assistant / Patient Support Specialist. Position: Remote Medical Administrative Assistant / Patient Support Specialist.

General Administrative Assistant. Major Responsibilities: The General Administrative Assistant possesses comprehensive knowledge of basic office procedures. Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.

Executive Assistant And Office Manager. Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and priori

We are searching for the best talent for an Executive Assistant in Miami, FL. Collaborate with a small group of administrative assistants, securing deployment of company policies, sharing relevant information, manage vacation schedule and leaves of absence to secure business continuity and appropria

We presently have an employment opportunity for an Administrative Assistant in our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.

The University of Miami UHealth Orthopedic Sports Medicineat SoL Mia has an exciting opportunity for a Sr.Supports department and/or department leadership with daily clerical tasks.Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentati

Miami Lakes Athletic Club Administrative Assistant. The Administrative Assistant supports the Athletic Club Management Team by performing a wide range of administrative and operational duties. Assist with social media posts and communications.

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth campus in Miami, Fl. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to fa

The Administrative Assistant II serve as a critical member in the Nursing and Health Sciences Administration Programs operations office by providing professional support and assistance. The Administrative Assistant II will manage highly confidential and sensitive details and multiple tasks relevant

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities.Assists with special projects, research, and resolving problems.Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoice