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  • Front Desk Receptionist
    Front Desk Receptionist
    hace 10 días
    Jornada completa
    Teaneck

    Join our growing, patient-focused practice where exceptional care, customer service, and teamwork are at the heart of everything we do. We are looking for a friendly, organized, and professional Front Desk Receptionist who enjoys helping others and creating a positive experience for every patient who walks through our doors. If you are a people person with excellent communication skills, a positive attitude, and a desire to grow with a supportive team, we would love to meet you. Pay: $18.00 – $21.00 per hour (based on experience) Responsibilities: Greet and assist patients and visitors with professionalism and a positive attitude Answer and direct phone calls Schedule and confirm appointments Verify and update patient information Maintain organized records and documentation Assist with general office duties and administrative tasks Qualifications: Excellent interpersonal and communication skills Strong organizational skills and attention to detail Bilingual (English & Spanish) preferred Ability to multitask in a fast-paced environment Positive attitude and willingness to learn Reliable and professional No medical office experience required. We are happy to train the right candidate who is motivated, organized, and enjoys working with people. Position Details: Full-Time Competitive pay based on experience Supportive team environment Opportunity for growth If you are friendly, detail-oriented, and enjoy helping others, we would love to hear from you! Please send your resume to apply. Pay: $18.00 - $21.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Work Location: In person

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  • Front Desk Receptionist
    Front Desk Receptionist
    hace 16 días
    $18–$25 por hora
    Jornada completa
    Flushing, Queens

    🦷 Now Hiring: Front Desk Receptionist 🦷 We are looking for an experienced, friendly, organized, and professional Front Desk Receptionist to join our growing dental team. The ideal candidate will be the first point of contact for our patients, providing exceptional customer service while ensuring smooth daily office operations. Preferred Qualifications: • Prior dental office experience preferred, • Experience with Dentrix dental software is a plus, • If you do not have Dentrix experience, we are happy to provide training for the right candidate, • Knowledge of dental insurance verification, billing, and treatment scheduling preferred, • Strong communication and interpersonal skills, • Excellent organizational and multitasking abilities, • Professional appearance and positive attitude, • Ability to work efficiently in a fast-paced environment Key Responsibilities: • Welcome and assist patients with a warm and friendly attitude, • Schedule appointments and maintain accurate patient records, • Verify patient insurance benefits and eligibility by contacting insurance companies, • Process insurance claims, patient billing, and payment collections, • Answer phones and respond to patient inquiries regarding appointments, treatment, and insurance coverage, • Coordinate with the clinical team to ensure a smooth patient experience, • Perform general administrative and front office duties ✨ Why Join Our Team? We offer a positive and supportive work environment where teamwork, professionalism, and patient care come first. Training and growth opportunities are available for motivated individuals looking to build a long-term career in dentistry. If you are dependable, detail-oriented, and enjoy helping people, we'd love to meet you! Apply today and become part of a team dedicated to creating healthy, confident smiles!

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  • Front Desk Receptionist
    Front Desk Receptionist
    hace 18 días
    $18–$20 por hora
    Jornada parcial
    Kew Gardens, Queens

    We are seeking a dynamic and friendly Front Desk Associate to be the welcoming face of our organization. MUST SPEAK SPANISH!! This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and professional environment. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and precision. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a fast-paced setting. Responsibilities • Greet visitors, clients, and staff warmly, creating a positive first impression for everyone entering the office., • Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining excellent phone etiquette., • Handle incoming correspondence, emails, and inquiries promptly, providing accurate information or routing as needed., • Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy and confidentiality., • Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software., • Assist with clerical duties including photocopying, faxing, mailing, and managing office supplies inventory., • Provide customer support by addressing questions or concerns with professionalism and courtesy in person or over the phone., • Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to complete daily tasks efficiently., • Coordinate with team members on administrative projects while demonstrating strong organizational skills and time management. Experience • Prior office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus., • Demonstrated proficiency with computer skills including typing speed and accuracy; familiarity with Microsoft Office and Google Workspace required., • Experience handling multi-line phone systems and practicing excellent phone etiquette is highly desirable., • Bilingual abilities are a valuable asset for communicating effectively with diverse clients and team members., • Knowledge of office management procedures such as filing systems, data entry, proofreading, and calendar management enhances your effectiveness in this role., • Previous experience in customer service or clerical roles helps foster strong interpersonal skills necessary for success here., • Familiarity with medical or dental receptionist duties is beneficial but not required; willingness to learn is essential. Join us as a Front Desk Associate to be the friendly face that keeps our office running smoothly! Bring your organizational talents, positive attitude, and eagerness to support our team’s success — your energy makes all the difference!

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  • HVAC RECEPTIONIST / ADMINISTRATION
    HVAC RECEPTIONIST / ADMINISTRATION
    hace 1 mes
    $17 por hora
    Jornada completa
    Manhattan, New York

    We are seeking a highly organized and professional HVAC Receptionist/Administrative Assistant to join our team. With experience ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks - It is a growing company that will take there employee's up with them.- we all grow. We believe in teamwork. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced growing environment. Duties Greet and welcome clients and visitors in a friendly and professional manner. Manage incoming calls, emails, and check fusion always updating, correspondence, ensuring timely responses. Schedule appointments and maintain shedule for staff members. Perform data entry and maintain accurate records using software's Fusion - QuickBooks Online other office software. Assist with office management tasks, including inventory management and supply ordering, willing to learn new tasks on the way. Strong organizational and multitasking skills. Tech-savvy- Ordering parts and materials from suppliers. Ensure the reception area is tidy and presentable at all times. Collaborate with team members to improve office procedures and enhance client satisfaction. Requirements Previous experience as a receptionist or administrative assistant is preferred; experience in a dental or medical office is a plus. Proficiency in Microsoft applications -Scanning, Organized file cabinet - Color Code, keep all contracts updated. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills; bilingual candidates are encouraged to apply. Ability to type efficiently and accurately; familiarity with office equipment is advantageous. Strong attention to detail and problem-solving abilities. If you are passionate about providing exceptional service while supporting an efficient office environment, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant. Job Type: Full-time Pay: $17.00/hr to Start. Expected hours: 8 per week Benefits: Life insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Work Location: In person

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  • Project Administrator
    Project Administrator
    hace 26 días
    $75000–$85000 anual
    Jornada completa
    Long Island City, Queens

    NO RECRUITERS This is a full-time, on-site role located in Queens County, NY, for a Project Administrative Assistant. The role involves providing administrative support to project managers and team members, managing schedules, maintaining records, and ensuring efficient communication. Responsibilities include handling phone inquiries, maintaining project files, assisting in organizing meetings, and managing clerical tasks to ensure the smooth operation of the office and project processes Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity. Strong knowledge of construction accounting cost-codes. Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts. Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform Organize filing systems—both digital and paper—to ensure easy access to documents and records related to medical office management or general administrative needs Requirements Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms Demonstrated ability to work independently and strong experience with construction teams Excellent communication skills—professional phone etiquette and clear interpersonal interactions are essential Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Familiarity with vendor management practices and budgeting principles Your expertise will empower our team to excel while ensuring our office runs seamlessly every day. Background and references checks needed. Pay: $75,000 - $85,000 per year Depending on Experience and Education Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

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  • Front Desk Dental Receptionist Front Desk Dental Receptionist
    Front Desk Dental Receptionist Front Desk Dental Receptionist
    hace 26 días
    $19 por hora
    Jornada parcial
    Union City

    Job Summary Only applicants with prior experience working as a front desk receptionist in a dental office will be considered DENTAL EXPERIENCE A MUST (must be fluent in English and Spanish). We are seeking a dedicated and organized Dental Receptionist to join our dental clinic team. The ideal candidate will play a crucial role in ensuring a smooth and efficient front office operation. This position requires excellent communication skills, attention to detail for a start up office. The Dental Receptionist will be the first point of contact for patients, providing exceptional service while managing administrative duties. Responsibilities • Greet patients warmly and manage the check-in and check-out process., • Schedule appointments and confirm patient visits using dental software such as Dentrix, • Maintain accurate patient records and documentation review., • Handle medical collections and insurance verification processes., • Answer phone calls, respond to inquiries, and provide information about services offered., • Collaborate with dental staff to ensure seamless patient flow throughout the clinic., • Utilize computerized systems for scheduling, patient management, and documentation. Skills • Proficient in Dentrix Ascend, • Familiarity with coding practices related to dental procedures is an asset., • Excellent interpersonal skills with the ability to communicate effectively with patients and staff., • Strong organizational skills and attention to detail are essential for managing multiple tasks efficiently. Join our team as a Dental Receptionist where your skills will contribute to providing excellent care to our patients while ensuring smooth operational flow within the practice. Job Types: Full-time, Part-time Application Question(s): • How many years of experience do you have working as a dental office front desk receptionist? (Please note: candidates with ZERO dental front desk experience will NOT be considered), • Which Dental software are you familiar with? (Please note: candidates with ZERO dental front desk experience will NOT be considered) Work Location: In person

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  • Customer Service & Office Assistant
    Customer Service & Office Assistant
    hace 2 meses
    Jornada completa
    Newark

    Full job description Job Overview The Office Assistant / Customer Service Representative supports daily office and customer service operations within our rigid box manufacturing plant. This role is responsible for assisting with shipment processing, inventory data entry, and customer communication. The position will collaborate regularly with the Customer Service Manager to stay aligned on customer needs, shipment coordination, and operational updates while also supporting general administrative functions. Responsibilities Enter and maintain inventory data to generate accurate inventory reports Process and coordinate FedEx and UPS shipments, including preparing labels and tracking shipments Provide customer service by responding to emails and phone calls in a timely and professional manner Assist customers with order status, shipment tracking, and general inquiries Perform general administrative and clerical duties to support office operations Collaborate with the Customer Service Manager to ensure customer requests and operational needs are handled efficiently Experience Prior office experience, front desk operations, or administrative experience is preferred Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) Excellent organizational skills with the ability to multitask effectively Strong basic math skills and attention to detail Bilingual abilities are highly valued to serve diverse client needs Pay: $20.00 - $22.00 per hour Benefits: 401(k) Dental insurance Health insurance Vision insurance Work Location: In person

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